HomeMy WebLinkAbout20211337.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 FOR COLORADO CORONAVIRUS AID,
RELIEF, AND ECONOMIC SECURITY (CARES) ACT FEDERAL FUNDS AND
AUTHORIZE CHAIR TO SIGN AND ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Amendment #1 for Colorado
Coronavirus Aid, Relief, and Economic Security (CARES) Act Federal Funds between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, Area Agency on Aging, and the Colorado
Department of Human Services, Office of Adult, Aging and Disability Services, Division of Aging
and Adult Services, commencing May 21, 2020, and ending September 30, 2022, with further
terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract Amendment #1 for Colorado Coronavirus Aid, Relief,
and Economic Security (CARES) Act Federal Funds between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the Colorado Department of Human
Services, Office of Adult, Aging and Disability Services, Division of Aging and Adult Services, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said contract.
C C : I-1 S D, ACT(Ec/cn), Ft(T)(4)
og/17/A{
2021-1337
HR0093
BC0054
CONTRACT AMENDMENT #1 FOR COLORADO CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY (CARES) ACT FEDERAL FUNDS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of May, A.D., 2021, nunc pro tunc May 21, 2020.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �j„Q C�, •,Lfo:t�.
Steve M" eno, Chair
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APP' v ' D AS
ttorney
Lori Sal
Date of signature: OS(25/2I
2021-1337
HR0093
BC0054
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: April 27, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jaime Ulrich, Director, Human Services
zo 1(1-1a3
RE: Colorado Department of Human Services (CDHS) Coronavirus
Aid, Relief, and Economic Security (CARES) Act Contract
Amendment #1 (21 IHEA 167368)
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Colorado Department of Human Services (CDHS)
Coronavirus Aid, Relief, and Economic Security (CARES) Act Contract Amendment #1 (21 IHEA
167368). The Colorado Department of Human Services (CDHS) via the Colorado Coronavirus Aid, Relief, and
Economic Security (CARES) Act, allocated $606,937.15 in additional funding to the Weld County Area
Agency on Aging (AAA) in May 2020, identified as Tyler ID 2020-1637. CDHS is now amending that contract
to add additional funding in the amount of $131,205.18, for a new total amount of $738,142.33. Furthermore,
the term is extended through September 30, 2022.
This Amendment has been reviewed and approved by Legal (G. Kalousek).
I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign
via DocuSign.
Approve Schedule
Recommendation Work Session
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Pass -Around Memorandum; April 27, 2021 — CMS 4723
Other/Comments:
2021-1337
I -I Roc 9 3
&Goose -I
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
a
COLORADO
Financial Service:
IDepannnent of Hannan Sen..
OMslon of Contracts and Procurement
CONTRACT AMENDMENT #1
SIGNATURE AND COVER PAGE
State Agency
Colorado Department of Human Services
Office of Adult, Aging and Disability Services
Division of Aging and Adult Services
Original Contract Number
20 IHEA 149562
Contractor
Weld County, Colorado
Weld County Department of Human Services
Weld County Area Agency on Aging
Amendment Contract Number
21 IHEA 167368
Current Contract Maximum Amount
Initial Term
04/24/20 to 9/30/21 $606,937.15
Extension Terms
02/01/21 to 9/30/22 $131,205.18
Total for All State Fiscal Years $738,142.33
Contract Performance Beginning Date
May 21, 2020
Current Contract Expiration Date
September 30, 2022
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County, Colorado
Weld County Department of Human Services
Weld County Area A2 bncy on Aging
Date:
SltAkt, (.ovum
By: SteViViNn ltihair
5/19/2021
STATE OF COLORADO
Jared Polis, Governor
Colorado Department of Human Services
Michelle Barnes, Executive Director
DocuSigned by:
By: Yolanda Webb, OOf ce Director
Office of Adult, Aging and Disability Services
5/19/2021
Date:
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an
authorized delegate.
By:
STATE CONTROLLER
Robert Jar grAaa,A, JD
%.vi. laiai.sosooft.
