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Home My WebLink About20210933.tiffRESOLUTION RE: APPROVE MODIFICATION #2 OF GRANT/AGREEMENT FOR NOXIOUS WEED TREATMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Modification #2 of the Grant/ Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture Forest Service, Arapaho and Roosevelt National Forests and the Pawnee National Grassland, commencing upon full execution of signatures, with further terms and conditions being as stated in said modification, and WHEREAS, after review, the Board deems it advisable to approve said modification, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Modification #2 of the Grant/Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture Forest Service, Arapaho and Roosevelt National Forests and the Pawnee National Grassland, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said modification. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of March, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: (C tiliaA) G JeL:4. Steve MgFeno, Chair Weld County Clerk to the Board BY: APP Deputy Clerk to the Board ttorney Lori Saine Date of signature: O s C C:Pw (TIsM/ER/O0,ACTOICk0) 04/07/21 2021-0933 EG0079 Confretef =17 #4513-9 MEMORANDUM TO: Clerk to the Board DATE: March 24, 2021 FROM: Tina Booton, Public Work Jay McDonald, Director of Public Works SUBJECT: Agenda Item This request is for signature on the contract for a modification to the working agreement with the USFS Pawnee National Grassland. This modification provides an additional $20,000 to cover costs associated with work that Weld County Weed Division staff will carry out on the Pawnee National Grassland over the next four years. As a joint partnership under this working agreement and modification, we are able to help protect the private lands bordering the USFS Pawnee National Grassland, and vice versa, so that the noxious weeds do not spread across the borders. Please add this item to the agenda for Monday, March 29, 2021 a 2021-0933 O3/3( EG©o� 1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: USFS Funded Participating Agreement Modification 2 DEPARTMENT: Public Works, Weed Division DATE: March 4, 2021 PERSON REQUESTING: Tina Booton, Weed Division Supervisor Brief description of the problem/issue: Weld County Weed Division has been working with the USFS Pawnee National Grassland (PNG) since 2015. When we entered into the first five-year participating agreement no funds where attached with the working partnership. In 2016 funds started being attached to the agreement through 2018. A new participating agreement was entered into in 2019 and will run through December 31, 2023. The USFS acquired $60,000 in 2019 that they attached to the working plan to cover costs for the term of the agreement. These funds will cover labor, herbicides and USFS equipment repairs. Late in 2019, the USFS received another $20,000 that they tied to this contract bringing the total to $80,000. The USFS has another $20,000 available that they would like to tie to our participating agreement. This will help increase the hours in which we are able to work under the five-year participating agreement. As a result of receiving these funds, we will need to complete a second modification to the working plan to lock in these funds. Otherwise the $20,000 will not be available for our use. The non -cash labor match is work that we have already included in the budget to maintain the noxious weeds on our rights -of -way that border and pass through the Pawnee National Grassland. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1. Enter into a second modification of the working plan agreement. 2. Do not enter into this modification of the working plan agreement. Recommendation: 1. Enter into this modification of the working plan agreement. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine USDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 11 I. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 19 -PA -11021000-031 2. RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3. MODIFICATION NUMBER: 002 4. NAME/ADDRESS OF U.S FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): Arapaho and Roosevelt National Forests and Pawnee National Grassland (ARP) 2150 Centre Ave., Bldg E Fort Collins, CO 80526 5. NAME/ADDRESS OF U.S FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Stephanie Magnuson Pawnee National Grassland District P.O. Box 386 115 N 2ND St. Ault, CO 80610 7 RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS payment use only): 6. NAME/ADDRESS OF RECIPIENT/COOPERA"TOR (street, city, state, and zip+ 4, county): Tina Booton Weld County Public Works P.O. Box 758 Greeley, CO 80632 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY≤. This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: CHANGE IN FUNDING: Add funding in the amount of $20,000 in accordance with the attached financial plan, Exhibit A. ADMINISTRATIVE CHANGES: OTHER (Specify type of modification): Add 2021 AOP, Exhibit B. Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): The purpose of modification No. 004 is to add additional funding in the amount of $20,000, and add the 2021 Annual Operating Plan (AOP). These funds will be used to treat additional noxious weed sites on the Pawnee National Grassland. This will also help fund a second seasonal weed technician for Weld County that will increase the efficiency of on the ground treatments throughout the field season. The funding will primarily focus on treating 75 acres of state listed noxious weeds such as Hoary Cress, Russian knapweed Canada thistle, Absinth wormwood, Cheatgrass, and Musk thistle, as shown in the attached AOP (Exhibit B). Modify Section IV., Clause A. A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the county for the U.S. Forest Service's share of actual expenses incurred, not to exceed $20,000.00, as shown in the Financial Plan. In order to approve a Request for Reimbursement, the U.S. Forest Service shall review such requests to ensure payments for reimbursement are in compliance and otherwise consistent with the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of county's semi-annual invoice. Each invoice from the County shall display the total project costs for the billing period, separated by U.S. Forest Service and the county's share. In - kind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display the county's fitll match towards the project, as shown in the financial plan, and be submitted no later than 90 days from the expiration date. Each invoice must include, at aminimum: I. The County's name, address, and telephone number 2. U.S. Forest Service agreement number 3. Invoice date 4. Performance dates of the work completed (start & end) 5. Total invoice amount for the billing period, separated by the U.S. Forest Service and The County share with in -kind contributions displayed as a separate line item. 6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan. 7. Cumulative amount of U.S. Forest Service payments to date. oi._o0 /-6 93,3 P SUSDA Forest Service OMB 0596-0217 FS -1500-19 8. Statement that the invoice is a request for payment by "reimbursement" 9. If using SF -270, a signature is required. ]0. Invoice plumber, if applicable The invoice must be forwarded to: EMAIL: SM.FS.ASC_GA@USDA.GOV FAX: 877-687-4894 POSTAL: USDA Forest Service Albuquerque Service Center Payments — Grants & Agreements 101 B Sun Ave NE Albuquerque, NM 87109 Send a copy to: Stephanie Magnuson P.O. Box 386 Ault, CO 80613 Stephan ie.magnuson@usda gov 10. ATTACHED DOCUMENTATION (Check all that apply): ❑ Revised Scope of Work Revised Financial Plan Other: Add 2021 AOP, Exhibit B. 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE: REA.OW, TIIE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL. REPRESENTATIVES OF AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE GRANT/AGREEMENT. I I A. WEj,,D COUNTY" SIGNATURE I I.B. DATE SIGNED ^ �� G_ �. '.-,----t_ /-- —� �_ /� 20' I I C U.S. FOREST SERVICE SIGNATURE: Digitally signed by MONTE MONTE WILLIAMS wILUAMs Date: 2021.04.02 12:41:42 -06'00' I I.D. DATE SIGNED AR 3 1 (Signature of Signatory Official) 6',-ignature of Signatory Official) I I E, NAME (type or print): STEVE MORENO I 1 F NAME (type or print): MONTE WILLIAMS II G. TITLE (type or print): County Commissioner, Weld County l 1 H. TITLE (type or print): Forest Supervisor, ARP 12. G&A REVIEW 12.A. The authority and format of this modification have been reviewed RICHARD OlgilanY',KpedbyRIcHARo MASSTAS MAESTAS Oblo,?MI nJ 24 LPSR43.nfir9r and approved for signature by: 12.B DATE SIGNED 3/24/2021 RICK MAESTAS U.S. Forest Service Grants & Agreements Specialist 0204/ -6953 USDA Forest Service OMB 