HomeMy WebLinkAbout20210266.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, JANUARY 27, 2021
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, January 27, 2021, at the hour of 9:00 a.m.
": ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Perry L. Buck
Commissioner Mike Freeman — EXCUSED
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Isabella Juanicorena
Controller, Barbara Connolly
.. = Chair Moreno apologized for the technical difficulties on Monday, January 25, 2021, which prevented
the Board Meeting from being live -streamed. (Clerk's Note: audio from the meeting is available
on -demand).
MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County
Commissioners meeting of January 25, 2021, as printed. Commissioner James seconded the motion,
and it carried unanimously.
Ea PUBLIC INPUT: In response to Steve Teets, Greeley resident, Bruce Barker, County Attorney,
explained a notice of Final Determination from the Colorado Department of Local Affairs, Division of
Property Taxation, is in reference to tax exempt status. Further in response to Mr. Teets, Chair Moreno
directed him to speak to a member of the Department of Public Works to receive information regarding
the County's Transportation Plan.
`,_= AMENDMENTS TO AGENDA: There were no amendments to the agenda.
El CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Buck seconded the motion, and it carried unanimously.
▪ WARRANTS:
1) GENERAL WARRANTS — JANUARY 26, 2021: Commissioner James moved to approve the General
Warrants, as printed. Commissioner Buck seconded the motion, and it carried unanimously.
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_ BIDS:
1) APPROVE BID #B2100038, DELL EMC ELASTIC CLOUD STORAGE (ECS) ARCHIVAL STORAGE —
DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of
Information Technology and of Administrative Services, stated staff received two (2) bids and
recommends selecting the lowest bidder who met specifications, Lewan Technology, Inc., for a total
amount of $215,139.00. He noted this is a part of the Capital Improvement Plan for the fiscal year of
2021. Commissioner James moved to approve said bid, the motion was seconded by
Commissioner Buck, and it carried unanimously.
2) APPROVE BID #B2100043, PUBLIC SAFETY CISCO COMPUTE — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Rose stated four (4) bids were received and staff recommends
selecting Zivaro, Inc., the low bidder meeting specifications, for a total of $237,236.02. He noted this is a
part of the Central Square Public Safety Information Technology Project for 2021. Commissioner Buck
moved to approve said bid, the motion was seconded by Commissioner James, and it carried
unanimously.
3) APPROVE BID #B2100044, PUBLIC SAFETY DELL STORAGE — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Rose stated staff received two (2) bids and recommends Lewan
Technology, Inc., the low bidder meeting all specifications, for a total amount of $202,121.00. He noted
this is a part of the Central Square Public Safety Information Technology Project for 2021.
Commissioner James moved to approve said bid, the motion was seconded by Commissioner Buck, and
it carried unanimously.
m =_ 4) APPROVE BID #B2100002, SMALL SUV'S 4 -DOOR 4X4 OR AWD (QTY 7) - SHERIFF'S
OFFICE: Rob Turf, Purchasing Department, stated staff recommends selecting the lowest bidder who
met specifications, Mike Shaw Chrysler Dodge Jeep Ram, for a total amount of $185,836.00.
Commissioner Buck moved to approve said bid, the motion was seconded by Commissioner James, and
it carried unanimously.
e 5) APPROVE BID #B2100003, AWD OR 4X4 SUV'S-PURSUIT RATED K-9 (QTY 4) - SHERIFF'S
OFFICE: Mr. Turf reviewed staff's recommendation to select Spradley Barr Ford Lincoln of Greeley, Inc.,
the low bidder meeting specifications, for a total amount of $152,472.00. Commissioner James moved to
approve said bid, the motion was seconded by Commissioner Buck, and it carried unanimously.
El 6) APPROVE BID #B2100004, MID -SIZED CARGO VAN (QTY 1) - SHERIFF'S OFFICE: Mr. Turf
stated Spradley Barr Ford Lincoln of Greeley, Inc., was the low bidder selected by staff meeting all
specifications, and recommended awarding said bid for a total amount of $25,348.00.
Commissioner Saine moved to approve said bid, the motion was seconded by Commissioner Buck, and
it carried unanimously.
El 7) APPROVE BID #B2100011, ELLIPTICAL END DUMP TRAILER (QTY 1) - DEPARTMENT OF
PUBLIC WORKS: Mr. Turf stated staff recommends selecting the lowest bidder who met specifications,
Transwest Truck Trailer RV, for a total amount of $49,570.00. Commissioner James moved to approve
said bid, the motion was seconded by Commissioner Buck, and it carried unanimously.
