HomeMy WebLinkAbout20211962.tiffRESOLUTION
RE: APPROVE INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER AND
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS FOR CORONAVIRUS
(COVID-19) EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM FOR
PERSONAL PROTECTIVE EQUIPMENT TO MITIGATE TRANSITION OF
CORONAVIRUS INFECTION AMONG LAW ENFORCEMENT PERSONNEL AND JAIL
INMATES AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intergovernmental Grant Agreement
Award Letter and Summary of Grant Award Terms and Conditions for the Coronavirus
(COVID-19) Emergency Supplemental Funding (CESF) Program for Personal Protective
Equipment to Mitigate Transition of Coronavirus Infection Among Law Enforcement Personnel
and Jail Inmates between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado
Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice
Assistance, commencing upon full execution of signatures, and ending January 31, 2022, with
further terms and conditions being as stated in said award letter, and
WHEREAS, after review, the Board deems it advisable to approve said award letter, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Intergovernmental Grant Agreement Award Letter and Summary
of Grant Award Terms and Conditions for the Coronavirus (COVID-19) Emergency Supplemental
Funding (CESF) Program for Personal Protective Equipment to Mitigate Transition of Coronavirus
Infection Among Law Enforcement Personnel and Jail Inmates between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Sheriff's Office, and the Colorado Department of Public Safety, Division of Criminal Justice,
Office of Adult and Juvenile Justice Assistance, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign and submit said award letter electronically.
cc : So(5K), Acr(Sc/ca)
07/2„2 /21
2021-1962
BC0054
S00042
INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER AND SUMMARY OF
GRANT AWARD TERMS AND CONDITIONS FOR CORONAVIRUS (COVID-19) EMERGENCY
SUPPLEMENTAL FUNDING (CESF) PROGRAM FOR PERSONAL PROTECTIVE EQUIPMENT
TO MITIGATE TRANSITION OF CORONAVIRUS INFECTION AMONG LAW ENFORCEMENT
PERSONNEL AND JAIL INMATES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of July, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
� WELD COUNTY, COLORADO
datif4A)
ATTEST: • .GGD;ok, 22 -r�—
Weld County Clerk to the Board
County At :rney
Date of signature: 07/'2.0/2
2021-1962
BC0054
SO0042
emit-mit *5O,22
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CO Division of Criminal Justice FY 2021 Coronavirus Emergency Supplemental Funding
(CESF) Grant Application Request
DEPARTMENT: Sheriffs Office
DATE: 7-12-2021
PERSON REQUESTING: Sonja Kohlgraf, WCSO's Budget Manager
Brief description of the problem/issue:
The WC Sheriffs Office requests approval to accept the CO Division of Criminal Justice FY 2021 Coronavirus Emergency
Supplemental Funding Program funding of $55,997 and for the Chair to the Board to sign the award in DocuSign
The Coronavirus Emergency Supplemental Funding (CESF) Program provides resources to assist in protection for
incarcerated people and staff working in jails.
The Weld County Sheriffs Office applied for $71,085 in March 2021 to purchase additional Personal Protective
Equipment and received a partial amount of $55,997.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Approve to accept the award in the amount of $55,997 for the CESF 2021 funding and send approval via
DocuSign.
• Deny the grant award. This will lead to either increased general fund dollars to fight the Corona Virus outbreak.
• Schedule a work session to discuss further.
Recommendation:
• Approve the grant funding acceptance and submit acceptance via DocuSign by the Board Chair.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
2021-1962
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
GRANT AWARD LETTER
(Intergovernmental Grant Agreement)
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Department of Public Safety, Division of Criminal Justice
DCJ Grant Number
2020 -VD -21-19-51
Grantee
Weld County
Grantee DUNS
075757955
Is this Award for Research and Development (R&D)?
No
Grant Issuance Date (Start Date:
January 1, 2021
Grant Amount
Federal Award #2020-VD-BX-0209: $55,997
Total for all Funding Sources: $55,997
Grant Expiration Date (End Date)
January 31, 2022
Grant Authority
The Division of Criminal Justice is authorized to disburse these
funds by Colorado Revised Statute 24-33.503 and 507.
