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Home My WebLink About20201170.tiffCONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF FINANCE AND ADMINISTRATION AND BASE TACTICAL DISASTER RECOVERY This Agreement Extension/Renewal ("Renewal"), made and entered into 1st day of February , 2021., by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Finance and Administration, hereinafter referred to as the "Department", and Base Tactical Disaster Recovery, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2020-11.70, approved on April 20, 2020. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows. ® The Original Agreement will end on December 31, 2020. ® The parties agree to extend the original Agreement for an additional 12 -month period, which will begin January 1, 2021, and will end on December 31, 2021. The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: 1. Delete the last sentence of second to last paragraph of the Agreement, and add the following: "The term of the Agreement shall be from January 1, 2021, through and until December 31, 2021, which term may be extended by mutual written consent of the parties." 2. The limitation of compensation of $125,000.00 established in prior agreements remains unchanged and services performed by Contractor under the terms of this Addendum shall be scheduled by the County on a 'as needed' basis. ® All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: e 14a Crt � Printed Name BOAR© OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair FE n qs t- ODfo u 1 ATTEST Weld ty Clerk to BY: _4.19 Deputy Crerk ko Boa re' Dolio) ottirro 0 < O-i 470 c 059 CONTRACT EXTENSION/RENEWAL FOR FEDERAL EMERGENCY MANAGERMENT AGENCY LFEMA) GRANT MANAGEMENT SERVICES - BASE TACTICAL DISASTER RECOVERY APP OVED A To = UDSTANCE: Elected Official or Department Head APPK VED^AS :..0 FUNDING: Controller APPROVED AS To FORM: J County Attorn-6y RESOLUTION RE: APPROVE AGREEMENT PROPOSAL FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) GRAINY MANAGEMENT SERVICES AND AUTHORISE CHAIR TO SIGN - BASE TACTICAL DISASTER RECOVERY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement Proposal for Federal Emergency Management Agency (FEMA) Grant Management Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Finance and Administration, and BASE Tactical Disaster Recovery, commencing upon full execution of signatures, with further terms and conditions being as stated in said agreement proposal, and WHEREAS, after review, the Board deems it advisable to approve said agreement proposal, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement Proposal for Federal Emergency Management Agency (FEMA) Grant Management Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Finance and Administration, and BASE Tactical Disaster Recovery, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement proposal. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 20th day of April, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: / \/tAt, Deputy Clerk to the Board County Attorney Date of signature: Li/act/aso 0 P Mike Freeman, Chair �e,, Steve Moreno, Pro-Tem c ‘bi FI (Dwitz Ori Car(pc D), c A O B itadt 6/I /20 2020-1170 F10071 BC0054 • BASE Tactical Disaster Recovery DISASTER RECOVERY To. Don Warden Director of Finance and Administration Finance and Administration PO Box 759 1150 O Street Greeley, CO 80632 From: John Levy President Base Tactical Disaster Recovery 6905 Telegraph Road, Suite 250 Bloomfield Hills, MI 48301 Date: April 13, 2020 RE: Proposal for FEMA Grant Management Services .OMAgUMANWAXWAW S.WaW VAMMWAYuWwAmgpPMWAfl NAWAUuwN.amphtlAICAMUhNaWWW.W WA•WCMPVA MAWA AWM\WM.wUN%M.N%%%MNw%N%mq% PROFESSIONAL LOSS CONSULTANTS 3860 Carr Street Wheat Ridge, CO 80033 (720) 788-2898 FAX (800) 862-4008 www.basetactical.com Thank you for allowing BASE Tactical Disaster Recovery (BASE) to submit this proposal for FEMA Grant Management to Weld County (Sub - Applicant) in response to the COVID-19 Pandemic. This proposal will authorize BASE to begin FEMA Grant Management Services at the direction of the Sub -Applicant to respond to the COVID-19 Pandemic. The activities outlined below are available under this engagement: FEMA Public Assistance Consulting Service BT will provide the Sub -Applicant with services designed to help maximize FEMA funding, expedite the process, and secure a maximum settlement. The following bullets present