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Home My WebLink About20192209.tiff„ earl-I-rad- TD #5017 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 13, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment with Turning Point Center for Youth & Family Development, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment with Turning Point Center for Youth & Family Development, Inc. The Department entered into a Child Protection Agreement for Services with Turning Point Center for Youth & Family Development, Inc., identified as Tyler ID 2019- 2209, on June 12, 2019. The Agreement was Amended on May 13, 2020 to extend the term date to May 31, 2021 and to amend the Scope of Services and Rate Schedule. The Agreement was amended again on April 16, 2021 to extend the term date to May 31, 2022. The Agreement is now being amended to update the Rate schedule with the changes noted below. Rate Schedule Charges: Home Based Services Rate Unit Type Service Name $3465.00 Hour Coaching $30.00 Episode No-show $0.56 Mile Transportation - mileage Supervised Visitation Rate Unit Type Service Name S.5456.00 Hour In -office 98982.00 Hour Out -of -office $278.00 Episode No-show Therapeutic Supervised Visitation Rate Unit Type Service Name $920.00 Hour In -office $1383.00 Hour Out -of -office Pass -Around Memorandum; July 13, 2021— ID 5017 Jit.ota.- 6C; Oxiai-42-61-1-1)) Page l aor9_ 010109 me_aoa PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Peny L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Approve Recommendation ,1M Schedule Work Session Other/Comments: Pass -Around Memorandum; July 13, 2021 — ID 5017 Page 2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND TURNING POINT CENTER FOR YOUTH & FAMILY DEVELOPMENT, INC. S/ This Agreement Amendment, made and entered into �� day of 2021 by and between the Board of Weld County Commissioners, on behalf of the Weld County epar ent of Human Services, hereinafter referred to as the "Department", and Tuming Point Center for Youth & Family Development, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home Based Services and Mental Health Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2209, approved on June 12, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2020. • The Original Agreement was amended on: April 27, 2020 to extend the term date through May 31, 2021 and to amend the Scope of Services and Rate Schedule. April 26, 2021 to extend the term date through May 31, 2022. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2019-2209. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit D, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Weld By: BOARD OF COUNTY COMMISSIONERS Clerk to the Bo. d WELD COUNTY, COLORADO Deputy Cle TJUL 2 12021 Steve Moreno, Chair ONTRACTOR: Turning Point Center for Youth & Family Development, Inc. 1644 South College Avenue Fort Collins, Colorado 80525 By: Date: Ste lhamie zeifke Steph nie Lefke (Jul 7, 202 09:39 MDT) Stephanie Lefke, Executive Director Jul 7, 2021 020/9-02c207 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2022. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Home Based Services Rate Unit Type Service Name $65.00 Hour Coaching $30.00 Episode No-show $1,980.00 Month Family Care Coordination $1,330.00 Month Family Care Coordination Light $0.56 Mile Transportation - mileage Mental Health Services Rate Unit Type Service Name $190.00 Hour Intensive Family Therapy Supervised Visitation Rate Unit Type Service Name $56.00 Hour In -office $82.00 Hour Out -of -office $75.00 Hour Team Decision Making (TDM) Meeting, Family Team Meeting (FTM), Staffmg $28.00 Episode No-show $0.56 Mile Outside 30 -mile catchment area Therapeutic Supervised Visitation Rate Unit Type Service Name $92.00 Hour In -office $138.00 Hour Out -of -office $75.00 Hour Team Decision Making (TDM) Meeting, Family Team Meeting (FTM), Staffing $50.00 Episode No-show $0.56 Mile Outside 30 -mile catchment area 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the Th day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Contract Form ew Contract Request Entity tnforrrtation Entity Name* Entity ID* TURNING POINT CENTER FCR YOUTH gO0025093 Contract Name* TURNING POINT CENTER FOR YOL=-H (AGREEMENT AMENDMENT) Contract Status CTB REVIEW Contract Description* CONSENT - AGREEMENT AMENDMENT, NEW RA I E SCHEDULE. ❑ New Entity? Contract ID 5017 Contract Lead* APEGG Contract Lead Email apegggweldgov.com ; cobbx xlkg,weldgov.com Contract Description 2 PA IS BEING SENT THROUGH THE NORMAL PROCESS. ETA TO CTB: 7,/15,f21. Contract Type* AMENDMENT Amount* $0.00 Renewable* NO Au tic n Department HUMAN SERVICES Department Email CM - H umanServicesCweldgov.co rn Department Head Email CM-HumanServices- DeptHead gweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL (-minty Attorney Email CM- COU NTYATTO RN EY,WWELDG OV.COM Requested BOCC Agenda Date* 07,21/2021 Parent Contract ID 20192209 Requires Board Approval YES Department Project # Due Date 07/17/2021 WiII a worts session with B{tCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a'ASA enter %ISA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 04,01 i 2022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 07/12/2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07;2112021 Originator APEGG Contact Type Committed Delivery Date Contact Email Finance Approver CONSENT Expiration Date* 05/3112022 Contact Phone i Purchasing Approved Date 07`12 2021 Finance Approved Date 07/12:2021 Tyler Ref # AG 072121 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 07/12/2021 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 30, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Protection Agreement Amendments for 2019- 20 Core/Non-Core Contracted Services Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Protection Agreement Amendments for 2019- 20 Core/Non-Core Contracted Services. The Department entered into Agreements with various Child Welfare service providers through the 2019-2020 Request for Proposal (RFP), Bid Number: B1900025, identified as Tyler ID 2019-0707. These Agreements were issued for a period of three (3) years with the option to renew annually. The Department is requesting to renew the current Agreements with no changes for 34 providers reflected in the attached list. Agreements will be renewed for the third and final year for the period of June 1, 2021 through May 31, 2022. The Human Services Advisory Commission (HSAC) has reviewed and approved this information. Upon Board approval of this pass -around, signed Agreement Amendments will be obtained from providers and submitted to the Board for approval and Chair signature. I do not recommend a Work Session. I recommend approval of these Agreement Amendments. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; March 30, 2021— CMS ID„ Various Page 1 ot0/q_c>702-o� ikeir AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND TURNING POINT CENTER FOR YOUTH & FAMILY DEVELOPMENT, INC. ii -111. This Agreement Amendment, made and entered into o[te, day of 2021 by and between the Board of Weld County Commissioners, on behalf of the Weld County D partment of Human Services, hereinafter referred to as the "Department", and Tuming Point Center for Youth & Family Development, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home Based Services and Mental Health Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2209, approved on June 12, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2020. • The Original Agreement was amended on: April 27, 2020 to extend the term date through May 31, 2021 and to amend the Scope of Services and Rate Schedule. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2019-2209. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a third and final year, for the period of June 1, 2021 through May 31, 2022. • All other terms and conditions of the Original Agreement remain unchanged. 020 i9_ ,2 020 9 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Weld C.un , Clerk to the Ata By: Deputy Clerk BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair CONTRACTOR: APR 2 6 2021 Turning Point Center for Youth & Family Development, Inc. 1644 South College Avenue Fort Collins, Colorado 80525 By: Date: St,gthath Zee Onstel Imo() Ne (lormerly rownlN]336� i) Stephanie Brown, Executive Director Apr 15, 2021 0.20/9 -- Contract Form New Contract Request Entity Information Entity Name* Entity ID * TURNING POINT CENTER FOR YOUTH x•00026093 Contract Name* TURNING POINT CENTER FOR YOUTH & FAMILY DEVELOPMENT, INC. (AGREEMENT AMENDMENT) Contract Status CTB REVIEW Contract Description* BID *B1900025 TERM: 6/1/21-5/31 i22. Contract Desorption 2 CONSENT. PA WAS SENT TO CTB ON 3/31/21. Contract Type AMENDMENT Amount* $ 0.00 Renevrable * NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM - H uman5ervicesOweldgov.co m Department Head Email CM-HurrianServices- DeptHeadgweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYg WELDG OV.COM ❑ New Entity? Contract ID 4699 Contract Lead* APEGG Contract Lead Email apeggOweldgov.com; cobbx xlkOweldgov.com Requested BOCC Agenda Date* 05/2612021 Parent Contract ID 20192209 Requires Board Approval YES Department Project # Due Date 05122/2021 Will a wont session with BOCC be required?