Local Match Amount: $0
Total Match Amount: $0
Match Percentage Required: 0%
Grant Description
The Weld County Sheriffs Office would like to use 2021 CESF funds to purchase additional Personal Protective Equipment to
shield inmates and employees in the jail from Coronavirus. Masks, gloves and eye protection are being used on a day-to-day
basis by inmates and staff. The need for these items is high during the ongoing pandemic. The goal is to provide additional
masks, eye protection and gloves in the Weld County jail throughout 2021.
Grant Purpose
These are emergency funds and released by a review panel. The Coronavirus Supplemental Funding Grant (CESF) Program
purpose is to support both state and local governments/agencies via a broad range of criminal justice and law enforcement
activities to prevent, prepare and respond to the coronavirus.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit Al, Sample Option Letter
2. Exhibit A2, Grant Funding Change Letter
3. Exhibit B, Grant Requirements
4. Exhibit C, Special Conditions
5. Exhibit D, Federal Requirements
6. Exhibit E, Statement of Work
7. Exhibit F, Budget
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency
shall be resolved by reference to the documents in the following order of priority:
1. Exhibit C, Special Conditions
2. The provisions of the other sections of the main body of this Grant
3. Exhibit D, Federal Requirements
4. Exhibit B, Grant Requirements
5. Exhibit E, Statement of Work
6. Exhibit F, Budget
Page 1 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
FEDERAL AWARD(S) APPLICABLE TO THIS GRANT AWARD
Federal Award Office
U.S. Department of Justice (US DOJ), Office of Justice Programs Office (OJP), Bureau of
Justice Assistance (BJA)
Grant Program
Coronavirus Emergency Supplemental Funding Program (CESF)
CFDA
16.034 - Coronavirus Emergency Supplemental Funding Program
Federal Award Number(s)
2020-VD-BX-0209
Federal Award Date
04/24/2020
Federal Award End Date *
01/31/2023
Federal Statutory
Authority
This project is supported under FY20 (BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C.
530C
Total Amount of Federal
Award (this is not the
amount of this grant
agreement)
$9,184,619
* The Federal Award End Date is current at the time of this award. All federal funds are subject to availability as
described in §2.B and §5.A below.
Page 2 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement
and to bind the Party authorizing such signature.
GRANTEE
Weld County
pDocuSigned by:
gut- At.emAh
—62ASampan,Aeea
By: Steve Moreno, Chair
Weld County Board of Commissioners
Date:
07/14/2021 I 10:17:43 AM PDT
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
CDocuSigned by:
aklt, OtitUALffil
i4n A e2vnnner,
By: : Division of Criminal Justice
O Joe Thome, Director, or
X Debbie Oldenettel, Deputy Director
Date:
07/14/2021 I 12:55:20 PM PDT
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
, —DocuSigned by:
X7."41 . S. G/ .,.d
�......3R D66n603E0d05
By: Lyndsay J. Clelland, Contract and Grant Coordinator, Division of Criminal Justice
Effective Date:
07/14/2021 I 1:01:33 PM PDT
Page 3 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
cask- /9(a
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
TABLE OF CONTENTS
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS 1
FEDERAL AWARD(S) APPLICABLE TO THIS GRANT AWARD 2
SIGNATURE PAGE 3
1. GRANT 4
2. TERM 4
3. DEFINITIONS 5
4. STATEMENT OF WORK 7
5. PAYMENTS TO GRANTEE 8
6. REPORTING - NOTIFICATION 9
7. GRANTEE RECORDS 9
8. CONFIDENTIAL INFORMATION -STATE RECORDS 10
9. CONFLICTS OF INTEREST 11
10. INSURANCE 11
11. REMEDIES 11
12. DISPUTE RESOLUTION 11
13. NOTICES AND REPRESENTATIVES 11
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION 12
15. GOVERNMENTAL IMMUNITY 12
16. GENERAL PROVISIONS 12
EXHIBIT Al, SAMPLE OPTION LETTER 1
EXHIBIT A2, GRANT FUNDING CHANGE LETTER 1
EXHIBIT B, GRANT REQUIREMENTS 1
EXHIBIT C, SPECIAL CONDITIONS 1
EXHIBIT D, FEDERAL REQUIREMENTS 1
EXHIBIT E, STATEMENT OF WORK 1
EXHIBIT F, BUDGET 1
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter (the
"State") hereby obligates and awards to Grantee shown on the first page of this Grant Award Letter (the
"Grantee") an award of Grant Funds in the amounts shown on the first page of this Grant Award Letter. By
accepting the Grant Funds provided under this Grant Award Letter, Grantee agrees to comply with the terms
and conditions of this Grant Award Letter and requirements and provisions of all Exhibits to this Grant
Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on the Grant
Issuance Date and shall terminate on the Grant Expiration Date unless sooner terminated or further
extended in accordance with the terms of this Grant Award Letter. Upon request of Grantee, the State
may, in its sole discretion, extend the term of this Grant Award Letter in accordance with §16.D.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of Colorado
as determined by its Governor, General Assembly, or Courts. If this Grant Award Letter ceases to
