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Home My WebLink About20211647.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR 1451 COLLABORATIVE MANAGEMENT PROGRAM WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR AND DIRECTORS OF THE DEPARTMENT OF HUMAN SERVICES AND THE DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TO SIGN ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for the 1451 Collaborative Management Program among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and various agencies as listed in said memorandum of understanding, commencing July 1, 2021, and ending June 30, 2022, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for the 1451 Collaborative Management Program among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and various agencies as listed in said memorandum of understanding, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair and the Directors of the Department of Human Services and the Department of Public Health and Environment, be, and hereby are, authorized to electronically sign said memorandum of understanding. cc:-ISD,clook) 08717/21 2021-1647 HR0093 MEMORANDUM OF UNDERSTANDING FOR 1451 COLLABORATIVE MANAGEMENT PROGRAM WITH VARIOUS AGENCIES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of June, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: J Weld County Clerk to the Board BY: .RALtot Deputy Clerk to the Board APPVED ounty Attorney Date of signature: RM: Steve oreno, Chair Lori 2021-1647 HR0093 PRIVILEGED AND CONFIDENTIAL MEMORANDUM 17t�ac+ L # c--18'07 DATE: June 2, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Weld County's SFY2021-22 Collaborative Management Program (CMP) Memorandum of Understanding (MOU) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's State Fiscal Year 2021-22 Collaborative Management Program Memorandum of Understanding. The Colorado General Assembly, through House Bill 1451 (HB1451), determined that a collaborative approach to the delivery of services to children and families might result in more appropriate and effective service delivery. It was also noted that such collaboration allows agencies providing treatment and services to do so within existing consolidated resources, thus focusing on positive and direct outcomes for Child Welfare families and children. Weld County, along with community partners, has engaged in professional discussions to restructure the Collaborative Management Program (CMP) in Weld County, ultimately resulting in a revised MOU and updated bylaws, as well as performance measures (attached). The restructured CMP consists of 11 mandated partners who have been asked to enter into this MOU pursuant to Colorado Revised Statutes (C.R.S.), Section 24-1.9-102. The mandated partners for this MOU, directed by statute, include: 1. Weld County Department of Human Services 2. 19' Judicial District Probation Department 3. 19th Judicial District Courts 4. Weld County Department of Public Health & Environment 5. Weld County School District RE -6 6. Weld County School District RE -8 7. North Range Behavioral Health 8. Northeast Health Partners 9. Division of Youth Services 10. Signal Behavioral Health Network 11. A Woman's Place Pass -Around Memorandum; June 2, 2021 — CMS 4827 Page 1 2021-1647 I-1 ROO93 PRIVILEGED AND CONFIDENTIAL The MOU further includes seven (7) non -mandated partners. Those partners include: 1. North Colorado Health Alliance 2. Weld County Board of Commissioners 3. Weld County Sheriff 4. Weld County District Attorney - Diversion Program 5. Colorado Youth Detention Continuum Pretrial Services 6. United Way of Weld County 7. Youth and Family Connections WCDHS believes this restructure better meets the original intent of HB-1451, which is to focus on a multi -agency and collaborative approach with mandated partners to impact outcomes positively and directly for child welfare families and children. The term of the MOU will be July 1, 2021 through June 30, 2022. The total overall in -kind services and/or contributions for this MOU equals $243,627.92, with the WCDHS providing $150,000.00. The fiscal agent for the Interagency Oversight Group (IOG) of Weld County is the WCDHS. This MOU and the associated attachments were reviewed by Legal (G. Kalousek). I do not recommend a Work Session. I recommend approval of this MOU, authorize the Weld County Controller to sign as the fiscal agent, authorize the Director to sign as the designated representative for the Department of Human Services as a mandated partner, and authorize the Chair to sign as the designated representative of the Board of Weld County Commissioners as a non -mandated partner. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Schedule. Work Session Other/Comments: ouk ti Pass -Around Memorandum; June 2, 2021 — CMS 4827 Page 2 T AGE E T F NDERSTANDING This Agreement is made between the following Mandated Partners and Non -Mandated Partners to the Collaborative Management Program, each of which may herein be referred to individually as a "Party" or collectively as the "Parties": MANDATED PARTNERS: 1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS) ("Social Services"), located at 315 N. 11th Avenue, Greeley, CO, 80631; 2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation"), located at 934 9th Avenue, Greeley, CO 80631; 3. 19TH JUDICIAL DISTRICT COURTS ("Judicial"), located at 915 10th Street, Greeley, CO 80631; 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Health Department"), located at 1555 N. 17th Avenue, Greeley, CO, 80631; 5. WELD COUNTY SCHOOL DISTRICT RE -6 ("School District"), located at 1025 9th Avenue, Greeley, CO, 80631; 6. WELD COUNTY SCHOOL DISTRICT RE -8 ("School District"), located at 200 S. Fulton, Ft. Lupton, CO 80621 7. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER (NRBH) ("Mental Health"), a non-profit corporation whose principal place of business is located at 1300 N. 17th Avenue, Greeley, CO; 8. BEHAVIORAL HEALTH ORGANIATION ("BHO") or REGIONAL ACCOUNTABILITY ENTITY (RAE) ORGANIZATION, called Northeast Health Partners located at 710 11th Ave, Ste 203 Greeley, CO 80631 9. DIVISION OF YOUTH SERVICES ("DYS"), located at 700 West 84th Avenue, Ste. 700, Thornton, CO 80260; 10. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. ("MSO"), called Signal Behavioral Health Network located at 1300 N. 17th Avenue, Greeley, CO 80631; 11. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A Woman's Place Inc. located at P.O. Box 71, Greeley, CO, 80632. TIV AGE E T F DE STA NON -MANDATED PARTNERS: 1. NORTH COLORADO HEALTH ALLIANCE (NCHA), located at 2930 11th Ave, Evans, CO 80620; 2. WELD COUNTY BOARD OF COMMISSIONERS, located at 1150 O Street, P.O. Box 758, Greeley, CO 80631; 3. WELD COUNTY SHERIFF, located at 1950 O Street, Greeley, CO 80631; 4. WELD COUNTY DISTRICT ATTORNEY, located at 915 Tenth Street, P.O. Box 1167, Greeley, CO 80632-1167 5. COLORADO YOUTH DETENTION CONTINUUM PRETRIAL SERVICES, located at 710 11th Ave. Suite 104 Greeley, CO 80634; 6. UNITED WAY OF WELD COUNTY, located at 814 9th St., Greeley, CO 80631; 7. YOUTH AND FAMILY CONNECTIONS (YFC), 2835 W 10th Street, Greeley, CO 80634; WHEREAS, Colorado Revised Statutes (C.R.S.), Section 24-1.9-102, authorizes the county department of human services/social services to enter memorandums of understanding with specific agencies for the purpose of promoting a collaborative system of local -level interagency oversight groups and individualized service and support teams to coordinate and manage the provision of services to children and families who would benefit from integrated multi -agency services; and WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to families and children who would benefit from integrated multi -agency services; and WHEREAS, the undersigned agencies include all agencies required by statute. NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, and for their mutual benefit, the Parties agree as follows: Term of the Agreement. This MOU shall be effective beginning July 1, 2021 and shall expire June 30, 2022. Renewal of MOU. The Parties may renew this MOU annually subject to mutual agreement. Each Party reserves the right to elect not to renew the MOU after expiration of the current term. If any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30) days prior to expiration of the Agreement. 201`50 I. Oversight Group. The Parties agree that there is hereby created an Interagency Oversight Group (IOG) as authorized by C.R.S 24-1.9-102, that is identified locally as Interagency Oversight Group of Weld County, whose membership shall be comprised of a local representative of each Party to this MOU. Membership requirements, the status of each Party as a voting member or advisory member, procedures for election of officers, procedures for resolving disputes and procedures for the development of subcommittee groups can be found in the By-Laws/Procedure Guide ("By -Laws" or "Guide") attached hereto as a labeled Appendix A. By signing this MOU, the Parties agree to follow and review these by-laws annually to ensure all statutory and rule mandates are met. • Membership: By -Laws Article VI, Sections a, b; • Election of Officers: By -Laws Article VII, Section b.1; • Subcommittee Groups: By -Laws Article IX; and • Dispute Resolution: By -Laws Article XX II. Target Population Target Population. In recognition of the goals of the Collaborative Management Program (CMP), children, youth and families across systems are identified and served according to their contact with collaborative programs. The CMP target population consists of at -risk children and youth ages birth through twenty-one (21) years of age and their families who would benefit from a multi -system integrated service plan or multisystem approach. An Individualized Service and Support Team (ISST) includes two (2) or more system representatives that are present to assist a child/youth/family with developing an integrated service plan directed by family need. The ISST identifies goals and facilitates collaboration and is a family -driven model for service planning. The child/youth/family members are present at and participating in the development of their plan. The Interagency Oversight Group of Weld County serves their target population(s) directly through an ISST(s) called: • Truancy Response and Intervention (TRIP) ISST staffing (operated through YFC and school districts). (Appendix B) • Family Team Meetings (FTM) (operated through WCDHS), (Appendix C) • Team Decision Making (TDM) (operated through WCDHS), (Appendix D) • Multi -Tiered System of Support (MTSS) (operated through the school districts) (Appendix E) The Interagency Oversight Group of Weld County may also serve children, youth, and families within their communities through the Collaborative Management Program by providing multi - system prevention program(s). The target population for these prevention programs consists of at - risk children and youth ages birth through twenty-one (21) years of age and their families who 1Ol. % 3 ot;{) would benefit from a multisystem approach. A multisystem prevention program must include two (2) or more system representatives that establish a program that facilitates collaboration and address needs not currently provided within the community. • WCDHS Family Resource Division Community Case Managers (operated through WCDHS), (Appendix F) • WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through WCDHS), (Appendix G) • YFC's Direct Services Case Management Program (operated through YFC), (Appendix H) • Weld County Restorative Justice Program (operated through YFC and school district), (Appendix I) • School Based Behavioral Health Services (Operated through NRBH). (Appendix J) • Truancy Response and