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Home My WebLink About20200760.tiffPRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 30, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Protection Agreement Amendments for 2019- 20 Core/Non-Core Contracted Services Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Protection Agreement Amendments for 2019- 20 Core/Nom-Core Contracted Services. The Department entered into Agreements with various Child Welfare service providers through the 2019-2020 Request for Proposal (RFP), Bid Number: B1900025, identified as Tyler ID 2019-0707. These Agreements were issued for a period of three (3) years with the option to renew annually. The Department is requesting to renew the current Agreements with no changes for 34 providers reflected in the attached list. Agreements will be renewed for the third and final year for the period of June 1, 2021 through May 31, 2022. The Human Services Advisory Commission (HSAC) has reviewed and approved this information. Upon Board approval of this pass -around, signed Agreement Amendments will be obtained from providers and submitted to the Board for approval and Chair signature. 1 do not recommend a Work Session. t recommend approval of these Agreement Amendments. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; March 30, 2021- CMS ID - Various eC=?/ Page 1 -O76,0 06 �� AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND YOUTH ADVOCATE PROGRAMS, INC. This Agreement Amendment, made and entered into e"?./ day of 2021 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Hum Services, hereinafter referred to as the "Department", and Youth Advocate Programs, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Child Mentoring and Family Support, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2150, approved on June 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2020. • The Original Agreement was amended on: March 4, 2020 to amend the Rate Schedule. April 27, 2J20 to extend the term date through May 31, 2021. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2020-0760. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additior_al changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a third and final year, for the period of June 1, 2021 through May 31, 2022. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. G( COUNTY: ATTEST: Jeji0;eik. BOARD OF COUNTY COMMISSIONERS Weld C% n Clerk to the Bear� �/►""""�+�_ WELD OUNTY, COLORADO By: Deputy Clerk /‘ the : oard eve Moreno, Chair ONTRACTOR: APR 2 12021 Youth Advocate Programs, Inc. 2007 North Third Street Harrisburg, Pennsylvania 17102 By: Date: &hail<Stotaenvet // R Richard L. Stottlemeyer II, Chief Financial Officer Apr 9, 2021 as - b74,o Contract Form New Contract Request Entity Information Entity Name* YOUTH ADVOCATE PROGRAMS INC Entity ID* -,)0038951 ❑ New Entity? Contract Name* Contract ID YOUTH ADVOCATE PROGRAMS, INC. (AGREEMENT 4665 AMENDMENT) Contract Status CTB REVIEW Contract Lead* APEGG Contract Lead Email apegg@weldgov.com; cobbx xlkoweldgov.com Parent Contract ID 20200760 Requires Board Approval YES Department Project # Contract Description* BID *B1900025 TERM_ 6/1i21-5/ 31 /22 TYLER ID'S 2020-0760 AND 2019-2150 ARE ASSOCIATED WITH THIS AGREEMENT. CTB INDICATED 2020-0760 SHOULD BE USED. Contract Description 2 CONSENT. PA WAS SENT TO CTB ON 3/31/21. Contract Type* AMENDMENT Amount* 60.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices Pweldgov.co m Department Head Email CM-HumanServices- DeptHead aweldgov,com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYITWELDG OV.COM Requested BOCC Agenda Date* 05126/2021 Due Date 05,122,'2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MA enter MSA Contract ID Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective [pate Review Date* 04/0112022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date* 05;31;2022 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 04;14;2021 Approval Process Department Head JAMIE ULRICH DH Approved Date 04114 2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 04 21)2021 Originator APEGG Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 04/14/2021 04(14,.2021 Tyler Ref #E AG 042121 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: April 2, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Welfare 2020-21 Service Provider Agreement Amendments Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Welfare 2020-21 Service Provider Agreement Amendments. The Department entered into agreements with various Child Welfare service providers through the 2019-20 Request for Proposal (RFP), identified as Tyler ID 2019-0707). These agreements were issued for a period of three years with the option to renew annually. The attached list reflects the providers, services and rates, including minor rate changes, the Department wishes to enter into for the period of June 1, 2020 through May 31, 2021. The Human Services Advisory Commission (HSAC) has reviewed and approved this information. Upon Board approval of this pass -around, signed agreement amendments will be obtained from providers and submitted to the Board for approval and Chair signature. I do not recommend a Work Session. I recommend approval of these Agreement Amendments. Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro-Tem Kevin Ross Approve Recommendation Work Session Schedule Other/Comments: Pass -Around Memorandum; April 2, 2020 - Not in CMS Gar. Bar, P5P 17/A0 Page 1 240-0- 0760 -Roo 9s2 VENDOR RENEWALS Vendor Program Area Service Name 7 Drug Panel (Panel -280 8 Panel with EtG (Panel 968) Breathalyzer Confirmation All Drugs D vs L (Isomer) Ecstasy Screen ETG-(Single)/ETS Urine Aleohol:(Panel 2911) Extended Opiates GHB Funding CW Block/Child WelfareServices 12;00 ,'�� Test`' CW Block/Child Welfare Services CW ielockt€hild,.M/eifere Services_': CW Block/Child Welfare Services I W Block/Ch ld Welfare Services.. CW Block/Child Welfare Services CW Block/Child Welfare Services. CW Block/Child Welfare Services :W Die_CWChildWelfare Services CW Block/Child Welfare Services CW Bleck/Child XJelfare Services CW Block/Child Welfare Services Rate Unit Type $ 20.00 Test 2:00 Test' Drug Test $ 40.00 40:00 $ 20.00 Test 24.00 Test Test $ 45.00 $ 55:00 $ 80.00 Test Hair Test 5 Panel Test K,ratem Medication Monitor and Antabuse Provision 45.00' $ 2.00 $ 40.00 $ 20.00 $ 40:00 $ 25.00 Test . Episode Metabolite Methadone (Panel 16) Opiates, Oral Fluid Confirmation CW Block/Child Welfare Se CW Block/Child Welfare Services CW BiockfCttlld Welfare Services CW Block/Child Welfare Services CW Block/Child Welfare Services CW Block/Child Welfare Services es Test Test Test Test Oral Swab Quick Test ft Drug Panel Oxycodone Screen (Panel 87.5) Phencyclidine (PCP) Spice/K2 Screen (Panel 3502) Steroid Test 25:00 $ 30.00 Test Test Test CW Block/Child Welfare Services CW Block/Child Welfare Services 40.00.; $ 45.00 $ 175:00 $ 30.00 Test CW Block/Child Welfare Services CW Block/Child Welfare Services Test Test Suboxone Screen Synthetic Stimulants/Bath Salts/Khat Screen (Panel 3601) Toxic Vapors Tramadol Screen CW Block/Child Welfare Services CW Block/Child Welfare Services $ 45:00 $ 47.00 Test Test CW Block/Child Welfare Services 40.00 Test University of Northern Colorado #Youth Advocate Program Child Mentoring and Family Support Child Mentoring and Family Support Campus Connections Core $ 1,500.00 Episode Mentoring - Wraparound Advocacy Services No Show Core Core 45,00 . $ 23.00 _ Hour Hour WELD COUNTY DEPT. OF HUMAN SERVICES - CHILD WELFARE DIVISION 2020-27 SERVICE VENDORS (CORE/NON-CORE) BID NO., 82000037 14 X367 ? AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND YOUTH ADVOCATE PROGRAMS, INC. This Agreement Amendment, made and entered into 02,day of 2020 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of uman Services, hereinafter referred to as the "Department", and Youth Advocate Programs, Inc, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Child Mentoring and Family Support, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2150 approved on June 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2020. • The Original Agreement was amended on March 4, 2020, The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2020-0760. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a second full year term, for the period of June 1, 2020 through May 31, 2021. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: ICA811 ; Weld • u , Clerk to the B • and By: Deputy Clerk the : oard COUNTY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair CONTRACTOR; APR `? 7 2020 Youth Advocate Programs, Inc. 2007 North Third Street Harrisburg, PA 17102 By: Date: Stotdeif yet // Richard Stottlemyer II (Apr 20, 2020 Richard L. Stottlemeyer II, CFO Apr 20, 2020 a,ao - D Wao _027- - ,1-h'009� Contract Form New Contract Request Entity Information Entity Name* Entity ID* YOUTH ADVOCATE PROGRAMS INC @00038951 Contract Name* YOUTH ADVOCATE PROGRAMS INC_ (AGREEMENT AMENDMENT) Contract Status CTB REVIEW! ❑ New Entity? Contract ID 3579 Contract Lead* CULLINTA Contract Lead Email cullinta.Oco_weld. co. us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* CONSENT. BID NO. 200037. BOCC APPROVAL 04/15/20 CHILD PROTECTION AGREEMENT AMENDMENT. TERM 06/01/20 THROUGH 05/31r21 FUNDING CORE/OTHER. Contract Description 2 Contract Type* AGREEMENT Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.com Department Head Email CM-HumanServices- DeptHead&reldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV.COM Requested BOCC Agenda Date* 04/15/2020 Due Date 04/11/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 04/01/2421 Termination Notice Period