further the public interest of the State or if State, Federal or other funds used for this Grant Award
Letter are not appropriated, or otherwise become unavailable to fund this Grant Award Letter, the
Page 4 of 13 DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection DCJ Grant #: 2020 -VD -21-19-51
State, in its discretion, may terminate this Grant Award Letter in whole or in part by providing written
notice to Grantee that includes, to the extent practicable, the public interest justification for the
termination. If the State terminates this Grant Award Letter in the public interest, the State shall pay
Grantee an amount equal to the total reimbursement payable under this Grant Award Letter that
corresponds to the Work satisfactorily completed, as determined by the State, less payments
previously made. This subsection shall not apply to a termination of this Grant Award Letter by the
State for breach by Grantee.
C. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, which includes the
reasons for the termination and the effective date of the termination. If this Grant is terminated in this
manner, then Grantee shall return any advanced payments made for work that will not be performed
prior to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Budget" means the budget for the Work described in Exhibit F.
B. "Business Day" means any day in which the State is open and conducting business, but shall not
include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-
11-101(1) C.R.S.
C. "CJI" means criminal justice information collected by criminal justice agencies needed for the
performance of their authorized functions, including, without limitation, all information defined as
criminal justice information by the U.S. Department of Justice, Federal Bureau of Investigation,
Criminal Justice Information Services Security Policy, as amended and all Criminal Justice Records
as defined under §24-72-302 C.R.S.
D. "CORA" means the Colorado Open Records Act, §§24-72-200.1 et. seq., C.R.S.
E. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all attached
Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities,
and any future updates thereto.
F. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or otherwise
made available for payment by the State under this Grant Award Letter.
G. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this Grant
Award Letter.
H. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant Award
Letter.
I. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of this Grant
J. "Extension Term" means the period of time by which the Grant Expiration Date is extended by the
State through delivery of an updated Grant Award Letter
K. "Federal Award" means an award of Federal financial assistance or a cost -reimbursement contract
under the Federal Acquisition Regulations by a Federal Awarding Agency to the Recipient. "Federal
Award" also means an agreement setting forth the terms and conditions of the Federal Award. The
term does not include payments to a contractor or payments to an individual that is a beneficiary of a
Federal program.
L. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient and
may be found in the grid Federal Award(s) Applicable to this Federal Award located immediately
after the Cover Page.
Page 5 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection DCJ Grant #: 2020 -VD -21-19-51
M. "Goods" means any movable material acquired, produced, or delivered by Grantee as set forth in this
Grant Award Letter and shall include any movable material acquired, produced, or delivered by
Grantee in connection with the Services.
N. "Incident" means any accidental or deliberate event that results in or constitutes an imminent threat
of the unauthorized access or disclosure of State Confidential Information or of the unauthorized
modification, disruption, or destruction of any State Records.
O. "Initial Term" means the time period between the Grant Issuance Date and the Grant Expiration
Date.
P. "Matching Funds" means the funds provided Grantee as a match required to receive the Grant Funds.
Q. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
R. "PCI" means payment card information including any data related to credit card holders' names,
credit card numbers, or the other credit card information as may be protected by state or federal law.
S. "PII" means personally identifiable information including, without limitation, any information
maintained by the State about an individual that can be used to distinguish or trace an individual's
identity, such as name, social security number, date and place of birth, mother's maiden name, or
biometric records; and any other information that is linked or linkable to an individual, such as
medical, educational, financial, and employment information. PII includes, but is not limited to, all
information defined as personally identifiable information in §§24-72-501 and 24-73-101 C.R.S.
