HomeMy WebLinkAbout20210937.tiffHoffman
From:
Sent:
To:
Cc:
Subject:
Attachments:
Cheryl and Esther:
Bruce Barker
Thursday, April 22, 2021 1:22 PM
Cheryl Hoffman; Esther Gesick
Don Warden; Barb Connolly; Ryan Rose; Chris D'Ovidio
FW: Mileage & Airfare changes
Airfare Seats 0422.docx; commuting mileage 0422.docx
I normally do not like to add language after 2nd Reading, but let's add these to Code Ord. 2021-07 for 3rd Reading on May
Stn
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
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From: Chris D'Ovidio <cdovidio@weldgov.com>
Sent: Thursday, April 22, 2021 1:17 PM
To: Bruce Barker <bbarker@weldgov.com>
Cc: Don Warden <dwarden@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>; Ryan Rose
<rrose@weldgov.com>
Subject: Mileage & Airfare changes
Bruce,
Attached are the codes section on mileage and airfare updated with the changes discussed yesterday. Do you know
when these will make it on the agenda?
Thanks
Chris
Christopher D'Ovidio
Accounting Department
1150 O Street
1pa/� D93�
Greeley, CO 80632
tel: 970-400-4447
email: cdovidio@co. weld.co.us
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2
Some positions require, as a condition of employment, the use of the employee's vehicle in conducting
assigned duties. Employees will be reimbursed mileage based on two cents less than the Internal Revenue Service
mileage rate. This mileage rate covers all automobile expenses such as fuel, maintenance, towing, repairs, tires,
depreciation and insurance. No reimbursement will be made for vehicle repair costs regardless of whether it
results from the traveler's act or acts of others. In addition to the standard mileage allowance, tolls and parking
fees are also reimbursable expenses if the use of the toll way is cost effective or necessary. Weld County will not
reimburse employees for parking tickets, fines for moving violations or vehicle towing charges. Mileage which
originates from the employee's appointed work location and returns to that location is always measured based on
actual miles driven. Mileage reimbursement where either the point of origination or the point of return, or both is
the employee's home, is measured from the employee's home to the destination and return, or, from the
employee's department address to the destination and return, whichever is less. When two (2) or more passengers
travel in one private automobile on official county business only one employee may claim reimbursement for
mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be reimbursed at the
established current rate but reimbursement for mileage cannot exceed the cost of coach/economy airfare.
Weld
County will
not
reimburse any Department Head/Elected
Official or employee
for commuting mileage
from home
to work or
from
work to home.
Employees assigned to another work location on a temporary basis may claim mileage to and from home and
that location in an amount equal to the extra mileage than what is required for the normal commute mileage to
the permanent assigned work location.
The County is not liable for damage which may occur to the employee's vehicle while on County business.
Created: 2021-04-19 08:50:16 [EST]
(Supp. No. 70)
Page 1 of 1
Sec. 2-12-160. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses incurred in
connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to
avoid impropriety or the appearance of impropriety. If a circumstance arises that is not specifically covered in this
travel policy, then the most conservative course of action should be taken.
A. Permissible prepaid travel expenses. Before the travel, Weld County may issue prepayments for airfare,
conference registration fees and cash advances. If an employee receives a cash advance they must
complete the personal expense claim to settle up the advance within fourteen -day of their return.
Normal procurement and payment policies will apply.
Lodging (commercial). The cost of overnight lodging may be reimbursed to the traveler if the
authorized travel is over forty-five (45) miles from the traveler's home or primary worksite, whichever
is closer to the hotel. Weld County will reimburse lodging expenses at reasonable, single occupancy or
standard business/government room rates. When the hotel or motel is the conference or convention
site, reimbursement will be limited to the conference rate. Reimbursement for lodging is for
commercial lodging only.
C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says that employees
will be reimbursed for actual expenses incurred while on County business. This includes, but is not
limited to, the cost of meals and incidentals incurred while attending conferences and training
according to the following rules:
1. Cost of the meal is to be reasonable.
2. Tipping is reimbursed at no more than fifteen (15) percent, unless it is automatically added for a
large group at a higher amount.
3. Itemized receipts are required (digital image is acceptable). If an itemized receipt is not turned in,
no reimbursement will be allowed.
4. If meals are provided as part of the conference or built into the standard hotel room cost,
reimbursement will not be allowed.