8) APPROVE BID #82100012, ARTICULATING WHEEL LOADER (QTY 1) - DEPARTMENT OF
PUBLIC WORKS: Mr. Turf reviewed staff's recommendation to select Brute Power Equipment
Company, Inc., the low bidder meeting specifications, for a total amount of $209,626.00.
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Commissioner Buck moved to approve said bid, the motion was seconded by Commissioner James, and
it carried unanimously.
"',.. 9) APPROVE BID #B2100013, SINGLE AXLE FLATBED TRUCK (QTY 1) - DEPARTMENT OF
PUBLIC WORKS: Mr. Turf stated Transwest Truck Trailer RV was the low bidder selected by staff and
confirmed they met all specifications, and recommended awarding said bid for a total amount of
$94,612.00. Commissioner James moved to approve said bid, the motion was seconded by
Commissioner Buck, and it carried unanimously.
• 10) APPROVE BID #B2100015, WALK BEHIND COMPACTOR TRENCH ROLLER (QTY 1) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends selecting the lowest bidder who
met specifications, Wagner Rents, Inc., for a total amount of $29,434.00. Commissioner Buck moved to
approve said bid, the motion was seconded by Commissioner James, and it carried unanimously.
• 11) REJECT BID #B2100016, WELDER GENERATOR (QTY 1) - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf recommended rejecting all bids, as they were priced above what was anticipated, and
stated the department may reevaluate at a later time, if needed. Commissioner Saine moved to reject
said bid, the motion was seconded by Commissioner James, and it carried unanimously.
CI 12) APPROVE BID #62100020, MID -SIZED SUV 4 -DOOR AWD (QTY 1) - DEPARTMENT OF
PUBLIC WORKS: Mr. Turf reviewed staff's recommendation to select Mike Shaw Chrysler Dodge Jeep
Ram, the low bidder meeting specifications, for a total amount of $27,644.00. Commissioner Buck moved
to approve said bid, the motion was seconded by Commissioner James, and it carried unanimously.
13) APPROVE BID #B2100021, 1/2 -TON 4X4 PICKUP 5.5 -FOOT BED CREW CAB (QTY 1) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf introduced Mike Shaw Chrysler Dodge Jeep Ram as the
low bidder selected by staff and confirmed they met all specifications, and recommended awarding said
bid for a total amount of $31,552.00. Commissioner James moved to approve said bid, the motion was
seconded by Commissioner Saine, and it carried unanimously.
El 14) APPROVE BID #82100022, 29 -TON PNEUMATIC TIRE ROLLER COMPACTOR (QTY 1) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends selecting the lowest bidder who
met specifications, Brute Power Equipment Company, Inc., for a total amount of $174,944.00.
Commissioner Buck moved to approve said bid, the motion was seconded by Commissioner James, and
it carried unanimously.
• 15) APPROVE BID #82100023, MOTORGRADERS (QTY 5) - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf introduced 4 Rivers Equipment as the low bidder selected by staff, confirmed they met
all specifications, and recommended awarding said bid for a total amount of $1,507,125.00.
Commissioner James moved to approve said bid, the motion was seconded by Commissioner Saine,
and it carried unanimously.
16) APPROVE BID #B2100025, 20 -TON SINGLE' DRUM VIBRATORY ROLLER (QTY 2) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed staff's recommendation to select 4 Rivers
Equipment, the low bidder meeting specifications, for a total amount of $373,200.00. Commissioner Buck
moved to approve said bid, the motion was seconded by Commissioner James, and it carried
unanimously.
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• 17) APPROVE BID #B2100028, VARIABLE MESSAGE BOARD (QTY 2) - DEPARTMENT OF
PUBLIC WORKS: Mr. Turf stated staff recommends selecting the lowest bidder who met specifications,
K&K Systems, Inc., for a total amount of $25,802.92. Commissioner Saine moved to approve said bid,
the motion was seconded by Commissioner James, and it carried unanimously.
• 18) APPROVE BID #62100029, 4 -INCH AUTOMATIC SELF PRIMING TRASH PUMP (QTY 1) -
DEPARTMENT OF PUBLIC WORKS: Mr. Turf introduced C&L Water Solutions, Inc., as the low bidder
selected by staff, confirmed they met all specifications, and recommended awarding said bid for a total
amount of $36,097.00. Commissioner James moved to approve said bid, the motion was seconded by
Commissioner Buck, and it carried unanimously.
19) APPROVE BID #B2100030, PORTABLE FLAT SCREEN AND 60 -FOOT STACKER
CONVEYER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed staff's recommendation
to select Brute Power Equipment Company, Inc., the low bidder meeting specifications, for a total amount
of $232,441.00. Commissioner Buck moved to approve said bid, the motion was seconded by
Commissioner James, and it carried unanimously.
