HomeMy WebLinkAbout20213325.tiffRESOLUTION
RE: APPROVE AMENDED BYLAWS FOR UTILITIES COORDINATING ADVISORY
COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, by Resolution dated September 10, 1986, the Board ratified the Bylaws for
the Utilities Coordinating Advisory Committee, and
WHEREAS, the Board has been presented with revisions to said Bylaws, and
WHEREAS, after review, the Board deems it advisable to amend said bylaws, a copy of
which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the amended Bylaws for the Utilities Coordinating Advisory Committee,
be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of December, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditifidA)
Weld County Clerk to the Board
BY:
APP
County Attorney
Date of signature:
Stev:! oreno, Chair
Scames, Pro -T_
Perry L. B k
Lori Saine
CC go cc(ycF), PL(rpIKR), CA(ALL)
12/i5 /2 I
2021-3325
PL0084
BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
X To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of six (6). The membership shall include four
(4) members from the following group:
(1) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth and sixth members a representative from both the Weld
County Public Works Department and the Weld County Planning Department.
Page 1 of 4 Pages
B. Appointment of Members - The members of the Committee, except for the Director of the
Weld County Public Works Department (or his/her designee) and the Director of the Weld
County Planning Department (or his/her designee), shall be appointed by the utilities,
districts, or departments which they represent using a method acceptable to those entities.
If the utilities, districts, or departments cannot agree upon a representative for
appointment, or if the utilities, districts, or departments for any reason do not appoint a
representative, then the Board of County Commissioners shall make such appointment at
the discretion of the Board.
C. Terms of Members - The terms of members of the Committee shall be for such time as the
utilities, districts, or departments they represent desire. All represented utilities, districts,
and departments shall notify the Board of County Commissioners of the name and term of
their representative. No regular member of the Committee shall be absent for more than
one-third (1/3) of the meetings of the Committee during any consecutive three (3) month
period.
D. Alternate Members - Each member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice -Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice -Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice -Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
(1)
(2)
(3)
(4)
Changes in bylaws.
Review of utility or service easements.
Election of officers
Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the Board of County Commissioners. Votes to abstain shall
neither be considered a "yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chairman
responsibilities.
Article VIII - Duties of Vice -Chairman
It shall be the responsibility of the Vice -Chairman to assume the duties of the Chairman in
Page 3 of 4 Pages
his absence. Also, he shall perform other duties assigned by the Chairman.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended February 8, 2018.
Page 4 of 4 Pages
BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of five (5) six (6). The membership shall
include four (4) members from the following group:
(1) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth and sixth members a representative from both the Weld
County Public Works Department and the Weld County Planning Department.
Page 1 of 4 Pages
B. Appointment of Members - The members of the Committee, except for the Director of the
Weld County Public Works Department (or his/her designee) and the Director of the Weld
County Planning Department (or his/her designee), shall be appointed by the utilities,
districts, or departments which they represent using a method acceptable to those entities.
If the utilities, districts, or departments cannot agree upon a representative for
appointment, or if the utilities, districts, or departments for any reason do not appoint a
representative, then the Board of County Commissioners shall make such appointment at
the discretion of the Board.
C. Terms of Members - The terms of members of the Committee shall be for such time as the
utilities, districts, or departments they represent desire. All represented utilities, districts,
and departments shall notify the Board of County Commissioners of the name and term of
their representative. No regular member of the Committee shall be absent for more than
one-third (1/3) of the meetings of the Committee during any consecutive three (3) month
period.
D. Alternate Members - EAch member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice -Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice -Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice -Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
(1) Changes in bylaws.
(2) Review of utility or service easements.
(3) Election of officers
(4) Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the Board of County Commissioners. Votes to abstain shall
neither be considered a "yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chaiiivan
responsibilities.
Article VIII - Duties of Vice -Chairman
It shall be the responsibility of the Vice -Chairman to assume the duties of the Chairman in
Page 3 of 4 Pages
his absence. Also, he shall perform other duties assigned by the Chairman.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended February 8, 2018.
Page 4 of 4 Pages
MINUTES OF THE WELD COUNTY UTILITIES ADVISORY COMMITTEE
A regular meeting of the Weld County Utilities Coordinating Advisory Committee was held on Thursday,
November 18, 2021 at 10:01 a.m., in the Hearing Room of the Weld County Planning Department at 1555 N
17th Ave, Greeley, Colorado.
Members Present: Mike McRoberts, Amy Mutchie, Mark Alessi, Robert Fleck, Denise Beltran, and Shelly
Bergstrom.
Members Absent:
Michael Wailes, Jared Rauch, Jerry Adams, Jeremy Young, and Lucas McConnell.
Also Present: Michael Hall and Kris Ranslem, Department of Planning Services and Michelle Wall,
Secretary.
Kris Ranslem, Planning Department, presented the proposed Amendments to the Utilities Coordinating
Advisory Committee's Bylaws. She stated that there was a staff reorganization which included moving the
Engineering representative from the Department of Public Works to the Department of Planning. Therefore,
staff is requesting that the Bylaws reflect one representative from both the Department of Public Works and
the Weld County Planning Department to serve on the Utilities Coordinating Advisory Committee.
Motion: Accept the proposed amendments to the Utilities Coordinating Advisory Committee Bylaws and
recommend approval to the Board of County Commissioners, Moved by Mark Alessi, Seconded by Robert
Fleck. Motion carried unanimously.
Meeting adjourned at 10:13 a.m.
Respectfully submitted,
�'►rttiee, ce Witte -
Michelle Wall
Secretary
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