5. Copy of the conference or meeting agenda (meeting schedule) must be included with the
reimbursement request.
6. Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel
pay per -view movies, in -theater movies, social activities and related incidental costs are not
reimbursable.
7. Cost of "snacks" other than a meal will not be allowed.
8. No reimbursement for alcohol.
9. If receipt is for multiple people, names of those who have items being paid for must be included
on the receipt.
D. Meals (Single day travel). The Weld County Home Rule Charter says that employees will be reimbursed
for actual expenses incurred while on county business. This includes, but is not limited to, the cost of
meals and incidentals incurred during single day travel according to the following rules:
Single day travel may be reimbursed if the employee is conducting county business during the
meal. Names of people need to be listed on the receipt.
Created: 2021-04-19 08:50:16 [EST]
(Supp. No. 70)
Page 1 of 2
2. Tipping is reimbursed at no more than fifteen (15) percent, unless it is automatically added for a
large group at a higher amount.
3. Itemized receipt must be turned in (digital image is acceptable).
4. State on the receipt the business purpose of the meal.
5. If training course, provide copy of agenda. If meal is provided no reimbursement will be made.
E. For air travel, the cost of coach/economy airfare and one piece of lu&&aee will be reimbursed. Cost or
- . - - - - . . - • - . - I:ent.
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.. .'VI lb S. a1 d ivrpiia'Ip• ..
€F.. Accounting for savings by early arrival and/or late departure. If an officer or employee chooses to
arrive early for a conference or meeting to take advantage of reduced airfare, the officer or employee
must reconcile the standard economy airfare with the reduced airfare, the additional hotel and meal
expenses, and any other expenses that were incurred because of early arrival. This reconciliation is to
be submitted with the expense report. If the officer or employee chooses to arrive early or stay at a
location after a conference has endEd for personal reasons, the employee will not be reimbursed for
hotel or meals for the time not spent on County business. An officer or employee is allowed to depart
the day before the conference or meeting begins and stay one day after the conference ends if the
conference ends late in the day or i- airlines don't accommodate travel that day.
(Weld County Code Ordinance 2015-17 ; Weld County Code Ordinance 2017-05 )
Created: 2021-04-19 08:50:16 [EST]
(Supp. No. 70)
Page 2 of 2
Cheryl
From:
Sent:
To:
Hoffman
Subject:
Attachments:
Cheryl:
aot4�e LO
A t.m2-c-i
Bruce Barker
Wednesday, March 31, 2021 1:03 PM
Cheryl Hoffman
FW: code change
20210331_174858_575765_Sec._5_4_80.
_Expenditures_not_requiring_a_procurement_process..docx
Add this to the second reading for the Code change we did this morning. Thanks!
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or
otherwise protected from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
From: Barb Connolly <bconnolly@weldgov.com>
Sent: Wednesday, March 31, 2021 11:54 AM
To: Bruce Barker <bbarker@weldgov.com>
Subject: code change
Bruce,
Is it possible to add this to the next reading that we just did this morning for minor change or do you want to save for
the next change that comes up?
Barbara Connolly, CPA
Weld County Government
Controller and
Purchasing Director
1150 O Street
1 aozl - 093 7
Greeley, CO 80631
(970) 400-4445
Stay Safe
Stay Strong
Stay Focused
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2
Sec. 5-4-80. Expenditures not requiring a procurement process.
A. It has been determined that it is in the best interests of the County to exempt certain purchases of goods or
services from the requirements of this code. The following is a list of the expenses which will be processed
for payment in the Department of Accounting without a requisition and purchase order:
1. Notices. Notices placed in newspapers or other publications for any County business.
2. Allocations to outside agencies. Payments made to agencies outside County government for which an
amount was determined at budget hearings. (Nonprofit agencies, libraries, cities, etc.)
3. Auto mileage and personal reimbursements. Reimbursements to County employees or individuals for
expenses paid out-of-pocket. Mileage shall be reimbursed at the current rate per mile for authorized
travel on County business.
4. Fees paid for autopsy services.
5. Dues, meetings and travel expenses.
Dues
to organizations, registration fees for seminars and
conventions, and
expenses incurred
while
attending seminars and conventions such as
hotel bills, food,
cab fare, etc.
6. Education and training expenses. Fees paid to organizations for training of County employees
(including Manpower and other Department of Human Services clients).