Andrea Eurich/JalruttThkgrnifilWilliamson
Colorado Department of Human Services
5/20/2021
Amendment Effective Date:
Amendment Contract Number: Page 1 of 3
Rev. 1/14/19
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Contract contained herein shall commence on the Amendment Effective Date shown on the
Signature and Cover Page for this Amendment and shall terminate on the termination of the
Contract.
4. PURPOSE
The purpose of this contract is to provide Coronavirus. Aid, Relief, and Economic Security Act
(CARES) emergency federal funds to support community living during the COVID-19 virus for
Older Adults through an array of services to eligible Consumers in Colorado. The State shall
distribute these funds to the Contractors, which are designated Area Agencies on Aging (AAA)
that may be a local government, Nonprofit agency, or other local entity to deliver services for
Older Adults, and other eligible individuals, in the PSA served by the Contractor.
The Amendment's purpose is to add additional CARES federal funds through September 30,
2022 to continue to provide services. The Amendment also adds language to allow for the use of
future Option Letters when increasing or decreasing funds and services.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Terms extended through September 30, 2022.
B. The Contract Federal CARE funds are increased by the amount of $131,205.18 for a total
of $738,142.33 for the extended term of September 30, 2022.
C. The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown on
the Signature and Cover Page for this Amendment.
Amendment Contract Number:
Page 2 of 3 Rev. 1/14/19
DocuSign Envelope ID: 02OBCOAE-9A71-48E2-BF39-270D9F57E103
D. The attached Revised Exhibit D Number 1, "Budget Funding Request" replaces previous
Exhibit D, "Budget Funding Request", which is attached and incorporated by reference,
explains the changes made by the additional funding added to this contract period.
E. The attached Revised Exhibit E Number 1, "Supplemental Provisions for Federal Awards"
replaces previous Exhibit E, "Supplemental Provisions for Federal Awards", which is
attached and incorporated by reference, explains the changes made by the additional
funding added to this contract period.
F. The following is hereby added to the Contract. The rates shown in Exhibit D Number 1 are
determined by the -ending process and structure established in the Older American Act.
The State, at its discretion, shall have the option to increase or decrease the rates shown in
Exhibt D Number as the State determines is necessary to account for additional Older
American Act Funds or State Funding for Senior Services for rates to be determined on an
ongoing evolving basis by the funding process and structure established in the Older
American Act. In order to exercise this option, the State shall provide written notice to
Contractor in a fcrm substantially equivalent to Paragraph #21 SAMPLE OPTION
LETTER, Page 28 of 28, of the Original Contract and any new rates table or exhibit shall
be effective as of the effective date of that notice unless the notice provides for a different
date.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incoTorated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions Df this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number:
Page 3 of 3 Rev. 1/14/19
DocuSign Envelope ID: 0206C0AE-9A71-48E2-6F39-270D0F57E103
EXHIBIT It
E
F
NDING REQUEST
C C;°` .> ES T TITLE HI I TITLE , 1. II
EL
C
WEL
L
EL U . Y® AD
U QTY DEPARTMENT OF HUMAN SERVICES
EM5 a$, __E AGING
U
AP IL 24, 2 2O TO SEPTEMBER 30, 2022
COLORADO
CARES ACT
FUNDS
04/24/20 to
09/30/21
COLORADO
CARES ACT
FUNDS
02/01/21 to
09/30/22
COLORADO
CARES
FUNDS
GRAND
04/24120
09/30/22
ACT
TOTAL
120 to
COLORADO CARES ACT TITLE III - PART B
$149,173.25
$0.00
$149,173.25
COLORADO CARES ACT TITLE III - NUTRITION
$371,902.47
$131,205.18
$503,107.65
COLORADO CARES ACT TITLE III - PART E
$71,897.11
$0.00
$71,897.11
COLORADO CARES ACT TITLE VII - OMBUDSMAN
$13,964.32
$0.00
$13,964.32
��a^d E
Gilt GRAND
V�151�
TO
TOTAL
$606,937.15
$1315205.18
7�� ��a�
PAGE 1OF1
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
Sutitleme
EXHI I E4
tat r \ns _ s for Federal Awards
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been
funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of
these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or
exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards
shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the
FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control.
