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Home My WebLink About20210823.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR CORONAVIRUS (COVID-19) EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for the Coronavirus (COVID-19) Emergency Supplemental Funding (CESF) Program for Providing Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Coronavirus Infection from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, commencing January 21, 2021, and ending January 31, 2022, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the Coronavirus (COVID-19) Emergency Supplemental Funding (CESF) Program for Providing Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Coronavirus Infection from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to electronically submit said application. CG : Soak), ACT(3c/cD) 3/26/21 2021-0823 SO0042 BC0054 GRANT APPLICATION FOR CORONAVIRUS (COVID-19) EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted • by the following vote on the 22nd day of March, A.D., 2021, nunc pro tunc January 21, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddrifvo o:el Weld County Clerk to the Board Deputy Clerk to the Board APPED A County torney Date of signature: Steve Moreno, air ott K. J•,me., Pro- ry L. B 2021-0823 SO0042 BC0054 W rrh L15C08 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: CO Division of Criminal Justice FY 2021 Coronavirus Emergency Supplemental Funding (CESF) Grant Application Request DEPARTMENT: Sheriffs Office DATE: 3-12-2021 PERSON REQUESTING: Sonja Kohlgraf, WCSO's Budget Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to submit the CO Division of Criminal Justice FY 2021 Coronavirus Emergency Supplemental Funding Program application. The Coronavirus Emergency Supplemental Funding (CESF) Program provides resources to assist in protection for incarcerated people and staff working in jails. The Weld County Sheriff's Office would like to apply for $71,085 to purchase additional Personal Protective Equipment. The break down in funding amount is: • N95 and cloth masks $31,120 • Goggles $2,247 • Fentanyl Resistant Gloves $37,718 The PPE will provide additional protection for inmates and staff against the corona virus. The PPE funding estimate takes the approved Weld County Sheriffs Office PPE budget of $40,492 into account. Sheriff Reams is in support of this application. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the WCSO Budget Manager to submit the CO Division of Criminal Justice FY 2021 Coronavirus Emergency Supplemental Funding grant application in the amount of $71,085 via ZoomGrants. • Deny the grant application. This will lead to either increased general fund dollars to fight the Corona Virus outbreak. • Schedule a work session to discuss further. Recommendation: • Authorize the WCSO Budget Manager to submit the CO Division of Criminal Justice FY 2021 Coronavirus Emergency Supplemental Funding grant application in the amount of $71,805 via ZoomGrants. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine O3/ Schedule Work Session Other/Comments: 2021-0823 soppH a ThiPreview Sa e t OWindow p Email � Save as �?�� Print Close x77�Y � ` 7W.1� �SV AS 's r ;a Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING (CESF) 2021 Deadline: 4/9/2021 Weld County Government Providinglihtlemental Personal Prtective Equipment in the Weld County Jail to mitigate Corona Virus Infection Jump to: Organizational Details Period & Project Details Tables Goals & Outcomes Bud et Details Documents $ 71 ,085.00 Requested Weld County Government - ,. - -- Telephone970-356-4015 1950 O Street Fax 970-304-6764 Project Contact Greeley, CO 80631 -1117 Web https ://www.weldgov. com/ Sonja Kohlgraf I United States skohlgrafweldgov.com Tel : 970-400-2872 Chair to the Weld County Board of Additional Contacts Commissioners I mturner@weldgov. com , bconnelly@weldgov.com , cdovidio@weldgov.com Steve Moreno BOCC- Contracts�a„ w®�jov,. corr Organizational Details top 1 . Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. County of Weld 2. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e. g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631 3. Are you a Colorado State Agency? (e. g. Colorado Department of Revenue, Colorado Department of Corrections, Colorado Department of Public Safety, etc.) sie No .. ._. Yes 4. Legal Entity County Enter the County of your legal entity address Weld Period Lc Project Details top vwnv✓.,pv.v..,iiniirmrrr...iiix.n...xw.avn.vmtwrvuu nnv..nmawpuin.iinnn..ii,.nvu .. .. y.,vasv n,nnv4.t'..f/M/ / f.J u v6µ vpuWwuwvwvinvxuwnxww.vnui wu wxmWiw.. f _ ygrr...yxa yrypwvHN . .. / IMYM///M W.Pw.NNMa'/R`4." '/n' u ".yryq p.a'."h'mpim'Rw,nvwni/u.W ryiMrym/.viw /y v.' .t ♦ !*__.vn w.. .. n a..a ..yyµy - wewxwraeyww.q n..mr w,xHo.rvvae. +, x[ Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. 1 Project Duration __ w...rw_ w r .� . _w ._. .. w ... . _. — ._.. ..�. . . . ... �. w r_r .rw. . ........ ..I _ w w . . . .. a .. - .w w _ w. ... .........s. —.... .... ..... w_. 4 ..n I . Project Start Date MM/DD/YYYY - The project period is eligible to backdate and start as of January 20, 2020 and can operate for two years (24 months). 01 /01 /2021 2. Project End Date MM/DD/YYYY - The project period is eligible to backdate and start as of January 20, 2020 and can operate for two years (24 months). 01 /31 /2022 3. Please select the best option below: (This response will show or hide subsequent questions) ✓ State of Colorado Government ✓ Local Government within Colorado ✓ Other (non -governmental) • DCJ Administrator (Staff Only) Project Officials 4. Application Primary Contact: Name This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. Sonja Kohlgraf, Budget Manager, Weld County Sheriffs Office 5. Application Primary Contact: Phone This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. 970-400-2872 6. Application Primary Contact: Email address This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. skohlgraf@weldgov.com 7. Project Director: Name Enter salutation, first, last, title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company) Sonja Kohlgraf, Budget Manager, Weld County Sheriffs Office 8. Project Director: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1950 O Street, Greeley, CO, 80631-1117 9. Project Director: Email Address skohIgraf@weldgov.com 10. Project Director: Phone Number 970-400-2872 11. Financial Officer: Name Enter salutation, first, last, title, Agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Barb Connolly, Controller, Weld County Accounting 12. Financial Officer: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street, Greeley, CO, 80631-9596 13. Financial Officer: Email Address bconnolly@weldgov.com 14. Financial Officer: Phone Number 970-400-4445 15. Signature Authority: Name Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company). Steve Moreno, Chair to the Weld County Board of Commissioners 16. Signature Authority: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957 1150 O Street, Greeley, co, 80631-9596 17. Signature Authority: Email Address BOCC-Contracts@weldgov.com 18. Signature Authority: Phone Number 970-356-4015 19. Project Summary Provide a concise description of your project, include your goals, how they will be measured, The Weld County Sheriffs Office would like to use 2021 CESF funds to purchase additional Personal Protective Equipment to shield inmates and employees in the jail from Coronavirus. Masks, gloves and eye protection are being used on a day to day basis by inmates and staff. The need for these items are high during the ongoing pandemic.The goal is to provide additional masks, eye protection and gloves in the Weld County jail throughout 2021 . 20. Describe how do you anticipate the CESF grant assisting your agency in preventing , preparing for and/or responding to COVID? Fentanyl resistant gloves are worn by jail deputies while on the job and disposed after each shake or pad down of an inmate or their cells to mitigate cross contamination . This CDC recommended procedure with the onset of the pandemic increased the need and utilization of gloves tremendously compared to operations prior to the COVID19 pandemic. In addition to the gloves , masks are also worn for protection ; both by the inmates and the jail staff. These masks need to be replaced frequently and therefore increase the operational cost of the jail . Eye protection was supplied to all jail staff mitigating the risk of COVID19 infection . The 2021 CESF grant will enable the Weld County Sheriffs Office to buy additional PPE in the response to COVID19 and reduce infection . 