HomeMy WebLinkAbout20210577.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, MARCH 1, 2021
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 1, 2021, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Perry L. Buck
Commissioner Mike Freeman
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Isabella Juanicorena
Controller, Barbara Connolly
Eti MINUTES: Commissioner Freeman moved to approve the Minutes of the Board of County
Commissioners meeting of February 24, 2021, as printed. Commissioner Buck seconded the motion, and
it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner James moved to approve the Certification of
Hearings conducted on February 24, 2021, as follows: 1) PCSC20-0030 — Bennie Rodriguez.
Commissioner Saine seconded the motion, which carried unanimously.
• PUBLIC INPUT: No public input was given.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion, and it carried unanimously.
Ei COMMISSIONER COORDINATOR REPORTS: Commissioner James stated he met with
Mark Lawley, Director of the Department of Public Health and Environment, who has been focusing on
the organizational structure of the department and has been reviewing departmental contracts, during
which he found a $100,000.00 savings opportunity. Commissioner James also shared
Dr. Michael Burson, Coroner, reported the death rate in Weld County is close to the same as it was last
year and he is currently conducting a search for a morgue manager in which 82 applications have been
received thus far, and that the department has reduced the amount of overtime hours for employees.
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Regarding the Department of Information Technology, Commissioner James reported staff is starting the
2022 budget meetings, and at the request of Commissioner Saine, the department created a report for
the Commissioners to review invoice details in advance for consideration of the financial warrants.
Commissioner Buck stated she was able to tour the Child Welfare Division with Jamie Ulrich, Director of
the Department of Human Services, and did a Facebook Live interview with her as well. She also
commended Ms. Ulrich for supporting a bill with State Senator Barbara Kirkmeyer. Chair Moreno and
Commissioners Saine and Freeman had nothing to report.
El WARRANTS:
1) GENERAL WARRANTS - FEBRUARY 26, 2021: Commissioner Freeman moved to approve the
General Warrants, as printed. Commissioner James seconded the motion, and upon a roll call vote, the
motion was approved four to one, with Commissioner Saine opposed.
.. = BIDS:
1) PRESENT AND APPROVE EMERGENCY BID #B2100062, ALTERNATIVE PROGRAMS BUILDING
BOILER REPLACEMENT - FACILITIES DEPARTMENT: Rob Turf, Purchasing Department, introduced
Northern Colorado Energy Solutions, LLC, dba NOCO Energy Solutions, as the low bidder meeting
specifications for a total amount of $22,709.00. He noted the bid required emergency approval since the
boilers provide domestic water for showering and handwashing stations for the clients housed at the
Alternative Programs Building. Commissioner Freeman moved to approve said bid on an emergency
basis and waive the ten-day waiting period. The motion was seconded by Commissioner Buck, and it
carried unanimously.
2) PRESENT BID #B2100061, IRRIGATION SYSTEM AND LANDSCAPING (1250 H STREET,
GREELEY) - FACILITIES DEPARTMENT: Mr. Turf presented the two (2) bids received and stated staff
will make a recommendation on March 15, 2021.
El NEW BUSINESS:
1) CONSIDER RESCINDING DOCUMENT #2020-3184, AGREEMENT FOR PROFESSIONAL
SERVICES FOR MAGNESIUM CHLORIDE TANKS (KERSEY AND GREELEY - BID #B2000189) -
PATRIOT PETROLEUM SOLUTIONS, LLC: Toby Taylor, Director of the Facilities Department, stated
the bid was originally awarded to Patriot Petroleum Solutions, LLC, after which the contractor requested
a Change Order upwards of $100,00.00, so the department is requesting to rescind the agreement and
rebid the project. Commissioner Buck moved to rescind said agreement. The motion was seconded by
Commissioner Freeman and it carried unanimously.
