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Home My WebLink About20210197.tiff1014I/S.1.p,' BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Jail Sign Language Interpreter Contract DEPARTMENT: Weld County Sheriffs Office DATE: January 5, 2021 PERSON REQUESTING: Stephanie Tornquist — Director of Inmate Services Brief description of the problem/issue: The Weld County Sheriff's Office has a constitutional obligation to make reasonable and appropriate accommodations to the deaf/hard of hearing community that utilizes American Sign Language as their primary means of communication. A contract with Purple Communications Inc. will provide for these services to be available 24 hours per day 7 days a week for staff to communicate with the deaf/hard of hearing community easily, efficiently, and effectively. The price of this service has an annual fee of $300 to include 100 minutes with each additional minute billed at $3.00 per minute with a minimum of five minutes per call. This service requires no additional special equipment as it is made available through interne connection and a computer with a webcam, which is available throughout the facility. Based on this, the total cost of services for the period of 1/1/2021 - 12/31/2021 is $3000. It should be of note that this contract has been reviewed by Bob Choate and the costs associated with this contract have been included, and approved, in the 2021 budget. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The board may either approve or deny the contract. A denial of this service would force jail staff to rely on in - person interpreters who need to be scheduled in advance otherwise there are extra fees for request for immediate services, travel from the Denver area, and are paid for both their travel time and direct services provided with a minimum of three hours of services. Invoices for single visit services range from $250 - $350. Or, staff communicate via writing with the individual which is inefficient and ineffective. Approval of the contract would result in seamless services for the next twelve-month period of this contract with potential cost savings and a great gain in efficiency and effectiveness. Recommendation: It is recommended the board approve this contract to provide these accommodations to our deaf/hard of hearing community and improve the communication between Inmates and staff whom utilize American Sign Language as a primary means of communication. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: 2021-0197 cSO OO7-'v Organization: _Weld County Signature: ate: 1/18/2021 Print Name: Steve Moreno Chair, Board of Weld Title: Purple Communications, Inc. 595 Menlo Drive Rocklin, CA 95765 800-618-2418 VIDEO REMOTE SIGN LANGUAGE INTERPETING RATES AND POLICIES VRI Rates: • Annual Fee of $300.00 (includes 100 minutes). • Minutes are billed at $3.00 per minute. • Five (5) minute minimum per call. • Calls are billed per session minute (call connect time). • All calls are rounded up to the next minute. VRI Services: • Purple provides on demand 24/7/365 American Sign Language Video Remote Interpreting services • Purple sign language interpreters are certified, state licensed, and ADA qualified • Purple provides ASL to English interpretation • Purple VRI software download and technical support is included in the annual fee • Purple VRI provides confidential communications and is HIPAA compliant Customer Responsibility: • Customer is responsible for providing a compatible VRI device (See Purple VRI QuickGuide). • Customer is responsible for providing adequate internet connectivity with a minimum of 512kbps to the Purple VRI network. Invoicing: • Purple will invoice monthly and provide a call detail report. • Calls are billed per session minute (call connection time). • Calls are rounded to the next minute. • Invoices are due 30 days from receipt. ACH/EFT payments are preferred. • The Annual Fee is payable by credit card prior to the start of service. Use of Purple Communications VRI services constitutes acceptance of all the Rates, Terms & Policies shown on Pages 1 and 2. The undersigned customer representative certifies that they are authorized to accept these Rates and Policies on behalf of the Customer. Note: Billing Contact must be different from requestor. Billing Contact Person: _Sonja Kohlgraf Billing Email Address: skohlgraf@weldgov.com Billing Phone: _970-400-2872 Billing Address: 1950 O Street, Greeley CO Phone: 80631 County Commissioners 970-400-4200 Email Address: B0CC@weldgov.com Fax Billing Method: Email x_ Mail Please return a completed and signed form to vri@purple.us Purple VRI_2020 Subscription_Colorado Page 1 of 2 -t /9 7 Terms and Policies 1. ENTIRE AGREEMENT/NO MODIFICATIONS The rates and terms set forth on page one, and these terms and policies on this page (collectively the "Rates and Terms') and the attachments specifically referenced within this document constitute all of the terms and policies relating to the relationship between you and Purple Communications, Inc. (Purple), and they supersede any other written or oral understandings or communications; any other documents enclosed or provided are intended for reference and are not a part of the Rates and Terms. The Community Interpreting Prices may be changed by Purple after 30 days prior notice to Customer, all remaining Rates and Terms and any attachment hereto may be modified or amended only by a written amendment executed by an officer of Purple. 