1) Federal Award Identification
1. Subrecipient: Region 2_ , Weld Cunty, ColoradWeld C runty Department of Human
Services, Weld County AreaAgency on Aging;
ii. Subrecipient DUNS number: 075757955;
The Federal Award Identification Number (FAIN) is 2001 COSSC3®00; 2101 COHDC5-00;
iv. 2001 CHC3-00; 2001 C FCC3m00; and 2001 COHDC3-00;
v.
vi.
The Federal award date is January 27, 2021 an April 1, 2020;
The subaward period of performance start date is April 1, 2020 and end date is September 30,
2022;
vii. Federal Funds available 04/24/20 to 09/30/22
COLORADO CARES ACT
REGION 2B
4-24-20 i
TO jCOLORADO CARES ACT TITLE III PART B
9-30-22 I
GRANT #
CFDA #
2001 COSSC3-00 93.044
4-24-20
TO
9-30-22
COLORADO CARES ACT TITLE III
NUTRITION SERVICES
2001 COHDC3-00
FEDERAL GRANT
AWARD
04/24/20 TO
09/30/22
$3,035,209.00
FEDERAL FUNDS
AVAILABLE REGION 2B
04/24/20 to 09/30/22
$149,173.25
93.045
$9,854,435.00
4-24-20
TO
9-30-22
COLORADO CARES ACT TITLE III PART E I 2001COFCC3-00
93.052
$1,408,258.00'
4-24-20
TO
9-30-22
COLORADO CARES ACT TITLE VII
OMBUDSMAN
2001COHDC3-00 93.045
$303,521.0 0
$503,107.65
71,897.11
$13,964.32
GRAND TOTAL COLORADO 'CARES ACT TITLE III AND TITLE VII
$14,601,42300
Supplemental Provisions for Federal Awards Page 1 of 6
$738,142,33
Issued 3/16/2016
Revised 11/18/2016
PROGRAM TITLE
DocuSign Envelope ID: 020BC0AE-9A71-43E2-BF39-270D0F57E 103
vii. Federal award project description: Older Americans Act Title III — Grants for State and Community
Programs on Aging and Older Americans Act Title VII — Allotments for Vulnerable Elder Rights
Protection Activities;
viii. The name of the Federal awarding agency is Department of Health and Human Services,
Administration for Community Living; the name of the pass -through entity is the State of Colorado,
Department of Human Services (CDHS); and the contact information for the awarding official is
Instructions regarding payments can be obtained at 1-877-614-5533; Yi-Hsin Yan,
Formula/Mandatory Grants Specialist, Office of Grants Management on behalf of Tanielle Chandler,
Director, Office of Grants Management, U.S. Administration for Community Living, DHHS, 330 C
Street SW, Washington, DC 20201
ix. The Catalog of Federal Domestic Assistance (CFDA) number is:
SFr 2020 AND SFY 2021 COLORADO CARES An'
FEDERAL GRANT GRAND TOTAL
FEDERAL GRANT
AWARD FEDERAL. GRANT
GRANT # CFDA # 04/24AR TO AWARD AWARD
09130/2 i 04/24120 to 09/30/22 04/24/20 to 09/30/22
4-24-20
TO COLORADO CARES ACT TITLE III PART B
9-30-21_,
4-24-20
TO
9-30-21
4-24-20 1
TO 'COLORADO CARES ACT TITLE III PART E
9-30-21 I
4-24-20
TO
9-30-21
COLORADO CARES ACT TITLE III
NUTRITION SERVICES
2001 COSSC3-00
93.044
$3,035,209.00
$0.00 $3,035,209.00
2001 COHDC3-00
2001 COFCC3-00
93.045
$7,284,502.00
$2,569,933.00
93.052
$1,408,258.00
$9,854,435.00
$0.O0J $1,408,258.00
COLORADO CARES •ACT TITLE III TOTAL;! $11.,727,969.00 $2,569,933.00 $14,297,902.0
COLORADO CARES ACT TITLE VII
OMBUDSMAN
2001 COHDC3-00
93.045
$303,521.00
1
V
$0.00
$303,521.00
GRAND T -114
- ._...... --
OTAL COLORADO CARES ACT TITLE III AND TITLE VII $1,031,490.00;1 $2 569,933.00'r $14,601.423.00
x. This award is not for research & development;
xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR
§200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDHS cost
allocation plan.