Intervention (TRIP) Program (operated through YFC). (Appendix K) • YFC101: Educational Program; Curriculum focus on Financial Literacy, Career Exploration, College Going, Drug & Alcohol Awareness (operated through YFC), (Appendix L) III. Services. The Parties agree to provide the following specific services, subject to the availability of funds for which the collaborative has authority as specified below. Services Defined: @lease include descriptions) • The CMP's ISST model 1 is called TRIP ISST Stuffing. It functions as an integrated service planning model with specific policies and procedures Appendix B. This ISST is linked to the following performance measure: CMP youth who do not enter into diversion, probation or parole, Children and youth with fewer disciplinary actions and CMP medicaid eligible children/youth who received a behavioral health screen • The CMP's ISST model 1 is called Family Team Meeting. It functions as an integrated service planning model with specific policies and procedures Appendix C. This ISST is linked to the following performance measure: CMP youth who do not enter into diversion, probation or parole, Children and youth with fewer disciplinary actions and CMP medicaid eligible children/youth who received a behavioral health screen • The CMP's ISST model 2 is called Team Decision Making. It functions as an integrated service planning model with specific policies and procedures Appendix D. This ISST is linked to the following performance measure: CMP youth who do not enter into diversion, probation or parole, Children and youth with fewer disciplinary actions and CMP medicaid eligible children/youth who received a behavioral health screen • The CMP's ISST model 3 is called Multi -Tiered System of Support (MTSS). It functions as an integrated service planning model with specific policies and procedures Appendix E. This ISST is linked to the following performance measure: Children and youth with fewer 1'lO1 l 4 of 50 disciplinary actions, CMP medicaid eligible children/youth who received a behavioral health screen. • The CMP provides a multisystem approach prevention program through WCDHS Family Resource Team Community Case Management Prevention Program (Operated through WCDHS), prevention program model 1 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Weld County Department of Human Services, Weld County Health Department, North Range Behavioral Health. Attached hereto as a labeled Appendix F. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: CMP medicaid eligible children/youth who received a behavioral health screen, Children and youth with fewer disciplinary actions, CMP youth who do not enter into diversion, probation or parole • The CMP provides a multisystem approach prevention program through WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through WCDHS), prevention program model 2 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Child Welfare, the 19th Judicial District, North Range Behavioral Health, and Colorado Youth Detention Continuum Attached hereto as a labeled Appendix G. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: CMP youth who do not enter into diversion, probation or parole • The CMP provides a multisystem approach prevention program through YFC's Direct Services Case Management Program (operated through YFC), prevention program model 3 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: School District, the 19th Judicial District, and Colorado Youth Detention Continuum Attached hereto as a labeled Appendix H. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint 5 of 50 approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: Children and youth with fewer disciplinary actions CMP youth who do not enter into diversion, probation or parole • The CMP provides a multisystem approach prevention program through Weld County Restorative Justice Program (operated through YFC and School District), prevention program model 4 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: 19th Judicial District Attorney's office, Youth & Family Connections, 16 municipal police agencies, School districts, and the Weld County Sheriff's Office. Attached hereto as a labeled Appendix I. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: Children and youth with fewer disciplinary actions CMP youth who do not enter into diversion, probation or parole • The CMP provides a multisystem approach prevention program through School Based Behavioral Health Services prevention program model 5 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: North Range Behavioral Health and local School Districts. Attached hereto as a labeled Appendix J. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: Children and youth with fewer disciplinary actions, CMP medicaid eligible children/youth who received a behavioral health screen • The CMP provides a multisystem approach prevention program through Truancy Response and Intervention (TRIP) Program (operated through YFC). This prevention program model 6 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: North Range Behavioral Health, Weld County Department of Human Services, Youth and Family Connections, and the School districts. Attached hereto as a labeled Appendix K. Prevention programs are mandated to meet one of the following: 1) multi - systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth Mt) i TIV A GE ERSTA and or families. This prevention program is linked to the following performance measure: Children and youth with fewer disciplinary actions, CMP youth who do not enter into diversion, probation or parole, CMP medicaid eligible children/youth who received a behavioral health screen • The CMP provides a multisystem approach prevention program through YFC 101 (operated through YFC). This prevention program model 7 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Youth and Family Connections, Diversion, and the School districts. Attached hereto as a labeled Appendix L. Prevention programs are mandated to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in the development or enhancement of the program; 3) multiple agencies involved in the delivery of the services; 4) program developed to reduce bifurcated services; or, 5) joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure: Children and youth with fewer disciplinary actions, CMP youth who do not enter into diversion, probation or parole IV. Authorization to Contribute Resources and Funding. Each Party represents that it has the authority to approve the contribution of time, resources, and funding to solve problems identified by the Interagency Oversight Group of Weld County in order to create a seamless, collaborative system of delivering multi -agency services to children and families. The resources and funding to be contributed are identified in Section V: Funding Sources. V. Funding Sources. Funding identified in this MOU may be a carryover from incentive funding or savings, additional funding provided to the CMP program or any funds directed towards CMP. Additional funding may become available during the term of this MOU and the Parties agree to comply with any terms, conditions and restrictions on the funding made available to them. The Parties agree to financial risk sharing where commitments to support programs exceed the remaining monies available. The fiscal agent for the Interagency Oversight Group of Weld County is the Weld County Department of Human Services and by signing here Weld County Controller agrees to assume financial risk. The financial risk defaults to the fiscal agent unless otherwise stated here n/a . For this reason, The Interagency Oversight Group of Weld County projects a conservative budget based on currently available resources. Table of Resource Pooling SFY 2021-2022 Party IN -KIND CASH CMP Carry Over/Reserve Funds 0 1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES ("Social Services") $150,000 0 7of50 C LLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 2. JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation") $1,500 0 3. JUDICIAL DISTRICT COURT ("Judicial") $1,000 0 4. HEALTH DEPARTMENT ("Health") $2,856.28 0 5. SCHOOL DISTRICT ("School District 6") $45,800 0 6. SCHOOL DISTRICT ("School District RE -8") $8,500 0 7. MENTAL HEALTH CENTER ("Mental Health") $15,000 0 8. BEHAVIORAL HEALTH ORGANIZATION ("BHO") or REGIONAL ACCOUNTABLE ENTITY $1,500 0 9. DIVISION OF YOUTH SERVICES ("DYS") $2,500 0 10. DESIGNATED MANAGED SERVICE ORGANZIATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 25-1- 206.5, C.R.S. ("MSO") $10,000 0 11. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A WOMAN'S PLACE INC. $915 0 12. North Colorado Health Alliance (NCHA) $980 0 13. Weld County Board of Commissioners $3,695.44 0 14.Weld County Sheriff $2,881.20 0 15.Weld County District Attorney's office $5,000 0 16.Colorado Youth Detention Continuum Pretrial Services $1,500 0 17.United Way of Weld County. $1,500 0 / ? c4'5(1 COLLABORATIVE MA AGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 18.Youth and Family Connections (YFC) $2,000 Totals $257,127.92 Approximate total cash contribution = $ 0 Approximate total in -kind services/contributions = $257,127.92 Approximate total contribution = $257,127.92 VI. Reinvestment of Funds Saved. 0 The Interagency Oversight Group of Weld County has established a procedure to allow incentive funds received by the CDHS, and allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties to provide appropriate services to children and families who would benefit from multi - agency services has been approved by the head or director of each Party, as documented in the By- Laws/Guide Article XIV, a. The Parties agree by signing this MOU that the Interagency Oversight Group of Weld County will review the CMP budget regularly to ensure that CMP funds are being used to serve children, youth and families that are involved in multiple systems, at risk of involvement in multiple systems. This includes funds being used to serve children, youth and families who are part of an ISST, CMP prevention program or as a mechanism to increase collaboration among Parties. VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(2)(e), C.R.S., Interagency Oversight Group of Weld County has established a collaborative management process addressing risk sharing, resource pooling, performance expectations, outcome monitoring, and staff training which can be found in the By-laws/Procedure Guide attached hereto as a labeled Appendix A. By signing this MOU, the Parties agree to follow and review these by-laws annually to ensure all statutory and rule mandates are met. VIII. Collaborative Management Program Elements. Pursuant to section 24-1.9-102(2)(i) the Parties hereby determine that they will attempt to meet performance measures specified by the Colorado Department of Human Services, in conjunction with the Collaborative Management Program State Steering Committee, and elements of collaborative management in order to: A. Reduce duplication and eliminate fragmentation of services provided to children, youth and families who would benefit from integrated multi -agency services. The Parties will reduce duplication and fragmentation of services by: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; and NiOt ' 9 of .S 0 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 • Conducting and coordinating assessments of community needs. • The CMP works towards removing barriers, collaborating through relationships, and creating opportunities for partnership in Weld County. B. Increase the quality, appropriateness, and effectiveness of services delivered to children and families who would benefit from multi -agency services, to achieve better outcomes; the Parties will increase the