21 . Did your local/agency budget have funds allocated for this purpose? v' Yes L ,Y' No 22. If yes to question 21 , please explain (These funds cannot be used to supplant (replace) dollars that would, in the absence of these federal funds, be made available for the proposed project; however, they may enhance or expand an existing program funded from other sources. For Example : Example 1 : If your agency has a budget for 100 masks/year, and you were required to use 2,000 masks this year, you may only charge 1 , 900 to the grant. Example 2 : If Sally normally works 30 hours/week, but increased her hours to 40 hours/week directly related to the COVID-19 crisis, you may only charge 10 hrs/week to the grant). When 2021 Weld County Sheriffs Office budget was prepared , $40 ,492 were budgeted for future PPE need in the jail . Because the budget was prepared in 2020, the agency did not know how significant PPE demand would become . It was difficult to forecast what the actual 2021 demand and need for PPE would be, not knowing at that point in time how the pandemic would evolve. Although funds have been allocated for the jail's PPE purchase in 2021 , it is not enough to cover the need . For example, $40,492 buys 202,460 single gloves at current price of $0.20 per glove and will last an estimated 16 weeks . Not only do the deputies use significantly more gloves, the price has tripled compared to prices prior to the pandemic. Mask and eye protection inventory will be used up and need to be replenished . Tables (Goals & Outcomes, Budget Details) top ..u.... ... .. . . .y. . . .wWa'/.iuwnv.. ... . _e....... s , ruwv//O.M-. ♦.. .. . , ♦ Y/ . ..n Goat 81 Outcomes Goal(s) To supply inmates and staff at the Weld County Jail with additional PPE to protect against coronavirus. Outcome(s) To have PPE readily available for current/new inmates and staff. Measurement(s) All inmates and staff are supplied with PPE. Timeframe(s) July-December 2021 i akrso fle = Budget & � dget �NaF r iv Details r�:y� Total OT - Annual To Annual a� Base OT Annual Base % To fe o 'Total Salary ry Annual Total To Position Salary Be Fringe Be Annu i + OT - Base Fringe Be Paid Budget Title Annual To Be Paid Annual To Be Paid Base Fringe Annual Salary OT m To Be By Grant Narrative Personnel and Base Paid Paid By Fringe By Salary To Be Base To Be Annual Paid Funds and Name Salary By Grant By Grant Paid Salary Paid Fringe By including Justification Grant ..� � + . y By y Grant Funds rands Fringe By Grant overtime) Funds Funds • Grant Grant. Funds Funds Funds 1 $ $ $ $ $ 0 $ 0 $ $ $ $ S0 2 $ $ $ $ $ 0 $ 0 S $ $ $ $ 0 3 $ $ $ $ $ 0 $ ₹0 $ $ $ $ $ 0 4 $ $ $ $ $ 0 $ 0 $ $ $ $ S0 5 $ $ $ $ $ 0 $ 0 S $ $ $ $ 0 6 $ $ $ $ $ 0 $ 0 $ $ $ $ Sal 7 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 8 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 9 $ $ $ $ $ 0 °I n $ $ $ $ $ 6 10 $ $ $ $ $ 0 Total $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Non - PersonneE : Budoet '> Budget J` , � J 1lS Zi: Amount To Budget Item Item Be Paid By Budget Narrative and Justification Grant Funds SUPPLIES & OPERATING S&O 1 Fentanyl $ 37, 718 Estimated additional 188, 590 5mi1 gloves lasting approximately 14 weeks Resistant or 3 months. Gloves are ordered in various sizes. Calculation is based on Gloves current vendor quote of $0.20 per glove. Gloves are 5 mil thick nitrite gloves to protect while handling potential drug substances. S&O 2 N95 Masks $ 24,850 Estimating 45, 000 N95 masks for inmates. These masks are replaced on a frequent basis. Current vendor quote $0. 55 per mask. This quantity will assist in meeting high mask demand for every new inmate entering the jail and replacement masks for housed inmates. This dollar amount also includes an estimated $ 100 shipping charge. S&O 3 Cloth Masks $ 6,270 Estimating 7 ,200 cloth masks for inmates. Cloth masks can be washed and are replaced during the month as needed . Current vendor quote $0. 