7. Expert witnesses. Expert witnesses called by the District Attorney, County Attorney or Sheriff to testify
in the County's behalf.
8. Postage. Stamps, postage -paid envelopes or postcards.
9. Rent payments. Monthly rental payments for office equipment, buildings, vehicles, etc.
10. Telephone. Regular telephone bills or telephone answering service.
11. Transcripts. Transcripts for the District Attorney, County Attorney or other County offices.
12. Utility bills. Monthly charges for electrical, water and gas (including propane) service.
13. Insurance claims. Payment for insurance claims paid out of the Insurance Fund under the County's
protected self-insurance program.
14. Library books, subscriptions, and publications. Publications, books, magazines, or published materials.
15. Vehicle fuel. Gas, diesel, and propane.
16. Computer support. Computer hardware, software, maintenance, and supplies when determined by the
Director of Information Technology not to be competitive resources compatible to the County's
computer environment.
17. Repair and maintenance agreements for office equipment such as copiers and furniture, etc.
(Exception: When the vendor requires a Purchase Order prior to working on equipment.)
18. Non -routine repairs, maintenance, and service agreements required by the Director of Buildings and
Grounds to maintain County facilities.
19. Towing. Vehicles towed by the Sheriff or emergency towing of County vehicles.
20. Medical and fringe benefit claims. Payment made for insurance claims or flexible benefit accounts.
21. Photo reproduction.
22. Petty cash. Reimbursements to petty cash funds.
Created: 2021-03-11 14:45:29 [EST]
(Supp. No. 69)
Page 1 of 2
23. Waived items. The Controller or designee may waive the requirement for Requisition and Purchase
Order when warranted by circumstances.
24. Equipment rental. The Controller or designee may approve rentals of short term duration net to
exceed thirty (30) days or twenty five thousand dollars ($25,000.00). The Director of Public Works and
the Director of Buildings and Grounds Facilities and the Director of Fleet Services may approve rentals
of short-term duration not to exceed thirty (30) days or twenty-five thousand dollars ($25,000.00) for
their respective departments. Rental of equipment is subject to the requirements of Section 5-4-60.B.
of this Article. Only the Board of County Commissioners may approve rentals that exceed thirty (30)
days or twenty-five thousand dollars ($25,000.00).
25. Medicine and
supplies. The purchase of
medicines and
supplies by the
Director of the
Department
of
Public Health
and Environment in cases
where criteria
other than price
are considered
paramount;
i.e.
safety and quality.
26. Items purchased from current state, federal, GSA or other cooperative contracts.
27. Emergency purchases when:
a. Human life, safety, health, or County property is in jeopardy.
b. Repairs of equipment involving hidden dangers.
c. Repairs are immediately needed for equipment where delay would lead to higher expense.
28. Items which are proprietary (software, etc.).
29. OEM (Original Equipment Manufacturer) requirements for equipment under lease, rental, warranty or
maintenance.
30. Design limitations and compatibility with existing equipment.
31. Professional services that do not lend themselves to competitive bidding. Professional Service
Agreements are contracts with persons or entities which due to their experience, education, and
expertise, provide technical or specialized services. With approval of the Board of County
Commissioners, Professional Services may be obtained without following the requirements of this
Chapter.
32. Ammunition. The purchase of ammunition where criteria other than price are considered paramount;
i.e. quantity, quality, delivery date.
( Weld County Code Ordinance 2015-2 ; Weld County Code Ordinance 2016-1 ; Weld County Code Ordinance 2019-
08)
Created: 2021-03-11 14:45:29 [EST]
(Supp. No. 69)
Page 2 of 2
Each County agency is assigned the following duties during a snow emergency:
A. Board
of County Commissioners:
1.
Declare a snow emergency at the request of the Director of Public Works or when conditions are
such that the Board deems it necessary.
2.
Prepare to make policy decisions effecting the operations and/or financing of the Winter Storm
Plan.
3.
Public information.
B. Office of Emergency Management:
1.
Provide emergency resources as requested.
2.
Provide advice to the Board of County Commissioners regarding emergency operations.
C. Public
Works:
1.
Execute the Snow Removal Plan.
2.
Request the Board of County Commissioners to declare a snow emergency.
3.
Maintain and issue snow progress reports to the Board of County Commissioners.
4.
Assist law enforcement and ambulances responding to an emergency.
D. Fire
Departments/Districts:
1.
Respond to fire alarms.
2.