quality, appropriateness, and effectiveness of services delivered by: • processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; • Sharing and establishing best practices and continuous quality improvement. • Utilizing family, youth, and professional feedback forms to receive anonymous feedback regarding effectiveness, availability, and outcomes of services; and C. Encourage cost sharing among service providers. The Parties will encourage cost sharing through: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Arranging for and/or providing technical assistance and cross systems training; and • Funding support and coordination. IX. Performance Measures. The Interagency Oversight Group of Weld County has determined how performance shall be measured and has selected three (3) measures in which the Colorado Department of Human Services shall determine incentive funding to the local IOG in a labeled Appendix M. 1) Interagency Oversight Group of Weld County has selected the following as our first performance measure: CMP youth who do not enter into diversion, probation or parole 2) Interagency Oversight Group of Weld County has selected the following as our second performance measure: Children and youth with fewer disciplinary actions 3) Interagency Oversight Group of Weld County has selected the following as our third performance measure: CMP medicaid eligible children/youth who received a behavioral health screen X. Process Measures. Pursuant to section Code of Colorado Regulations 7.303.35 (A), the Parties hereby determine that they will attempt to meet process measures in order to receive the meaningful minimum portion of the collaborative management incentive funds. \IOL 10 0,1 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Counties will receive the meaningful minimum (35% of total allocation) based on the two (2) following criteria: 1) Number of children, youth and families served and; 2) Meeting three (3) of the six (6) process measures of collaborative management. Please select all the process measures that the CMP site will be striving for. Each CMP site must select at least three (3). ® JOG meeting attendance (all partners signing MOU attending 75% of the time at 75% of scheduled meetings); ® Family agency or member participation on the IOG as a voting member; © Seventy-five (75%) percent of the agencies contribute resources at a service level, either in -kind or actual funds; ® Use of Evidence Based or Evidence Informed practices; ® Process of Continuous Quality Improvement used by the JOG; ® Evidence of cost -sharing. XI. Data. The Parties agree to use either the State provided Efforts to Outcomes (ETO) database or the Child Welfare Information System (CWIS) for data collection for CMP served clients. ETO shall be used for non -child welfare children, youth and families to track participation. Trails or CWIS database shall be used for all Child Welfare CMP served children, youth and families. The Parties agree by signing this MOU that the attestation statement shall be completed, and the Parties shall comply with Operational Memo #OM-CW-2019-0003 prior to receiving incentive funds. The CMP site is responsible to ensure there is not duplication of clients entered into ETO and/or Trails. Duplication is defined as a child, youth or family that is counted twice for the same ISST meeting or prevention program and recorded in one (1) or more CMP data system(s). A child, youth or family may be counted for multiple service episodes supported by several multi - systems partnerships. XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any Mandated Party shall result in the automatic termination of this Agreement and termination of the collaborative system of delivery of services developed hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly dissolution of the collaborative system with as little disruption as possible in the delivery of services provided to children and families who would benefit from multi -agency services. A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by providing 30 days written notice to all other Parties. B. For Loss of Funds. Any Party may withdraw from this Agreement or modify the level of its commitment of services and resources hereunder, in the event of loss or reduction of resources from its funding source identified herein. Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing within 30 days. .\1O1: i 11 01'50 C. Distribution of Funds. The Parties have established a collaborative management process addressing the distribution of funds if the MOU is terminated as further described in the by-laws/procedure guide. Appendix A, Article XVII, a. XIII. Confidentiality Compliance. The Parties agree that State and Federal law concerning confidentiality shall be followed by the Interagency Oversight Group of Weld County. Any records used or developed by The Interagency Oversight Group of Weld County or its members or by the ISST or Prevention Program that relate to a particular person are to be kept confidential and may not be released to any other person or agency, except as provided by law. IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have executed this Memorandum of Understanding and commit to all elements described above, effective for the dates written above. (Please note scanned and electronic signatures are acceptable) or CWIS database shall be used for all Child Welfare CMP served children, youth and families. ntera ency Oversight Group Members MANDATED PARTNERS 1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES Name and Title: Jamie Ulrich, Director Address: 315 N. 11th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-400-6210 Signature. 12 ��ue- GllNcc� Jamie Ulrich (Jun 23,2021 10:48 .IDT) Email: ulrichjj@weldgov.com Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. O Designee: MOU / 12 of 50 SFY 2021-2022 2. JUDICIAL DISTRICT PROBATION DEPARTMENT Name and Title: Jerry Green, Chief Probation Officer Address: 934 9th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2800 Signature: Terry Green Jerry Green (Jun 10,2021 1131 MDT) Email: jerry.green@judicial.state.co.us Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. 0 Designee: 3. JUDICIAL DISTRICT COURTS Name and Title: James F. Hartmann, Chief Judge Agency: District Court Address: 915 10th Street, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2510 Signature: es F. Hartmann (Jun 10, 262110:16 MDT) Email: james.hartmann@judicial.state.co.us Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. 0 Designee: MOU / 13 of 50 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT Name and Title: Mark Lawley, Director Address: 1555 N. 17th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-400-2103 Signature: #67/4"1- LzW/ Mark A. Lawley (Jun 10, 2021 t4:02 MDT) Email: mlawley@weldgov.com Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ✓ Designee: Holly Smith, Public Health Administrative Manager 5., SCHOOL DISTRICT GREELEY-EVANS DISTRICT -6 Name and Title: Deirdre Pilch, Superintendent Greeley -Evans District 6 Address: 1025 9th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-348-6012 Signature: 0'")"°-6"5'''' Deirdre Pilch (Jun 22, 2021 10:3MDT) Email: dpilch@greeleyschools.org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. Designee: ❑ Designee: MOU/ 14 of 50 6. WELD DISTRICT RE -8 Name and Title: Alan Kaylor, Superintendent Weld District RE -8 Address: 200 S. Fulton, City/State/Zip: Ft. Lupton, CO, 80621 Phone: 303-857-3200 Email: akaylor@weld8.org Signature: Alden Kayl (Jun 10, 202110:3~ MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. O Designee: 7. MENTAL HEALTH CENTER called NORTH RANGE BEHAVIORAL HEALTH Name and Title: Becky Wypred, Director of Youth & Family Services Address: 1300 N. 17th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-313-1164 Email: rebecca.wyperd@northrange.org Signature: SecK 1 wyperd Becky Wyperd (Jun 11, 2021 1451 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: 8. REGIONA ACCOUNTABLE ENTITY (RAE) ORGANIZATION Name and Title: Kari L. Snelson, LCSW, CHC, Executive Director Agency: Northeast Health Partners Address: 1300 North 17th Avenue City/State/Zip; Greeley, CO 80631 Phone: 970-347-2462 Signature:/* Email: kari.snelson@northrange.org MOU / 15 of 50 Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: 9. DIVISION OF YOUTH SERVICES Name and Title: Maria Campos NE Region Director Address: 700 West 84th Avenue, Suite 700 City/State/Zip: Thornton, CO 80260 Phone: 720-584-1649 Email: maria.campos@state.co.us Signature: Maria camp 71: 10, 2021 11:12 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ✓ Designee: Tyler Fittz, NE Region Program Manager 10. MANAGED SERVICE GRGAlNTIZATION called SIGNAL BEHAVIORAL HEALTH NETWORK Name and Title: Larry Pottorff, Executive Director of North Range Behavioral Health Address: 1300 N. 17th Avenue City/State/Zip: Greeley, CO 80631 Phone: 970.347.2120 Email: larry.pottorff@,northrange.org Signature: i&oZ Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ✓ Designee: Kimberly Collins MOU/16of50 11 ABUSE PROGRAM called A WOMAN'S PLACE DOMESTIC Name and Title: Diane Heldt, Executive Director Agency: A Woman's Place Address: P.O. Box 71, City/State/Zip: Greeley, CO, 80632 Phone: Email: diane@awpdv.org s,�,. Piano Heldt Signature: Diane Heidt (Jun 10, 202111:15 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: NON -MANDATED PARTNERS: 12. Name and Title: Tanya Trujillo, Director of Community Health Development Agency: North Colorado Health Alliance Address: 2930 11th ave City/State/Zip: Evans, CO 80620 Phone: 970-518-5727 Email: ttrujillo.alliance@nocoha.org Signature: )vtait l - Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: MOU / 17 (4.50 SFY 2021-2022 13. Name and Title: Steve Moreno, Chair of the Board of Weld County Commissioners Agency: Board of Weld County Commissioner Address: 1160 O street, PO Box 758 City/State/Zip: Greeley, CO, 80632 Phone: 970-400-4209 Email: BOCC-Contracts@co.weld.co.us Signature: Steve Moreno (Jun 23, 202113:46 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ✓ Designee: Commissioner Perry Buck or Commissioner Scott James 14. Name and Title: Steve Reams, Sheriff Agency: Weld County Sherriff's Office Address: 1950 O Street, City/State/Zip: Greeley, CO, 80631 Phone: 97-400-2809 Email: sreams@weldgov.com Signature: s1-el/en Rearms Steven Reams (Jun 22, 202100:44 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: MOU / 18 01-'50 T MEMO ' NDUM OF UNDERSTANDING 15. Name and Title: Kirsta Britton, Director of Diversion Agency: District Attorney's Office- Diversion Division Address: 915 10th St; PO Box 1167 City/State/Zip: Greeley, CO, 80632 Phone: 970-400-4775Email: kbritton@weldgov.com Signature: Michael J Rourke (Jun 18,6713:54 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. 0 Designee: Steven Wrenn Phone: 970-400-4712 Email: swrenn@weldgov.com 16. Name and Title: Margie Gomez, Coordinator, 19th JD, Weld Agency: Colorado Youth Detention Continuum Pretrial Services Address: 710 11th Ave suite 104, City/State/Zip: Greeley, CO, 80634 Phone: 970-397-0174 Email: mgomez@cydc-weld.org Signature: Marie Gomez Margie omez (Jun 22, 2021116 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. 