87 per mask. This quantity will assist in meeting high mask demand for new inmates and replacement masks for housed inmates. S&O 4 Protective $ 2, 247 Estimated 150 eye protection goggles distributed to deputies. Current Eyeglasses vendor quote is $ 13 for regular goggles and $33 for goggles that fit over glasses. This quantity will cover eye protection replacement needs for 2021 . The total includes $100 estimated shipping fee. S&O 5 $ S&O 6 $ S&O 7 $ S&O8 $ S&O 9 $ S&O 10 $ Supplies & Operating Total $ 71 ,085 TRAVEL T1 $ T2 $ T3 $ T4 $ T5 $ T6 $ T7 $ T8 $ T9 $ T10 $ Travel Total $ 0 EQUIPMENT E1 $ E2 $ E3 $ E4 $ E5 $ E6 $ E7 $ E8 $ E9 $ E10 $ Equipment Total $ 0 CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC 1 $ CC 2 $ CC 3 $ CC4 $ CC 5 $ CC6 $ CC 7 $ CC 8 $ CC 9 $ CC10 $ Consultants/Contracts Total $ 0 INDIRECT I1 Indirect Total $ 0 Total $ 719085 Other CESF Fundfing for this projecLft, Other federal funding CESF Grant Award Number Amount of federal funds awarded Project title Purpose Grant Period Other CESF Funding for this project CESF funding #1 $ 0. 00 CESF funding #2 $ 0. 00 CESF funding #3 $ 0. 00 CESF funding #4 $ 0 . 00 CESF funding #5 $ 0. 00 $ 0.00 Total 0 $ 0.00 Other E rgenc F uncHng fir this Project Amount Grant Project Purpose Grant Awarded Number Title Area Period Other Emergency Funding for this project (Enter 0, if there is no other funding) 1 . $ 0.00 2 . $ 0. 00 3. $ 0. 00 Total $ 0.00 Documents top . , _. Documents Requested * Required? Attached Documents * Financial Management Questionnaire V Weld County Financial Questionnaire download template Certification Regarding Lobbying ; Debarment, Suspension ; and Drug Free Workplace [Required for grants equal or over $100, 000, only] oownload template Organizational Chad [Required if personnel is being requested] Priority Letter [Required if the Applicant Agency is submitting more than one application] Federally approved Indirect Rate [if applicable] Budget Revision (DCJ Form 4-A) download template Preliminary Award Acceptance/Application Change Audit/Financial Review (Please link this document rather than attaching , if possible) Other Certification of Compliance with Regulations - Office of Civil Rights, Department of Justice (DCJ Form 30) download_ tem plate Change in Project Officials (DCJ Form 4-B) Change in Grant Award Period (DCJ Form 4-C) Modification of Other Grant Agreement Terms (DCJ Form 4-D) Equipment Procurement Certification (DCJ Form 13) Consultants/Contracts (DCJ Form 16) Equipment Inventory/Retention Certification (DCJ Form 5) * ZoomGrants TM is not responsible for the content of uploaded documents. Application ID: 342007 Become a fan of ZoorrmGrants'R' on Facebook Problems? Contact us at Questions@ZoorGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are traderrrarks of GrantAnalyst.com, LLC. Loc out I Browser Contract Farm New Contract Request Entity Infa mlation Entity Name" COLORADO DEPARTMENT OF PUBLIC SAFTEY Entity ID' O0032914 Contract Name* Contract ID 2021 CESF APPLICATION C©R©NAVIRUS EMERGENCY 4568 SUPPLEMENTAL FUNDING FROM DEPT OF PUBLIC: SAFETY, DOJ Contract Status CTB REVIEW Contract Description* JAIL FOCUSED Contract Description 2 Contract Type APPLICATION Amount* $71,©85.30 Renewable* NO Automatic Renewal IGA Department SHERIFF Department Email CM-Sheriffg/weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY AI I ORNEY EMAIL County Attorney Email CM- CDUNTYA I I DRNEY�VELDG OV.C©M Contract Lead* SK©HLGRAF Contract Lead Email skohlgraMco.weld.co.us Requested BQCC Agenda Date* 03,22.2O21 Parent Contract ID Requires Board Approval YES Department Project # Due Date 03 ' 18/2021 1KI) a work session with BOCC be required?* NO Does Contract require Purchasing Dept.. to be included? NO If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 2021 Termination Notice Period Committed Delivery Date Expiration Date 01131!2022 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approva Process Department Head D©NNIE PATCH DH Approved Date 0316/2021 Final Approval BOCC Approved MCC Signed Date BOCC Agenda Date 03,'22;2021 Originator SK©HLGRAF Contact Type Contact Email Fnance Approver CHRIS D°©VIDIO Contact Phone I Purchasing Approved Date Finance Approved Date 03,`17x,202) Tyler Ref * AG 032221 Legal Counsel BOB CHOA I >_ Legal Counsel 03. 