* NO Does Contract require Purchasing Dept. to be inducted?" If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 04!01;2022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 04/19?2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date Originator APEGG Contact Type Committed Delivery Date Contact Email Finance Approver CONSENT Expiration Date* 05/31/2022 Contact Phone 1 Purchasing Approved Date 04/19/2021 Finance Approved Date 0411912021 Tyler Ref # AG 042621 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 04'19/2021 PRIVILEGED AND CONFIDENTIAL Crd ra,e " xv 362,3 MEMORANDUM DATE: April 9, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment with Turning Point Center for Youth and Family Development, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment with Turning Point Center for Youth and Family Development, Inc. The Department entered into a Child Protection Agreement for Services, identified as Tyler ID 2019-2209, on June 12, 2019, for the term June 1, 2019 through May 31, 2020, with the option to extend annually upon written agreement for a total period not to exceed three years. The Department wishes to extend the agreement for the term of June 1, 2020 through May 31, 2021 and, the vendor has requested to add the following rates for the following services: Supervised Visitation: $54.00/Hour (In -Office) $80.00/Hour (Out -of -Office) $75.00/Hour (TDM/FTM/Staffing) $27.00/Episode (No Show/Supervised Visitation) $ .56/Mile (Transportation after first 30 miles) $85.00/Hour (In -Office - Trauma -Informed Therapy Services) $85.00/Hour (FTM, TDM, Prof. Staffing — Trauma Informed Therapy Services) - $42.50/Hour (No Show — Trauma Informed Therapy) Therapeutic Visitation: $90.00/Hour (In -Office) $135.00/Hour (Out -of -Office) $75.00/Hour (TDM/FTM/Staffing) $50.00/Episode (No Show/Therapeutic Visitation) $ .56/Mile (Transportation after first 30 miles) Pass -Around Memorandum; April 9, 2020 — CMS 3523 01-f/A7/.vrIP6t -av Page 1 2©lq-2Q©9 I480®clO PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin Ross Approve Recommendation Work Session Schedule roC Other/Comments: Pass -Around Memorandum; April 9, 2020 — CMS 3523 Page 2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND TURNING POINT CENTER FOR YOUTH AND FAMILY DEVELOPMENT, INC. This Agreement Amendment, made and entered into ,7�ay of 2020 by and between the Board of Weld County Commissioners, on behalf of the Weld County epartment of Human Services, hereinafter referred to as the "Department", and Turning Point Center for Youth and Family Development, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Services, Life Skills, and Mental Health Services (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2209, approved on June 12, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2020. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a second full year term, for the period June 1, 2020 through May 31, 2021. 2. Exhibit C, Scope of Work, is hereby amended as attached. 3. Exhibit D, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Weld C By: erk to the Board Deputy Clerk Mike Freeman, Chair BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO CONTRACTOR: APR 2 7 2020 Turning Point Center for Youth and Family Development, Inc. 1644 South College Avenue Fort Collins, CO 80525 By: Date: 2:fi Iaet;e. Ipawi/ sm Stephanie Brown, Executive Director Apr 8, 2020 ago/9- 02.20 9 EXHIBIT C SCOPE OF SERVICES 1. Contractor will provide Home Based Services and Mental Health Services, as referred by the Department. 2. Home Based Services i. Services available under this agreement include: i. Coaching: This service is designed to be very flexible in meeting the individual needs of the youth and family and can include pro -social recreation and leisure activities, transportation, teaching in- home skills such as cleaning and organization, employment support and education, attendance at professional meetings or appointments, etc. A broader goal of Coaching is to maintain clients in the community and reduce costlier residential options such as residential. Coaches can provide a multitude of services and roles. Some examples of services Coaches have and can provide include but are not limited to: 1. Provide in -home parenting support and education 2. Provide transportation to appointments and school 3. Take clients to participate in recreation and leisure activities in the community 4. Provide supervision when parents or custodians cannot 5. Help clients job search, homework and tutoring 6. Be a mentor and positive role model 7. Help connect youth and families with other services in the community 8. Life skills Coaching and education ii. Family Care Coordination (FCC) and Family Care Coordination (FCC) Light: FCC is designed for families where out -of -home placement of children is a serious concern and the goal is to keep families intact and reduce the use of out -of -home placement. The Family Care Coordinator(s) will serve high needs families. The FCC's will be available to families for an average of 3-4 visits per week up to 10 hours per week; more visits are expected at the start of services and fewer visits may occur toward the end of services. Services will be provided in the home and/or community and on -call support will be available 24/7 as the family works to stabilize their situation. The FCC will begin by performing a thorough assessment of all family members, utilizing any other assessments that have been completed previously. Based on these assessments the FCC will then work on building skills with the parents and either provide individual support to the children as necessary or make referrals to outpatient individual services (for example in the case of the need for victim's work). Simultaneously, the FCC will work with other providers involved (schools, coaches, mentors, respite providers, etc.) to ensure a common foundation. Often, families with serious situations may have multiple providers working with the family. It is the FCC's role to correspond with all providers and caseworkers so there is continuity of care. The FCC's focus will always be on stabilizing the family situation and creating independence within the family by using community and their natural supports. All case management is included in this service and rate. The FCC Light Therapist will be available to families for an average of 1-2 visits per week up to 4 hours total. FCC Light is typically utilized as a step-down service from FCC. This allows the Therapist to continue working with the family as they move toward independence, but still need some intensive support to achieve it. 1 ii. Capacity for Services: All services in this area are based on current caseloads. If the demand is consistent for a particular service, Contractor will hire and train new employees. iii. Goals of Service: i. Keep high -risk children and families together while decreasing barriers to treatment. ii. Empower children and their families to achieve lasting stability and recovery for the family and child. iii. Increase understanding and knowledge of the impact of trauma on children and families. iv. Provide stability, support and role modeling to children and families. iv. Outcomes of Service: i. Decrease the need for out of home placements, including residential and foster care. ii. Increase likelihood of family reunification. iii. Improve family and client's ability to cope. v. Target Population: Ages 3 and up. vi. Service Access: i. In -home and community -based services. ii. 24/7 support is offered in the FCC services. vii. Language: English only. 3. Mental Health Services (Intensive Family Therapy): In -home family therapy to address family dynamics, boundaries and problematic family relationships. Family therapy draws on a multi -systemic perspective in its family -based prevention and intervention efforts. Through going into the homes, the therapist is able to have a more hands on understanding of the family dynamics and conflictual relationships. Consider using this service as a step-down service from FCC Light to offer a therapeutic transition. Case management is offered for additional support including phone calls and family meetings, that are not therapeutic in nature. i. Capacity for Services: All services in this area are based on current caseloads. If the demand is consistent for a particular service, Contractor will hire and train new employees. ii. Goals of Service: i. Keep high -risk children and families together while decreasing barriers to treatment. ii. Empower children and their families to achieve lasting stability and recovery for the family and child. iii. Increase understanding and knowledge of the impact of trauma on children and families. iv. Coaching provides stability, support and role modeling to children and families. iii. Outcomes of Service: i. Decrease the need of out of home placements, including residential and foster care. ii. Increase likelihood of family reunification. iii. Improve family and clients' ability to cope. iv. Target Population: Ages 3 and up. v. Service Access: i. In -home and community -based services. ii. 24/7 support is offered in the FCC services. vi. Language: English only. 4. Life Skills i. Supervised Visitation: Primary goals are to increase parenting accountability and safety. Education on parenting skills, appropriate redirection, and life skills will be addressed at these 2 visits. Services will vary greatly depending on the needs and strengths of the parent and caregiver. ii. Anticipated Frequency of Service Per Week: As needed based on the needs of the family, Department and as set forth by the Court. iii. Anticipated Duration of Service: 2-6 months. iv. Goals of Service: i. Provide a safe space for families to visit with their children with supervision. ii. Assess the parent/caregiver abilities during the visitation time. iii. Teach appropriate skills in order to meet the needs of the children. iv. Provide a convenient location for families that utilize public transportation. v. Outcomes of Service: i. Increase access to supervised visitation services for families. ii. Increase services available to the community and Weld County Department of Human Services. iii. Increase the number of safe visits that lead to family reunification. iv. Decrease the need for supervised visitation or transfer to safe caregiver supervision within the family unit. v. Target Population: Ages 1 to 18 who are at risk and require supervision for safe interactions. vi. Language: Primarily English. Some services are available in Spanish, on a limited basis. 