Respond to emergency medical calls with an ambulance if applicable.
3.
Rescue stranded motorists.
4.
Provide transportation for essential workers.
5.
Provide food and bedding for essential city workers.
E. Law
Enforcement:
1.
Enforce emergency traffic regulations and parking restrictions.
2.
Provide traffic control as requested.
3.
Coordinate the towing of abandoned vehicles from snow routes (if applicable).
4.
Rescue stranded motorists.
5.
Coordinate 4x4 vehicles offered to the County by citizens.
6.
Perform regular duties on a priority basis as required.
F. Buildings and Grounds:
1.
Maintain snow removal operations at all County facilities.
2.
Maintain/repair essential utilities.
3.
Ensure emergency generator capability.
G. Paramedic Service:
Created: 2021-03-11 14:45:22 [EST]
(Supp. No. 69)
2021-0937
Page 1 of 2
1. Provide EMS services as requested.
2. In case of overload, triage response.
H. Finance and Administration:
1. Authorize open purchase orders.
2. Document all expenditures during disasters.
Department of Human Resources:
1. Activate snow day call -down for closing County offices.
2. Assist all departments with volunteer personnel as requested.
3. Register volunteered 4x4 vehicles and snowmobiles offered to the County.
J. Contractual Repair Services:
1. Maintain and repair equipment, as needed.
2. Maintain and repair communications, as needed.
K. American Red Cross:
1. Provide transportation for and to citizens and residents in need.
2. Provide food and shelter for snowstorm victims.
3. Provide emergency medical necessities for motorists or evacuees.
L. Department of Public Health and Environment:
1. During Business Hours, the Board of County Commissioners will make the decision on closing
county offices.
2. On Saturday's, HHW closures will be at the discretion of the Public and Environmental Health
Director.
3. The Department of Public and Environmental Health will notify the Board of County
Commissioners and the Weld County Controller of any HHW closure outside of regular County
Business Hours. The notification to the Controller needs to include the number of hours the HHW
closure was for and the name of the scheduled staff. Staff will enter the time as county closure
hours on their timesheet.
(Contact the Office of Emergency Management for a copy of the complete plan including appendices.)
(Weld County Code Ordinance 2007-4; Weld County Code Ordinance 2007-6)
Created: 2021-03-11 14:45:22 [EST]
(Supp. No. 69)
Page 2 of 2
ARTICLE VI - Fixed Assets
Sec. 5-6-10. - Fixed assets.
A. Adequate accounting records of fixed assets are necessary in assuring proper control and
maintenance of County assets. In addition, proper fixed asset accounting is necessary to permit
financial reporting conformity.
B. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not
available. Donated fixed assets are valued at their estimated fair value on the date donated.
C. Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in
the General Fixed Assets Account Group, rather than in governmental funds. Acquisition of general
fixed assets are recorded as capital outlay expenditures within the governmental funds. Public domain
("infrastructure") general fixed assets consisting of roads, bridges and rights -of -way are not capitalized.
No depreciation is taken on general fixed assets.
D. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an expense
against its operations. Accumulated depreciation is reported on proprietary fund balance sheets.
Depreciation is determined using the straight line method over the estimated useful life, as follows:
Buildings 130 years
Land improvements 20 years
Equipment and furniture 131-10 years
(Weld County Codification Ordinance 2000-1)
Sec. 5-6-20. - General fixed assets.
General fixed assets are those assets not related to a specific service or function. To ensure
thorough disclosure and sufficient detail, the financial section should include a schedule of fixed assets by
function and activity and a schedule of changes in general fixed assets by function and activity. (GAAFR
80, p.53)
Sec. 5-6-30. - Inventory.
Department heads and elected officials are held responsible for the inventory assigned to their
departments per Section 29-1-506, C.R.S.; therefore, only minimal County guidelines are required to
ensure an accurate inventory system.
A. The Fixed Assets Inventory List shall be updated annually and shall contain a list of all property
with a useful life of at least three (3) one 1 years and a minimum value not to exceed five
thousand dollars ($5,000.00).
B. All real property, other than rights -of -way, roads or bridges shall be considered capital items to
be inventoried regardless of value.
(Weld County Code Ordinance 2001-8)
Sec. 5-6-40. - Moving of equipment.
A. All County departments are required to inform the Department of Accounting of any changes in
equipment location before the equipment is moved. Therefore, it is necessary to properly fill out a
Salvage and Equipment Transfer form. The form must include:
A brief description of the item(s) to be transferred.