17'2021 Contact Phone 2 d Cheryl Hoffman From Esther Gesick Sent: Tuesday, March 23, 2021 5 : 54 AM T . . : Sonja Kohlgraf Cc: Cheryl Hoffman; Chloe Rempel; Esther Gesick Sure t: FW: Application Submitted : Providing Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Corona Virus Infection Attachments: 3 - 22 -2021 Submission 2021 CESF State Providing_Supplemental_Personal_Protective_Equipment_in_the_Weld_County_Jail_to_Mi tigate_Corona_Virus_Infection -AppID342007 . PDF Thanks Sonja ! Cheryl — please include a copy of the confirmation below as backup to the application packet in TylerCM . Thanks, Esther Ea Gesick Clerk to the Board 1150 O Street / P. O. Box 758 / Greeley, CO 80632 tel: (.970) 400-4226 w 1 `w -.wiit�MM14 tiNv 3dA4tfiR Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . From : Sonja Kohlgraf < skohlgraf@weldgov . com > Sent: Monday, March 22, 2021 5 : 02 PM 1(1) : Esther Gesick <egesick@weldgov . com >; Chloe Rempel < crempel@weldgov . com >; Cheryl Hoffman < choffman@weldgov. com > @weldgov. com > Subject: FW : Application Submitted : Providing Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Corona Virus Infection Confirmation below and submitted version attached . Sonja Kohigraf, MBA Budget/Business Manager Weld County Sheriff' s Office Ph : 970-400-2872 F .y �? 4,,4 MN S n to 4 ,p-: n •X _ r 7 9 42' 2�.�C��-° w r 1 eal =a.- ct5 From : ZoornGrants Notices < Notices • zoomgrants . com > Sent: Monday/ March 22 , 2021 4 : 56 PM To : Sonja Kohlgraf <skohlgraf@weldgov. com > Subject : Application Submitted : Providing Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Corona Virus Infection caution : This email originated from outside of Weld County Government. 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Replies to this message will be sent to the person who originated this message. Thank you for using http://www.zoomgrants.com 2 LW'sift,RANTS Email This Preview Save as PD= Prim` Close Window As Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING (CESF) 2021 Deadline: 4/9/2021 Weld County Government Provking Supplemental Personal Protective Equipment in the Weld County Jail to Mitigate Corona Virus Infection Jump to: Org nizational Details Period & Project Details Tables_SGoals & Outcomes,_ Budgpt Detailsj. Documents $ 71 ,085.00 Requested Weld County Government _-- ---_-__ Submitted: 3/22/2021 3:56:27 PM (Pacific) Telephone970-356-4015 1950 O Street Fax 970-304-6764 Project Contact Greeley, CO 80631 -1117 Web https://www.weldgov.com/ Sonja Kohlgraf United States EIN 846000813 skohlgraf c©weldgov.com DUNS 075757955 Tel : 970-400-2872 i Chair to the Weld SAM County Board of Expires Additional Contacts Commissioners I mturner@weldgov.com, bconnelly@weldgov.com,cdovidio@weldgov.com,cdps_dcj_oajjagrants@state.co.us Steve Moreno B0CC { Contracts@weldgov.com Organizational Details top 1 . Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. County of Weld 2. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip 4- 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631 3. Are you a Colorado State Agency? (e.g. Colorado Department of Revenue, Colorado Department of Corrections, Colorado Department of Public Safety, etc.) No Yes 4. Legal Entity County Enter the County of your legal entity address Weld Period & Project Details top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1 . Project Start Date MM/DD/YYYY - The project period is eligible backdate and start as of January 1, 2021, and can operate for thirteen months. 01 /01 /2021 2. Project End Date MM/DD/YYYY - The project period is eligible backdate and start as of January 1, 2021, and can operate for thirteen months. 01 /31 /2022 3. Please select the best option below: (This response will show or hide subsequent questions) State of Colorado Government V Local Government within Colorado Other (non-governmental) P DCJ Administrator (Staff Only) Project Officials 4. Application Primary Contact: Name This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. Sonja Kohlgraf, Budget Manager, Weld County Sheriffs Office 5. Application Primary Contact: Phone This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. 970-400-2872 6. Application Primary Contact: Email address This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. skohlgraf@weldgov.com 7. Project Director: Name Enter salutation, first, last, title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company) Sonja Kohlgraf, Budget Manager, Weld County Sheriffs Office 8. Project Director: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1950 O Street, Greeley, CO, 80631 -1117 9. Project Director: Email Address skohlgraf@weldgov.com 10. Project Director: Phone Number 970-400-2872 11 . Financial Officer: Name Enter salutation, first, last, title, Agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Barb Connolly, Controller, Weld