5. Life Skills i. Therapeutic Visitation: Primary goals are to increase parenting accountability and safety. Education related to parenting skills, appropriate redirection, and life skills will be addressed at these visits. Services will vary greatly depending on the needs and strengths of the parent/caregiver. ii. Anticipated Frequency of Service Per Week: 1-2 times per week. iii. Anticipated Duration of Service: Dependent upon the needs of the family. iv. Goals of Service: i. Provide a safe space for families to visit with their children under supervision. ii. Provide a higher more intensive level of intervention which includes a trauma focused approach to supervised visitation. iii. Teach appropriate skills in order to meet the needs of the children. iv. Provide a convenient location for families that utilize public transportation. v. Outcomes of Service: i. Increase access to supervised visitation services for families. ii. Increase services available to the community and the Weld County Department of Human Services. iii. Increase the number of safe visits that lead to family reunification. iv. Decrease the need for supervised visitation or transfer to safe caregiver supervision within the family unit. v. Target Population: Ages 1 to 18 who are at risk and require supervision for safe interactions. vi. Language: English only. 6. Contractor will respond to the Quality Assurance Team Supervisor (hainleid@weldgov.com, 970-400- 6210) within three (3) business days regarding the ability to accept the received referral. 3 7. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Quality Assurance Team Supervisor (hainleid@weldgov.com, 970-400-6210). 8. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for visitation services. If a rate for "no shows" is not specifically stated in Exhibit D, Rate Schedule, then Contractor understand that the Department will no reimburse for "no shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows" on the part of the client per month. After three (3) "no-shows, "Contractor will place client on a behavioral plan requiring attendance or discharged client from services. Contractor must inform the caseworker and the Quality Assurance Team Supervisor (hainleid@weldgov.com, 970-400-6210). 9. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Quality Assurance Team Supervisor (hainleid@weldgov.com) immediately via email, to discuss service continuation. 10. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 11. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 12. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 13. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 14. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. Contractor may participate by phone, if approved by the Department. 4 15. Contractor will notify the Quality Assurance Team Supervisor (hainleld@weldgov.com, 970-400-6210) of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 5 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2020. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Home Based Services: $54.00/Hour (Coaching) $1,980/Month (Family Care Coordination) $1,330.00/Month (Family Care Coordination Light) $ .56/Mile (Transportation after first 30 miles) Mental Health Services: $190.00/Hour (Intensive Family Therapy) Supervised Visitation: $54.00/Hour (In -Office) $80.00/Hour (Out -of -Office) $75.00/Hour (TDM/FTM/Staffing) $27.00/Episode (No Show/Supervised Visitation) $ .56/Mile (Transportation after first 30 miles) Therapeutic Visitation: $90.00/Hour (In -Office) $135.00/Hour (Out -of -Office) $75.00/Hour (TDM/FTM/Staffing) $50.00/Episode (No Show/Therapeutic Visitation) $ .56/Mile (Transportation after first 30 miles) 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Contract Form New Contract Request Entity Information Entity Name* Entity ID* TURNING POINT CENTER FOR YOUTH @00026093 Contract Name* TURNING POINT CENTER FOR YOUTH CHILD PROTECTION AGREEMENT AMENDMENT Contract Status CTB REVIEW Contract Description* CONSENT. AGREEMENT AMENDMENT FOR SERVICES. Contract Description 2 BID NO. B2000037 Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal Grant IGA Department HUMAN SERVICES Contract 1D 3523 Contract Lead* CULLINTA Contract Lead Email cullinta@coNyeld.co.us New Entity? Parent Contract ID Requires Board Approval YES Department Project FUNDING: COREfOTHER. TERM 06;01'20 THROUGH 05?31/21 Department Email CM- HumanServices@vveldgov.com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email C M- COUNTYA I I ORNEY@YIELD GOV.COM Requested BOCC Agenda Date* 04/15/2020 Due Date 04/11?2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Review Date* 04/01/2021 Committed Delivery Date Renewal Date* 06/01/2021 Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 04/21/2020 Final Approval BO CC Approved BO)CC Signed Date BO)CC Agenda Date 04/2712020 Originator SNY©ERKL Contact Type Contact Email Finance Approver BARB CCNNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 04/22/2020 Tyler Ref It AG 042720 Legal Counsel GABE KALUUSEK Legal Counsel Approved Date 04/22/2020 Submit /9 ' CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND TURNING POINT CENTER FOR YOUTH ADIp FAMILY DEVELOPMENT, INC. This Agreement, made and entered into th��ay of 019, by and between the Board of Weld County Commissioners, on behalf of the Weld County Departme of Human Services, hereinafter referred to as the "Department' and Turning Point Center for Youth and Famil Development, Inc., hereinafter referred to as the Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Response to Request for Proposal, Exhibit C, Scope of Services, and Exhibit D, Rate Schedule. Exhibit B, C, and D are attached hereto and incorporated herein by this reference. Exhibit A is Weld County's Request for Proposal Number B1900025, which is incorporated into this agreement by reference and will be provided upon request to the Department. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, the Colorado Department of Human Services has provided Core Services or other funding to the Department for Home Based Services, and Mental Health Services. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on June 1, 2019, upon proper execution of this Agreement and shall expire May 31, 2020, unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit B, Contractor's Response to Request for Proposal and Exhibit C, Scope of Services. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Quality Assurance Team Supervisor (hainleid@weldgov.com, 970-400-6210). No other Department staff or other party to the case may authorize services or modifications to services. 66:O3 0/50 lam- i�-i9 2019-2209 kheoo9D c. Contractor agrees to submit a complete Request for Reimbursement and supporting documentation by the 7th of the month, following the month of service, utilizing billing forms required by the Department. Contractor agrees to utilize the Client Verification Form for all scheduled and unscheduled face-to-face services with the exception of home studies and monitored sobriety testing. Contractor agrees that original complete Client Verification Forms are to be submitted with the Request for Reimbursement. Requests for Reimbursement and Client Verification Forms received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet 60 -day deadline may result in termination of the Agreement. d. Contractor agrees to submit a monthly report by the 7th of the month, following the month of service, for each client receiving ongoing services. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Date and time of service b. Where the service took place c. Clinician/therapist name d. Clients participating e. What interventions were used, recommendations and/or goals discussed f. Any and all safety concerns One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation, home study). Verification of Monitored Sobriety Services will be the test result. A completed home study may be a full, partial or denied study, as determined by the Department. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: i. The service being provided by the contractor is not a Medicaid eligible service; ii. The service is not deemed medically necessary; iii. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; iv. A Medicaid provider is not available to provide the needed service; v. Medicaid is exhausted for the needed service; or vi. Medicaid denied service. vii. The client is not eligible for Medicaid. b. Payment shall be made in accordance with Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Response to Request for Proposal, Exhibit C, Scope of Services, and Exhibit D, Rate Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. 2 d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Rate Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an, which will be provided by the Department, with a voided check. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and 3 Title VII of the Civil Rights Act of 1964; and the Age Discrimination in Employment Act of 1967; and the Equal Pay Act of 1963; and the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix 6 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is determined by the Department. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. 4 e. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5- 102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and the Department within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to the Department, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., the Department, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5- 103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR) and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 5 9. Insurance Requirements Contractor and the Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, the Department must be notified by the Contractor. Contractor shall be responsible for the payment of any deductible or self -insured retention. The Department reserves the right to require Contractor to provide a bond, at no cost to the Department, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: i.Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. ii.Commercial General Liability Insurance written on ISO occurrence form CG 00 0110/93 6 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: - $1,000,000 each occurrence; $2,000,000 general aggregate; $50,000 any one fire; and $500,000 errors and omissions. iii.Automobile Liability: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv.Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: - If any aggregate limit is reduced by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify the Department within ten (10) days and reinstate the aggregates required; Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; - A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; A provision that coverage is primary; and A provision that coverage is non-contributory with other coverage or self-insurance provided by the Department. v.For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to the Department, whichever is earlier. c. Contractors shall secure and deliver to County's Risk Administrator ("Administrator') at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor shall provide a copy of this information to its insurance agent or broker and shall have its agent or broker provide proof of Contractor's required insurance. The Department reserves the right to require Contractor to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor's insurer shall name County as an additional insured as follows f. Waiver of Subrogation: For all coverages, Contractor's insurer shall waive subrogation rights against County. g. Subcontractors: All subcontractors, independent contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor. Contractor shall include all such subcontractors, independent contractors, sub -vendors, suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors, suppliers or other entities upon request by the Department. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contractor shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-400-6503 and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any 8 program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Heather Walker, Child Welfare Division Head Stephanie Brown, Executive Director 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 (970) 400-6510 9 For Contractor: Stephanie Brown, Executive Director 1644 South College Avenue Fort Collins, CO 80525 (970) 567-0937 18. Litigation Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 17. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmentallmmunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall 10 not enter into any third -party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. A conflict of interest or appearance of a conflict of interest may also apply to personal relationships between providers and clients. If a provider has a personal relationship with a client to whom the Contractor may provide services for, the Contractor must disclose that relationship to the Department. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 11 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contractor shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contractor shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and as set forth in Exhibit A, provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work, nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 12 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to the Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by the Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contractor's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contractor acknowledges that the Department has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this project without the Department's prior written consent, which may be withheld in the Department's sole discretion. 13 36. Attorney's Fees/Legal Costs In the event of a dispute between the Department and Contractor, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of the Department. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the Department. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of the Department. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 14 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Weld C By: Deputy Clerk to a Bd "� :arbara Kirkmeyer, Chaj W .-feito-e1 Clerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO .JUN 12 2019 CONTRACTOR: Turning Point Center for Youth and Family Development, Inc. 1644 South College Avenue Fort Collins, CO 80525 (970)567-0937 StrhaBrown �ie Si -owe Steph nie Ma 12 2019 By; a (May I Date: 15 Stephanie Brown, Executive Director May 12, 2019 aotq-aDo9 EXHIBIT A WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page intentionally left blank. po(nt, EXHIBIT B CONTRACTOR'S RESPONSE TO REQUEST FOR PROPOSAL January 28, 2019 INTRODUCTION LETTER Please accept the attached proposal in response to Weld County Department of Human Services Bid No. B1900025 — Child Welfare — Various Services, Turning Point Center for Youth and Family Development, Inc. (Turning Point), a non-profit 501(c)(3) organization is submitting to provide Day Treatment, Mental Health, Home Based Intensive Services, and Substance Abuse Treatment Services. In response to this proposal, Turning Point agrees to deliver the services as proposed and comply with the specific requirements set forth by the Weld County, as stated in the Request for Proposal and in Exhibit A, Sample Agreement. Turning Point Center for Youth and Family Development, Inc. has provided mental health treatment and substance abuse services to Colorado youth and their families since 1967. In the past fifty years, Turning Point has turned into a multi -faceted human service agency offering a strong continuum of care for children and families unmatched in Northern Colorado. We have the capacity to be organized, responsive and to quickly and successfully schedule services as requested. Our services span Larimer and Weld Counties and continue to grow. We have an extensive continuum of care which includes residential programs for males and females in different facilities, a free standing State approved school, Day Treatment, home based services and DUI classes. The services offered in this proposal are a mixture of facility based services and offered within the client's home, as we strongly believe that is where the most impact can be make along with the best outcomes. Turning Point's programs are reviewed on an ongoing basis for satisfactory performance and integrity. Reviews conducted by the Department of Human Services licensing division, the Division of Youth Services and the Commission for Accreditation of Rehabilitation Facilities (CARF) have always been positive. If you have any questions or areas that need clarification, please do not hesitate to contact me. Cordially, 1 Step(f}anie Brow!), LCSW Executive Director r X (O EXHIBIT B PROVIDER INFORMATION FORM Weld County Department of Human Services Turning Point Center for Youth and Family Develocment, Inc. 1553624 AGENCY OR PRIVATE PRACTICE TRAILS PROVIDER ID (If Known) Stephanie Brown Executive Director PRIMARY CONTACT — FULL NAME PRIMARY CONTACT - TITLE 970 567-0937 97.0 __ t 221-2727 PHONE NUMBER EXT. FAX NUMBER sbrown(aturninapnt.or: _ www.turningpnt.org PRIMARY CONTACT— E-MAIL ADDRESS AGENCY/PRACTICE WEB ADDRESS (IF APPLICABLE) 1644 South College Avenue AGENCY MAILING ADDRESS Elissa Baker Fort Collins 80525 CITY ZIP REFERRAL CONTACT Clinical Director REFFERAL CONTACT— FULL NAME REFERRAL CONTACT - TITLE 970 221-0999 I REFERRAL CONTACT —PHONE NUMBER i referrals@turningpnt.org EXT. REFERRAL CONTACT —E-MAIL ADDRESS Jeri McFarland BILLING CONTACT— FULL NAME 1970 221-0999 BILLING CONTACT— PHONE NUMBER BILLING CONTACT EXT. Billing Specialist _ BILLING CONTACT - TITLE billing@turningpnt.org BILLING CONTACT— E-MAIL ADDRESS I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicated in this bid form. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County Department of Human Services, and comply with all requirements of the contract, if awarded. The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids arcompetitive in price and quality. i Signature of Authorized Representative: Date of Signature: 4.4 II -4.-1 I 'fQ " Lam. �jrrf 't7i tvG Bid No.: B1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Day Treatment 1. Bidder's legal entity name: 2. Program name or service type being proposed: Turning Point Center for Youth and Family Development, Inc. Day Treatment 3. Modalities, curriculum or tools that will be utilized in the delivery of the service. • 30 hours per week of education approved by the Colorado Department of Education (see description below) • Weekly Individual Therapy • Weekly Family Therapy • Weekly Drug and Alcohol Groups (Pathways Curriculum - see description below) • Weekly Skills Group (based on DBT Model - see description model) • Daily Recreation Activities • Transitional Services • Door to door transportation to and from the program if within reason Treatment Services When a youth is admitted to Turning Point's program, a comprehensive service plan is developed by a multi -disciplinary team of professionals, the client and the youth's parents. At this time, the Family Service Plan (FSP) is reviewed and issues identified by the Case Worker, including strategies developed in prior placements for the reintegration of the youth into the community, are incorporated into the youth's services. The youth's progress and service plan are then reviewed minimally monthly though monthly service review sessions and staffings which include input from the youth's Case Manager, Therapist, Teacher, Specialists, parents and any other individual working with the youth. Changes are made to the service plan and the team focuses on the goals and interventions they will use with the client during the following month. Following are a list of the therapeutic services offered: • Milieu Therapy: Described as the "life space" where a youth experiences therapy through daily living experiences. • Individual Therapy: Each client will participate in this modality weekly. Our Therapists are trained in Trauma Informed Care and utilize that approach when working with youth. The therapeutic goal is provide more insight and depth into a youth's problems and strengths as it applies to his/her specific service plan and living experience. • Group Therapy: All students participate in two hours per week of group therapy. All students receive an hour of a DBT skills group to teach and develop their skills. Students are also placed into two tracks: substance abuse or social skill development. Upon entrance into the program, students are given a substance abuse assessment to determine which track they will be placed in. • Dialectical Behavioral Therapy (DBT): Turning Point's residential and day resource programs utilize the theory and approach to treatment, which was developed by Marsha Linehan in 1991. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Day Treatment The following skills are taught: Interpersonal Effectiveness; Distress Tolerance; Reality Acceptance; Emotion Regulation; and Mindfulness. DBT treats those who have personal and environmental factors that often block and/or inhibit the use of behavioral skills that clients do have and reinforce dysfunctional behaviors. • Pathways to Self -Discovery and Change (Pathways) was developed to respond to the need for a developmentally appropriate model designed to address substance abuse, mental disorder and/or criminal conduct. This curriculum provides the basis for implementing a cognitive restructuring and social skills laboratory for practice, rehearsal and integration of various CBT models. Pathways is an outcomes based program for delivering cognitive restructuring and social skills training to adolescent substance abusing offenders ages 14 to 18. • Trauma Informed Care: An evidence -based organizational structure and treatment framework that realizes the widespread impact of trauma on the youth and family served, the recognition of signs and symptoms of trauma amongst all those involved in the system, and seeks to actively prevent re - traumatization while integrating trauma informed practices within policy, procedures, and treatment practices. Trauma -specific interventions recognize the interrelation between trauma and symptoms of trauma such as substance use, mental health and behavioral issues, interpersonal relationships, and juvenile justice involvement. SAMHSA identifies six key principles in a trauma -informed approach: Safety, Trustworthiness and Transparency, Peer Support, Collaboration and mutuality, Empowerment, voice and choice, and Cultural, Historical, and Gender Issues. • Social Skills Group was developed for those students that do not need the intensive drug and alcohol services. These students participate in a social skills curriculum that enhances character development as well teaches skills to develop healthy relationships. • Family Therapy: Turning Point offers family therapy for all youth and families on a weekly basis depending on the family's needs. • Recreation Therapy: Each client will participate in daily therapeutic recreation activities. The goals of the program are to increase clients' skills and knowledge of recreation and leisure activities, increase awareness of community recreation resources, increase participation and involvement in recreation and leisure activities, increase satisfaction of recreation and leisure activities, increase clients fitness level, foster good sportsmanship, increase appropriate social interactions and improve cooperation during recreation and leisure activities. • Education : Turning Point's educational programs are approved by the Colorado Department of Education and are designed to accommodate students with varying needs and who are learning at varying educational levels. Licensed Special Education Teachers, staff each school program. Turning Point has a 1 to 12 teacher/student ratio. Along with teachers, Educational Counselors, and volunteers from the community staff the classrooms. All curriculum is aligned with the client's home school and they earn seat hours that transfer into required credits. Turning Point education staff strives to help facilitate successful transitions for our student's back to the public school system. Transition planning begins early in the student's stay at Turning Point through a coordinated effort between the student's treatment team during monthly staffings. For students completing their GED or high school diploma, Turning Point offers assistance to students through vocational education and/or post secondary education options. • Drug and Alcohol: Turning Point is licensed as an Alcohol and Drug Abuse/Dependence Treatment Provider by the Office of Behavioral Health. Nearly 90% of the youth accepted to Turning Point have issues with substance abuse. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Day Treatment Turning Point offers clients in all locations and programming substance abuse education, intervention and/or treatment in each of its programs. The goal is to educate youth to prevent substance abuse and - where problems have already developed - to provide treatment and prevent relapse. Clients take part in the appropriate mix of education and prevention activities, 12 -Step recovery groups, individual and group therapy, urinalysis and breathalyzer screening, and development of a relapse prevention plan. The desired outcomes for the Drug and Alcohol Program are: • To provide Drug and Alcohol services consistent with assessment needs. • To utilize community services in a continuum of treatment and successful recovery. • To transition the clients successfully into their home communities. • To support clients in developing a recovery plan and experiencing recovery 4. Capacity to Provide Services (ex. 4 hours/week). Program Hours — Monday — Friday 8:30p - 3:30p 5. Goals of the service. Turning Point's Day Resource Program is designed to provide therapeutic support to clients and their families in the least restrictive, most appropriate setting and achieve the following: • Children are secure and protected from harm • Children will progress toward stable, nurturing, and permanent living environments • Protecting the youth and the community • Re-establishing family stability, if appropriate • Minimizing out -of -home placements • Successful transition back into the public school setting 6. Outcomes of service. • Increase ability to manage behaviors and emotion regulation in a classroom setting. • Decrease need for crises intervention during school hours. • Decrease use of substance abuse as a coping mechanism. • Transition back to public school programming. 7. Target population for service. • Male and female adolescents between the ages of 10 and 18. • Needs cannot be met in a less restrictive environment due to emotional, family, behavioral, mental health, gang, legal and/or substance abuse difficulties. • Willingness/motivation to participate in the program. • Low to normal range of cognitive functioning. • History of school failure and/or truancy. • Family is willing to participate in treatment. 8. Service access. The program is offered on -site at our Day Treatment facility, located at 913 11th Avenue, Greeley, Colorado. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Day Treatment 9. Languages service is available in. This service is currently offered in English. 10. Rates of service. Day Treatment without in -home family therapy $118 per day Day Treatment with in -home family therapy $135 per day Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Home -Based Intervention 1. Bidder's legal entity name: 2. Program name or service type being proposed: Turning Point Center for Youth and Family Development, Inc. Home -Based Intervention 3. Modalities, curriculum or tools that will be utilized in the delivery of the service. • Coaching and Family Preservation Parent Coaching • Family Care Coordination (FCC) and Family Care Coordination Light (FCC Light) • Trauma Treatment Coordinator (TCC) • Intensive Family Therapy (IFT) Coaching This service is designed to be very flexible in meeting the individual needs of the youth and family and can include pro -social recreation and leisure activities, transportation, teaching in- home skills such as cleaning and organization, employment support and education, attendance at professional meetings or appointments, etc. A broader goal of Coaching is to maintain clients in the community and reduce costlier residential options such as residential. Coaches can provide a multitude of services and roles. Some examples of services Coaches have and can provide include but are not limited to: • Provide in -home parenting support and education • Provide transportation to appointments and school • Take clients to participate in recreation and leisure activities in the community • Provide supervision when parents or custodians cannot • Help clients job search, homework and tutoring • Be a mentor and positive role model • Help connect youth and families with other services in the community • Lifeskills Coaching and education Family Preservation Parent Coaching Coaches will provide intensive home based services to children and parents. The coaching service is intended to be flexible and adapt to the individual family needs. Regardless of the specific family need, all coaches will be required to provide clients with strategies to improve current level of functioning and increase positive social, mental health, or personal functioning. Coaches will be utilized to stabilize placement, assist in reunification or step down services, and/or to prevent removal from the home into out of home placement. The service will be interfaced with social caseworkers, juvenile probation offices, school counselors, and various community based agencies. Family Care Coordination (FCC) and Family Care Coordination Light (FCC Light) FCC is designed for families where out -of -home placement of children is a serious concern and the goal is Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Home -Based Intervention to keep families intact and reduce the use of out -of -home placement. The Family Care Coordinator(s) will serve high needs families referred by Weld County DHS. The FCC's will be available to families for an average of 3-4 visits per week up to 10 hours per week; more visits are expected at the start of services and fewer visits may occur toward the end of services. Services will be provided in the home and/or community and on -call support will be available 24/7 as the family works to stabilize their situation. The FCC will begin by performing a thorough assessment of all family members, utilizing any other assessments that have been completed previously. Based on these assessments the FCC will then work on building skills with the parents and either provide individual support to the children as necessary or make referrals to outpatient individual services (for example in the case of the need for victim's work). Simultaneously, the FCC will work with other providers involved (schools, coaches, mentors, respite providers, etc.) to ensure a common foundation. Often, families with serious situations may have multiple providers working with the family. It is the FCC's role to correspond with all providers and caseworkers so there is continuity of