2. The inventory number(s) on the equipment.
3. The signatures of any department head affected by the move.
B. Departments are not responsible for filling out a Salvage and Equipment Transfer form for any new
purchases, as the fixed asset accountant will recognize those additions to inventory through an
analysis of the capital outlay expenditure accounts.
C. Annually, an inventory of all fixed assets will be conducted and the results filed with the Controller per
Section 29-1-506, C.R.S.
(Weld County Code Ordinance 2007-7)
Cheryl Hoffman
From: Bruce Barker
Sent: Friday, March 26, 2021 9:36 AM
To: Cheryl Hoffman
Subject: FW: Code change
Barb C will have another change for Chapter 2.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or
otherwise protected from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
-----Original Message -----
From: Bruce Barker
Sent: Thursday, March 25, 2021 4:51 PM
To: Barb Connolly <bconnolly@weldgov.com>
Subject: Re: Code change
Sounds good. Can you forward that to Cheryl? Thanks.
Sent from my iPhone
> On Mar 25, 2021, at 4:43 PM, Barb Connolly <bconnolly@weldgov.com>wrote:
> Bruce
> Can we also add the one change I had sent to you on fixed assets? Just would like to have that in place sooner than
later in case state comes back to verify changes we told them we were working on.
> Sent from my iPhone
Cheryl Hoffman
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good idea. How about this?
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
Bruce Barker
Thursday, March 25, 2021 11:30 AM
Don Warden; Barb Connolly
Esther Gesick; CTB; Ryan Rose; Chloe Rempel
RE: Health Department County Closure
Sec._2_9_120._Duties_and_responsibilities_by_department (with addition of WCPHE
and DW changes).docx
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
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otherwise protected from disclosure. If you have received this communication in error, please immediately notify
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From: Don Warden <dwarden@weldgov.com>
Sent: Thursday, March 25, 2021 11:23 AM
To: Bruce Barker <bbarker@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>
Cc: Esther Gesick <egesick@weldgov.com>; CTB <CTB@co.weld.co.us>; Ryan Rose <rrose@weldgov.com>; Chloe
Rempel <crempel@weldgov.com>
Subject: RE: Health Department County Closure
The way
#3 is written
it reads like the
Director
of Public Health could do other closures than just HHW. The Board only
granted
authority for
HHW. I think we
need to
insert HHW where I did in red below.
The Department of Public and Environmental Health will notify the Board of County Commissioners and the Weld
County Controller of any HHW closure outside of regular County Business Hours. The notification to the Controller needs
to include the number of hours the closure was for and the name of the scheduled staff. Staff will enter the time as
county closure hours on their timesheet.
Donald D. Warden
Director of Finance and Administration
Finance and Administration
1
PO Box 758
1150 O Street
Greeley, CO 80632
tel: 970-356-4000 Extension 4218
email: dwarden@co.weld.co.us
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Bruce Barker <bbarker@weldgov.com>
Sent: Thursday, March 25, 2021 11:16 AM
To: Barb Connolly <bconnolly@weldgov.com>
Cc: Esther Gesick <egesick@weldgov.com>; CTB <CTB@co.weld.co.us>; Don Warden <dwarden@weldgov.com>; Ryan
Rose <rrose@weldgov.com>; Chloe Rempel <crempel@weldgov.com>
Subject: RE: Health Department County Closure
How about we add the highlighted to Section 2-9-120?
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
H
, u ,
s
i Tvk.
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or
otherwise protected from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
From: Barb Connolly <bconnolly@weldgov.com>
Sent: Thursday, March 25, 2021 11:10 AM
To: Chloe Rempel <crempel@weldgov.com>
Cc: Bruce Barker <bbarker@weldgov.com>; Esther Gesick <egesick@weldgov.com>; CTB <CTB@co.weld.co.us>; Don
Warden <dwarden@weldgov.com>; Ryan Rose <rrose@weldgov.com>
Subject: Re: Health Department County Closure
2
I would like to have in Tyler. However you need to do that would be great.
Sent from my iPhone
On Mar 25, 2021, at 10:42 AM, Chloe Rempel <crempel@weidgov.com>wrote:
Would you like it listed as an item of Communications and retained in Tyler/our file room?
