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El IN THE MATTER of REPEALING AN:t REENCTI G, IT ','1..MEND ETS
CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE -:ND FINANCE, OF THE WELD
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ISSN ERS OF THE C °UNTY
WHEREAS, the Bard of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
WHE E f bS, the Board of County Commissioners, on December 23, 2000, adopted
Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
HE ErJY} , the Weld County Code is in need of revision and clarification with regard t0
procedures, terms, and requirements therein.
NK: ?'a$' 9 THE EF: RE, BE IT OR uAINEt by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to retied as follows.
ARTICLE VI - Use o
Amend Sac. 2
of
CH TER
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BET D Ti
hlcles by C I my fficers s n fir' Employees
Care f C •aunty® ,w yed motor vehicle.
The operator of a County -owned vehicle shall report every noted defect of the County -
owned vehicle or its operation to nth -?e Cro-unty So-pthe Department of Fleet Services in person or
on the appropriate form as soon as possible to assure proper maintenance attention.
Amend Seca 2-6-3 - Assignment of County -owned °a ehacleso
The assignment of County -owned vehicles used to conduct County business fall into one
of the two (2) following categories: (1) take-home vehicle assignment, and (2) daily vehicle
assignment. No employee may use more than one category (i.e., an employes may not receive
a take -horny vehicle and use a daily vehicle). When a conflict or question arises as to which
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ORD2021-03
category is appropriate, the decision of the Board of County Commissioners will be final. Every
person assigned a County -owned motor vehicle shall be required to sign an Agreement for Use
of Assigned County -Owned Motor Vehicle, as found in Appendix 2-D.
A. Take-home vehicle assignment. A take-home vehicle assignment may be provided to
those employees who have management or supervisory duties/responsibilities and are
routinely expected to respond to operational needs from the employee's residence.
(Sheriff's Office and Coroner's Office fall under this section.) These vehicles are provided
for use while commuting between a residence and a work location, in addition to using
them for business purposes during the normal workweek. Typically, these employees
occupy positions where it is impractical to implement a requirement to proceed to a central
dispatch point to obtain a County vehicle, particularly in the event of an operational
emergency. Each Elected Official or Department Head must annually, by May 15th, submit
to the Fl e- -RieLanagarDirector o₹ fleet Services a listing of staff assigned to take-home
vehicles, along with justification for approval by the Board of County Commissioners.
Daily vehicle assignment. A daily vehicle assignment may be provided for those
employees whose positions have been approved to use a County -owned vehicle. A daily
assigned vehicle may be provided t0 those employees whose positions routinely require
4 -wheel drive •r off road access, county building maintenance or delivery, county road
work, specialized equipment, community projects that require equipment or multiple
people to be transported to a job site. These vehicles must be parked during the weekend
and overnight, at a County facility. Each Department Head must annually submit to the
e-st— a•na Director of Reel; Services a listing of staff assigned a daily vehicle for
approval by the card of ®Linty Commissioners.
Soh cm 2 -40. - Use F..unty motor
The following rules shall apply to the use of County -owned motor vehicles:
A. thru O. - No change.
H. Only County officers and employees are allowed to drive County -owned motor vehicles,
except in the event of emergency, o- th-e-y a --re e i e the sen- cilc-o far -Co -um
O :Fe- e or tie drLver ?s an agent of weld County and they are insured.
I. thru L. - No change.
M. The Take -Home Vehicle Use Agreement will be required to be on file with the Fie -et
Ma -r e-rDirector of Fleet Services for each County officer or employee assigned a take-
home vehicle.
Remainder of Section — No change.
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2021-0534
OR®2021-03
Amend Sec. 2-6-6 ® - Cunty-owned rotor vehicle oeratl
The Department of Human Resources shall administer the vehicle operation damage
report program, including all forms and procedures. The driver of any County -owned motor vehicle
is responsible for completing an accident report and submitting it to the Department of Human
Resources and De oa tnent of Fleet Services within twenty-four (24) hours following any collision
in which any damage may have been caused or any other situation in which there was damage
caused to a County -owned motor vehicle.
Amen
Count
Sec® 2®6®1200 - Iv-stigation5 det
ed rots vehiles.
i natl
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n
nd collecton of c. stsf misuse
The department head shall in each case investigate, determine the costs attributable to
misuse (with the assistance of the ge-unty he -p et -Man- - -r-airty - re-tl Director of
Fleet Services), and collect the amount of actual costs attributed to the misuse of County -owned
motor vehicles by employees of his or her department. Money collected from the employee shall
be deposited in the County Treasury to the credit of the fund supporting operation of the vehicle
which was misused.
Arens;: Sec. 2-6-140. - Maintenance.
County officers and employees who are assigned responsibility for a County vehicle shall
ensure regular maintenance ta-auPnby-S-hostandards and safety inspections are conducted by
the Department of Fleet Services. Additional maintenance or safety requirements for County -
owned motor vehicles or equipment may be required by the Sw—vis-er of -a - .,-0/
,eneiasDirector of Fleet Services, although not specifically provided for in this Section.