T. "PHI" means any protected health information, including, without limitation any information whether
oral or recorded in any form or medium: (i) that relates to the past, present or future physical or mental
condition of an individual; the provision of health care to an individual; or the past, present or future
payment for the provision of health care to an individual; and (ii) that identifies the individual or with
respect to which there is a reasonable basis to believe the information can be used to identify the
individual. PHI includes, but is not limited to, any information defined as Individually Identifiable
Health Information by the federal Health Insurance Portability and Accountability Act.
U. "Recipient" means the State Agency shown on the first page of this Grant Award Letter, for the
purposes of the Federal Award.
V. "Services" means the services to be performed by Grantee as set forth in this Grant Award Letter,
and shall include any services to be rendered by Grantee in connection with the Goods.
W. "State Confidential Information" means any and all State Records not subject to disclosure under
CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax
Information, CJI, and State personnel records not subject to disclosure under CORA. State
Confidential Information shall not include information or data concerning individuals that is not
deemed confidential but nevertheless belongs to the State, which has been communicated, furnished,
or disclosed by the State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is
already known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or
subsequently becomes publicly available without breach of any obligation owed by Contractor to the
State; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the
right to disclose such information; or (v) was independently developed without reliance on any State
Confidential Information.
X. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller pursuant
to §24 -3O -202(13)(a) C.R.S.
Y. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and ending
on June 30 of the following calendar year. If a single calendar year follows the term, then it means
the State Fiscal Year ending in that calendar year.
Page 6 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
Z. "State Records" means any and all State data, information, and records, regardless of physical form,
including, but not limited to, information subject to disclosure under CORA.
AA. "Sub -Award" means this grant by the State (a Recipient) to Grantee (a Subrecipient) funded in whole
or in part by a Federal Award. The terms and conditions of the Federal Award flow down to this Sub -
Award unless the terms and conditions of the Federal Award specifically indicate otherwise.
BB. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of the Work.
This establishes a procurement relationship. The subcontractor provides goods or services for the
benefit of the purchaser.
CC. "Subgrantee" means third -parties, if any, engaged by Grantee or Subgrantee to aid in performance
of the Work. This establishes a grant relationship. The beneficiary, not the purchaser, receives benefit
from the work. There may be multiple tiers of subgrantees/subrecipients that do not include
procurement transactions.
DD. "Subrecipient" means a state, local government, Indian tribe, institution of higher education (IHE),
or nonprofit organization entity that receives a Sub -Award from a Recipient to carry out part of a
Federal program, but does not include an individual that is a beneficiary of such program. A
Subrecipient may also be a recipient of other Federal Awards directly from a Federal Awarding
Agency. For the purposes of this Grant, Grantee is a Subrecipient.
EE. "Tax Information" means Federal and State of Colorado tax information including, without
limitation, Federal and State tax returns, return information, and such other tax -related information as
may be protected by Federal and State law and regulation. Tax Information includes, but is not limited
to all information defined as Federal tax information in Internal Revenue Service Publication 1075.
FF. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200,
commonly known as the "Super Circular, which supersedes requirements from OMB Circulars A-21,
A-87, A-110, A-122, A-89, A-102, and A-133, and the guidance in Circular A-50 on Single Audit
Act follow-up.
GG. "Work" means the delivery of the Goods and performance of the Services described in this Grant
Award Letter.
HH. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software
(including source code), research, reports, proposals, specifications, plans, notes, studies, data,
images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas,
concepts, know-how, and any other results of the Work. "Work Product" does not include any
material that was developed prior to the Grant Issuance Date that is used, without modification, in the
performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with the
provisions of Exhibit E and Exhibit F. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth in this
Grant Award Letter.
Page 7 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall
not pay Grantee any amount under this Grant that exceeds the Grant Amount shown on the first page
of this Grant Award Letter. Financial obligations of the State payable after the current State Fiscal
Year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available. The State shall not be liable to pay or reimburse Grantee for any Work performed or
expense incurred before the Grant Issuance Date or after the Grant Expiration Date; provided,
however, that Work performed and expenses incurred by Grantee before the Grant Issuance Date that
are chargeable to an active Federal Award may be submitted for reimbursement as permitted by the
terms of the Federal Award.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency or the
State to disallow costs and recover funds on the basis of a later audit or other review. Any cost
disallowance recovery is to be made within the Record Retention Period, as defined below.