Chloe A. Rempel
Deputy Clerk to the Board Supervisor
Clerk to the Board's Office
Weld County
1150 O Street
Greeley, CO 80631
Tel: (970) 400-4213
Email: crempel(d)weldgov.com
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other
writings are intended only for the person or entity to which it is addressed and may contain
information that is privileged, confidential or otherwise protected from disclosure. If you have
received this communication in error, please immediately notify sender by return e-mail and
destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
From: Barb Connolly <bconnolly@weldgov.com>
Sent: Thursday, March 25, 2021 10:37 AM
To: Chloe Rempel <crempel@weldgov.com>
Cc: Bruce Barker <bbarker@weldgov.com>; Esther Gesick <egesick@weldgov.com>; CTB
<CTB@co.weld.co.us>; Don Warden <dwarden@weldgov.com>; Ryan Rose <rrose@weldgov.com>
Subject: Re: Health Department County Closure
Where is there going to be an official record of this? Can we put in consent agenda so there is record of
this 10 years from now?
Sent from my iPhone
On Mar 25, 2021, at 10:09 AM, Chloe Rempel <crempel@weldgov.com>wrote:
Thank you!
Chloe A. Rempel
Deputy Clerk to the Board Supervisor
Clerk to the Board's Office
Weld County
1150 O Street
Greeley, CO 80631
3
Tel: (970) 400-4213
Email: crempel(O)weldpov.com
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From: Bruce Barker <bbarker@weldgov.com>
Sent: Thursday, March 25, 2021 10:08 AM
To: Chloe Rempel <crempel@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>;
Esther Gesick <egesick@weldgov.com>; CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
Its direction to Mark rather than a Code change. So no need to have for approval on the
agenda.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
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From: Chloe Rempel <crempel@weldgov.com>
Sent: Thursday, March 25, 2021 9:10 AM
To: Bruce Barker <bbarker@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>;
Esther Gesick <egesick@weldgov.com>; CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
Good morning all,
I'm drafting Monday's Agenda and just wanted to confirm what the final
consensus on this item is — Agenda or no?
Thank you,
Chloe A. Rempel
Deputy Clerk to the Board Supervisor
Clerk to the Board's Office
Weld County
1150O Street
Greeley, CO 80631
Tel: (970) 400-4213
Email: crempel(Wweld.ov.com
Confidentiality Notice: This electronic transmission and any attached documents
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From: Bruce Barker <bbarker@weldgov.com>
Sent: Wednesday, March 24, 2021 3:23 PM
To: Barb Connolly <bconnolly@weldgov.com>; Esther Gesick <egesick@weldgov.com>;
Chloe Rempel <crempel@weldgov.com>; CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
That is part of her DHS Manual that the BOCC approves. Mark does not have a similar
manual.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
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From: Barb Connolly <bconnolly@weldgov.com>
Sent: Wednesday, March 24, 2021 3:15 PM
To: Esther Gesick <egesick@weldgov.com>; Bruce Barker <bbarker@weldgov.com>;
5
Chloe Rempel <crempel@weldgov.com>; CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
We did do this for Jamie. Attached is what was approved.
Eat eooe4. W4
Barbara Connolly, CPA
Weld County Government
Controller and
Purchasing Director
1150 O Street
Greeley, CO 80631
(970) 400-4445
Stay Safe
Stay Strong
Stay Focused
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From: Esther Gesick <egesick@weldgov.com>
Sent: Wednesday, March 24, 2021 3:04 PM
To: Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>;
Chloe Rempel <crempel@weldgov.com>; CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
I'm not sure if this is useful information or not, but I have a nagging recollection that we
did something similar for a request from DHS concerning Jamie closing the Workforce
Training Center on a Saturday, but I've searched Tyler and can't locate anything. I guess
just let us know which way everyone decides specific to HHW.
Esther E. Gesick
Clerk to the Board
1150 O Street) P.O. Box 7581 Greeley, CO 80632
tel: (970) 400-4226
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6
From: Barb Connolly <bconnolly@weldgov.com>
Sent: Wednesday, March 24, 2021 2:50 PM
To: Bruce Barker <bbarker@weldgov.com>; Chloe Rempel <crempel@weldgov.com>;
CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
BOCC, Ryan and Don were saying regular agenda.