0 Designee: MOU / 19 of 50 . ATII MA A : ENT U 17. Name and Title: Jeannine Truswell, CEO and President Agency: United Way Address: 814 9th St City/State/Zip: Greeley, CO, 80631 Phone: 970-304-6161 Email: j eannine@unitedway-weld.org Signature: 9erc/ie" Teu G Jeannine Truswet( (Jun 22, 2021 0&32 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: 18. Name and Title: Ivan Diaz, Executive Director Agency: Youth and Family Connections Address: 2835 W 10th Street City/State/Zip: Greeley, CO, 80634 Phone: 970-351-5475 Email: idiaz@youthandfamilyconnections.org Signature: ,van Diaz (Jun 142,39 MDT) Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2021-22. ❑ Designee: MOU / 20 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix A SFY 2021-2022 INTERAGENCY OVERSIGHT GROUP BY-LAWS Interagency Oversight Group Weld County, Colorado HB 04-1451/CMP Article I. Name a. The name of the collaborative shall be the Interagency Oversight Group of Weld County, called the "IOG." b. The designated service area of the IOG shall be Weld County, Colorado. c. The principal office and place of business of the IOG shall be located as designated by the IOG. The primary office shall be Weld County Department of Human Services, 315 N. 11th Avenue, Greeley, CO, 80631. Locations for IOG meetings shall be determined by the IOG to best meet the needs of the collaborative and the community. Article II. Mission of Collaborative The mission of the Weld County 1451 IOG is to provide a high quality, integrated system of services that blends funding, reduces fragmentation, and produces positive outcomes by effectively meeting the needs of children, youth and families in the community. Article III. Purpose of the Collaborative a. The IOG is founded on the principles of collaborative management. Its purposes shall be to: 1. Conduct joint planning for resources utilization for multi -agency services to children, youth, and families. 2. Facilitate coordination and collaboration among funders and service providers which encourages shared decision -making and shared accountability. 3. Provide a forum for discussing community -wide needs and set service coordination and developmental priorities. 4. Set and assess service improvement goals. N1Ol 21 of 511 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Article IV. Governance of the Collaborative The governing authority of the IOG shall be vested in its voting membership, which shall have the right and obligation to exercise its powers in the coordination of the business and affairs of the IOG, as set out and authorized in HB 1451/CMP, and agreed to by the Weld County Collaborative Management Partners ("CMP") in its Memorandum of Understanding pursuant to House Bill 04-1451, called the "MOU." Article V. Meetings a. The IOG meetings are held at a minimum of a bi-monthly basis, with the ability of the IOG and/or CMP to agree to meetings on a more frequent basis. Meeting dates, times, and locations shall be decided by the IOG and/or CMP. b. The Chair, Co-Chair/Coordinator or any member may call emergency meetings when needed. c. At least once per calendar year, the IOG will hold a meeting to set a vision and determine goals to be assessed in the upcoming year. This may be referred to as a "strategic planning meeting." d. Meeting notices will be sent to all members in advance of the meeting by the Coordinator. Notices shall indicate the date, time, and location of the meeting, as well as the specific agenda information. e. If an IOG member cannot attend due to schedule conflicts, that member will send a proxy representative from their agency to serve and vote in their place. f. Meetings can also be attended by phone or video by any member when needed. g. The IOG will reach a quorum when 51% of member representation to vote on any presented item(s) is achieved. If voting item(s) are presented without the meeting reaching to quorum then the item(s) needing a vote will be provided electronically to all members for consideration and voting. h. After the IOG meeting the Coordinator/Secretary will send out the Meeting Minutes to the IOG, the minutes will be approved at the next IOG meeting by all members Article VI. Membership of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 a. IOG Membership is required to have mandated members by House Bill 04-1451, called "HB 1451", or CMP, to include but not be limited to one voting member from each of the following or the organization's designee: • Weld County Department of Human Services; 19th Judicial District Probation Department; 19th Judicial District Courts; Weld County Department of Public Health and Environment; Weld County School Districts RE -6 and RE -8; North Range Behavioral Health Center; Colorado Care Inc., dba Access Behavioral Care); Division of Youth Services; Signal Behavioral Health Network; A Woman's Place. • A mandated partner agency or person may resign from the CMP with 30 days written notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG"). b. Our other members are considered non -mandated partners and have all the same member privileges; those members include: • North Colorado Health Alliance; Weld County Board of Commissioners; Weld County Sheriff; 19th Judicial District Colorado Youth Continuum Pretrial Services; Weld County District Attorney; Weld County District Attorney Juvenile Diversion Program; United Way of Weld County; Youth and Family Connections ("YFC"). • Any additional non -mandated members will be considered by the IOG. Any member can bring a newly suggested member up for consideration at any time. • IOG non -mandatory members can resign at any time by providing a written notice to the Chair. • A non -mandated partner agency or person may resign from the CMP with 30 days written notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG") Article VI. Membership Requirements (Requirements apply to all IOG members) a. The member should have the ability and authority to represent their agency or organization that serves the needs of children and families living within Weld County; b. Member agency has the authority to approve the contribution of time, resources, and/or funding to solve problems; Agreement to serve as the single voting representative from their agency, organization or association approved with voting privileges and designate a proxy to fulfill all membership requirements in writing to the coordinator per fiscal year; c. Attend and actively participate in regularly scheduled meetings 75% of the time; d. A commitment to problem solving and decision making through a consensus model; e. The ability to represent the interest and needs of your agency, organization or association and the populations you serve, while simultaneously viewing services to families and `1OlJ / 23 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 children on a systems -level and understanding the mandates and needs of other partner agencies or organizations; f. Assume personal responsibility on oversight of the project by reading reports, making recommendations, and managing conflict in a professional problem- solving manner; g. Assume solution -focused responsibility for the oversight of the financial status of the project; h. Participate in both short and long-term planning and goal setting; i. Provide input and recommendations; j. Assume personal responsibility to help assure the project remains mission driven. Article VII. Officers a. Officers of the IOG shall consist of a Chair and Co -Chair, each of whom shall be a representative from the mandated partner list. The IOG, by majority vote, may opt to create additional Officer positions, which shall be filled by a representative from the mandated partner list. An individual may not hold more than one office at one time. b. Duties of the Officers will be as follows: 1. Election, Term of Office: • Officers shall be elected by the membership of the IOG at one-year intervals with consideration for overlap; • The Officers may continue to extend their time term if approved by the IOG until the next election; • Officers will be selected by a majority vote of the IOG members; • Should an Officer position become vacant, the IOG will elect a successor from its membership at the next regular meeting. The successor shall serve for the remainder of the term of office; • An Officer can resign at any time by providing written notice to the Chair. If the Chair resigns the notice will be sent to the Coordinator and Co -Chair. Upon resignation, vacancies shall be filled in accordance with the Officer Election procedures; • Any officer elected or appointed by the IOG may be removed by an IOG vote of not less than fifty-one percent of the members present at a scheduled IOG meeting; \1O( '24ot-50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 c. Powers and Duties of the Chair/Co-Chair: • Preside at each meeting of the IOG and IOG subcommittees or workgroups, facilitate discussion and resolution, or designate meeting facilitation to the Coordinator; • Keep IOG members informed of matters pertinent to their responsibility; • Approve agendas for all IOG, IOG workgroup, and all subcommittees; • Sign letters and other official documents on behalf of the IOG; • Support and provide oversight for the CMP Coordinator; • Perform other duties as agreed upon by the IOG; Article VIII. Coordinator Position a. Coordinator Responsibilities: • The work of the Coordinator is directed by the executive committee which is guided by the IOG; • Send out meeting notices to all members prior to the meeting that includes date, time, and agenda; • Create agenda and send to Chair/Co-Chair for approval prior to sending out to IOG members; • Conduct research and prepare reports or other information in response to the interests and established plan of the IOG; • Maintain membership rosters of all IOG and IOG subcommittee members; • Create and maintain new membership orientation packet; • Maintain files of any documents deemed important in the IOG; • Assist with the development, implementation and monitoring of procedures, policies, budgets, and programs essential to the IOG • Continuously build professional relationships and collaborations within Weld County; • Maintain the MOU and By -Laws; • Maintain consistent and accurate data collection of all Weld County CMP programs; • Enter all CMP program data into all necessary programs and databases; • Process all incoming data continuously to maintain Weld County's IOG performance and process measures; • Complete the CMP Annual Report that consists of the previous year's qualitative and quantitative data to provide the State and the IOG; • Facilitate meetings as designated by the IOG, create agendas, complete case plans, and communicate with all parties and professionals needed as well as the youth and families; • Conduct continuous quality improvement for CMP programs, as recommended by the CMP; • Attend IOG, workgroups, and sub -Committee meetings; • Update all IOG members on all current data, programs, and CMP information; • Continuously stay apprised on all CMP legislation, statues, and program requirements; l.' 25 cif 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 • Update members on the functions and activities of the Coordinator; • Act as the designee for all Officers in their absence. b. Additional Personnel: The IOG may choose to employ personnel as necessary to carry out its functions as required by the MOU or By -Laws. Article IX. Subcommittees a. Establishment: Subcommittees may be established by the Chair to serve the special interests of the Commission. Goals and objectives of subcommittees shall be established by the Chair in consultation with the CMP and/or IOG. b. Members: Subcommittee membership may consist of mandated partners, non -mandated partners or designated community partners. Each subcommittee shall be comprised of a Subcommittee Chair who shall be appointed by the IOG Chair after a recommendation from members of the IOG. A Co -Chair may be appointed by the members of each subcommittee. c. Duration and Responsibilities of Subcommittee: • Members serve voluntarily on subcommittees; • A subcommittee member will either take minutes and prepare a written report, or provide a verbal report to the IOG and CMP at the next regular meeting; • Upon