2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with
Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in Exhibit A,
Statement of Work.
3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own
responsibility to the Federal awarding agency, including identification of any required financial and
performance reports, are stated in Exhibit A, Statement of Work.
4) Subrecipient's approved indirect cost rate is the Federally pproved Cost Allocation Plana
5) Subrecipient must permit CDHS and auditors to have access to Subrecipient's records and financial
statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass -
through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of
performance, and Subpart F Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 18 of this
Exhibit and Exhibit A, Statement of Work.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to
CDHS no later than 45 calendar days after the period of performance end date or sooner termination of this
Contract containing an evaluation and review of Subrecipient's performance and the final status of
Subrecipient's obligations hereunder.
Supplemental Provisions for Federal Awards Page 2 of 6
Issued 3/16/2016
Revised 11/18/2016
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
8) Matching Funds
If a box below is checked, the accompanying provision applies.
i. ❑ Subrecipient is not required to provide matching funds.
ii. ll Subrecipient shall provide matching funds as stated in Exhibit A, Statement of Work.
Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and
shall report to CDHS regarding the status of such funds upon request. Subrecipient's obligation to
pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly
and lawfully appropriated for the purposes of this Contract by the authorized representatives of the
Subrecipient and paid Ito the Subrecipient's treasury or bank account. Subrecipient represents to
CDHS that the amount designated as matching funds has been legally appropriated for the
purposes of this Contract by its authorized representatives and paid into its treasury or bank
account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for
payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year
debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late
charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or
policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the
record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform
Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR
§200.501
iii. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance
§200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in
accordance with §200.507 (Program -specific audits). Subrecipient may elect to have a program -
specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding
research and development) and the Federal program's statutes, regulations, or the terms and
conditions of the Federal award do not require a financial statement audit of CDHS. A program -
specific audit may not be elected for research and development unless all of the Federal Awards
expended were received from CDHS and CDHS approves in advance a program -specific audit.
iv. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year,
Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2
CFR §200.503 (Relation to other audit requirements), but records shall be available for review or
audit by appropriate officials of the Federal agency, the State, and the Government Accountability
Office.
v. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the
audit required by Part F of the Uniform Guidance and ensure it is properly performed and
submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of expenditures of Federal awards in
accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with
access to personnel, accounts, books, records, supporting documentation, and other information as
needed for the auditor to perform the audit required by 2 CFR Part F -Audit Requirements
Supplemental Provisions for Federal Awards
Page 3 of 6 Issued 3/16/2016
Revised 11/18/2016
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
xiii. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall
include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with
Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-
1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60,
"Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor."
"During the performance of this contract, the contractor agrees as follows:
a) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, or national origin. Such action
shall include, but not be limited to the following: Employment, upgrading, demotion, or
transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of
this nondiscrimination clause.
b) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
c) The contractor will send to each labor union or representative of workers with which he has
a collective bargaining agreement or other contract or understanding, a notice to be
provided by the agency contracting officer, advising the labor union or workers'
representative of the contractor's commitments under section 202 of Executive Order 11246
of September 24, 1965, and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.
d) The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
e) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the
contracting agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
1) In the event of the contractor's non-compliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations, or orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further Government contracts in accordance with procedures authorized in Executive Order
11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation,
or order of the Secretary of Labor, or as otherwise provided by law.
Supplemental Provisions for Federal Awards Page 4 of 6 Issued 3/16/2016
Revised 11/18/2016
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39- 270E0F57E103
g) The contractor will include the provisions of paragraphs (1) through (7) in every subcontract
or purchase order uriess exempted by rules, regulations, or orders of the Secretary of Labor
issued pursuant to mction 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The contractor will take
such action with respect to any subcontract or purchase order as may be directed by the
Secretary of LEEbor as a means of enforcing such provisions including sanctions for
noncompliance: pro ided, however, that in the event the contractor becomes involved in, or
is threatened with, ligation with a subcontractor or vendor as a result of such direction, the
contractor may request the United States to enter into such litigation to protect the interests
of the United States.`
xiv. 4.2 Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by
Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -
Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor
Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In acco-dance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than ace a week. The non -Federal entity must place a copy of the current
prevailing wage determnation issued by the Department of Labor in each solicitation. The decision
to award a contract cr subcontract must be conditioned upon the acceptance of the wage
determination. The non -Federal entity must report all suspected or reported violations to the
Federal awarding agency. The contracts must also include a provision for compliance with the
Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor
regulations (29 CFR Part 3; "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or Subrecioient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non -Federal entity must report all
suspected or reported violations to the Federal awarding agency.