Cl 20) APPROVE BID #62100031, BELLY DUMP TRAILERS (QTY 10) - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf introduced Utility Trailer Sales of Colorado, LLC, as the low bidder selected by staff
meeting specifications, and recommended awarding said bid for a total amount of $371,000.00.
Commissioner James moved to approve said bid, the motion was seconded by Commissioner Saine,
and it carried unanimously.
21) APPROVE BID #B2100032, SIDE DUMP TRAILER (QTY 1) - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf stated Utility Trailer Sales of Colorado, LLC, was the low bidder selected by staff,
confirmed they meet all specifications, and recommended awarding said bid for a total amount of
$52,185.00. Commissioner Buck moved to approve said bid, the motion was seconded by
Commissioner James, and it carried unanimously.
• 22) APPROVE BID #B2100034, BACKHOE WITH 4 -WHEEL DRIVE AND EXTENDABLE BOOM
(QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed staff's recommendation to select
4 Rivers Equipment, the low bidder meeting specifications, for a total amount of $106,475.00.
Commissioner James moved to approve said bid, the motion was seconded by Commissioner Buck, and
it carried unanimously.
• 23) APPROVE BID #B2100035, 14 -TON DOUBLE DRUM VIBRATORY/OSCILLATORY ROLLER
(QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed staff's recommendation to select
Brute Power Equipment Company, Inc., the low bidder meeting specifications, for a total amount of
$144,953.00. Commissioner Saine moved to approve said bid, the motion was seconded by
Commissioner Buck, and it carried unanimously.
El 24) APPROVE BID #B2100036 TANDEM AXLE DUMP TRUCK REGULAR CAB DUAL AXLE WITH
SANDER -PLOW -WING (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff
recommends selecting the lowest bidder who meets specifications, Transwest Truck Trailer RV, for a
total amount of $290,891.00. Commissioner Buck moved to approve said bid, the motion was seconded
by Commissioner James, and it carried unanimously.
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El 25) APPROVE BID #B2100040, MATERIAL HAULING CONTRACT - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf reviewed staff's recommendation to select 4X Industrial, LLC, the low bidder meeting
specifications, with various pricing for services billed by the hour, depending on the type of equipment.
He explained staff recommends paying $79.75 per hour for 13 belly dump trucks and drivers, $85.00 per
hour for side dump trucks, $85.00 per hour for dump trucks, and $72.00 per hour for tandem axle trucks,
on an as -needed basis. Commissioner Buck moved to approve said bid, the motion was seconded by
Commissioner James, and it carried unanimously.
El NEW BUSINESS:
1) CONSIDER CONTRACT ID #4372 AGREEMENT FOR PROFESSIONAL SERVICES FOR
STRATEGIC PLAN IMPLEMENTATION AND AUTHORIZE CHAIR TO SIGN - LOLINA, INC.:
Jamie Ulrich, Director of the Department of Human Services, presented the agreement for the
implementation of the Department's 2021 Strategic Plan initiatives. Commissioner James moved to
approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Buck and it carried unanimously.
e 2) CONSIDER CONTRACT ID #4378 AGREEMENT FOR PROFESSIONAL SERVICES FOR
FOSTER PARENT TRAINING CO -FACILITATOR AND AUTHORIZE CHAIR TO SIGN —
WENDY CLARK: Ms. Ulrich noted this agreement is with Wendy Clark as the second Foster Parent
Co -Facilitator to provide new foster parent training. Commissioner Buck moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Saine, the motion carried
unanimously.
• 3) CONSIDER CONTRACT ID #4390 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE
CHAIR TO SIGN - ZAQURI AND SAMANTHA BRINKERHOFF: Ms. Ulrich stated this agreement is for
a new respite care provider in Windsor, Colorado. Commissioner James moved to approve said
agreement and authorize the Chair to sign. Commissioner Buck seconded the motion and it carried
unanimously.
• 4) CONSIDER CONTRACT ID #4393 2021 ANNUAL PROGRAM PLAN FOR CHILD SUPPORT
SERVICES AND AUTHORIZE DIRECTOR OF THE DEPARTMENT OF HUMAN SERVICES TO SIGN:
Ms. Ulrich presented the annual program plan for Child Support Services. The motion to approve said
plan and authorize the Director of the Department of Human Services to sign was made by
Commissioner Buck, seconded by Commissioner James, and it carried unanimously.