C. Reimbursement of Grantee Costs
The State shall reimburse Grantee's allowable costs, not exceeding the maximum total amount
described in this Grant Award Letter for all allowable costs described in this Grant Award Letter and
shown in the Budget, except that Grantee may adjust the amounts between each line item of the
Budget without formal modification to this Agreement as long as the Grantee provides notice to and
receives written approval from the State of the change, the change does not modify the total maximum
amount of this Grant Award Letter, and the change does not modify any requirements of the Work.
The State shall reimburse Grantee for the Federal share of properly documented allowable costs
related to the Work after the State's review and approval thereof, subject to the provisions of this
Grant. The State shall only reimburse allowable costs if those costs are: (i) reasonable and necessary
to accomplish the Work and for the Goods and Services provided; and (ii) equal to the actual net cost
to Grantee (i.e. the price paid minus any items of value received by Grantee that reduce the cost
actually incurred).
D. Close -Out.
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete close
out, Grantee shall submit to the State all deliverables (including documentation) as defined in this
Grant Award Letter and Grantee's final reimbursement request or invoice. The State will withhold
funds until all final documentation has been submitted and accepted by the State as substantially
complete. If the Federal Awarding Agency has not closed this Federal Award within 1 year and 90
days after the Grant Expiration Date due to Grantee's failure to submit required documentation, then
Grantee may be prohibited from applying for new Federal Awards through the State until such
documentation is submitted and accepted.
E. Matching Funds.
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award Letter
and described in Exhibit F (the "Local Match Amount"). Grantee does not by accepting this Grant
Award Letter irrevocably pledge present cash reserves for payments in future fiscal years, and this
Grant Award Letter is not intended to create a multiple -fiscal year debt of Grantee. Grantee shall not
pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as
required by Grantee's laws or policies.
Page 8 of 13
DPA Version 0919 (DCJ 1.1 09/10/2020)
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
6. REPORTING - NOTIFICATION
A. Quarterly Reports.
In addition to any reports required pursuant to any other Exhibit Grantee shall submit, on a quarterly
basis, a written report specifying progress made for each specified performance measure and standard
in this Grant Award Letter. Such progress report shall be in accordance with the procedures developed
and prescribed by the State. Progress reports shall be submitted to the State not later than five Business
Days following the end of each calendar quarter or at such time as otherwise specified by the State.
B. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the end of
the close out described in §5.D, containing an evaluation and review of Grantee's performance and
the final status of Grantee's obligations hereunder.
C. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or State
criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal Award.
The State or the Federal Awarding Agency may impose any penalties for noncompliance allowed
under 2 CFR Part 180 and 31 U.S.C. 3321, which may include, without limitation, suspension or
debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and other
written materials, electronic media files, and communications, pertaining in any manner to this Grant
for a period of three years following date of submission to the State of the final expenditure report.
Grantee shall permit the State and any duly authorized federal agency to audit, inspect, examine,
excerpt, copy and transcribe all such records during normal business hours at Grantee's office or place
of business, unless the State determines that an audit or inspection is required without notice at a
different time to protect the interests of the State. If any litigation, claim, or audit related to this Grant
Award Letter starts before expiration of the Record Retention Period, the Record Retention Period
shall extend for a period of three years following the resolution and final action of all litigation, claims,
or audit findings. The State, may notify Grantee in writing that the Record Retention Period shall be
extended. For records for real property and equipment, the Record Retention Period shall extend three
years following final disposition of such property.
B. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award Letter using
procedures as determined by the State. Grantee shall allow the State to perform all monitoring
required based on the State's risk analysis of Grantee. The State and any duly authorized federal
agency shall have the right, in its sole discretion, to change its monitoring procedures and
requirements at any time during the term of this Agreement. The State shall monitor Grantee's
performance in a manner that does not unduly interfere with Grantee's performance of the Work. If
Grantee enters into a subcontract or subgrant with an entity, then the subcontract or subgrant entered
into by Grantee shall contain provisions permitting both Grantee and the State to perform all
monitoring of that Subcontractor Subgrantee.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit performed on
Grantee's records that relates to or affects this Grant or the Work, whether the audit is conducted by
Grantee or a third party. Additionally, if Grantee is required to perform a single audit under 2 CFR
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Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection DCJ Grant #: 2020 -VD -21-19-51
200.501, et. seq., then Grantee shall submit a copy of the results of that audit to the State within the
same timelines as the submission to the federal government.