xv. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the
definition of "funding ag-eeroent" under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the substitution of parties,
assignment or performaice of experimental, developmental, or research work under that "funding
agreement," Subrecipient roust comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonproit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding
agency.
xvi. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C.
1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain
a provision that requires the non -Federal award to agree to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplemental Provisions for Federal Award
Page 5 of 6 Issued 3/16/2016
Revised 11/18/2016
DocuSign Envelope ID: 020BC0AE-9A71-48E2-BF39-270D0F57E103
xvii. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR
180.220) must not be made to parties listed on the government wide exclusions in the System for
Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
xviii. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will
not and has not used Federal appropriated funds to pay any person or organization for influencing
or attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, Dr an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose
any lobbying with non -Federal funds that takes place in connection with obtaining any Federal
award. Such disclosures are forwarded from tier to tier up to the non -Federal award.
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and
Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any
revisions to such provisions automatically shall become a part of these Supplemental Provisions, without
the necessity of either party executing any further instrument. CDHS may provide written notification to
Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of
such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which
reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation,
§§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to
submit certifications and representations required by Federal statutes or regulations on an annual basis (2
CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of
the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project
or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of
activity or effort was not carried rut, the amount of the Contract must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for
Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and
CDHS may terminate the Contract in accordance with the termination provisions in the Contract.
16) Close Out. Subrecipient shall dose out this Contract within 90 days after the End Date. Contract close out
entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract,
and Subrecipient's final reimbursement request. CDHS shall withhold 5% of the allowable costs until all
final project documentation has been submitted and accepted by State as substantially complete. If the
project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date
due to Subrecipient's failure to submit required documentation that CDHS has requested from
Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State
until such documentation has been submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding
agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost
disallowance recovery is to be made within the record retention period.
EXHIBIT END
Supplemental Provisions for Federal Awards
Page 6 of 6 Issued 3/16/2016
Revised 11/18/2016
Contract Form
ew Contract Request
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF HUMAN x,0003650
SERVICES
Contract Name* Contract ID
COLORADO DEPARTMENT OF HUMAN SERVICES (CONTRACT 4723
AMENDMENT #1 - CARES ACT)
Contract Status
CTB REVIEW
Contract Lead*
CULLINTA
❑ New Entity?
Parent Contract ID
20201637
Requires Board Approval
YES
Contract Lead Email De
cullinta@co.weld.co.uscobb
xxlkgco.weld.co.us
Contract Description*
AMENDMENT OF EXISTING CARES ACT FUNDING CONTRACT FOR AAA. ADDITION OF FUNDING IN THE AMOUNT OF
$131,205.18 AND EXTEND TERM THROUGH SEPTEMBER 30, 2022.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 04 29 21.
Contract Type*
CONTRACT
Amount*
$131,205.18
Renewable
NO
Automatic Renewal
Department
HUMAN SERVICES
Department Email
CM-
HumanServicestgweldgov.co
m
Department Head Email
CM-HumanServices-
DeptHeadweldgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEYgWELDG
OV.COM
Requested BOCC Agenda
Date *
05'05x`2021
Due Date
05;01=2021
Will a work session with BOCC be requi
NO
Does Contract require Purchasing Dept. to be included?
if this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Revpew Date*
07x292022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
rchasi g
m fng Ap
Approval Process
Department Head
JAMIE ULRICH
DH Appr+ Date
05,x11'2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
05x'19/2021
Originator
CU LLI NTA
Committed Delivery Date
Expiration Date*
09/30;2022
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing
Fnance Approver
BARR CONNOLLY
Legal Counsel
GABE KALOUSEK
Finance Approved Date Legal Counsel Approved Date
05 1? 2021 05.13; 2021
Tyler Ref #
AG 051921
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