the completion of the assigned task the subcommittee shall be dissolved; d. Subcommittee Chair's Powers and Duties: It shall be the Subcommittee Chair and Co -Chair's responsibility to: • Hold at least one meeting quarterly or submit an alternative plan to the IOG Chair; • Set the agenda and preside at the meetings; • Address the goals and objectives of the subcommittee; • Review and approve subcommittee minutes prior to receipt by the IOG and CMP; and • Report subcommittee activities, progress, outcomes, and issues to the IOG and CMP. Article X. Open Records All accounts, records, and meetings of the CMP, IOG, and its subcommittees shall be open to the public at all reasonable times. Exceptions are permitted where a specific determination is made by the CMP or IOG that there is a legitimate public purpose achieved by withholding a document 10l_' 26 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 concerning legal, personnel, or proprietary information, as set forth in the Colorado Open Meetings Law and Colorado Open Records Act. Article XI. Parliamentary Authority The rules contained in the most current edition of Robert's Rules of Order Newly Revised shall govern the CMP, IOG, and its subcommittees in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, any special rules of order the CMP may adopt, or as otherwise provided by law. Article XII. Amendment of Bylaws These Bylaws may be amended by a majority vote of the CMP, provided that the amendment was previously submitted in writing to CMP members. Article XIII. Collaborative Management Processes a. Risk Sharing (legal and financial): Legal and financial risk is fully assumed by the partner agency supplying the service. Those partners who receive yearly funding from the CMP to provide services must show in their request for funding that they have the legal and financial means prior to funds being disbursed. At least twice per fiscal year the CMP will receive a full expenditure report compiled by the Coordinator and fiscal agent. The report will include current reserves, spending trends and revenue. b. Resource Pooling: Mandated and non -mandated partners of the CMP agree to, at a minimum, provide their time at IOG meetings to discuss policy, procedure, best practice, protocol, and community needs in Weld County. Additional in -kind sources, such as administrative costs and staff time at collaborative meetings, will be documented in the yearly MOU. Funding for special events and requests may be solicited from the CMP or individual members. These situations will be documented in the end of the year report to the Colorado Department of Human Services and full expenditure reports to the Commission. c. Performance Expectations The CMP is formed to address the need for a collaborative approach within Weld County. Its mission is defined as establishing collaborative leadership to promote accountable, efficient, cost effective, and coordinated systems to increase the health and well-being of children, youth, and families in Weld County. The CMP strives to support programming that focuses on the whole person, recognizes success and not compliance, and provides integrated, family centered services for all age groups. Mandated and non -mandated partners of the CMP, as well as agency staff on subcommittees, agree to uphold the mission of the CMP and perform functions, tasks and responsibilities associated with the collaboration in accordance with the mission. 27 o150 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 d. Outcome Monitoring: Outcome monitoring for all programming that is financially supported by the CMP will be reported to the Coordinator quarterly for inclusion in the year-end report. Data will be gathered from existing collections sources that are dependent upon the agency, such as TRAILS for human services. Data will be shared with any partner or community member requesting to view information, once all identifying information has been removed that would compromise confidentiality or a legally recognized privilege. f. Staff Training: The CMP will sponsor free training within the county to ensure partners, staff and community members are current on addressing needs specific to Weld County. The Coordinator will work to identify ongoing training needs and coordinate trainings to address such. Education sessions within the set agenda of CMP or subcommittee meetings are encouraged to ensure ongoing development. Article XIV. Reinvestment of Incentive Funds a. Incentive Fund Reinvestment: Incentive funds received by the CMP and allocated pursuant to CRS §24-1.9-104 will be reinvested by the CMP to provide appropriate services to children and families who would benefit from multi - agency services and to meet the performance measures approved by the partners. Requests for funding will be accepted once per year, on February 1, from agencies and/or members of the CMP to further their collaborative efforts during the fiscal year. Requests for funding can be used to finance positions and/or services that benefit children, youth and families in a way that if the position/service did not exist, the results would be a bifurcated system and a burden would be placed on multiple systems. Requests for funding must follow an established format and include thorough explanation of: • The target population and unmet needs within the community; • Demonstration of evidence -based practices; • How the position/service will reduce duplication and eliminate fragmentation of services provided to children and families who would benefit from integrated multi -agency services, increase the quality, appropriateness, and effectiveness of services delivered to children and families who would benefit from integrated multi -agency services to achieve better outcomes for these children and families, and encourage cost -sharing among service providers; • Identified barriers to implementation and plans for sustainability without incentive funds; • Identified goals, objectives and measurements that will show when a goal/objective has been met; • Budgetary expenses, fiscal agent and in-kind/matching. Requests for funding will be heard by the CMP at the March meeting. Funding requests that meet criteria may be denied, approved in full, or partially funded by a majority vote of the 0150 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 CMP after quorum has been met. Requests for funding may not be considered if incentive funds are not available to support programming. Article XV. Integrated Service and Support Teams (ISST) An ISST includes two or more system representatives that are present to assist a child/youth/family with developing an integrated, mutually agreed upon service plan directed by family need. The ISST identifies goals and facilitates collaboration to fund services in the community and defines response. It follows a family -driven model for service planning, with the child/youth/family member present at and participating in the development of the plan. For any family meeting held within the CMP, a multi -systemic approach involving active participation in the meeting by two or more systems must occur. Documentation of system presence is captured on signature sheets, where participants also note their agreement or disagreement with the arrived upon plan (next steps). When possible, multiple systems are involved in the delivery of any identified services and dependent upon which system has access to best provide. The CMP uses the ISST approach whenever possible to reduce fragmentation and duplication of service provision, improve satisfaction by less time spent in meetings to discuss service need, and decrease the number of times a family must tell their story to receive appropriate services. A lead agency is identified for each meeting and second agency is present during these meetings, which could be any of the partners to the CMP. The CMP embraces the Two Generation (2Gen) Approach by assisting families in their desire to end generational poverty. This is approached by focusing jointly on the development of both the children and the adults who care for them. The approach is held as standard in all prevention programming and ISST's within the county. Many programs address needs by delegating parent - oriented and child -oriented programs into separate service areas. The CMP strives to engage families in programming and decision making that combines services and addresses both groups' needs simultaneously. The whole family approach identifies resources specific to each family member's need and seeks to meet those needs to ensure the success of the entire family. CMP partners from the WCDHS, North Range Behavioral Health, Weld County School Districts RE -6 and RE -8, 19th Judicial District Probation, 19th Judicial District Courts, and many non -government organizations are present at planning and implementation stages to hear directly from the family regarding their needs. The mutually agreed upon plan at the end of the meeting, includes next steps and resources for all members of the family who identify a need, not just the child. The CMP identifies this approach as best for children, youth and the families who care for them. a. Team Decision Making Meetings (TDM): Weld County Human Services is the lead agency for hosting a TDM. Its purpose is to engage the family, child(ren) (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where immediate "live" decisions are made about safety and placement. Safety and support plans can be developed, including immediate case planning such as visitation or urine screens. A TDM is held prior to any considered removal or placement change or within one business day of an emergency removal. 29 of -0 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 b. Family Engagement Meetings (FEND: Weld County Human Services is the lead agency for hosting an FEM. Its purpose is to engage the family, child(ren), (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where decisions are made about safety planning, service coordination, case monitoring, permanency planning, and case closure. A FEM must be held every three months for cases with children in out -of -home care and every six months for children at home or in the temporary legal custody of kin. c. Additional ISST Development: Ongoing development of additional ISSTs may be necessary to fill an unmet family planning need within a system. New family planning meetings within the county that fit the definition of an ISST may be denied or approved by a majority vote of the CMP once quorum has been met. Article XVI. Authorization to Contribute Resources and Funding Each CMP partner represents that she/he has the authority to approve the contribution of time, resources, and funding to solve problems identified in order to create a seamless, collaborative system of delivering multi -agency services to children and families. The resources and funding to be contributed are identified in the yearly MOU and include in -kind and cash pooling. Article XVII. Funding Sources Funding identified in the yearly MOU can be a carry-over from incentive funding, additional funding provided to the Commission or any funds directed towards the Commission. The CMP partners agree to financial risk sharing, with commitments to support programs with earned incentive funds and carryover when monies are available. For this reason, the CMP projects a conservative yearly budget based on available resources. a. Distribution of 1451 Incentive Funds Upon IOG Dissolution Due to Mandatory Member Resignation: In the event the CMP is dissolved due to the departure of a mandatory partner, as defined by statute, an emergency meeting of the remaining IOG members will be called within seven (7) days