HomeMy WebLinkAbout20211655.tiffRESOLUTION
RE: APPROVE AMENDMENT #5 TO CONTRACT FOR LOCAL PLANNING AND SUPPORT
(PER CAPITA) AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #5 to the Contract for Local
Planning and Support (Per Capita) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing upon full execution of signatures, and ending June 30, 2022, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment #5 to the Contract for Local Planning and Support
(Per Capita) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of June, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datj..4) ..1/4-14Ak
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APP ED AS T• •RM:
County torney I
Date of signature: ttleol z,
Steve Moreno, Chair
Lo
CC: Ht -(r6)
07/06/21
2021-1655
HL0053
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: June 14, 2021
SUBJECT: FY21-22 Local Planning and Support (Per
Capita or OPPI) Task Order Contract with
CDPHE
For the Board's approval is contract amendment #5 between the Colorado Department of Public
Health and Environment (CDPHE), Office of Planning, Partnerships and Improvement (OPPI) and
the Board of County Commissioners of Weld County for the use and benefit of the Weld County
Department of Public Health and Environment (WCDPHE) and the State of Colorado.
The purpose of this contract is to provide annual support for public health services, as established
by the State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25-
1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in
assessment and planning efforts at the state, regional, and local level facilitated by the Office of
Planning, Partnerships and Improvement. These efforts shall include maintaining and improving
local capacity to provide services as established by the State Board of Health. The required core
public health services include Assessment, Planning and Communication, Vital Records,
Communicable Disease Prevention, Investigation and Control, Prevention and Population Health
Promotion, Emergency Preparedness and Response, Environmental Health and Administration
and Governance.
The Local Planning and Support (Per Capita) funding for the period of July 1, 2021, through June
30, 2022, will be an amount to not exceed $404,871.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that
its terms are acceptable.
The Board approved placement of this contract amendment on the Board's agenda via pass -around
dated June 11, 2021.
I recommend approval of this FY22 Local Planning and Support (Per Capita) Task Order Contract
Amendment #5 with CDPHE.
�/3
2021-1655
I -I L0053
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: FY21-22 Local Planning and Support (Per Capita or OPPI) Task Order Contract with CDPHE
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: June 11, 2021
PERSON REQUESTING: Mark Lawlev. Executive Director
Brief description of the problem/issue:
For the Board's review and approval is contract amendment #5 between the Colorado Department of Public
Health and Environment (CDPHE), Office of Planning, Partnerships and Improvement (OPPI) and the Board of
County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health
and Environment (WCDPHE) and the State of Colorado.
The purpose of this contract is to provide annual support for public health services, as established by the State
Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25-1-512 C.R.S. and Section
§24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in assessment and planning efforts at the state,
regional, and local level facilitated by the Office of Planning, Partnerships and Improvement. These efforts shall
include maintaining and improving local capacity to provide services as established by the State Board of Health.
The required core public health services include Assessment, Planning and Communication, Vital Records,
Communicable Disease Prevention, Investigation and Control, Prevention and Population Health Promotion,
Emergency Preparedness and Response, Environmental Health and Administration and Governance.
The Local Planning and Support (Per Capita) funding for the period of July 1, 2021, through June 30, 2022, will
be an amount to not exceed $404,871.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that its terms are
acceptable.
What options exist for the Board?
If the Task Order is approved, it will offset the County's costs for delivering quality and comprehensive public
health services appropriate to meet local needs and improve local health outcomes in Weld County.
If the Task Order is not approved, it will result in the loss of $404,871 in funding to conduct public health services
that we are currently providing in Weld County.
Recommendation: I recommend approval of this FY22 Local Planning and Support (Per Capita) Task Order
Contract Amendment #5 with CDPHE.