care. The FCC's focus will always be on stabilizing the family situation and creating independence within the family by using community and their natural supports. All case management is included in this service and rate. The FCC Light Therapist will be available to families for an average of 1-2 visits per week up to 4 hours total. FCC Light is typically utilized as a step-down service from FCC. This allows the Therapist to continue working with the family as they move toward independence, but still need some intensive support to achieve it. Trauma Treatment Coordinator Turning Point's Trauma Treatment Coordinators will work to developing a 'menu' of local service providers with expertise in different domains — physical activity, play and art therapy services, animal -assisted therapy, and caregiver interventions. Turning Point's Trauma Treatment Coordinators (TTC) will review the Trauma Assessment, attend the Post -Assessment meeting, and work with the treatment team to develop a trauma -specific treatment plan for the child; focusing on building resiliency along with relatedness, mastery, and affect regulation. Intensive Family Therapy Turning Point's Family Therapist will provide in -home family therapy to address family dynamics, boundaries and problematic family relationships. Family therapy draws on a multi -systemic perspective in its family based prevention and intervention efforts. Through going into the homes, the therapist is able to have a more hands on understanding of the family dynamics and conflictual relationships. Consider using this service as a step down service from FCC Light to offer a therapeutic transition. Case management is offered for additional support including phone calls, family meetings, etc. That are not therapeutic in nature. 4. Capacity to Provide Services (ex. 4 hours/week). All services in this area are based on current caseloads. If the demand is consistent for a particular service, Turning Point will hire and train new employees. S. Goals of the service. • Keep high -risk children and families together while decreasing barriers to treatment. • Empower children and their families to achieve lasting stability and recovery for the family and child. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Home -Based Intervention • Increase understanding and knowledge of the impact of trauma on children and families. • Coaching provides stability, support and role modeling to children and families. 6. Outcomes of service. • Decrease the need of out of home placements, including residential and foster care. • Increase likelihood of family reunification. • Improve family and clients' ability to cope. 7. Target population for service. Ages 3 and up. 8. Service access. In home and community based services. 24/7 support is offered in the FCC and TTC services. 9. Languages service is available in. These services are currently offered in English. 10. Rates of service. Service Fee Coaching (Rate inclusive of 30 mile driving radius. Beyond 30 miles, a .56 per mile rate will apply). $52.50/hour Family Care Coordination (Rate is inclusive fo 30 mile driving radius. Beyond 30 miles, a .56 per mile rate will apply). $1920/month Family Care Coordination Light (Rate is inclusive fo 30 mile driving radius. Beyond 30 miles, a .56 per mile rate will apply). $1290/month Trauma Treatment Coordinator $1600/month Intensive Family Therapy (Rate is inclusive of 30 mile driving radius. Beyond 30 miles, a .56 per mile rate will apply. $185/hour Intensive Family Therapy Case Management $15/15 minutes • Cancelled or no-show appointments will be billed at half the rate. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Substance Abuse Treatment Services 1. Bidder's legal entity name: 2. Program name or service type being proposed: Turning Point Center for Youth and Family Development, Inc. In -Home Addictions Treatment Program (THAT) 3. Modalities, curriculum or tools that will be utilized in the delivery of the service. The In -Home Addictions Treatment Program (THAT) is an intensive in -home therapy program designed to serve at -risk families that have come to the attention of the Department due to drug/alcohol concerns. Clients referred to the IHAT program typically have mental health and/or substance abuse disorder, and are continuing to struggle despite having been treated at lower levels of care such as outpatient therapy. Families served in the program often have a history that may include inpatient substance use treatment, trauma, criminal and/or delinquent behaviors, verbal or physical aggression, or attachment difficulties. Features of the program include: • Intensive short-term treatment, averaging 4-5 months duration • Two sessions per week in -home (or one session and phone consultation, dependent on client need) • Availability of on -call services 24/7 • Case consultation with collaterals such as treatment providers (SA & MH), school personnel, probation, DHS, etc. • Flexibility in terms of drawing from a variety of evidence -informed treatment models including Motivational Interviewing, Dialectical Behavioral Therapy, Trauma Focused Cognitive Behavioral Therapy, Cognitive Behavioral Therapy, Solution Focused Therapy, and behavior management techniques. • Drug testing of clients as therapeutically necessary. • Therapist flexibility in terms of modality of treatment used (parents -only sessions, family therapy, individual therapy, or some of each) • Focus of treatment that is highly parent/family oriented, and interventions designed to be sustainable for the family. • Support in linking to other therapeutic services as appropriate including coaching, medication evaluation and management, substance abuse treatment, DBT programming, trauma focused services, etc. • Integrating social supports into family treatment planning. Establishing positive daily life routines. Develop stable family patterns: Rules, Roles, Rituals, Routines, Relationships (Barnes, 1995). • Additional interventions for parents/caregivers of delinquent adolescents around monitoring/supervision, holding youth accountable for behavior and choices, and therapist will collaborate closely with the juvenile justice system. 4. Capacity to Provide Services (ex. 4 hours/week). Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. Substance Abuse Treatment Services Service can expand with need. 5. Goals of the service. • Decrease or eliminate substance use • Explore and begin to resolve emotional struggles related to substance abuse • Increase ability of parent to maintain a safe environment and access to community resources • Increase support and stability for children in homes impacted by parents who abuse substances 6. Outcomes of service. • Decrease in substance use or elimination of problematic substance use • Increase likelihood of child being able to return or stay home • Increase clients feelings of self -efficacy 7. Target population for service. • Adolescents at high risk for removal from home due to substance use • Parents who have lost custody of children due to substance use and have been unsuccessful in traditional outpatient settings • Parents and families who have transportation or needs that are barriers to traditional outpatient environments 8. Service access. Services are provided in the client's home. 9. Languages service is available in. This service is currently offered in English. 10. Rates of service. Service High Level: • 4-6 hours per week of Therapist intervention • 2-3 hours per week of Case Manager Fee $2140/month per family Low Level: $1070/month per family • 2-3 hours per week of Therapist intervention • 1-2 hours per week of Case Manager Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. MENTAL HEALTH SERVICES 1. Bidder's legal entity name: 2. Program name or service type being proposed: Turning Point Center for Youth and Family Development, Inc. Mental Health Services 3. Modalities, curriculum or tools that will be utilized in the delivery of the service. Trauma Assessments: Upon receiving a referral to provide a Trauma Assessment, the Trauma Assessment Therapist will begin the Pre Assessment / Assessment Preparation. This will begin with a paper review of DHS documents, abuse/neglect history, educational records, prior assessments, medical and health information. Additionally, they will conduct an initial round of phone calls to schedule a pre -assessment meeting. Turning Point will contact the custodial caregiver to obtain a release of information to the treatment team. Within one week of referral, Turning Point's Trauma Assessment Therapist will conduct phone or face- to-face interviews with the child's caseworker, primary caregiver, and birth parent when appropriate. Assessment forms will be explained at this time and mailed or handed out upon completion of the interview. The Trauma Assessment Therapist will work as part of the child's identified multidisciplinary team, which would include anyone involved with that particular child such as the school, DHS worker, trauma case manager, family/guardian as well as anyone from an area identified as needed for a comprehensive assessment of the child. The standardized methods that Turning Point will utilize throughout the assessment include: Child Measures: • Kaufman Brief Intelligence Test, 2nd Edition (KBIT-2) This test allows for a quick estimate of intelligence. It contains both verbal and nonverbal scales. • Trauma Symptoms Checklist for Children/Young Children (TSCC/TSCYC) - ages 8 and up. This is a caregiver report of behaviors, distress, and psychological symptoms of trauma in children. • Resiliency Scales for Children and Adolescents — ages 8 and up. These are self -report measures where children/adolescents rate their Sense of Mastery, Sense of Relatedness, and Emotion Reactivity. Caregiver/Teacher Measures: • Sensory Profile — Infant, Toddler, Child and Adolescent This is a caregiver scale regarding a child's response to sensory experiences. • ADHD Symptom Rating Scale A caregiver and teacher scale that reports on frequency of behaviors consistent with inattention. Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. MENTAL HEALTH SERVICES • Child Dissociative Checklist (CDC) This is a caregiver scale that reports on a child's dissociative behavior — from daydreaming to significant changes in behavior/personality. • Trauma Symptoms Checklist for Children/Young Children (TSCC/TSCYC) — under the age of 8. This is a caregiver report of behavior, distress, and psychological symptoms of trauma in children. Throughout the assessment the Trauma Assessment Therapist will be recognizing and flagging areas of strengths and opportunities for growth: Relatedness — How does the child view his relationship with others? How do the child and caregiver describe their interactions? What is observed when the child and caregiver are together? How can the treatment team support ongoing development of nurturing and supportive relationships for this child? Mastery — Where does the child feel "successful"? What about themselves makes the child proud? What do teachers and caregiver's flag as areas of strength for the child? How can the treatment team build on these strengths and also develop additional areas of success for the child? Affect Regulation — When is the child most/least regulated? What skills/tools does the child and caregivers currently use to assist the child in regulating? Where do they need help? Recommendations will follow from these observations and measurement results. Resiliency will be discussed as ways to build on already successful behaviors and interventions, plus ideas for additional support, intervention tools, and treatment to shore up the areas of need. Engagement of Caregivers & Collaterals The Trauma Assessment Therapist will be willing to meet with the caregivers wherever they are most comfortable, including doing home visits after typical business hours. To keep collaterals engaged, education on the benefits of the assessment and their participation will be key. The Trauma Assessment Therapist will contact collaterals in the format they prefer — by phone, email, person, etc. Turning Point's clinicians are trained in strength -based interactions and language. Special attention will be given during assessments to resiliency in the child/youth and for this to be addressed in the moment. The Trauma Assessment Therapist will focus assessment time by talking with the caregiver, treatment team, and child and when things are going "well" — when the child is emotionally regulated and connected to others. A written report will be provided to the treatment team within two weeks of completion of the assessment and a few days prior to the post -assessment debriefing. This will allow individuals to read the document and come prepared with questions. If appropriate, biological parents will be given priority in receiving the report and having the opportunity to ask questions prior to the treatment team meeting. The Trauma Assessment Therapist will also complete the Treatment Outcome Package (TOP) Assessment as requested by the Larimer County Department of Human Services, CYF Division. The debriefing meeting and the written recommendations will be primarily strengths based and focus on building skills for the child/youth. Recommendations will highlight ways to enhance what is going well for the child — including how the child develops relationships, areas the child sees as their own Bid No.: 1900025 EXHIBIT C Turning Point Center for Youth and Family Development, Inc. MENTAL HEALTH SERVICES successes, and situations where the child maintains emotions. One of the goals of the pre -assessment meeting will be a discussion amongst the professionals and caregivers about how this information will be shared with the child. These discussions will be case -by - case depending on age, cognitive functioning level, and current level of stability. Options for presentation to the child may include a private conversation (with or without the caregiver) with the therapist prior to the post -assessment meeting, a conversation with the child in their location of comfort after the post -assessment meeting, or the child's inclusion in the post -assessment meeting. 4. Capacity to Provide Services (ex. 4 hours/week). Up to 3 assessments per month 5. Goals of the service. • Gather comprehensive trauma history and information in an effort to make appropriate recommendations for ongoing care. 6. Outcomes of service. Comprehensive Trauma Assessment 7. Target population for service. Turning Point will provide Trauma Assessments for children / youth ages three and higher. 8. Service access. Turning Point will provide Mental Health services in different settings to be responsive to what best fits for the client's needs. In -home services are offered as well as office settings in both Greeley and Fort Collins. 9. Languages service is available in. This service is currently offered in English. 10. Rates of service. Trauma Assessment: $965.00 per assessment Bid No.: 1900025 STAFF DATA SHEET (Bidder must list all applicable staff who will manage and/or administer the proposeFrD4tIOA E® One Staff Data Sheet per proposed service. Bidder should not combine services.) PROPOSED SERVICE OR SERVICE TYPE: Day Resource Program BIDDER LEGAL ENTITY NAME: 'Weld Turning Pont Center for Youth and Family Development, Inc. APPLICABLE STAFF MEMBER OR CONTRACTOR INFORMATION SUPERVISOR INFORMATION No. Last Name First Name WorkN Work Email Education Degree Focus Licensure/ DORA if Last Name First NWT* Work II Work Etna 1 Baker Elissa 970-414-0588 ebaker@turningpi MA MFT LPC LPC.0005535 Brown Stephanie 970-221-0999 sbrown@turningp 2 McCarthy Chantal 970-988-9517 cmcarthy@turnini MA Counseling LAC, LPCC ACD.0001171, t LSW.00099215( LPCC.0015349 LPCC.0016355 Baker Elissa 970-414-0588 ebaker@turningpr 3 Aimone Danielle 970-213-7408 daimone@turning MSW social work LSW Baker Elissa 97D-414-0588 ebaker@turningp 4 Gesick Dondi 970-221-0999 Dgesick@turningp MA Counseling LPCC Baker Elissa 970-414-0588 ebaker@turningpr 5 Cora Joel 970-402-2856 jcoram@turningp MA Counseling LPCC Baker Elissa 970-414-0588 ebaker@turningpr 6 Caggia no Andrea 970-221-0999 acaggiano@turnir MA LSW LCSW CSW.09924286 Baker Elissa 970-414-0588 ebaker@turningpr 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Bid No.: 81900025 STAFF DATA SHEET (Bidder must list all applicable staff who will manage and/or administer the proposeEtttlda® One Staff Data Sheet per proposed service. Bidder should not combine services.) PROPOSED SERVICE OR SERVICE TYPE: Home Based Intensive Services BIDDER LEGAL ENTITY NAME: Turning Point Center for Youth and Family Development, Inc. APPLICABLE STAFF MEMBER OR CONTRACTOR INFORMATION SUPERVISOR INFORMATION :. No. Last Name First Name Work# Work Email Education Degree Focus Licensure/ DORA ii Last Name First Name ": Work t .. ' . Work Email 1 Baker Elissa 970-414-0588 ebaker@turningpi MA MFT LPC LPC.0005535 Brown Stephanie 970-221-0999 sbrown@turningp 2 McCarthy Chantal 970-988-9517 cmcarthy@turnini MA Counseling LAC, LPCC ACD.0001171,L LSW.00099215( LPCC.0015349 LPCC.0016355 Baker Elissa 970-414-0588 ebaker@turningp 3 Aimone Danielle 970-213-7408 daimone@turning MSW social work LSW Baker Elissa 970-414-0588 ebaker@turningpr 4 Gesick Dondi 970-221-0999 Dgesick@turningp MA Counseling LPCC Baker Elissa 970-414-0588 ebaker@turningpr 5 Cora Joel 970-402-2856 jcoram@turningp MA Counseling LPCC Baker Elissa 970-414-0588 ebaker@turningpr 6 Caggiano Andrea 970-221-0999 acaggiano@turnin MA LSW LCSW CSW.09924286 Baker Elissa 970-414-0588 ebaker@turningpr 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Bid No.: B1900025 STAFF DATA SHEET (Bidder must list all applicable staff who will manage and/or administer the proposeFD(fm&iE® One Staff Data Sheet per proposed service. Bidder should not combine services.) PROPOSED SERVICE OR SERVICE TYPE: Addictions Treatment Program - IHAT BIDDER LEGAL ENTITY NAME: lin-Home Turning Point Center for Youth and Family Development, Inc. APPLICABLE STAFF MEMBER OR CONTRACTOR INFORMATION '.'. " SElPe INFORMATIOI ., No. Last Name First Name Work# Work Email Education Degree Focus Licensure/ DORA # L {t NaINe ; `i Arst N ae n, �', - y�ark # „ York Eaton _ '` 1 Baker Elissa 970-414-0588 ebaker@turningpi MA MFT LPC LPC.0005535 Brown Stephanie 970-221-0999 sbrown@turningp 2 McCarthy Chantal 970-988-9517 cmcarthy@turning MA LAC, LPCC ACD.0001171, ) LSW.00099215f CSW.09924286 Baker Elissa 970-414-0588 ebaker@turningpr 3 Aimone Danielle 970-213-7408 daimone@turning MSW social work LSW Baker Elissa 970-414-0588 ebaker@turningpr 6 Caggiano Andrea 970-221-0999 acaggiano@turnin MA LSW LCSW Baker Elissa 970-414-0588 ebaker@turningpr 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Bid No.: B1900025 STAFF DATA SHEET (Bidder must list all applicable staff who will manage and/or administer the propose&atlflIit(E) One Staff Data Sheet per proposed service. Bidder should not combine services.) PROPOSED SERVICE OR SERVICE TYPE: Mental Health Program BIDDER LEGAL ENTITY NAME: urning Point Center for Youth and Family Development, Inc. APPLICABLE STAFF MEMBER OR CONTRACTOR INFORMATION SUPERB'S No. Last Name First Name Work# Work Email Education Degree Focus Licensurei DORA # {If Las[Name First Name 1 Baker Elissa 970-414-0588 ebaker@turningpnt.org MA MFT LPC LPC.0005535 Brown Stephanie 2 McCarthy Chantal 970-988-9517 cmcarthy@turningpnt.org MA Counseling LAC, LPCC ACD.0001171, LPCC.00151 LSW.0009921501 LPCC.0015349 LPCC.0016355 CSW.09924286 Baker Elissa 3 Aimone Danielle 970-213-7408 daimone@turningpnt.org MSW social work LSW Baker Elissa 4 Gesick Dondi 970-221-0999 Dgesick@turningpnt.org MA Counseling LPCC Baker Elissa 5 Coram Joel 970-402-2856 jcoram@turningpnt.org MA Counseling LPCC Baker Elissa 6 Caggiano Andrea 970-221-0999 acaggiano@turningpnt.org MA LSW LCSW Baker Elissa 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Bid No.: 81900025 STAFF DATA SHEET (Bidder must list all applicable staff who will manage and/or administer the proposeFM9tlBlit® One Staff Data Sheet per proposed service. Bidder should not combine services.) OR INFORMATION Wadi 970-221-0999 970-414-0588 970-414-0588 970-414-0588 970-414-0588 970-414-0588 Wark EmaR sbrown@turningpnt.org ebaker@turningpnt.org ebaker@turningpnt.org ebaker@turningpnt.org ebaker@turningpnt.org ebaker@turningpnt.org Bid No.: B1900025 ACCD O® CERTIFICATE OF LIABILITY INSURANCE DATE (MWODNYYY) 11/1/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ewing -Leavitt Insurance Agency, Inc. 4090 