2) CONSIDER CONTRACT ID #4511 STATEMENT OF AWARD AND COOPERATIVE
AGREEMENT FOR INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE GRANT AND
AUTHORIZE CHAIR TO SIGN - CITY OF COLORADO SPRINGS POLICE DEPARTMENT:
Sonja Kohlgraf, Sheriffs Office, stated $13,650.00 was awarded to the Northern Colorado Regional
Forensic Laboratory to be used for various equipment, and explained the City of Colorado Springs Police
Department requires the statement of award to be signed to release the funds. Commissioner James
moved to approve said statement of award and cooperative agreement, and authorize the Chair to sign.
The motion, which was seconded by Commissioner Buck, carried unanimously.
3) CONSIDER CONTRACT ID #4514 INTERGOVERNMENTAL AGREEMENT FOR
CONSTRUCTION OF ROADWAY IMPROVEMENTS AT INTERSECTION OF 35TH AVENUE AND
O STREET AND AUTHORIZE CHAIR TO SIGN — CITY OF GREELEY: Elizabeth Relford, Deputy
Director of the Department of Public Works, presented the Intergovernmental Agreement (IGA) with the
City of Greeley for the road and safety improvements to 35th Avenue and O Street. She noted the
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partnership jurisdiction is split relatively evenly, but the IGA allows the County to make improvements to
the entire intersection by adding a roundabout. She explained the City of Greeley will provide
$1,600,000.00, over the next two (2) years and the terms of the IGA designates the County as the project
manager, and shared the City of Greeley approved the matter at the last City Council meeting. In
response to Chair Moreno, Ms. Relford explained the proposed detour routes and stated the duration of
the road closures for the project could be up to three (3) months. She also confirmed the County received
$750,000.00 for the project, and commented on the improvements to 35th Avenue currently being
performed by the City of Greeley, in relation to a different project. She assured the department is pursuing
detour routes that decrease the inconvenience to local traffic. Commissioner Buck moved to approve
said IGA and authorize the Chair to sign. The motion, which was seconded by Commissioner James,
carried unanimously.
4) CONSIDER CONTRACT ID #4516 CROSSING CLOSURE AND MAINTENANCE AGREEMENT
FOR CR 64 (O STREET) AND AUTHORIZE CHAIR TO SIGN - UNION PACIFIC RAILROAD COMPANY
AND THE COLORADO DEPARTMENT OF TRANSPORTATION: Ms. Relford stated the agreement is
for the closure of the crossing at County Road (CR) 64 and said closure was approved by the Public
Utilities Commission (PUC) on January 25, 2021. She mentioned the Board will need to review the
vacation of public road right-of-way at a later date, which will not occur until the necessary improvements
are completed for the O street spur and there will be a public meeting regarding said improvements.
Ms. Relford further described advertisement for the project will begin this month and the improvements
are expected to be completed by November 2021. Commissioner Freeman moved to approve said
agreement and authorize the Chair to sign. Commissioner James seconded the motion and it carried
unanimously.
5) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 13 BETWEEN CRS 42 AND 44:
Amy Mutchie, Department of Public Works, stated DCP Operating Company, LP (DCP), requested an
extension of the temporary closure of County Road (CR) 13 between CRs 42 and 44 due to new testing
data requirements implemented by the Colorado Oil and Gas Conservation Commission (COGCC) and
complications with the relocation of the existing Central Weld County Water District waterline. She noted
the shoo fly is in working order and is not anticipated to be impacted by the extension. Patrick Groom,
Attorney representative for DCP, apologized for any inconvenience caused by the delay, reaffirmed the
reasons for the delay due to the standards given by the COGCC. He explained DCP requested the
completed remediation be considered and grandfathered in under the prior rules of the COGCC as it was
originally finished within the allotted timeframe, but said request was denied by the COGCC. He stated
DCP has to retest and possibly re -excavate soils, which is driving the request for the extension.
Commissioner Freeman moved to approve said extension, and commented on the issue being outside
of the County's control. The motion was seconded by Commissioner Buck and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
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There being no further business, this meeting was adjourned at 9:21 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d,2dg,‘) j!ka.4
Weld County Clerk to the Board
BY:
eputy Clerk to the Board
Steve oreno, Chair
c• -mes, Pro-Tem
erry L. * ck
ike Freeman
Lori Sain
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