0596-0217 FS -1500-19 Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S, Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-6339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. U.S. Forest Service OMB 0596-0217 FS-1500-17C AttachmtExhibit A USFS Agreement No,: 19-PA-11021000-031 Mod No, 2 Cooperator Agreement No.: This Financial Plan may not be used to collect funds AND disburse funds on the same agreement. Separate agreements must be used in this situation. Agreements Financial Plan (Medium Form) 1. Financial Plan Matrix: Note:All columns ma not be used. Use depends on source and e of contribution(s), FOREST SERVICE CONTRIBUTIONS COOPERATORC NTRIBUTION . ,, *.*a} (b) (c) itaticgitaq (e) a Volunteer; Cash ,, " COST ELEMENTS , Noncash Labor to ligiata 'In-Kind t 1 4 91 (Direct Costs) '':` (Ir1 KNt d1)t: Cooperator `" i s.1..- . TOTAL Salaries/Labor $4,050.0O $0.0O' $20.000.00 $1,533.88 $0.00, $0.00 $25,583.88 Travel $0.00• S0.00 $0.00 S0.00, M $0.00 $0.00 $0.00. Equipment $0.00/ $0.00 $0.00 I $0.00 $0.00 $0.00 $0.00 r. Supplies/Materials $0.00 S0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Printing $0.00 $0.00 $0.00 $0.00 $0.00^ $0.00 $0.00 ' Other $0.00 50.00 $0.00 $0.00 $0 00 $0.00 $0.00 Other $0.00 $0.00 $0.O0 $0.00 $0.00 $0.00 $0.01 Subtotal $4,050.00 $0.00 $20,000.00 $1,533.88 ' $0.00 $0.00 $25,583.88 Cooperator Indirect Costs � 4 2.4 $0.00 $0.00 LiAziS :,' jif $0.00 FS Overhead Assessment $486.00 4'''''''''10'.66—'''$‘20',"0-00.00- t ` 1 a , i :-k t ,,w x -%:"-',' %� ' >. $486.00 Gross Total $4,536.00 .' $0 00 '$20 000.00 $1 533 88r $0.00 $0.00 $26,069.88 at .C in ost l ette min tlon; , Total Forest Service Share= (h) '.. (a+b+c)/( - g) =(h) 94.12/® Other Federal Contribution = (1) (01(g)=(i) 0.00%' Total Federal Share = (i) (h+i) H (I) 94.12% Total Cooperator Share (k) (d+e)/(g)= (k) 5.88% 'Total (I) (j+k)= (I) 100.00% Page 4 WORKSHEET FOR FS Non-Gash Contribution Cost Analysis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x#of days=total, where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formulas, e.g. instead of salaries being calculated by cost/day x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x$1,200/contract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. Salaries/Labor Standard Calculation Job Description Cost/Day I#of Days [ 1Total Range Staff Admin $405,00 10.00 $4,050.00 $0.00 Non-Standard Calculation Total Salaries/Labor $4,050,00 Travel Standard Calculation Travel Expense ,Employees Cost/Trip ]#of Trips C ]Total $0.00 $0.00 Non-Standard Calculation 'Total Travel $0,00 Equipment I Standard Calculation Piece of Equipment Itt of Units (Cost/Day I#of Days t ]Total $0.00 $0.00 Non-Standard Calculation ITotal Equipment 1 $0.001 Supplies/Materials I Standard Calculation } Supplies/Materials #of Items ICost/Item Total $0.00 $0.00 Non-Standard Calculation Total Supplies/Materials I $0.00 i Printing Standard Calculation 'Paper Material #of Units Cost/Unit Total $0.00 [Non-Standard Calculation [Total Printing 1 $0.00j Other Ex►enses Standard Calculation Item of Units Cost/Unit Total $0.00 $0.00 Non-Standard Calculation Total Other $0.00' Forest.Service Overhead Costs Current Overhead Rate Subt itai Direct Costs iTotal 12.00% $4,050.00 $486.00 Total FS Overhead Costs $486.00' µ 4 536 00 3 WORKSHEET FOR FS Cash to the Coo erator Cost Anal sis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x#of days=total,where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. Salaries/Labor Standard ob Description Calculation Cost/Hr. (#of Hours [Total l J Weld County Weed Tech $24.75 808,00 $20,000.00 $0.00 Non-Standard Calculation {Total Salaries/Labor 1 [ $20,000.00[ Travel [ Standard Calculation Travel Expense (Employees (Cost/Trip [#of Trips ( .