2. LIMITED LIABILITY/DISCLAIMERS Purple will provide interpreters with skills that are consistent with industry -wide standards. Customer retains the responsibility for ensuring that services are provided to the persons requiring such services. Purple disclaims any express or implied warranties regarding the services that are not contained in the Rates and Terms. 3. GOVERNING LAW AND DISPUTE RESOLUTION The Rates and Terms, and services provided by Purple hereunder, shall be governed by the laws of the State of Colorado, without regard to choice of law principles. The exclusive venue for any action arising out of the Rates and Terms shall be a state or federal court in Colorado. If any court action is necessary to enforce these Rates and Terms, the prevailing party shall be entitled to costs and expense in addition to any other relief to which the party may be entitled. 4. NOTICE Any notices, including notices of address and facsimile number changes, or cancellation notices, required or permitted to be given under these Rates and Terms shall be in writing and shall be deemed to have been received (i) if hand delivered, (ii) three (3) business days after being properly mailed, postage prepaid, by first class, certified or registered U.S. mail, (iii) the next business day after being sent by U.S. Express Mail or by a major U.S. express document courier to an assigned Purple representative. 5. SEVERABILITY The provisions of these Rates and Terms are severable, and if any one or more such provisions shall be determined to be invalid, illegal or unenforceable, in whole or in part, the validity, legality and enforceability of any of the remaining provisions or portions thereof shall not in any way be affected or impaired thereby and shall nevertheless be binding between the parties hereto. 6. ASSIGNMENT Customer will not assign these Rates and Terms or any rights hereunder, by law or otherwise, without Purple's party's prior written consent. Subject to the foregoing, this Agreement shall be binding on any successor or assigns of the parties. 7. INDEPENDENT CONTRACTORS The parties to this Agreement are independent contractors. No agency, partnership, joint venture or employee -employer relationship is intended or created by these Rates and Terms. 8. TERMINATION. Either party may terminate the relationship between the parties and these Rates and Terms without cause at any time with 30 business days written notice or with reasonable cause immediately upon written notice. Reasonable cause means a material violation of this Agreement or nonpayment of fees. Section 5 and any obligation to pay fees shall survive any termination of this Agreement. Customer will be responsible for court costs and reasonable attorney's fees on accounts placed for collection. 9. ACCEPTANCE Dissatisfaction with services rendered must be communicated in writing to Purple within 5 days of assignment completion. Failure to do so will be deemed acceptance of the services. 10. NUMBER OF INTERPRETERS To protect the occupational safety of our interpreters and to facilitate communication, the interpreter may transfer the call to another qualified Purple interpreter when the call exceeds the occupational safety limit. 11. HIRING OF INTERPRETERS Customer agrees that it will not employ (full or part-time) any of Purple's staff during the period of our relationship and for a period of 6 months from the termination of our relationship and these Rates and Terms. 12. Automatic Renewal. The Rates and Terms shall automatically renew and the Annual Fee will be billed to customer unless customer provides 30 days prior written notice of their election not to renew. Unused minutes expire after the subscription year. Purple VRI_2020 Subscription_Colorado Page 2 of 2 Contract Form New Contract Request Entity Information Entity Name* PURPLE COMMUNICATIONS LLC Contract Name* Entity ID* ^00043266 ❑ New Entity? Contract ID 2021 JAIL SIGN LANGUAGE INTERPRETER CONTRACT 4385 Contract Status CTB REVIEW Contract Lead* MELBE Contract Lead Email melbecyco.weld.co.us,skohl grafk:Pweldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description* 24 ' 7 INTERPRETER SERVICE FOR JAIL. $ 300 FOR 100 MINUTES, PLUS ADDT $ 3 PER MINUTE W MINIMUM OF 5 MINUTES PER CALL. ESTIMATED COST .S 3000 TO COVER 1 ' 1 2021 -12 / 31 2021 Contract Description 2 Contract Type CONTRACT Amount* $ 3,000.00 Renewable* YES Automatic Renewal NO Grant ICA Department SHERIFF Department Email CM-SheriffPweldgov.com Department Head Email CM-Sheriff- DeptHead g+Areldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY g WELDG OV.COM If this is a renewal enter previous Contract ID If this is part of a M5A enter MSA Contract ID Requested BUCC Agenda Date* 01 ; 18 2021 Due Date 01 14 2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnEase Contract Dates Effective Date Review Date* 10,01;2021 Renewal Date* 12; 31 x`2021 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head ©ONNIE PATCH DH Approved Date 01/1212021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01,,18/2021 Originator SKOHLGRAF Contact Type Finance Approver CONSENT Contact Phone 1 Purchasing Approved Date 01?12/2021 Finance Approved Date 01 /12,+2021 Tyler Ref # AG 011821 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 01/12;2021 Hello