to vote upon distribution of remaining funds. Distribution of remaining funds will be decided upon by a majority vote of 51% of the remaining IOG members. Article XVIII. Alternate Designation 1C)l r 3f) of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 A voting member may designate a consistent alternate to represent his or her interests on matters that come before the CMP. Alternates may participate in meeting deliberations but may not vote unless they carry a proxy vote for a member that is unable to attend. Article XIX. Conflict of Interest Any CMP member who is present at a meeting at which any matter is discussed, in which he or she has a private pecuniary or property interest, shall declare that he or she has a potential conflict of interest. He or she shall refrain from attempting to influence the decisions of the other members of the governing body in voting on the matter and shall not vote in respect to such matter. Article XX. Dispute Resolution Any concern or dispute between or among CMP members related to the Collaborative Management Program may be submitted in writing to the Coordinator for review by the CMP. A clear description of the issue or concern and of the primary partners or individuals involved shall be included. The CMP will attempt to resolve the concern or dispute through a facilitated discussion with the primary parties involved, seeking solution through consensus agreement. If no resolution is reached, a vote will be taken by the CMP with majority vote by a quorum of the CMP deciding the outcome. NIOU 31 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix B SFY 2021-2022 Truancy Response and Intervention ISST- Truancy Response and Intervention ISST is attended by at least two mandatory CMP partners to include schools, mental health, substance abuse providers, probation, DHS, YFC, and others as dictated by the presenting problems and stated goals of the family. This model takes a preventive approach to identified children/youth experiencing truancy and who may be at risk of further systems involvement without a coordinated intervention by the identified community partners. Truancy is one of the risk factors in literature that is correlated most strongly with further systems penetration into the juvenile justice and child welfare systems. Therefore, this model aims to address truancy issues using a multidisciplinary approach to connect students and their families to supports and services that will help address the root causes of truancy and will improve outcomes (school attendance, grades, behavior). This ISST(s) model takes a two - generation (2Gen) approach in an effort to holistically serve Colorado's families by focusing on family strengths, nurturing self-sufficiency, fostering resiliency, and focusing on strategies that connect all members of the family to supportive services including job readiness, food assistance, energy assistance, self-sufficiency work, and any other identified goals of the family that are contributing drivers to the increased risk of further multi -systems penetration by the identified child/youth and their families. Ongoing barriers to collaborative process and service delivery to families will be discussed on a consistent basis at all IOG meetings to address and solve. NlOl 32 of -"s0 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix C ISST- FAMILY TEAM MEETING PROTOCOL Underlying Values/Guiding Principles: Everyone desires respect. Everyone needs to be heard. Everyone has strengths. Judgments can wait. Partners share power. Partnership is a process. Families are experts about themselves. Families and community members should be partners in determining solutions and making decisions. Meetings should be set up in a way that fits with and honors the family's culture. The dual role of the child welfare worker is both to ensure child safety and help the family. Family Team Meetings (Definition/Purpose): Family Team Meeting ISSTS are a planning and decision -making process that includes parents, caregivers, children/youth, caseworkers and other service/community providers. Must include two or more IOG Partners. When an ISST FTM should be scheduled: Minimum Requirements: Two or more IOG partners working with the same child/youth/family and making an effort to reduce bifurcated services and utilize programs developed to assist families in better delivery of services through a multi -system approach. What is the Goal of the ISST FTM: The overall goal of the Family Team Meeting is joining with the family/kin and community agencies to establish common goals of safety, well-being, and permanency through the involvement of the case and inclusive of other systems. This is an overarching theme of practice throughout service assessment, planning and delivery is to : Reduce or prevent involvement within the criminal justice system. Reduce disciplinary actions at school. Increase mental health assessments. This ISST(s) model takes a two -generation (2Gen) approach in an effort to holistically serve Colorado's families by focusing on family strengths, nurturing self-sufficiency, fostering resiliency, and focusing on strategies that connect all members of the family to supportive services including job readiness, food assistance, energy assistance, self-sufficiency work, and any other identified goals of the family that are contributing drivers to the increased risk of further multi -systems penetration by the identified child/youth and their families. MO : 33 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Ongoing barriers to collaborative process and service delivery to families will be discussed on a consistent basis at all IOG meetings to address and solve. Core Elements of the ISST FTM: A dedicated facilitator leads the meeting. Involves parents, family members, youth and informal supports and professionals. Meetings will be scheduled at the request of a CMP Agency and can be scheduled at any time when circumstances of the case change, or the family and team are stuck on a concern and can use the team to develop and brainstorm options and solutions. The voice of the youth or child is represented at the table. Have all agencies within Weld County that is working with the family participate in the meeting. Who must Participates in the ISST FTM ISST: Parent/s/Caregiver/s * Child(ren) — if age appropriate * 2 or more IOG agencies staff members * Facilitator * Who may participate in the ISST FTM: Service Providers GAL Other Professionals CASA worker and supervisor Other public agency staff Current Caregivers — kin, foster parents, group home, TRCCF or QRTP representative Attorney's Church Members Extended family Non -relative supports Note: For ISST FTMs the participants with * must attend in order for this to be an ISST FTM. Parents must agree to sign a release of Information prior to or at the beginning of the meeting. Parent/s or legal caregivers must agree for any other participant to attend the meeting. Confidentiality: The confidentiality of information shared at the ISST FTM meeting is not guaranteed. Privacy and respect are emphasized, but parents are informed that information from the meeting may be used for case planning, in subsequent court proceedings if necessary and in the investigation of a new allegation of abuse or neglect should such information arise. )1; .14 o15t) COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix D ISST- TEAM DECISION MAKING PROTOCOL Underlying Values/Guiding Principles: We believe in family, child and youth engagement. We believe that family engagement throughout the life of the case is critical practice through which we help children and families make positive changes. We value a team decision -making model to work with families, children and youth. We believe families should be treated with dignity and respect. We recognize that family members are the experts about their own families. ISST- Team Decision Making Meeting (Definition/Purpose): A Team Decision Making Meeting ISST (TDM) is a process used by DHS to make decisions regarding children's safety by engaging the family, child/youth (if appropriate), family's supports and professionals in a structured meeting led by a trained Practitioner where immediate "live" decisions are made. An ISST TDM must be held when considering a removal, during or immediately after an emergency removal or prior to a placement ehange and must include two or more IOG signing participants to be counted as an ISST TDM. When an ISST TDM should be scheduled: When a child's safety is in question and the child may need to be removed from their home and when DHS is working in collaboration with an CMP Partner Agency. In the event that the child is placed out of the home on an emergency basis, the TDM will be scheduled prior to the Court hearing. This meeting usually takes approximately 1 '/2 hours depending on what needs to be decided. What is the Goal of the TDM: The overall goal of the TDM process is to reach a decision through consensus addressing safety and risk with a plan that protects children and improves the agency's decision -making process and engagement with families. The CMP partner agencies will work together to utilize resources in an effort to keep the child/ren or youth at home or with a kin placement. The ISST TDM will also focus on how placement or remaining home will impact potential further involvement or involvement in the criminal justice system, reduce disciplinary actions at school, and will determine if a behavioral health screen has been completed and if not, to determine if one is needed. Ongoing barriers to collaborative process and service delivery to families will be discussed on a consistent basis at all IOG meetings to address and solve. Emergency Removal TDM (ER-TDM): The ER-TDM will be held prior to court. N101 01'50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 An ER-TDM will be held when the caseworker for the child(ren) determines that the immediate safety of a child is threatened and imminent removal occurs, such as; when placed with kin/family, placed in a foster home, placed in a group home and/or placed in a RCCF/QRTP level of care. If the removal takes place outside of regular business hours, every attempt will be made for the TDM to take place on the next business day and/or prior to court. Considered Removal TDM (CR-TDM): A CR-TDM must be held at any point when a caseworker for the child(ren) determines that harm may be present and prior to any imminent risk of out of home removal. If the decision is made to keep the child at home, a safety plan may be developed and/or services put in place; if the decision is made to remove the child, a placement recommendation is made. A CR-TDM may be held to enhance, or further develop the short-term safety plan made in the field. Placement Change TDM (PC-TDM): A PC-TDM must be held prior to any placement change. A PC-TDM may occur for many reasons, but is not limited to the following : Placement Disruption Level of care changes (lower to higher, higher to lower) Request by the provider Kin placement identified Lateral move (foster home to foster home, group home to group home) Facility closes Who must Participates in the ISST TDM: Parent/s/Caregiver/s Child(ren) — if age appropriate DHS caseworker and supervisor* 1 or more IOG agencies staff members in addition to DHS * Facilitator * Who may participate in the ISST TDM: Service Providers GAL Other Professionals CASA worker and supervisor I36of50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Other public agency staff Current Caregivers — kin, foster parents, group home, TRCCF or QRTP representative Attorney's Church Members Extended family Non -relative supports Note: For ISST TDM the participants with * must attend in order for this to be an ISST TDM. Parents must agree to sign a release of Information prior to or at the beginning of the meeting. Parent/s or legal caregivers must agree for any other participant to attend the meeting. Consensus: Consensus is a willingness to support a decision. Opportunity to hear and be heard. Consensus cannot be assumed. When consensus among the entire team group cannot be reached, DHS staff present at the meeting will make the final decision on the Department's recommendation for a removal or a change in placement. Caseworker and Caseworker Supervisor must consult with Administration after the TDM for final Department decision if it is regarding congregate level of care placement or placement change and follow the QRTP process. Confidentiality: The confidentiality of information shared at the ISST TDM meeting is not guaranteed. Privacy and respect are emphasized, but parents are informed that information from the meeting may be used for case planning, in subsequent court proceedings if necessary and in the investigation of a new allegation of abuse or neglect should such information arise. 