County Accounting 12. Financial Officer: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street, Greeley, CO , 80631 -9596 13. Financial Officer: Email Address bconnolly@weldgov.com 14. Financial Officer: Phone Number 970-400-4445 15. Signature Authority: Name Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company). Steve Moreno, Chair to the Weld County Board of Commissioners 16. Signature Authority: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957 1150 O Street, Greeley, co, 80631 -9596 17. Signature Authority: Email Address BOCC-Contracts@weldgov.com 18. Signature Authority: Phone Number 970-356-4015 19. Project Summary Provide a concise description of your project, include your goals, how they will be measured, The Weld County Sheriffs Office would like to use 2021 CESF funds to purchase additional Personal Protective Equipment to shield inmates and employees in the jail from Coronavirus. Masks, gloves and eye protection are being used on a day to day basis by inmates and staff. The need for these items are high during the ongoing pandemic.The goal is to provide additional masks, eye protection and gloves in the Weld County jail throughout 2021 . 20. Describe how do you anticipate the CESF grant assisting your agency in preventing, preparing for and/or responding to COVID? Fentanyl resistant gloves are worn by jail deputies while on the job and disposed after each shake or pad down of an inmate or their cells to mitigate cross contamination. This CDC recommended procedure with the onset of the pandemic increased the need and utilization of gloves tremendously compared to operations prior to the COVID19 pandemic. In addition to the gloves, masks are also worn for protection; both by the inmates and the jail staff. These masks need to be replaced frequently and therefore increase the operational cost of the jail . Eye protection was supplied to all jail staff mitigating the risk of COVID19 infection. The 2021 CESF grant will enable the Weld County Sheriffs Office to buy additional PPE in the response to COVID19 and reduce infection. 21 . Did your local/agency budget have funds allocated for this purpose? Yes i No 22. If yes to question 21 , please explain (These funds cannot be used to supplant (replace) dollars that would, in the absence of these federal funds, be made available for the proposed project; however, they may enhance or expand an existing program funded from other sources. For Example: Example 1 : If your agency has a budget for 100 masks/year, and you were required to use 2,000 masks this year, you may only charge 1 ,900 to the grant. Example 2: If Sally normally works 30 hours/week, but increased her hours to 40 hours/week directly related to the COVID-19 crisis, you may only charge 10 hrs/week to the grant). When 2021 Weld County Sheriffs Office budget was prepared, $40,492 were budgeted for future PPE need in the jail. Because the budget was prepared in 2020, the agency did not know how significant PPE demand would become. It was difficult to forecast what the actual 2021 demand and need for PPE would be, not knowing at that point in time how the pandemic would evolve. Although funds have been allocated for the jail's PPE purchase in 2021 , it is not enough to cover the need. For example, $40,492 buys 202,460 single gloves at current price of $0.20 per glove and will last an estimated 16 weeks. Not only do the deputies use significantly more gloves , the price has tripled compared to prices prior to the pandemic. Mask and eye protection inventory will be used up and need to be replenished. Tables (Goals & Outcomes, Budget Details) to_p Goals & Outcomes Goal(s) To supply inmates and staff at the Weld County Jail with additional PPE to protect against coronavirus. Outcome(s) To have PPE readily available for current/new inmates and staff. Measurement(s) All inmates and staff are supplied with PPE. Timeframe(s) July-December 2021 Personnel : Budget Budget Narrative Details Total OT - /�, Annual Base OT - �'o Annual % To Total a Annual Total To Be Base Salary Annual Position Be Fringe Be Annual OT - Base Paid By Budget Annual Salary OT - Fringe �,Title Paid Annual To Be Paid Ease Annual Salary Grant Narrative Personnel Base To Be Fnnoe Annual To Be and By Fringe Paid By By Salary Base To Be Funds and Name Salary Paid By Grant Grant Grant To