Barbara Connolly, CPA
Weld County Government
Controller and
Purchasing Director
1150 O Street
Greeley, CO 80631
(970) 400-4445
Stay Safe
Stay Strong
Stay Focused
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From: Bruce Barker <bbarker@weldgov.com>
Sent: Wednesday, March 24, 2021 2:13 PM
To: Chloe Rempel <crempel@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>;
CTB <CTB@co.weld.co.us>
Subject: RE: Health Department County Closure
I don't think it needs to go onto the BOCC agenda for approval.
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 400-4390
Fax: (970) 352-0242
7
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From: Chloe Rempel <crempel@weldgov.com>
Sent: Wednesday, March 24, 2021 2:12 PM
To: Barb Connolly <bconnolly@weldgov.com>; CTB <CTB@co.weld.co.us>
Cc: Bruce Barker <bbarker@weldgov.com>
Subject: RE: Health Department County Closure
Barb,
Received, thank you! I'll schedule this for Monday, March 29, 2021. Will you or
Mark Lawley be presenting?
Best,
Chloe A. Rempel
Deputy Clerk to the Board Supervisor
Clerk to the Board's Office
Weld County
1150 O Street
Greeley, CO 80631
Tel: (970) 400-4213
Email: crempel(a�weldpov.com
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Confidentiality Notice: This electronic transmission and any attached documents
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From: Barb Connolly <bconnolly@weldgov.com>
Sent: Wednesday, March 24, 2021 1:58 PM
To: CTB <CTB@co.weld.co.us>
Cc: Bruce Barker <bbarker@weldgov.com>
Subject: Health Department County Closure
Good afternoon,
We had a work session with the BOCC this morning on HHW closure. Since the BOCC is
the only authority to close county operations and HHW does have operation hours
o
EV
outside of normal county function we asked the BOCC to approve the attached memo
giving the authority to the Director of Public Health to close if needed.
Please place this on the BOCC agenda for formal approval.
g'evtd eoaoe4, a$
Barbara Connolly, CPA
Weld County Government
Controller and
Purchasing Director
1150 O Street
Greeley, CO 80631
(970) 400-4445
Stay Safe
Stay Strong
Stay Focused
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9
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17th Avenue, Greeley, CO 80631 www.weldhealth.org
Closures for weather related or unexpected County closure.
a) During Business Hours, the Board of County Commissioners will make the decision on
closing county offices.
b) Saturday's, HHW closures will be at the discretion of the Public and Environmental
Health Director.
c) In the event the County closes operations or facilities due to inclement weather or other
emergencies, regular and part time employees scheduled to work will be paid for no more
than their scheduled hours for the day, up to 8 hours a day. Employees required to work
during such closure due to County needs shall not be paid any additional salary,
compensation, or compensatory time off. An employee already on leave of any type on a
closure day shall be charged for that leave day as if County operations were normal.
d) An employee
unable to be in
attendance due to
inclement weather or other emergencies
when County
operations and
facilities are open
shall be charged appropriate leave.
e) The Department of Public and Environmental Health will notify the Board of County
Commissioners and the Weld County Controller of any closure outside of regular County
Business Hours. The notification to the Controller needs to include the number of hours
the closure was for and the name of the scheduled staff. Staff will enter the time as
county closure hours on their timesheet.
Health Administration Public Health &
Vital Records Clinical Services
Tee: 970-304-6410
Tele: 970-304-6420
Environmental Health
Services
lets: 970-304-6415
Fax: 970-304-6412 Fax: 970-3O4-6416 Fax: 970-304-6411
Communication,
Education & Planning
Tele: 970-304-6470
Fax: 970-304-6452
Emergency Preparedness
& Response
Tele: 970-304-6470
Fax: 970-304-6452
Chloe Rempel
From:
Barb Connolly
Sent:
Wednesday, March 24, 2021 1:58 PM
To:
CTB
Cc:
Bruce Barker
Subject:
Health Department County Closure
Attachments:
Closures Notice - Health Dept.docx
Good afternoon,
We had a work session with the BOCC this morning on HHW closure. Since the BOCC is the only authority to close
county operations and HHW does have operation hours outside of normal county function we asked the BOCC to
approve the attached memo giving the authority to the Director of Public Health to close if needed.
Please place this on the BOCC agenda for formal approval.
Barbara Connolly, CPA
Weld County Government
C ntroller and
Purchasing Director
1150 O Street
Greeley, CO 80631
(970) 400-4445
Stay Safe
Stay Strong
Stay Focused
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
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