Committed Delivery Date Expiration Date* 05/31/2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 04/21/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 04/27/2020 Originator SNY©ERKL Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 04122/2020 Tyler Ref # AG 042720 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 04/22/2020 Submit RESOLUTION RE: APPROVE AGREEMENT AMENDMENT FOR WRAPAROUND/ADVOCACY SERVICES AND AUTHORIZE CHAIR TO SIGN - YOUTH ADVOCATE PROGRAMS, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement Amendment for Wraparound/Advocacy Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Youth Advocate Programs, Inc., commencing upon full execution of signatures, and ending May 31, 2020, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement Amendment for Wraparound/Advocacy Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Youth Advocate Programs, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of March, A.D., 2020. ATTEST: day4A); Weld County Clerk to the Board BY: Deputy Clerk to the Boar APP &0 D A County ttorney Date of signature: O3/19/2O BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair Steve IVy6reno, Pr -Tem C.C.HSC> 2020-0760 H R0092 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: January 28, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment with Youth Advocate Programs, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment with Youth Advocate Programs, Inc. The Department entered into an agreement with Youth Advocate Programs Inc. for Wraparound/Advocacy Services, identified as Tyler ID 2019-0707, on June 10, 2019, for the term of June 1, 2019 -May 31, 2020. The vendor has requested to add the following rates for the following services: Wraparound/Advocacy Services • $23.00/Hour ("No Show" Rate) I do not recommend a Work Session. I recommend approval of this Agreement Amendment. Sean P. Conway Mike Freeman, Chair Scott James Barbara Kirkmeyer Steve Moreno, Pro-Tem Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; January 28, 2020 — CMS 3395 Page t 2020-0760 o3/oy/2o µR009,2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND YOUTH ADVOCATE PROGRAMS, INC. This Agreement Amendment, made and entered into day of 41..A 2020, by and between the Board of Weld County Commissioners, on behalf ofthe Weld County Department of Human Services, hereinafter referred to as the "Department", and Youth Advocate Programs, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Wraparound/Advocacv Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019- 0707, approved on June 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW TIIEREFORE, in consideration ofthe premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2020. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit D, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ddriteo Jeleo;ok. COUNTY; BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO `YY1AR.3ns- Mike Freeman, Chair MAR 0 4 2020 CONTRACTOR: Richard L. Stottlemyer II, CFO 2007 North Third Street Harrisburg, PA 17102 By: ,&Graf-'StottGefre // Rithdr xol emyer II �Ja L3, 2 2uT' RictaM L. Stottlemyer II, CFO Date: Jan 23, 2020 �� 6766 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2020. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services $45.00/Hour (Wraparound/Advocacy Services — includes court facilitation and staff, Family Team Meetings, Team Decision Making Meetings, if weekly hours are not met.) $23.00/Hour ("No Show" Rate) 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7w day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Contract Form Entity Information New Contract Request Entity Name* Entity ID* YOUTH ADVOCATE PROGRAMS INC @00038951 Contract Name* YOUTH ADVOCATE PROGRAMS INC - AGREEMENT AMENDMENT Contract Status CTB REVIEW ❑ New Entity? Contract ID 3395 Contract Lead* CULLINTA Contract Lead Email cullinta@co.weld.co.us Contract Description* AGREEMENT AMENDMENT TO ADD "NO SHOW RATE OF $23.00/HOUR Contract Description 2 Contract Type* AGREEMENT Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email C M- COUNTYATTORNEY@VVELD GOV. COM Requested BQCC Agenda Date* 0129/2020 Parent Contract ID 20190707 Requires Board Approval YES Department Project # Due Date 01/25/2020 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in anBase Contract Dates Effective Date Termination Notice Period Review Date* 04/01/2020 Committed Delivery Date Renewal Date DO ration Crate* 05/31/2020 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 02/24/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/0412020 Originator SNY€7ERKL Contact Type Contact Email Finance Approver BARB CONN©LLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Dnance Approved Date 02/25/2020 Tyler Ref # AG 030420 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 02/25/2020 Submit Hello