the services that are available under this engagement. Grant Management Tasks: • Provide general grant management assistance and strategic recommendations • Assist in the development of a disaster recovery team • Assist in the development of a comprehensive recovery strategy • Provide best practices to disaster recovery team as appropriate and participate in meetings • Prepare draft correspondence to State and FEMA as necessary 2020-1170 Eligibility Tasks: • Review eligibility issues, and work with Applicant to develop justifications for presentation to FEMA and the State • Assist Applicant in developing approach to filing and tracking costs • Review contracts and purchasing documentation • Review documentation prepared by departments • Assist in capturing and summarizing eligible costs for selected departments • Assist Applicant departments with compiling and summarizing costs for presentation to FEMA and the State • Prepare Project Worksheets for small and large projects based upon information provided by departments • Attend meetings with Applicant, State and FEMA to negotiate individual Project Worksheets as needed • Provide oversight to departments to ensure Federal and State compliance • Assist in determining if any eligible damages have not been quantified and presented to inspectors/Project Officers • Work with Applicant to resolve disputes that may arise • Address issues related to inter -agency funding conflicts • If Applicant disagrees with FEMA determinations, assist to strategize and write appeals • When Applicant has completed all projects and drawn down reimbursement for all eligible costs, assist with finalizing preparations for State/FEMA final inspections and audits, and participate in exit conferences with State/FEMA Staffing An assigned project manager will serve as engagement leader and perform the tasks outlined above, taking direction from Sub -Applicant's designee. Other BT consulting staff will provide support as required. COMPENSATION The Sub -Applicant shall pay BT according to the following Compensation and Schedule. Consulting BT proposes to perform FEMA consulting services on an hourly basis which will be invoiced monthly. BT's compensation will be a function of the type of expertise provided to the Sub -Applicant based on the tasks requested by the Applicant and as generally outlined under this proposal. The following table reflects the BASE Tactical fully burdened consultation rates (all expenses included) by position: 2 Personnel Title Hourly Rate $550 $214 $106 John G. Levy Katie Wolff Ryan Lien Principle Project Lead Administration — Document Control The Applicant has the ability to decide which tasks BT will assist with and consequently, the overall cost of this engagement is at all times subject to the Applicant's desired level BASE Tactical estimates that the cost of this contract will not exceed $125,000.00 within the 90 -day emergency contract period. Thank you again for this opportunity to assist the Weld County. If you have any questions or concerns, please contact me at (248) 840-0305 (mobile). Sincerely, John G. Levy President AGREED TO AND APPROVED BY BY (NAME): Mike Freeman SIGNATURE: TITLE: BOCC Chair DATE: APR 2 0 2020 3 oZo�o- /7e RE: ACCEPTANCE OF PROPOSAL FOR FEMA GRANT MANAGEMENT SERVICES - BASE TACTICAL DISASTER RECOVERY APPROVED S T• SUBSTANCE: Elected Official or Department Head APPROVED AS TO FUNDING: Controller County Attorney Esther Gesick From: Sent: To: Cc: Subject: Attachments: Don Warden Tuesday, April 14, 2020 9:45 AM Esther Gesick Barb Connolly; Roy Rudisill FW: Weld County - COVID-19 Proposal_BASE Tactical.pdf Weld County - COVID-19 Proposal.pdf Esther, I know it is too late for tomorrow's BOCC agenda, so can you put this on Monday's BOCC agenda. Barb Connolly will present it. Donald D. Warden Director of Finance and Administration Finance and Administration PO Box 758 1150 O Street Greeley, CO 80632 tel: 970-356-4000 Extension 4218 email: dwarden@co.weld.co.us Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Katie Wolff <kwolff@basetactical.com> Sent: Monday, April 13, 2020 5:28 PM To: John Levy <jlevy@basetactical.com>; Don Warden <dwarden@weldgov.com>; Barb Connolly <bconnolly@weldgov.com> Cc: Ryan Lien <rlien@basetactical.com>; Roy Rudisill <rudisill@weldgov.com> Subject: Re: Weld County - COVID-19 Proposal_BASE Tactical.pdf See attached with 90 -day term edits. Thank you, 1 Katie