Be Fringe Paid By f includin Justification Salary Paid By a Grant .T.1 „ice Funds Funds Fringe Paid By Grant Grant overtime) Funds � "� ��"� Grant Funds Funds Funds 1 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 2 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 3 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 4 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 5 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 6 $ $ $ $ M 0 $ 0 $ $ $ $ $ 0 7 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 8 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 9 $ $ $ $ $ 0 $ 0 $ $ $ $ $ 0 10 $ $ $ $ $ 0 $ u $ $ $ $ $ 0 Total $ 0 $ 0 $ 0 $ 0 $0 $0 $ 0 $ 0 $ 0 $ 0 $0 Nom -Personnel : Budget & Budget Narrative Details Amount To Be Budget Item Item Paid By Grant Budget Narrative and Justification Funds SUPPLIES & OPERATING S&O 1 Fentanyl $ 37,718 Estimated additional 188,590 5mi1 gloves lasting approximately 14 weeks or 3 months. Resistant Gloves are ordered iii various sizes. Calculation is based on current vendor quote of Gloves $0.20 per glove. Gloves are 5 mil thick nitrile gloves to protect while handling potential drug substances. S&O 2 N95 Masks $ 24,850 Estimating 45,000 N95 masks for inmates. These masks are replaced on a frequent basis. Current vendor quote $0.55 per mask. This quantity will assist in meeting high mask demand for every new inmate entering the jail and replacement masks for housed inmates. This dollar amount also includes an estimated $100 shipping charge. S&O 3 Cloth Masks $ 6,270 Estimating 7,200 cloth masks for inmates. Cloth masks can be washed and are replaced during the month as needed. Current vendor quote $0.87 per mask. This quantity will assist in meeting high mask demand for new inmates and replacement masks for housed inmates. S&O 4 Protective $ 2,247 Estimated 150 eye protection goggles distributed to deputies. Current vendor quote is Eyeglasses $13 for regular goggles and $33 for goggles that fit over glasses. This quantity will cover eye protection replacement needs for 2021 . The total includes $100 estimated shipping fee. S&O 5 $ S&O 6 $ S&O 7 $ S&O 8 $ S&O 9 $ S&O10 $ Supplies & Operating Total $ 71 ,085 TRAVEL Ti $ T2 $ T3 $ T4 $ T5 $ T6 $ T7 $ T8 $ T9 $ T10 $ Travel Total $ 0 EQUIPMENT E1 $ E2 $ E3 $ E4 $ E5 $ E6 $ E7 $ E8 $ E9 $ E10 $ Equipment Total $ 0 CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC1 $ CC 2 $ CC 3 $ CC4 $ CC 5 $ CC6 $ CC 7 $ CC8 $ CC 9 $ CC 10 $ Consultants/Contracts Total $ 0 INDIRECT I1 $ Indirect Total $ 0 Total $ 719085 Other C.; ESF Funding for this project Other federal funding CESF Grant Award Number Amount of federal funds awarded Project title Purpose Grant Period Other CESF Funding for this project CESF funding #1 $ 0.00 CESF funding #2 $ 0.00 CESF funding #3 $ 0.00 CESF funding #4 $ 0.00 CESF funding #5 $ 0.00 $ 0.00 Total 0 $ 0.00 Other Emergency Funding for this Project Amount Grant Project Purpose Grant Awarded Number Title Area Period Other Emergency Funding for this project (Enter 0, if there is no other funding) 1 . $ 0.00 2. $ 0.00 3. $ 0.00 Total $ 0.00 Documents top Documents Requested * Required? Attached Documents * Financial Management Questionnaire Weld County Financial Questionnaire download template Certification Regarding Lobbying; Debarment, Suspension; and Drug Free Workplace [Required for grants equal or over $100,000, only] download template Organizational Chart [Required if personnel is being requested] Priority Letter [Required if the Applicant Agency is submitting more than one application] Federally approved Indirect Rate [if applicable] Budget Revision (DCJ Form 4-A) download template Preliminary Award Acceptance/Application Change Audit/Financial Review (Please link this document rather than attaching, if possible) Other Certification of Compliance with Regulations - Office of Civil Rights, Department of Justice (DCJ Form 30) download template Change in Project Officials (DCJ Form 4-B) Change in Grant Award Period (DCJ Form 4-C) Modification of Other Grant Agreement Terms (DCJ Form 4-D) Equipment Procurement Certification (DCJ Form 13) Consultants/Contracts (DCJ Form 16) Equipment Inventory/Retention Certification (DCJ Form 5) * ZoomGrants TM is not responsible for the content of uploaded documents. 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