Approve
Recommendation
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Schedule
Work Session Other/Comments:
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
CONTRACT AMENDMENT 2019*0873 Amendment #5
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
18 FAAA 97502
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
2019*0873 Amendment #5
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
The later of the Effective date or July 20, 2017
June 30, 2022
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract Number
Federal Funding
State Funding
Other Funding
Term (dates)
Total
Type
Amount
Amount
Amount
Original Contract
18 FAAA 97502
$0.00
$414,809.04
$0.00
07/20/2017 -
06/30/2018
$414,809.04
Amendment #1
19 FAAA 107503
$0.00
$419,783.00
$0.00
07/01/2018 -
06/30/2019
$419,783.00
Amendment #2
2019*0873 Amendment #2
$0.00
$432,589.00
$0.00
07/1/2019 -
06/30/2020
$432,589.00
Amendment #3
2019*0873 Amendment #3
$0.00
$84,889.22
$0.00
11/1/2019 -
06/30/2020
$84,889.22
Amendment #4
2019*0873 Amendment #4
$0.00
$433,929.00
$0.00
07/01/2020 -
06/30/2021
$433,929.00
Amendment #5
2019*0873 Amendment #5
$0.00
$404,871.00
$0.0007/01/2021
-
06/30/2022
$404,871.00
Current Contract Maximum
$2,190,870.26
Cumulative Amount
Page 1 of 4
Amendment Contract Number: 2019*0873 Amendment #5 Ver 06.05.20
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
SIGNATURE PAGE
Contract Routing Number: 2019*0873 Amd #5
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld
County (a political subdivision of the state of
Colorado) for the use and benefit of the Weld
County Department of Public Health and
Environment
CDocuSigned by:
am. Iturunb
E044Q7DS42AC4A7...
By: Signature
Steve Moreno
Name of Person Signing for Contractor
County Commissioner Chair
Title of Person Signing for Contractor
Date:
2021-06-23
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
Lisa McGovern
,-DocuSigned by:
`— EuF O.Durc, ...
By: Signature
Name of Executive Director Delegate
Procurement & Contracts Section Director ft
Title of Executive Director Delegate
Date:
2021-06-23
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
c—DocuSigned by:
By: Signature
Travis Yoder
Name of State Controller Delegate
controller
Title of State Controller Delegate
Amendment Effective Date:
2021-06-26
-- Signature and Cover Pages End --
Page 2 of 4
Amendment Contract Number: 2019*0873 Amd #5
Ver. 06.05.20
a? p2/ - fG as
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2021, whichever is later, and shall terminate on the
termination of the Contract or June 30, 2022, whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to provide support for public health services, as
established by the State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with
Section §25-1-512 C.R.S. and section §24-75.1104.5 (1.5) (a) (IV) C.R.S. The district public health
agency shall participate in assessment and planning effort at the state, regional, and local level
facilitated by the Office of Public Health Practice, Planning, and Local Partnerships (formerly the
Office of Planning, Partnerships, and Improvement). These efforts shall include maintaining and
improving local capacity to provide services as established by the State Board of Health.
The Parties now desire to renew for an additional term and change current Contract Maximum
Total for the following reason: Renewal.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
Page 3 of 4
Amendment Contract Number: 2019*0873 Amd #5 Ver 27.01.20
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit J, Statement of Work, of the agreement. Exhibit,
J, is deleted and replaced in its entirety with Exhibit, J, attached to this Amendment for the
following reason: Renewal .
D. The Parties now agree to modify Exhibit K, Budget, of the agreement. Exhibit, K, is deleted
and replaced in its entirety with Exhibit, K, attached to this Amendment for the following
reason: To reflect new funding amounts for FY22 fiscal year.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 4 of 4
Amendment Contract Number: 2019*0873 Amd #5 Ver 27.01.20
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
EXHIBIT J
STATEMENT OF WORK
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment in
maintaining a strong public health system. Each local public health agency shall assure the provision of Core Public
Health Services within their jurisdiction. The scope of the provision of each Core Public Health Service is
determined at the local level, and may differ across agencies based on community needs, priorities, funding and
capacity. The Office of Public Health Practice, Planning, and Local Partnerships and the local public health agency
are accountable in assuring state moneys are being used effectively to provide Core Public Health Services.
II. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. OPHP: Office of Public Health Practice, Planning, and Local Partnerships
III. Work Plan:
A. Local Core Public Health Services
Goal #1: Strengthen Colorado's public health system by ensuring core public health services are available statewide.
Objective #1: No later than the expiration of the contract, the contractor shall provide support for Core Public Health
Services.
Primary Activity #1
The Contractor shall provide or assure the provision Core Public Health Services within their
jurisdiction.
Sub -Activities #1
1. The Contractor shall comply with the Core Public Health Services Rule 6 CCR 1014-7.
These documents are incorporated and made part of this contract by reference and are
available on the following website http://www.sos.state.co.us/CCR/NumericalDeptList.do.
Primary Activity #2
The Contractor shall prepare reports.