37 of (' COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING Appendix E SFY 2021-2022 Multi -Tiered System of Supports A Multi -Tiered System of Supports (MTSS) is a systemic, continuous -improvement framework in which data -based problem solving and decision -making is practiced across all levels of the educational system for supporting students. The framework of MTSS is a "way of doing business," which utilizes high quality evidence -based instruction, intervention, and assessment practices to ensure that every student receives the appropriate level of support to be successful. A Multi -Tiered System of Supports helps schools and districts to organize resources through alignment of academic standards and behavioral expectations, implemented with fidelity and sustained over time, in order to enable every child to successfully reach his/her fullest potential. The Five Essential Components are: • Team -Driven Shared Leadership • Data -Based Problem Solving and Decision -Making • Family, School, and Community Partnering • Layered Continuum of Supports • Evidence -Based Practices The CO MTSS framework in Colorado is comprised of these Essential Components, which form a foundation for creating a sustainable system of supports. When schools and districts fully -embrace and embed these components into their organizational structure, systems alignment and substantive improvement can occur. An enabling context is established so that systems -level and stakeholder -level innovations can be initiated, implemented with fidelity, and maintained successfully over time. The goal and primary purpose of CO MTSS implementation is to improve outcomes for students, using: • data for decision making, • evidence -based practices for student outcomes, and • systems which adults need in order to support implementation efforts. By systemically evaluating and analyzing student progress through ongoing universal screening and progress monitoring, school systems are able to use their available resources more efficiently and to improve student performance. Information yielded by these data sets allows educators to problem -solve less severe educational challenges in the general education environment and preserve additional resources for students who require more targeted and intensive instruction and intervention in order to achieve educational benchmarks. Effective leadership facilitates the building of systems and atmosphere to support and encourage educational stakeholders to problem solve at all levels and more efficiently meet student needs. Weld County School Districts and North Range Behavioral Health will have MTSS ISST meetings to assist in reducing disciplinary actions and increase behavioral health screens. Children and Youth and their families that attend MTSS ISST meetings will be referred for a behavioral health screen and be provided resource information to another program within Weld County. Only MTSS meetings with two or more JOG signing participants will be counted as an ISST MTSS. Ongoing barriers to collaborative process and service delivery to families will be discussed on a consistent basis at all IOG meetings to address and solve. 11Ol` 38 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix F WCDHS Family Resource Team Community Case Management Prevention Program (Operated through WCDHS), These programs are operated by the Weld County Department of Human Services (WCDHS) and Weld County Public Health and Environment to work with families who have children between the ages of birth through eighteen (18) and have an overarching goal of keeping families safe, intact, and self-reliant. This program was developed between WCDHS, Local School Districts, WCPHE, and NRBH to assist with families on identifying challenges and developing goals. Together they designed interventions which build on family strengths, reduce the likelihood of out -of -home placement and reduce incidence of child abuse and neglect. Currently staff are employed by WCDHS and WCPHE but outreach to the different Agencies in order to serve a larger population. JOG signing participants and other agencies within Weld County can make a referral and request the services of the Case Management Prevention Program. Services include crisis intervention, life skills coaching, and connect families to community resources. In addition to previous involvement, for the 2021-22 CMP MOU, the Family Recourse Team will attend various ISST meetings and offer this program. Services are individualized and can be provided in the family's home, community or in the office. The community case managers work closely with the Weld County Public Health Department, North Range Behavioral Health, Catholic Charities, local School District, Housing Authority, United Way, the local Domestic Violence Shelter, and North Colorado Health Alliance. Community Case Management follows the Two Generation(2Gen) approach while working with families and their youth, ages birth through eighteen (18), who are experiencing family conflict. Case Managers work closely with families to build an alliance in order to develop goals and tasks that will help change unwanted behaviors by addressing unresolved trauma issues. Family Service Planning is individualized to the needs of each youth and his/her parents and each case is staffed to provide a continuum of services and expertise. WCDHS Family Resource Team Community Case Management Prevention Program is open and willing to ideas and suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. Program funding is provided through WCDHS. This prevention program is linked to the following performance measure:CMP youth who do not enter into diversion, probation or parole; decrease disciplinary problems at school, Increase behavioral health. u`39 of 5t) COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix G WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through WCDHS), In 2004, the Weld County Department of Human Services (WCDHS) launched the TIGHT program. Youth between the ages of 14 — 17 are referred to TIGHT from Child Welfare. TIGHT specifically serves at-risk/opportunity youth and is a last alternative to out -of -home placement or the Department of Youth Corrections. TIGHT works closely with Child Welfare, the 19th Judicial District, North Range Behavioral Health, and Colorado Youth Detention Continuum, formally known as Senate Bill 94, to ensure that corps members are engaged in a positive and structured environment where they can work on educational achievements, and prepare for the workforce and healthy engagement in their communities. The TIGHT Youth Corps Program utilizes the Two Generation(2Gen) approach by engaging parents/guardians and families in partnership with the TIGHT member and his/her associated professional team. Opportunities to work with the family in a 2Gen approach takes place at least monthly during routine member staffing. Staffing provides opportunities to evaluate current activities, progress, and address challenges, as well as to develop a plan to continue moving forward. Program funding is provided through WCDHS. TIGHT members often have not been successful in traditional educational settings either due to their own behaviors or due to constant changes throughout their educational years. TIGHT provides educational activities designed to meet individual needs. This is achieved by having computers specifically dedicated to TIGHT with TIGHT Crew Leaders providing support as needed. In addition, TIGHT members may receive additional one-on-one or small group tutoring provided by Instructors from the Learning Lab. Educational goals are developed with the TIGHT member and their professional team to ensure alignment and all circumstances are known. TIGHT members are not all on the same educational path, some may plan to return to school the next semester or following an extended suspension while others may be in pursuit of obtaining a High School Equivalency (HSE) Diploma, commonly referred to as a GED. TIGHT members enrolled in the year-round program are engaged in educational activities roughly half of their day. TIGHT members enrolled for the Summer program spend eight to ten hours a week in educational activities to support their return to school in the fall. TIGHT will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. TIGHT is open and willing to ideas and :VOL:'40of50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. This prevention program is linked to the following performance measure: CMP youth who do not enter into diversion, probation or parole 41 01'() COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix H YFC's Direct Services Case Management Program (operated through YFC), YFC's mission is to provide youth and families resources and alternatives that lead to a successful life. YFC, as a 501(c)(3) organization, is a coordinated, multi -agency site, offering solutions to low risk high needs youth engaged in at -risk behavior, which may include criminal conduct, substance abuse, chronic run away, truancy and defiant youth or youth who are out of parental control. Services are designed around the best practice model of Assess & Refer and include comprehensive assessments, connection to appropriate community -based services, case management support and group education classes: Anger Management, Life Skills, and others as needed. YFC follows a 2Gen approach when working with at -risk youth and their family/guardians by bringing the parent/guardians together with the youth throughout the intake, assessment, and service planning process. This creates a holistic service plan encompassing the entire family. Case Management staff also provide service coordination and direct collaboration with schools and partner agencies in order to create an integrated service plan for each youth and their families that best suit their needs and facilitate positive youth development and family function. Use of motivational interviewing, high fidelity wraparound techniques, and trauma informed care processes assist the case managers in developing integrated service plans for their clients. YFC's Direct Services Case Management Program will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. This program was form through the previous CMP in Weld County. The communicate has maintained this service in order to provide continued support to the families in Weld County. YFC Direct Services Case Management Program is open and willing to ideas and suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. N )l i 42 of 5() COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix I Weld County Restorative Justice Program (operated through YFC), Weld County Restorative Justice (RJ) is a Youth & Family Connections program/service that was developed in partnership among the 19th Judicial District Attorney's office, Youth & Family Connections, 16 municipal police agencies, the Weld County Sheriff's Office, and concerned community volunteers. It is designed to resolve conflicts and restore relationships. This program is based on a strong foundation of integrity, honor and respect for all participants. The overall purpose of the Weld County Restorative Justice Program is to develop an effective process and referral network that specifically responds to the needs of the victims and offenders in Weld County; facilitate restorative justice practices; and provide data to assess the efficacy of restorative justice to: reduce recidivism (an anticipated 80-90% non -recidivism rate); repair the harm caused to victims in the community; increase victim satisfaction with the process and perception of safety; reduce costs associated with juvenile justice processes; and ensure accountability while allowing juveniles to avoid the collateral consequences associated with criminal charges and convictions. The Weld County Restorative Justice program utilizes the 2Gen approach by bringing the youth offender and their family together to develop a plan (or contract) to repair the harm caused by the youth's actions to the victim and community. This often includes a multi -generational restorative process that affects not only the youth and their parents but the entire family system as a whole. Program funding is provided through the following: contributions from local Law Enforcement Agencies, School Districts, and Weld County; fundraising support from local donors; grant funding from the State RJ pilot Grant authorized through Colorado HB 13-1254; 19th Judicial District CYDC Pre -Trial Services funds (both operational and MTR); and support from the CMP. Weld County Restorative Justice Program will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. This program was formed through the previous CMP in Weld County. This program remained in place after the previous CMP in order to provide continued support to the families in Weld County. The Weld County Restorative Justice program is open and willing to ideas and N1OU43o45(1 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. 11 )l ' 44 or,50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix J School Based Behavioral Health (operated through North Range Behavioral Health), The School Based Services Team provides comprehensive mental health and substance use treatment for students struggling with life's challenges. Therapists are housed within the schools to provide crisis services and ongoing therapeutic services. Team provides convenient access to effective therapy services to students during their school day. Enhancing client care for students are adjunctive services that include workforce development, consultation, psychoeducation for parents, and engagement services. The School Based Services Team utilizes the 2Gen approach by bringing the youth and their family together. This often includes a multi -generational restorative process that affects not only the youth and their parents but the entire family system as a whole. For the schools with onsite behavioral health staff, School Staff, DHS caseworkers, Probation officers, and Pre -Trial Services staff are able to refer children and youth to this program. Through the MTSS ISST and working directly with the youth and their families, the School Based Behavioral Health staff are able to ensure that families are able to reduce bifurcated services and assist the school staff with working directly with the youth and their families. The School Based Behavioral Health staff are able to refer the family to other agencies in Weld County that can assist the family with their needs. This could include but is not limited to referrals to the Department of Human Services, The United Way, A Woman's Place, local law enforcement, Catholic Charities, local medical clinics, and youth assessment programs. Programs included in the continuum of care because of a determination by the Interagency Group of Weld County that the programs are a multi -system approach that prevents bifurcation of services for families. The Weld County IOG is responsible for broad oversight of these programs and provides assessment of data and outcomes. Failing to have these programs would create a burden on families and a burden on the system allowing for deeper involvement in the child serving systems or that could result in duplication and fragmentation of services. School Based Behavioral Health will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. Nl()l' ' 45 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. The School Based Behavioral Health program is open and willing to ideas and suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. 11O1; ' 46 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix K Truancy Response and Intervention (TRIP) Program (operated through YFC and the school districts), The TRIP Program provides an assessment of needs, focusing on the causes for truant behavior, individualized intervention plans, structured access to appropriate community -based resources and case management services. The TRIP program, as an integral part of YFC, follows a similar 2Gen Approach as listed under Direct Services Case Management above. The TRIP Program evolved out of a partnership between Youth & Family Connections (YFC) and the 19th Judicial District Attorney's Office Diversion program in January 2007 to provide access to services, case management and support for truant youth ordered to participate in the program by the Truancy Court. In July 2008, YFC assumed responsibility for the TRIP Program, which was modified into a multi -tiered intervention program designed to facilitate open communication with relevant community partners and increase youth success with the program. Case managers work closely with the Truancy Court and school districts in Weld County to help youth stay in school and remain engaged in the education process. Individual intervention plans with TRIP, if court ordered, carry the weight of the Truancy Court to enhance participation and compliance with program protocols. This program is a valuable component of the truancy intervention efforts currently in place for Weld County. TRIP will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. This program was formed through the previous CMP in Weld County. The communicate has maintained this service in order to provide continued support to the families in Weld County. TRIP is open and willing to ideas and suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. i_"47of50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix L YFC101: YFC101, a core group of 10-12 youth in 7th, 8th, and 9`h grades will take 12 -week course focused life skills, including financial literacy, college and trade school exploration, career and job exploration, and drug and alcohol prevention. This curriculum will provide the cohort with the skills for success, along with much -needed hope and support along the way. YFC101 will provide data to the IOG on a regular basis. A representation from the program will present at IOG meetings success stories from the program and any barriers they have for success. The representation will share with the IOG what their program needs in order to enhance services to best assist the families that they work with. The CMP would benefit from data of this program to determine overlap in services, success of the program, and how to utilize the program to a larger population. YFC is open and willing to ideas and suggestions from the CMP on ways to enhance the program or work with other similar programs in Weld County due to overlap of services or to serve more children/youth in the community. 11(_)[. % 48 0150 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Appendix M Collaborative Management Performance Measures 1. Prevent involvement or further involvement in the juvenile justice system • 50% of CMP youth who do not enter into probation o Any child/youth that is currently involved with or under the supervision of diversion, probation, or parole when CMP services began o Any child/youth that is currently under supervision of the municipal court o Any client in a juvenile justice related prevention program o Any child/youth that is currently involved with truancy court Interagency Oversight Group of Weld County - 50% of the youth 10-17 years old being served through CMP will not pick up new charges that results in a sentence to probation July 2021 -June 2022. 2. Decrease disciplinary problems at school • 50% of CMP children/youth with fewer disciplinary actions (referrals, suspensions, or expulsions) while involved with CMP services o Any child/youth currently enrolled in an educational program o Any child/youth that becomes enrolled in an educational program o Any child/youth in an education related prevention program Interagency Oversight Group of Weld County - 50% of CMP children/youth ages 5-12 that receive a disciplinary action between July 2021 and May 2022 will not receive in school or out of school suspension within the 21-22 school year following a CMP ISST meeting or participation in a prevention program. 3. Increase behavioral health • 50% of CMP Medicaid eligible children/youth who received a behavioral health screen o Any child/youth that is involved with CMP prevention program with Medicaid o Any child/youth that is involved in a CMP service with Medicaid 1.101.' `49 of 50 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2021-2022 Interagency Oversight Group of Weld County - 50% of CMP children/youth ages 5-17 will have completed or will complete a behavioral health screen between the months July 2021 and June 2022. Behavioral Health screen will include an assessment or behavioral health treatment anytime within the time from of July 2021 and June 2022. 1101 %50of 50 Contract Form New Contract Request Entity Information Entity Name* Entity ID * INTERAGENCY OVERSIGHT GROUP g00043961 (IOG) Contract Name* COLLABORATIVE MANAGEMENT PROGRAM (CMP) MEMORANDUM OF UNDERSTANDING (MOU) SFY2021-22 Contract Status CTB REVIEW Contract ID 4827 Contract Lead* APEGG ❑ New Entity? Parent Contract ID Requires Board Approval YES Contract Lead Email Department Project # apegg,Aweldgov.com;cobbx xlkOweldgov.com Contract Description* THE CMP CONSISTS OF 11 MANDATED PARTNERS & 7 NON -MANDATED PARTNERS WHO HAVE BEEN ASKED TO ENTER INTO THIS MOU PURSUANT TO COLORADO REVISED STATUTES (C.R.S.), SECTION 24-1.9-102. TERM 7 1 21 TO 6 = 30122. WCDHS IN -KIND CONTRIBUTION TOTALS Si 50,000.00. Contract Description 2 PA WAS SENT TO CTB ON 6 8 21. BOCC AGENDA PLACEHOLDER WAS REQUESTED FOR 6 23;2021. REQUEST TO SIGN VIA ADOBESIGN. Contract Type* CONTRACT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServicesc.weldgov.co m Department Head Email CM-HumanServices- DeptHeadfrueldgov.corn County Attorney GENERAL COUNTY Al I ORNEY EMAIL County Attorney Email CM- COUNTYA i I ORNEYg•WELDG OV.COM Requested BOCC Agenda Date* 06.23,2021 Due Date 06,19J2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 06/11/2021 Final Approval BOCC Approved BOCC Signed Date B©CC Agenda Date 06x`2312021 Originator APEGG Review Date t 05'02/2022 Committed Delivery Date Contact Type Contact Email Finance Approver CHRIS D'O1,V1DIO Renewal Date Expiration Date 06;30,2022 Contact Phone i Contact Phone 2 Purchasing Approved Date Finance Approved Date 06;'11;2021 Tyler Ref # AG 062 321 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 06'14;2021 Hello