Arend Sec® 2-6=150. ce -Fntsm
in case of an accident involving a County -owned motor vehicle, the operator should
immediately notify pr per law enforcement authorities, regardless of the extent of damage to the
vehicles involved.
A. If the extent of the damage and conditions at the accident scene warrant, the operator
shall contact his or her immediate supervisor who will ask the Communications Center to
coordinate towing service through the County's fie crn -kt ance c -en- -k.. Department
of Fleet Services. If the employee's supervisor cannot be reached, contact should be made
with the appropriate Elected Official or department head or the Department of Munian
Resou ree-sRee . SenAces. Should law enforcement authorities at the scene determine
need for immediate removal of the vehicle, they shall have the discretion to contact a
private towing service.
B. - No change.
C. The supervisor shall coordinate obtaining repair estimates with the County's fteet
nrma-inten-ance-GentracterDepartment of Fleet Services. Repair estimates will be forwarded
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2021-0534
O R®2021-03
to the Human Resource Department for submission with the accident report for claim
adjustment. Departments will be assessed five hundred dollars ($500.00) for repairs
exceeding that amount.
'DOLE VII o Equipment Management
Amend Sec.
-7-1 Y +. - Intro ucti=sin®
In accordance with the Board of County Commissioners' policy, adopted December 17,
1979, concerning use of County vehicles, the assignments and garaging have been determined.
Other than vehicles approved by the Board of County Commissioners for residence garaging, all
vehicles should be garaged at a County facility designated by the Ect6i-pment e9 v-i-ce
ManagerDe HeadiElectec Official that the vehicle is assigned to.
m --nd Sr=-= ® 2-7-30. - Definitions.
The definitions of this Section shall govern the provisions contained in this Article, unless
the context otherwise requires:
Location - the geographical location of a department's operations precludes the utilization
of alternative methods of transportation.
All other definitions — No change.
Amend Sec. 2=7-40. ® 'zesie:ce garagin
Residence garaging is permitted for vehicles assigned directly to a designated
classification or position within a department where it has been determined by the Board of County
Commissioners that it is in the interest of the County to allow daily residence garaging because
the job assignment requires availability of the vehicle by the operator potentially on call at all times
for County service. Only positions specifically designated by the Board of County Commissioners
are permitted permanent residence garaging. The Equi-pe � ent Se- e -anag r -Director of Fleet
Services shall, at all times, maintain a current authorization list of positions designated by the
Board.
men w i Sean 2-7-50. - Tax on
A.
•v
ers
nal commutin
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use of County v
hide.
Due to IRS regulations on employee fringe benefits, employees are allowed no personal
use of their employer -provided vehicle. Vehicles are to be used for commuting to and from
work and for business purposes during working hours. Only de minimus personal use is
permitted (such as a stop for lunch).
B. Three dollars ($3.00) per work dayworkday of commuting will be included in the
employees' income to reflect the commuting use of the vehicles. This income will be added
to applicable employees wages on a quarterly basis. Social Security and taxes will be
withheld at that time on the three -dollar -per -day additional income. Certain vehicles are
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2021-0534
ORD2021-03
exempt. The list includes law enforcement vehicles, passenger buses with a capacity of
twenty (20) persons or more, and special utility trucks (other than a van or pickup).
Remainder of section — No change.
CHAPTER 5
REVENUE AND FINANCE
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Pf!Icy
Add Bern � 210. — Procuremen1 by
eet serAces
The eeld County Depart:nent of 3 feet Services shall purchase all fleet resources,
a
including, but not limited to, vehicles, equipment, tires, fuel, parts, services for all County
Departments, and fleet uniforms. All purchases shall be conducted in accordance with the policy
and procedures set forth in this Chapter. All non -fleet purchases related to facilities, technology
equipment hardware/software, office supplies, etc., shall be purchased by the Department of
Purchasing.
The Director of f=leet Services will determine if vehicles/equipment are at end of life and
replacement is "ust.ified. The Director of sleet Services will determine and streamline the most
effective vehicle configuration and specifications to minimize maintenance, inventory and training
costs through standardization of ec uipmen.'
BE IT FURTHE RD/UNE by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Munic®de to supplement the weld County Code with the amendments
contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they
currently exist within said Code; and to resolve any inconsistencies regarding capitalization,
grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections
in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided t0 be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
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ORD2021-03
The •above and foregoing Ordinance Number 2021-03 was, on motion duly made and
seconded, adopted by the following vote on the 31st day of March, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Steve Moreno, Chair
Weld County Clerk to the Board
Scott K. James, Pro-Tem
BY:
Deputy Clerk to the Board
Perry L. Buck
APPROVED AS TO FORM:
Mike Freeman
County Attorney
Lori Saine
Date of signature:
First Reading:
Publication:
February 24, 2021
February 28, 2021, in the Greeley Tribune
Second Reading: March 15, 2021
Publication: March 19, 2021, in the Greeley Tribune
Final Reading: March 31, 2021
Publication: April 4, 2021, in the Greeley Tribune
Effective: April 12, 2021
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