8. CONFIDENTIAL INFORMATION -STATE RECORDS
A. Confidentiality
Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold and maintain,
any and all State Records that the State provides or makes available to Grantee for the sole and
exclusive benefit of the State, unless those State Records are otherwise publicly available at the time
of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not, without prior
written approval of the State, use for Grantee's own benefit, publish, copy, or otherwise disclose to
any third party, or permit the use by any third party for its benefit or to the detriment of the State, any
State Records, except as otherwise stated in this Grant Award Letter. Grantee shall provide for the
security of all State Confidential Information in accordance with all policies promulgated by the
Colorado Office of Information Security and all applicable laws, rules, policies, publications, and
guidelines. If Grantee or any of its Subgrantees or Subcontractors will or may receive the following
types of data, Grantee or its Subgrantees and Subcontractors shall provide for the security of such
data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax
Information and in accordance with the Safeguarding Requirements for Federal Tax Information
attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security
Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version
of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information
Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and
Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant,
if applicable. Grantee shall immediately forward any request or demand for State Records to the
State's principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and Subcontractors
as necessary to perform the Work, but shall restrict access to State Confidential Information to those
agents, employees, assigns, Subgrantees and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees, assigns,
Subgrantees and Subcontractors sign nondisclosure agreements with provisions at least as protective
as those in this Grant, and that the nondisclosure agreements are in force at all times the agent,
employee, assign, Subgrantees or Subcontractor has access to any State Confidential Information.
Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any and all
applicable laws and regulations in facilities located within the United States, and shall maintain a
secure environment that ensures confidentiality of all State Confidential Information wherever
located. Grantee shall provide the State with access, subject to Grantee's reasonable security
requirements, for purposes of inspecting and monitoring access and use of State Confidential
Information and evaluating security control effectiveness. Upon the expiration or termination of this
Grant, Grantee shall return State Records provided to Grantee or destroy such State Records and
certify to the State that it has done so, as directed by the State. If Grantee is prevented by law or
regulation from returning or destroying State Confidential Information, Grantee warrants it will
guarantee the confidentiality of, and cease to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with
the State regarding recovery, remediation, and the necessity to involve law enforcement, as
determined by the State. After an Incident, Grantee shall take steps to reduce the risk of incurring a
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Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection DCJ Grant #: 2020 -VD -21-19-51
similar type of Incident in the future as directed by the State, which may include, but is not limited
to, developing and implementing a remediation plan that is approved by the State at no additional cost
to the State.
E. Safeguarding PII
If Grantee or any of its Subgrantees and Subcontractors will or may receive PII under this Agreement,
Grantee shall provide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non -disclosure requirements, use of appropriate technology,
security practices, computer access security, data access security, data storage encryption, data
transmission encryption, security inspections, and audits. Grantee shall be a "Third -Party Service
Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain security procedures and practices
consistent with §§24-73-101 et seq., C.R.S.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any way
with the full performance of the obligations of Grantee under this Grant. Grantee acknowledges that, with
respect to this Grant, even the appearance of a conflict of interest shall be harmful to the State's interests
and absent the State's prior written approval, Grantee shall refrain from any practices, activities or
relationships that reasonably appear to be in conflict with the full performance of Grantee's obligations
under this Grant. If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a
conflict or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement
setting forth the relevant details for the State's consideration.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial
policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity
Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that any Subgrantees and Subcontractors
maintain all insurance customary for the completion of the Work done by that Subgrantees and
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails to comply
with any term or condition of this Grant or any terms of the Federal Award, the State may terminate some
or all of this Grant and require Grantee to repay any or all Grant funds to the State in the State's sole
discretion. The State may also terminate this Grant Award Letter at any time if the State has determined,
in its sole discretion, that Grantee has ceased performing the Work without intent to resume performance,
prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations related
to any Federal Award that provided any of the Grant Funds, disputes concerning the performance of this
Grant that cannot be resolved by the designated Party representatives shall be referred in writing to a senior
departmental management staff member designated by the State and a senior manager or official designated
by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party and shall
provide this information to the other Party. All notices required or permitted to be given under this Grant
Award Letter shall be in writing, and shall be delivered either in hard copy or by email to the representative
of the other Party. Either Party may change its principal representative or principal representative contact
information by notice submitted in accordance with this §13.
