HomeMy WebLinkAbout710482.tiff STATE - COUNTY
SYSTEMS SHARING ASSOCIATION
June 2, 1971
Barton Buss,Chairman
Weld County Courthouse
Greeley,Colorado 80631
DO
COUNTY OF WELD sS.
riled with the Clerk of the Board
ARAPAHOS COUNTY To: All Members of County Commissioners
W.H.Wallace /�
Maury Thomas AUG 2 0 1971
BOULDER COUNTY SUBJECT: Special Meeting
Will Rittnar
Ann Leffingwell April 27, 1971 COUNTY CLFRK ANDRECORDFR
By Deputy
EL PASO COUNTY
M.C.Port
W.C. Irwin
The President called the meeting to order and the minutes
WELD COUNTY of the Tuesday, April 13, meeting at Colorado Springs, Colorado
Barton Bust
H.H. Hansen were read and approved. The following is a roll call of the
DIVISION OF members present:
PROPERTY TAXATION
R.E.Carper
A.G. Ferraro Weld County - Buss and Hansen
Arapahoe County - Wallace and Thomas
Boulder County - Rittner and Musser
El Paso County - Port and Irwin
Commission - Carper and Ferraro
The Advisory: Board, by special agreement, called a special
meeting for April 27, 1971. The purpose of the meeting was to •
review the status of the valuation system and to have presentations
• by four contractors. Contractors were to specifically outline
proposals for a survey of the governmental agencies. The survey
was to include the summary of the present assessment DP functions,
the hardware and software, and the proposed modifications of the
same, a report of the origination of source information and
recipient of data processing output. The survey further was to
include documentation and brief flow charts of each agency's
assessment procedures. This contractor was to present the
report to the board for the June 8, Tuesday, general meeting.
Contractors present during the day were as follows:
1. Data Management Associates '
2. Stone, Gray and Company •
3. Guy Beals
4. Professional Systems Services Corporation
,10482
A brief summary of each contractor's presentation,
proposals, and the group decision was incorporated as part
of these minutes.
DATA MANAGEMENT ASSOCIATES. Richard Vogel made
the presentation for the company. First, a short resume of
the company's personnel qualifications was presented to the
group. Secondly, a detailed explanation of a proposal written
to El Paso County Commissioners was presented to the group.
The agreement was, in effect, that El Paso County would act
as the original contractor through Data Management to:
1. Complete a valuation system. 2. Technical automation
of AH 513, the Residential Cost Manual. 3 Establish a market
value by regression analysis, and 4. To establish an income
or earnings program by gross rent multiplier.
In addition, the contractor--within the scope of the proposal--
would act as a technical coordinator for the El Paso system to be
incorporated with any other participating agency. The proposal
incorporated that El Paso computer be the physical
location of all programs, and the programs would be in fortran
based on the Control Data equipment. Documentation and comment
statements would be furnished. Maintenance and revisions would
be subject to addenda. Initially, addendum would consist of the
market, income and/or management reports. The contractor
proposed to make interim reports and a compensation or payment
plan of five steps. The bid was an estimate of $12, 000 to $15, 000.
STONE, GRAY and COMPANY. (Longman and Associates)
,// The formal presentation was made by Marvin Stone, C. P. A. with
assistance from John Longman. They outlined the methodology
and concepts that would be presented in a step-by-step order
to the STACO group. Five steps were outlined and documented in
a special written report. This report is incorporated as part of
the minutes on file with the STACO records. The contractor
estimated Phase I work programs would require between 70 and
95 hours of professional services. The estimate of the cost was
from $2100 to $3500, with a proposed bi-weekly and a progress
report to the .group monthly.
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GUY BEALS, individual. Presentation was made by Mr.
Beals. His personnel would be the utilization of other sub-
contractors. The proposal was to establish, through study,
the data within existing operations. The report would then in-
corporate requirements to create a common data bank with a
• comment the communications requirements would be
incorporated in the report prior to the establishment of the
data bank definition. Contractor proposed to work
ox n atper
diem of $75 and estimates an initial study at app
$1, 850.
PROFESSIONAL SYSTEMS SERVICES CORPORATION.Mrs.
nds. •
The company was represented by Mr. Fred Stewart Stewart.
Barbara Jones. The presentation was made b y Mr.
The proposal was to establish a study analyzing the four
counties as they exist in regard to the record the software
softwar examples
and hardware provisions of their centers, and
of each county's source documents and record outputs.
The
proposal would be to incorporate within the study data bank
common collection criteria and a suggested agreement of a
communications and data
bank
four in
system. It
st was
estimated
mated the
time would entail app
with sufficient additional time for writing ay nd
summarizier ng
•
h county's i 4. They were first lay out the system of
Steps 2, 3, and 4. Theysystem
the record and the common outut; next
to design last or y
)
incorporating the program requirements;
implementation of the 2 for approximately Co act estim
Contractor
estimated the
cost of Step I and Step
The group held a discussion regarding each contractor r tandthe
is
proposals and his cost e and time but ottes. It was a general consensus as to
information should t secured,s to make a meaningful report
which of the contractors was logical 13 meeting.
according to the criteria established on the April
Mr. Carper suggested that the group initiate a contract to
the first two
Crp that all costs
Professional Systems Services Corporation to complete steps y cu edtheir
proposal. It was stated
hetD vision of Property Taxation,
incurred would be sustained by on the purposes,
provided that the STACO members could not agree
objectives, and future operations of the cost-sharing plans. It
was moved and seconded that the contract be initiated with a
qualifier as outlined by Mr. Carper. The motion passed.
The meeting adjourned until Tuesday, June 8, 1971.
Respectful) submitted
Anthon G. Ferraro
•
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