Sub -Activities #2
1. The Contractor shall prepare an annual report.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
daring the contract term. The contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall participate in assessment and planning efforts at the state, regional and
local level facilitated by OPHP. The Contractor shall utilize the Colorado Health Assessment
and Planning System (CHAPS) guidance as a technical assistance resource for all activities.
These efforts shall assist in defining the core services delivery appropriate to meet local
needs and in identifying strategies to improve local health outcomes. This information is
located on the CDPHE local public health and environmental resources website
hips://www.colorado.gov/cdphe-lpha and is incorporated and made part of this contract by
reference.
3. The Contractor shall be guided by Colorado Minimum Quality Standards for Public Health
Services 6 CCR 1014-9. This document is incorporated and made part of this contract by
reference and is available on the following website:
http://www.sos.state.co.us/CCR/Welcome.do.
Page 1 of 2
Amendment Number: 2019*0873 Amendment #5
Ver. 06.01.20
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
EXHIBIT J
4. The Contractor shall contribute funding for its local health services as determined necessary
by the Contractor to meet their local health needs.
5. CDPHE will compile data that has been provided by the Contractor to other CDPHE
programs to verify services provided or assured.
Expected Results of
Activity(s)
Increase or maintain core public health services within the Contractor's jurisdiction to meet local
needs.
Measurement of
Expected Results
1. Data provided in the Contractor annual report provides evidence of the services provided or
assured through another local public health agency and how these core services are funded.
Additional data is provided at the program level to CDPHE.
Completion Date
Deliverables
1. The Contractor shall submit an annual report electronically to
the Administrative Manager in a format provided by OPHP.
No later than April 30
B. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the Office of Public Health Practice, Planning, and Local Partnerships's Contract Monitor.
Methods used will include a review of documentation determined by CDPHE to be reflective of performance to
include progress reports, site visits and other fiscal and programmatic documentation as applicable. The
Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
C. Resolution of Non -Compliance:
The Contractor will be notified in writing within (7) calendar days of discovery of a compliance issue. Within (30)
calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s)
necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and
timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances
arise that requires an extension to the timeline, the Contractor must email a request to the Contract Monitor and
receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure
timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed
upon compliance resolution plan, the State may exercise its rights under the provisions of this contract.
Page 2 of 2
Amendment Number: 2019*0873 Amendment #5
Ver. 06.01.20
DocuSign Envelope ID: 437F1444-2966-4F18-8E2B-44FDB43B4929
Exhibit K
BUDGET
I. Entity Name: Weld County Department of Public Health & Environment
II.
Budget:
Quarter
Local Planning and Support Amount
TOTAL Payment
July 1 through September 30, 2021
$101,217.75
$101,217.75
October 1 through December 31, 2021
$101,217.75
$101,217.75
January 1 through March 31, 2022
$101,217.75
$101,217.75
April 1 through June 30, 2022
$101,217.75
$101,217.75
Total
$404,871.00
$404,871.00
Page 1 of 1
Amendment Number: 2019*0873 Amendment #5 Ver. 06.01.20
Contract Form
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH ENVIRONMENT
Entity ID*
800001925
❑ New Entity?
Contract Name* Contract ID
CDPHE LOCAL PLANNING AND SUPPORT (OPPI(PER CAPITA) 4870
CONTRACT AMEND -75 FY22
Contract Status
CTB REVIEW
Contract Lead*
BMANRIQUEZ
Contract Lead Email
bmanriquez sveldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
TASK ORDER CONTRACT AMENDMENT #5 FOR FY21 -22 LOCAL PLANNING AND SUPPORT -PER CAPITA/OPPI
Contract Description 2
PREVIOUS TASK ORDER: 2019*0873A4; 2019"0873A3; 2019*0873A2; 19 107503
ORIGINAL TASK ORDER 18 97502
Contract Type
AMENDMENT
Amount*
S404,871.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM -Health weldgov.com
Department Head Email
CM -Health -
De ptH ead gweIdgov.co m
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEYgWELDG
OV.COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
3771
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
06:23;'2021
Due Date
06x19:2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date *
04 01 2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Contact Type Contact Email
Expiration Date*
06,30/2022
Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06;17 2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06,'23:2021
Originator
BMANRIQUEZ
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
BOB CHOATE
Finance Approved Date Legal Counsel Approved Date
06 17 2021 06;18; 2021
Tyler Ref
AG 062321
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