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DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State and federal funding agency a perpetual, irrevocable, non-exclusive,
royalty free license, with the right to sublicense, to make, use, reproduce, distribute, perform, display, create
derivatives of and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties, their
departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled
and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the
Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management
statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Contract shall be construed or interpreted
as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions,
contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred or assigned
without the prior, written consent of the State. Any attempt at assignment or transfer without such
consent shall be void. Any assignment or transfer of Grantee's rights and obligations approved by the
State shall be subject to the provisions of this Grant Award Letter.
B. Subgrants and Subcontracts
Grantee shall not enter into any subgrant or subcontract in connection with its obligations under this
Grant Award Letter without the prior, written approval of the State. All subgrants and subcontracts
entered into by Grantee in connection with this Grant Award Letter shall comply with all applicable
federal and state laws and regulations, shall provide that they are governed by the laws of the State of
Colorado, and shall be subject to all provisions of this Grant Award Letter. If the entity with whom
Grantee enters into a subgrant the subgrant entered into by Grantee shall also contain provisions
permitting both Grantee and the State to perform all monitoring of that Subgrantee.
C. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only, and shall
not be used to interpret, define, or limit its provisions. All references in this Grant Award Letter to
sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are
references to sections, subsections, exhibits or other attachments contained herein or incorporated as
a part hereof, unless otherwise noted.
D. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between the Parties
related to the Work, and all prior representations and understandings related to the Work, oral or
written, are merged into this Grant Award Letter.
E. Modification
The State may modify the terms and conditions of this Grant by issuance of an Option Letter similar
to Exhibit Al, Sample Option Letter, or a Grant Funding Change Letter similar to Exhibit A2,
Sample Grant Funding Change Letter. The Parties may also agree to modification of the terms and
conditions of the Grant in a formal amendment to this Grant, properly executed and approved in
accordance with applicable Colorado State law and State Fiscal Rules.
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DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
F. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal policy or
other authority shall be interpreted to refer to such authority then current, as may have been changed
or amended since the Grant Issuance Date. Grantee shall strictly comply with all applicable Federal
and State laws, rules, and regulations in effect or hereafter established, including, without limitation,
laws applicable to discrimination and unfair employment practices.
G. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the Colorado State
Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued
under the State Fiscal Rules, then any agreement or consent to use digital signatures within the
electronic system through which that signatory signed shall be incorporated into this Contract by
reference.
H. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect the
validity or enforceability of any other provision of this Grant Award Letter, which shall remain in full
force and effect, provided that the Parties can continue to perform their obligations under the Grant
in accordance with the intent of the Grant.
L Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after termination or
expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable
by the other Party.
J. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant Award Letter
does not and is not intended to confer any rights or remedies upon any person or entity other than the
Parties. Any services or benefits which third parties receive as a result of this Grant are incidental to
the Grant, and do not create any rights for such third parties.
K. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Grant Award Letter,
whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial
exercise of any right, power, or privilege preclude any other or further exercise of such right, power,
or privilege.
L. Federal Provisions
Grantee shall comply with all applicable requirements of Exhibit C at all times during the term of this
Grant.
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DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT Al, SAMPLE OPTION LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the first option)
Grantee
Insert Grantee's Full Legal Name, including "Inc.",
"LLC", etc...
Original Agreement Number
Insert CMS number or Other Agreement Number of the Original
Contract
Current Agreement Maximum Amount
Initial Term
State Fiscal Year 20xx $0.00
Extension Terms
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Total for All State Fiscal Years $0.00
Option Agreement Number
Insert CMS number or Other Agreement Number of this Option
Agreement Performance Beginning Date
Month Day, Year
Current Agreement Expiration Date
Month Day, Year
OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Agreement referenced
above, the Stale hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the
rates stated in the Original Agreement, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to modify the Agreement rates specified in Exhibit/Section Number/Letter.