Wolff Managing Director Federal Grants and Insurance BASE Tactical Disaster Recovery, Inc. 550 Wadsworth Blvd., Suite 550 Lakewood, CO 80226 720.788.2898 (cell) 888.311.4870 (fax) kwolff &,,basetactical.com www.basetactical.com rit Please consider the environment before printing this email. This transmission is intended only for the person to whom it is addressed and contains confidential information. Any review or use of this information by persons other than the intended recipient is prohibited. If you receive this in error, please contact the sender and delete the information from your computer. Thank you. From: John Levy <ilevy@basetactical.com> Date: Monday, April 13, 2020 at 6:08 PM To: Don Warden <dwarden@weldgov.com>, Barb Connolly <bconnolly@weldgov.com> Cc: Katie Wolff <kwolff@basetactical.com>, Ryan Lien <rlien@basetactical.com>, Roy Rudisill <rudisill@weldgov.com> Subject: RE: Weld County - COVID-19 Proposal_BASE Tactical.pdf The letter is fine for 90 days. I think it is a good idea to include the 90 day term. (Katie, can you add same in paragraph at the end, that reflects the NTE)? The county will need to do a procurement during the 90 days and we can help Barb or Roy with the appropriate scope. JGL BASE TACTICAL DISASttR RECOVeRY John G. Levy President BASE Tactical Disaster Recovery, Inc. 6905 Telegraph Road, Suite 250 Bloomfield Hills, MI 48301 www.basetactical.com Cell: 917-754-7717 Office: 248-840-0305 Fax: 800-862-4008 ******************s*ss******************s*************sss************ Confidential: This electronic message and all contents contain information from the firm of BASE Tactical Disaster Recovery, Inc. which may be confidential or otherwise protected from disclosure. The information is intended to be for the addressee only. If you are not the addressee, any disclosure, copy, distribution or use of the contents of this message is prohibited. If you have received this electronic message in error, please fax us immediately (800.862.4008) and destroy the original message and all copies. 4, 4.****************************************************4, 4. ***s*s*al, s 2 From: Don Warden <dwarden@weldgov.com> Sent: Monday, April 13, 2020 7:46 PM To: John Levy <ilevy@basetactical.com>; Barb Connolly <bconnolly@weldgov.com> Cc: 'Katie Wolff (BT)' <kwolff@basetactical.com>; Ryan Lien <rlien@basetactical.com>; Roy Rudisill <rrudisill@weldgov.com> Subject: RE: Weld County - COVID-19 Proposal_BASE Tactical.pdf John, Thank you for the proposal. Is the letter all we need for this initial stage to serve as the agreement to be reimbursed by FEMA for the first 90 days of the emergency or do we need a more formal contract? If the letter is all we need we will get it signed and back to you right away. Please let me know. Thanks, Donald D. Warden Director of Finance and Administration Finance and Administration PO Box 758 1150 O Street Greeley, CO 80632 tel: 970-356-4000 Extension 4218 email: dwarden@co.weld.co.us Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: John Levy <ilevy@basetactical.com> Sent: Monday, April 13, 2020 4:18 PM To: Don Warden <dwarden@weldgov.com>; Barb Connolly <bconnolly@weldgov.com> Cc: 'Katie Wolff (BT)' <kwolff@basetactical.com>; Ryan Lien <rlien@basetactical.com> Subject: Weld County - COVID-19 Proposal_BASE Tactical.pdf Please find attached a proposed engagement letter for Base Tactical to support Weld County in its response to Covid19 and grants management services. Let me know if you have questions. All the best and stay safe, 3 John BASE TACTICAL COASTER RECOVERY John G. Levy President BASE Tactical Disaster Recovery, Inc. 6905 Telegraph Road, Suite 250 Bloomfield Hills, MI 48301 www.basetactical.com Cell: 917-754-7717 Office: 248-840-0305 Fax: 800-862-4008 ■******************************************************************** Confidential: This electronic message and all contents contain information from the firm of BASE Tactical Disaster Recovery, inc. which may be confidential or otherwise protected from disclosure. The information is intended to be for the addressee only. If you are not the addressee, any disclosure, copy, distribution or use of the contents of this message is prohibited. If you have received this electronic message in error, please fax us immediately (800.862.4008) and destroy the original message and all copies. ********************************************************************* 4 Hello