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Home My WebLink About20212743.tiffRESOLUTION RE: APPROVE 2021-2022 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE PROGRAM AGREEMENT AND PLAN, AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2021-2022 Low -Income Energy Assistance Program (LEAP) Outreach Incentive Program Agreement and Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Economic Security, Division of Food and Energy Assistance, commencing October 1, 2021, and ending September 30, 2022, with further terms and conditions being as stated in said agreement and plan, and WHEREAS, after review, the Board deems it advisable to approve said agreement and plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2021-2022 Low- Income Energy Assistance Program (LEAP) Outreach Incentive Program Agreement and Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Economic Security, Division of Food and Energy Assistance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement and plan. cc: t -SD ►o/ixt,2( 2021-2743 HR0093 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE PROGRAM AGREEMENT AND PLAN PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of September, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: deal& JCdb��K Stev oreno hair Weld County Clerk to the Board unty orney �•'�t �... Lori Saine Date of signature: 101412i 2021-2743 HR0093 PRIVILEGED AND CONFIDENTIAL CAATA.&I S zgoi MEMORANDUM DATE: September 7, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: 2021-22 Low -Income Energy Assistance Program (LEAP) Outreach Incentive Program Agreement and Plan Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's 2021-22 Low -Income Energy Assistance Program (LEAP) Outreach Incentive Program Agreement and Plan. The Colorado Office of Economic Security, Food & Energy Assistance Division, has disseminated information to counties regarding the LEAP Outreach Incentive Program (OM-FEA-2021-0002). It has been established by the State in an effort to increase the enrollment in LEAP as a nationwide decrease in applications for home heating assistance has been seen in recent years. The Program has two main goals: 1) Increase the number of applications submitted with all questions answered and all verification provided. 2) Decrease the number of applications denied for failure to provide verification of information. The Department will be entering into an agreement with United Way of Weld County (UWWC) again to develop and implement a LEAP outreach campaign. This agreement will be funded through LEAP outreach incentive funds totaling $26,000.00. The term of the agreement will be October 1, 2021 through May 31, 2022. On behalf of UWWC, the Department is requesting to participate in the Program for the 2021-22 LEAP season. To participate, the Department is required to submit a signed LEAP Outreach Incentive Program Agreement, drafted by the State, as well as a plan for meeting the established goals of the Program. The Agreement and plan are attached and are due to the State by Thursday, September 30, 2021. Pass -Around Memorandum; September 7, 2021— CMS 5239 nq/ZZ Page 1 2021-2743 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval for the Chair to sign the LEAP Outreach Incentive Program Agreement and authorize the Department to submit the agreement and plan. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Sable Schedule Work Session Other/Comments: Pass -Around Memorandum; September 7, 2021 — CMS 5239 Page 2 Karla Ford From: Sent: To: Subject: yes Lori Saone Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Tuesday, September 7, 2021 11:59 AM Karla Ford RE: Please Reply - PA FOR ROUTING: ADM LEAP Outreach Plan (CMS 5239) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Tuesday, September 7, 2021 11:21 AM To: Lori Saine <Isaine@weldgov.com> Subject: Please Reply - PA FOR ROUTING: ADM LEAP Outreach Plan (CMS 5239) Importance: High Please advise if you approve recommendation. Thank you. Karla Ford g Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weidgov.com :: www, weldgov.corn **Please note my working hours are Monday -Thursday 7:40a.m.-5:00p.m.** t Steve Moreno COLORADO Office of Economic Security Division of Food & Energy Assistance 2021-22 LEAP Outreach Incentive Program Agreement County Responsibilities: • Submit a plan for meeting the outreach goals to the State LEAP Office by September 30, 2021. • Ensure that the county is staffed with someone who is trained to assist clients with filling out their LEAP applications either in the county's lobby, over the phone, or through use of virtual tools. • Provide the State LEAP Office with the name(s) and contact information for the individual(s) who will assist LEAP applicants or otherwise act as the county's LEAP outreach representatives. • Use any funds remaining after ensuring direct LEAP application assistance is available to engage in targeted outreach, such as engagement at community events and sharing LEAP information with community centers. • If the county's LEAP program is administered by Goodwill Colorado, the county will assist Goodwill Colorado by providing the information available and necessary to process an application for LEAP. • Accurately track and code any expenditures related to the Outreach Incentive Program to the following in CFMS: Program #: Program Description: Function #: Function Description: L305 LEAP Outreach Incentive Program 5200 IM LEAP Outreach State LEAP Office Responsibilities: • Allocate $26,000.00 to the county to fund the Outreach Incentive Program. Funds will be available from October 1, 2021 through September, 30, 2022. • Be available to answer all county questions and assist with any matters that may arise as a result of implementing the Outreach Incentive Program. • Oversee and monitor the outcomes of the Outreach Incentive Program by measuring the number of applications denied for failure to provide verification of information. • Make outcomes information available to the county upon request. Digitally signed by Theresa Theresa Kullen Date: Kullen ate: 2021.09.23 08:07:17 -06'00' SU 2 2 Chair of the Board of County omm2 �o�ers State LEAP Office Weld County Theresa Kulien 1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS Jared Polls, Governor I Michelle Barnes, Executive Director •r-r7�s , z ' ret,, # 8 6f'a 7L3 Weld County Plan 2021-22 LEAP Outreach Incentive Program Goals to be Met The identified goals for the LEAP Outreach Incentive Program are: Increase the number of applications submitted with all questions answered and all verification provided, and Decrease the number of applications denied for failure to provide verification of information. Action Plan To meet the above goals, the Weld County Department of Human Services (WCDHS) will enter into a contract with United Way of Weld County (UWWC) to provide LEAP outreach services to vulnerable low-income families and individuals, who are eligible for the Heating Fuel Assistance Program and the Crisis Intervention Program. UWWC will develop and implement a LEAP outreach campaign, with a focus on informing the community about LEAP. This campaign will primarily focus on meeting the above goals through activities such as: Coordinating with other agencies, organizations, and groups to facilitate participation of potentially eligible persons with emphasis on the most vulnerable populations including older adults, disabled, home -bound, and non-English speaking residents. Providing access to Heating Fuel Assistance Program information and application forms. UWWC will identify locations in the county, such as community action programs, Social Security offices, and low-income housing sites for distribution and acceptance of applications. Providing an effective county -wide information and referral system involving local agencies and organizations. Providing a referral system to weatherization and other energy conservation programs. Providing special efforts to meet the needs of vulnerable populations, including aiding in completing applications and assisting applicants with securing the required verification. Providing regular communication with cooperating agencies to identify concerns, problems, and new opportunities to improve outreach. Working with utility companies to refer eligible customers to LEAP. Ensuring all outreach materials are distributed to various community agencies targeting vulnerable populations. Complying with all reporting requirements set forth by the Colorado Department of Human Services (CDHS). Anticipated Outreach Activities Utilize the 2-1-1 information and referral system. Exposure at community and United Way events. Work with United Way staff to create and/or distribute marketing materials not available through the State. Utilize existing email distribution groups to increase exposure and disseminate LEAP information. Utilize print, broadcast, and social media to increase exposure and disseminate LEAP information. Utilize the Colorado Department of Human Services Outreach Toolkit. Distribute created collateral to other agencies for distribution through their networks. Distribute promotional flyers through Weld Food Bank emergency food boxes and the mobile food pantry. Other activities to be determined. Contract Form Entity Information New Contract Request Entity Name* Entity ID* COLORADO DEPARTMENT OF HUMAN 3^00003650 SERVICES Contract Name * COLORADO DEPARTMENT OF HUMAN SERVICES 2021-22 LEAP OUTREACH INCENTIVE PROGRAM AGREEMENT Contract Status CTB REVIEW ❑ New Entity? Contract ID 5239 Contract Lead* APEGG Contract Lead Email apegg@weldgov.com,cobbx xlk@weldgov.com Contract Description* NEW LEAP OUTREACH INCENTIVE PROGRAM AGREEMENT. TERM: 10 r' 1 j21-09; 30.22. DUE TO THE STATE: 9 / 30;21 . Contract Description 2 PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 9;`9/21. Contract Type* AGREEMENT Amount* $26,000.00 Renewable * NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM- HumanServices. Jweldgov.co m Department Head Email CM-HumanServices- DeptHeadPweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY3 WELDG OV.COM Requested BOCC Agenda Date* 09?29.2021 Parent Contract ID Requires Board Approval YES Department Project # Due Date 09/25 2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Review Date* 08/02/2021 Committed Delivery Date Renewal Date Expiration Date* 09/30/2022 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 09;15/2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09?22'2021 Originator APEGG Finance Approver BARB CONNOLLY Legal Counsel KARIN MCDOUGAL finance Approved Date Legal Counsel Approved Date 09/16i2021 09/17/2021 Tyler Ref # AG092221 Hello