[Total $0.00 $0.00 Non-Standard Calculation [-Total Travel ( I $0.00[ Equipment Standard Calculation Piece of Equipment 1#of Units (Cost/Day (#of Days [ [Total $0.00 $0.00 (Non-Standard Calculation [ [Total Equipment $0.00j Supplies/Materials J 'Standard Calculation Supplies/Materials #of'Items [Cost/Item Total $0.00 $0,00 Non-Standard Calculation [Total Supplies/Materials f $0.00] Printing Standard Calculation Paper Material 1 (#of Units Cost/Unit I (Total $0.00 [Non-Standard Calculation $0.00 [Total Printing 1 $0.00) Other Expenses I Standard Calculation Item I [#of Units ICost/Unit f (Total $0.00 $0.00 [Non-Standard Calculation 1 [Total Other $0.00 Subtotal Direct Costs $20,000.00 Cooperator Indirect Costs [Current Overhead Rate [Subtotal Direct Costs 'Total' $20,000.00 $0.00 [Total Coop.Indirect Costs ! f $0.00J TOTAL COST I $20,000.00 WORKSHEET FOR Cooperator N€ n-Cash Contribution Cost Analysis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x#of days=total, where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formulas, e.g. instead of salaries being calculated by cost/day x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. .Salaries/Labor I Standard Calculation Job Description ICost/Day I#of Days I jTotal Weld County Weed Tech- $24.74$24.74 30.00 $742.20 Maintenance Tech $24.74 32.00 $791.68 $0.00 Non-Standard Calculation ITotal Salaries/Labor I $1,533.88j Travel -1 Standard Calculation Travel Expense lEmployees 1Cost/Trip I#of Trips I 'Total $0.00 $0.00 INon-Standard Calculation I [Total Travel I I $0.001 Equipment l Standard Calculation Piece of Equipment I#of Units (Cost/Day I#of Days I 'Total $0.00 $0 00 [Non-Standard Calculation [Total Equipment I I $0.00 Supplies/Materials 1 Standard Calculation Supplies/Materials j#of Items JCost/item iTotal $0.00 $O00 Non-Standard Calculation 'Total Supplies/Materials 1 I $0.001 :Standard Calculation Paper Material 1#of Units 1Cost/Unit 1 (Total $0.00 Non-Standard Calculation $0.00 Total Printing $O..0o Standard Calculation Item I#of Units ]Cost/Unit I 1Total $0.00 $0.00 Nn-Standard Calculation ITotal Other I $0,001 LI1LT i �r,£r r £ "S r "Y z x l g zwoi:x 111, SAtatti*fg-',WI I [Current Overhead Rate Subtotal Direct Costs 1 Total I si, ,88 $0.00 'Total Cop.Indirect Costs $0.001 E . �. :. t s- it Operating Plan for Noxious Weeds Treatment on Weld County,authorized under agreement 19-rA-1182iOU0-031.Modification 2-Exhibit B arms l t`pe istg Plan for Per od,of 2021 _ Allotment Targeted Species Quantity t.'stimated Period (Acres) of Performance Wk Pe Work Performer Work Finances Box Hoary Cress 17 April-October Weld County FS and Weld County Klingensmith Diffuse Knapweed 14 April-October Weld County FS and Weld County Bow Canada Thistle/AbsinthWormwood 2 April-October Weld County FS and Weld County West Willow Canada Thistle/AbsinthWormwood 1 April-October Weld County FS and Weld County Ficus Canada Thistle/Diffuse Knapweed 1 April-October Weld County FS and Weld County Kibben Canada Thistle 2 April-October Weld County FS and Weld County McGrew Canada Thistle/Cheatgrass 26 April-October Weld County FS and Weld County Main Russian Knapweed/Canada thistle 1 April-October Weld County FS and Weld County Murphy Musk Thistle/Canada Thistle 3 April-October Weld County FS and Weld County Owl Canada Thistle/Russian Knapweed 5 April-October Weld County FS and Weld County Roe Russian Knapweed/Canada thistle 1 April-October Weld County FS and Weld County Two Mile Canada Thistle 1 April-October Weld County FS and Weld County New Contract Request Entity information Entity Name* USDA FOREST SERVICE Entity ID* r_Y00002496 Contract Name* USES PAWNEE NATIONAL GRASSLAND WORKING AGREEMENT Contract Status CTB REVIEW Contract ID 4389 Contract Lead* TBOOTON El New Entity? Parent Contract ID 2788 Requires Board Approval YES Contract Lead Email Department Project # tbootoncilcomeld.co.us Contract Description' WORKING AGREEMENT TO TREAT NOXIOUS WEEDS ON THE PNG USING THE FOREST SERVICE EQUIPMENT. OUR EXPENSES ARE REI MBL RSED. Contract Description 2 Contract Type* AGREEMENT Amount* $20,000.00 Renewable* NO Automatic Renewal Grant IGA Department PUBLIC WORKS Department Email CM- PublicWorks,weldgov,com Department Head Email CM-PublicWorks- DeptHeadgweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUN'TYA r € ORNEY WELDG OV. COM Requested BOCC Agenda Date* 03,29 2021 Due Date 03'25 2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO If this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 01!10::2022 Termination Notice Period Committed Delivery Date Expiration date 12x`31 2021 Contact Information Contact Info Contact Name Purchasing Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAY MCDONA.LD DH ,Approved Date 03;'25:'20x21 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03 31 x'2021 Originator TBOOTON' Finance Approver CHRIS D'OV1DIO Legal Counsel BOB CHOATE Finance Approved Date Legal Counsel Approved Date 03 25 2021 03 25 2021 Tyler Ref # AG 033121 Hello