• 5) CONSIDER LEASE AGREEMENT (822 7TH STREET, SUITE 520, GREELEY) AND
AUTHORIZE CHAIR TO SIGN - PEEK GOLDSTONE, LLC: Toby Taylor, Director of the Department of
Building and Grounds, introduced a lease agreement for the Weld County building located at
822 7th Street, Greeley, Colorado 80631. He explained the renewal terms and details of the agreement
with Peek Goldstone, LLC, and noted there is a two (2) year renewal option. In response to
Commissioner Buck, Mr. Taylor stated the lease agreement is with a law firm. Commissioner Saine
moved to approve said lease agreement and authorize the Chair to sign. Commissioner Buck seconded
the motion and it carried unanimously.
6) CONSIDER CONTRACT ID #4402 2020 HIGHWAY USER TAX FUND (HUTF) ANNUAL
MILEAGE AND CONDITION CERTIFICATION REPORT: Evan Pinkham, Department of Public Works,
reviewed the total mileage of maintained paved and gravel County Roads in Weld County, which is
reevaluated each year due to municipal annexations, roadway projects, etc. He noted the mileage
certification impacts how much funding is received through HUTF, and stated in 2020, the payments for
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HUTF amounted to $10,146,950.60 and the FASTER payments amounted to $1,055,805.71. In response
to Commissioner Saine, Mr. Pinkham confirmed the accuracy of the numbers included in the report.
Commissioner Buck moved to approve said certification report. The motion was seconded by
Commissioner James, the motion carried unanimously.
7) CONSIDER CONTRACT ID #4409 APPLICATION AND AGREEMENT FOR TRANSFER OF
MINERAL PERMIT AND SUCCESSION OF OPERATORS FOR PIERCE PIT (PERMIT #M-1980-121)
AND AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF NATURAL RESOURCES AND
C&H AGGREGATES, LLC: Clay Kimmi, Department of Public Works, introduced the application and
agreement materials and explained the process for transferring the mineral permit. He mentioned
Weld County previously sold the property to C&H Aggregates, LLC, in December 2020. The motion to
approve said application and agreement and authorize the Chair to sign was made by
Commissioner James, seconded by Commissioner Saine, and it carried unanimously.
▪ 8) CONSIDER CONTRACT ID #4411 AGREEMENT FOR REIMBURSEMENT OF FEES AND
EXPENSES FOR INTERCHANGE APPROVAL PROCESS 1601 AND AUTHORIZE CHAIR TO SIGN -
BURLINGTON NORTHERN SANTA FE (BNSF) RAILWAY COMPANY: Elizabeth Relford, Deputy
Director of the Department of Public Works, explained that because the County is acting as the applicant
for the BNSF Railway Company, an agreement is necessary for reimbursement of the fees and expenses
associated with the application process with the Colorado Department of Transportation (CDOT), who
estimates costs amounting to $15,000.00. Commissioner James commended Ms. Relford and her staff
for their work and moved to approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Buck and it carried unanimously.
9) CONSIDER APPLICATION FOR FEDERAL HIGHWAY SAFETY IMPROVEMENT
PROGRAM (HSIP) GRANT AND AUTHORIZE CHAIR TO SIGN: Cameron Parrott, Department of Public
Works, provided a brief overview of the application requesting funding for improvements to the
intersection at State Highway 392 and County Road 35, in which the Colorado Department of
Transportation (CDOT) has scheduled the installation of a traffic light. He noted the Department of Public
Works will construct turn lanes and improve the turning radii of the intersection to accommodate truck
traffic. He estimated the cost of the project to be $1,300,000.00, but because the funds available amount
to only $2,600,000.00 for the year, the department is requesting $1,000,000.00 from the HSIP for this
project and will provide $300,000.00 as the local agency overmatch. In response to Chair Moreno,
Mr. Parrott confirmed the location of the improvements. The motion to approve said application and
authorize the Chair to sign was made by Commissioner James, seconded by Commissioner Buck, and
it carried unanimously.
• 10) CONSIDER TEMPORARY CLOSURE OF CR 43 BETWEEN CRS 62 AND 64: Dawn Andersen,
Department of Public Works, requested temporary closure of County Road 43 from February 8, 2021,
through February 19, 2021, for the replacement of two (2) irrigation culverts. She noted message boards
will be used, as well as proper signs and barricades, and mentioned no dust control methods are
necessary because the detour routes are paved. Commissioner James moved to approve said temporary
closure. Seconded by Commissioner Buck, the motion carried unanimously.
• 11) CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD:
Commissioner James moved to approve said appointment. The motion was seconded by
Commissioner Saine and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
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Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:39 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datethA) W Xit,0:6k,
Weld County Clerk to the Board
eputy Clerk to the :oard
Steve •reno, Chair
Minutes, Wednesday, January 27, 2021
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