Clydesdale Parkway Suite 101 Loveland CO 80538 INSURED Turning Point Center for Youth and Family Development Inc. 1644 S. College Fort Collins CO 80525 CONTACT NAME: Karole Peters PHDNE (970) 679-73355 AC, No, Ex11'' AoADILRF-karole-peters@leavitt.com INSURER/SI AFFORDING COVERAGE INsuRERA:Hanover Insurance Company INSURER B:Pinnacol Assurance INSURER C : INSURER D INSURER E : INSURER F : FAX AM, NoOW 237-2178 (act: NAIC R 22292 41190 COVERAGES CERTIFICATE NUMBER:18-19 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSQ_ WVD_ POLICY NUMBER (MM/DINYYY Y? (MM` X)NYYY] OMITS A X COMMERCIAL GENERAL LIABILITY 224-A467318-04 11/1/2018 11/1/2019 EACH OCCURRENCE S 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES la occurrence) $ 100,000 X Blkt Additioinal Insured X MED SW (Any one person) $ 20,000 X Blkt Waiver of Subro PERSONAL 8 ADV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 PRO - X POLICY JECT I JECLOC PRODUCTS - COMP/OP AGG S included OTHER: $ A AUTOMOBILE UABILITY AW4A467335 04 11/1/2018 11/1/2019 EOMBINRSINGLELIMIT $ 1,000,000 X ANY AUTO BODILY INJURY (Per person) S ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) S X HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE Per accident $ S A X UMBRELLA UAB X OCCUR DH4-A467319-04 11/1/2018 11/1/2019 EACH OCCURRENCE S 2,000,000 EXCESS LIAR CLAIMS -MADE AGGREGATE S 2,000.000 DED X RETENTIONS 0 S g WORKERS COMPENSATION 4044167 10/1/2018 10/1/2019 AND EMPLOYERS' UABIUTY Y / N X PER OTH- STATl1TE ER ANY PROPRIETORlPARTNER/EXECUTIVE , Blanket Waiver of OFFICER/MEMBER EXCLUDED? i NIA E.L. EACH ACCIDENT S 500,000 _I (Mandatory In NH) Subrogation E.L. DISEASE - EA EMPLOYE[ $ 500,000 K es, desuibe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 A Professional Liability 224-A467318-04 11/1/2018 11/1/2019 Aggregate $3,000,000 Occarrence $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Weld County Department of Human Services in named Additional Insured on the General Liability policy per written contract. A waiver of Subrogation applies in favor of Weld County Department of Human Service as regards the General Liabblity. CERTIFICATE HOLDER CANCELLATION Weld County Department of Human Services 315 N. lath Avenue Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORITED REPRESENTATIVE Karole Peters/KAPETE 0065,1101-404ge © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) EXHIBIT C SCOPE OF SERVICES 1. Contractor will provide Home Based Services and Mental Health Services, as referred by the Department. 2. Home Based Services a. Services available under this agreement include: i. Coaching: This service is designed to be very flexible in meeting the individual needs of the youth and family and can include pro -social recreation and leisure activities, transportation, teaching in- home skills such as cleaning and organization, employment support and education, attendance at professional meetings or appointments, etc. A broader goal of Coaching is to maintain clients in the community and reduce costlier residential options such as residential. Coaches can provide a multitude of services and roles. Some examples of services Coaches have and can provide include but are not limited to: 1. Provide in -home parenting support and education 2. Provide transportation to appointments and school 3. Take clients to participate in recreation and leisure activities in the community 4. Provide supervision when parents or custodians cannot 5. Help clients job search, homework and tutoring 6. Be a mentor and positive role model 7. Help connect youth and families with other services in the community 8. Life skills Coaching and education ii. Family Care Coordination (FCC) and Family Care Coordination (FCC) Light: FCC is designed for families where out -of -home placement of children is a serious concern and the goal is to keep families intact and reduce the use of out -of -home placement. The Family Care Coordinator(s) will serve high needs families. The FCC's will be available to families for an average of 3-4 visits per week up to 10 hours per week; more visits are expected at the start of services and fewer visits may occur toward the end of services. Services will be provided in the home and/or community and on -call support will be available 24/7 as the family works to stabilize their situation. The FCC will begin by performing a thorough assessment of all family members, utilizing any other assessments that have been completed previously. Based on these assessments the FCC will then work on building skills with the parents and either provide individual support to the children as necessary or make referrals to outpatient individual services (for example in the case of the need for victim's work). Simultaneously, the FCC will work with other providers involved (schools, coaches, mentors, respite providers, etc.) to ensure a common foundation. Often, families with serious situations may have multiple providers working with the family. It is the FCC's role to correspond with all providers and caseworkers so there is continuity of care. The FCC's focus will always be on stabilizing the family situation and creating independence within the family by using community and their natural supports. All case management is included in this service and rate. The FCC Light Therapist will be available to families for an average of 1-2 visits per week up to 4 hours total. FCC Light is typically utilized as a step-down service from FCC. This allows the Therapist to continue working with the family as they move toward independence, but still need some intensive support to achieve it. 1 b. Capacity for Services: All services in this area are based on current caseloads. If the demand is consistent for a particular service, Contractor will hire and train new employees. c. Goals of Service: i. Keep high -risk children and families together while decreasing barriers to treatment. ii. Empower children and their families to achieve lasting stability and recovery for the family and child. iii. Increase understanding and knowledge of the impact of trauma on children and families. iv. Coaching provides stability, support and role modeling to children and families. d. Outcomes of Service: i. Decrease the need of out of home placements, including residential and foster care. ii. Increase likelihood of family reunification. iii. Improve family and clients' ability to cope. e. Target Population: Ages 3 and up. f. Service Access: i. In -home and community -based services. ii. 24/7 support is offered in the FCC services. g. Language: English only. 3. Mental Health Services (Intensive Family Therapy): In -home family therapy to address family dynamics, boundaries and problematic family relationships. Family therapy draws on a multi -systemic perspective in its family -based prevention and intervention efforts. Through going into the homes, the therapist is able to have a more hands on understanding of the family dynamics and conflictual relationships. Consider using this service as a step-down service from FCC Light to offer a therapeutic transition. Case management is offered for additional support including phone calls and family meetings, that are not therapeutic in nature. a. Capacity for Services: All services in this area are based on current caseloads. If the demand is consistent for a particular service, Contractor will hire and train new employees. b. Goals of Service: i. Keep high -risk children and families together while decreasing barriers to treatment. ii. Empower children and their families to achieve lasting stability and recovery for the family and child. iii. Increase understanding and knowledge of the impact of trauma on children and families. iv. Coaching provides stability, support and role modeling to children and families. c. Outcomes of Service: i. Decrease the need of out of home placements, including residential and foster care. ii. Increase likelihood of family reunification. iii. Improve family and clients' ability to cope. d. Target Population: Ages 3 and up. e. Service Access: i. In -home and community -based services. ii. 24/7 support is offered in the FCC services. f. Language: English only. 4. Contractor will respond to the Quality Assurance Team Supervisor (hainleid@weldgov.com, 970-400- 6210) within three (3) business days regarding the ability to accept the received referral. 2 5. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Quality Assurance Team Supervisor (hainlejd@weldgov.com, 970-400-6210). 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for visitation services. If a rate for "no shows" is not specifically stated in Exhibit D, Rate Schedule, then Contractor understand that the Department will no reimburse for "no shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows" on the part of the client per month. After three (3) "no-shows, "Contractor will place client on a behavioral plan requiring attendance or discharged client from services. Contractor must inform the caseworker and the Quality Assurance Team Supervisor (hainlejd@weldgov.com, 970-400-6210). 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Quality Assurance Team Supervisor (hainlejd@weldgov.com) immediately via email, to discuss service continuation. 8. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 9. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 10. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. Contractor may participate by phone, if approved by the Department. 13. Contractor will notify the Quality Assurance Team Supervisor (hainlejd@weldgov.com, 970-400-6210) of new staff who will manage and/or administer the services with the following information: 3 a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 4 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2020. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Home Based Services: $52.50/Hour (Coaching inside Greeley/Evans only) $52.50/Hour (Coaching outside Greeley/Evans) $1,920.00/Month (Family Care Coordination, pro -rate for partial month of service) $1,290.00/Month (Family Care Coordination Light, pro -rate for partial month of service) $ .56/Mile (Transportation after first 30 miles) Mental Health Services $185.00/Hour (Intensive Family Therapy) 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Hello