HomeMy WebLinkAbout20212197.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FAMILY MEDICAID
ENROLLMENT SERVICES AND AUTHORIZE CHAIR AND DIRECTOR OF
DEPARTMENT OF HUMAN SERVICES TO SIGN - WELD COUNTY SCHOOL
DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Family Medicaid Enrollment Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Weld County School District 6, commencing August 1, 2021, and ending
May 31, 2022, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Family Medicaid Enrollment
Services between the County of Weld, State of Colorado; by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Weld
County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and the Director of the
Department of Human Services be, and hereby are, authorized to sign said memorandum of
understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of July, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
�( �,,// WELD COUNTY, COLORADO
ATTEST: `��d) J�CCto•
Steve oreno, C•:ir
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APP ED AS
County A orney
Date of signature: o7/.Ss'/2i
Lori
cc: t-tSD
or/02/2
2021-2197
HR0093
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: July 13, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Weld
County School District 6
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU)
with Weld County School District 6. Each year, the Department and Weld County School
District 6 enter into a MOU to provide eligibility determination functions for public assistance
programs at the Weld County School District 6 Family Center, located at 1113 10th Street, in
Greeley, Colorado. Under this MOU, a Weld County Department employee will be assigned to
work up to three (3) days per week as a Medicaid Intake Specialist at the Center to support all
Weld County School District 6 students. The associated salary and benefits will be the
responsibility of the Department. Weld County School District 6 will reimburse the Department
at a rate of $31.42 per hour, with a total reimbursement not to exceed $24,000.00. The term of
this MOU is August 1, 2021 through May 31, 2022.
This MOU has been reviewed and approved by legal. (G. Kalousek).
I do not recommend a Work Session. I recommend approval of this MOU and authorize the
Director and Chair to sign.
Approve
Recommendation
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Schedule
Work Session
Other/Comments:
Pass -Around Memorandum; July, 2021-1D 5030
Page 1
2021-2197
VVVVJIyII CI IVCIUp.IC IV. YCUO:JUJJ-/ L.1.1.1...-MAJW-/1J0Y-JVOGGCI,OCOULJ
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10th
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of August 2021 through May 2022.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
August 1, 2021 through May 31, 2022, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer has been provided by the CASBHC
(Colorado Association of School Based Health Care), grantor. Periodical outreach and enrollment will
be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will send out
notifications to the families of the surrounding schools for the date of outreach enrollment. D6 will
make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 22-676-003
Page 1 of 2
02002/ -OW7
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replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
-E. 1Vl1I�.t,) V irufer of S.falai, fitA[.afiein, Jul 12, 2021
Tom E. Gribble, Director of Special Education Date
SWIG Ott furi, assisfa.J curc,vt,Alud Al of aL .JLbt ir, ark is ►t �%
Jul 12, 2021
Stacie Datteri, Assistant Superintendent of Academic Achievement Date
ll&o4,y (tyk1.04., Pirt thor of rivn,x t,u,
Jun 30, 2021
Mandy Hydock, Director of Finance Date
LD COUNTY DEPARTMENT OF HUMAN SERVICES
'JUL 2 12021
Date
IJUL 2 12021
Steve Moreno, Commission Chair Date
MOU 22-676-003
Page 2 of 2
°ooy- O2/97
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT #6 g00002589
❑ New Entity?
Contract Name* Contract ID
MEMORANDUM OF UNDERSTANDING (MOW WITH WELD 5030
COUNTY SCHOOL DISTRICT 6
Contract Status
CTB REVIEW
Contract Lead*
APEGG
Contract Lead Email
apegg@weldgov.com; cobbx.
xlk'weldgov.com
Contract Description*
NEW MOU. MEDICAID INTAKE SPECIALIST. TERM: AUGUST 1, 2021 - MAY 31, 2022.
Contract Description 2
PA IS BEING ROUTED THROUGGH NORMAL PROCESS. ETA TO CTB: 7/15/21.
Contract Type
AG REEM ENT
Amount*
S24,000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
Human5ervicesc weldgov.co
rn
Department Head Email
CM-HumanServices-
DeptHead yweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY gWELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
07;`21 '2021
Parent Contract ID
Requires Board Approval
YES
Department Project I
Due Date
07/11'2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept_ to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
1Cc ntact Inforir atEo
Contact Info
Contact Name
Purchasing
Review Date
04:01i2022
Committed Delivery Date
Renewal Date
Expiration Date
05:31/2022
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approva
Department Head
JAMIE ULRICH
DH Approved Date
07/12/2021
final Approval
BOCC Approved
BOCC Signed Date
ROCC Agenda Date
07/21/2021
Originator
APEGG
Finance Approver
BARB CONNOLLY
Legal Counsel
GAGE KALOUSEK
Finance Approved Date Legal Counsel Approved Date
07:13/2021 07114:2021
Tyler Ref #
AG 072121
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