The Agreement rates attached to this Option Letter replace the rates in the Original Agreement as of the Option
Effective Date of this Option Letter.
D. For use with Option 1(E): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on Insert
start date and end on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Agreement Maximum Amount: The Agreement Maximum Amount
table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement
Maximum Amount table shown above.
3. OPTION EFFECTIVE DATE:
F. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202, C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if agreement
will be routed to OSC for approval
Option Effective Date:
Exhibit Al
Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT A2, GRANT FUNDING CHANGE LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Grant Funding Change Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Insert Contractor's Full Legal Name, including
"Inc.", "LLC", etc...
Original Grant Number
Insert CMS number or Other Contract Number of the Original Contract
Current Contract Maximum Amount
Initial Term
State Fiscal Year 20xx $0.00
Extension Terms
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Total for All State Fiscal Years $0.00
Grant Funding Change Letter Contract Number
Insert CMS number or Other Contract Number of this Option
Contract Performance Beginning Date
Month Day, Year
Current Contract Expiration Date
Month Day, Year
1. GRANT FUNDING CHANGE
In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above
commits the following funds to the grant:
A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert
Reason For Change.
B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is
shown as the current contract maximum above.
2. TERMINOLOGY
All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant
referenced above.
3. NO ORDER FOR WORK
This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization
for any specific services or goods under the Grant.
4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE:
The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever
is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller
or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if contract will be routed to OSC for approval
Grant Funding Change Letter Effective Date:
Exhibit A2
Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT B, GRANT REQUIREMENTS
The following terms as used herein shall be construed and interpreted as follows:
1. AUDIT REQUIREMENTS
A. Due Date:
i. Project Start:
The Grantee must submit the most recent audit or financial review, including the
corresponding management letter, to DCJ within thirty (30) days of request; and, if the
most recent audit/financial review has not already been submitted to DCJ, it must be
submitted within thirty (30) days of the start of this project.
ii. Project End:
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to practice
in Colorado. The audit or financial review incorporating this grant award must be
completed and received by DCJ within nine (9) months of the end of the fiscal years that
includes the end date of the grant, or within thirty (30) days of the completion of such
audit or review, whichever is earlier.
B. Report/Audit Type:
i. If your entity expended $750,000 or more in Federal funds (from all sources including
pass -through subawards) in your organization's fiscal year (12 -month turnaround
reporting period), your organization is required to arrange for a single organization -wide
audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§ 200.500
et seq.)
ii. If your entity expends less than $750,000 in Federal funds (from all sources including
pass through subawards) in your organization's fiscal year (12 -month turnaround
reporting period), your organization is required to arrange for either an audit or financial
review as follows:
a) Grantees that have revenue greater than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit
b) Grantees that have revenue less than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
C. Report/Audiit Costs:
The Grantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
i. does not meet the applicable federal audit or DCJ standards;
ii. is not submitted in a timely manner; or,
iii. does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
Exhibit B Page 1 of 2
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
D. Failure to Comply:
The grantee understands and agrees that DCJ or the federal awarding agency may withhold award
funds, or may impose other related requirements, if the grantee does not satisfactorily and promptly
address outstanding issues from audits required by Part 200 Uniform Requirements, by the terms of
this award, by the current addition of the DOJ Grants Financial Guide, or other outstanding issues
that arise in connection with audits, investigations, or reviews of DOJ awards.
2. ADDITIONAL REPORTING REQUIREMENTS
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
3. FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and such
records as necessary will be maintained to assure adequate internal fiscal controls, proper
financial management, efficient disbursement of funds received, and maintenance of required
source documentation for all costs incurred. These principles must be applied for all costs
incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual, approved,
allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the Division
of Criminal Justice (Guide), located at the Division of Criminal Justice Grants website.
However, such a guide cannot cover every foreseeable contingency, and the Grantee is
ultimately responsible for compliance with applicable state and federal laws, rules and
regulations. In the event of conflicts or inconsistencies between the Guide and any applicable
state and federal laws, rules and regulations, such conflicts or inconsistencies shall be resolved
by applicable state and federal laws, rules and regulations.
4. PROCUREMENT AND CONTRACTS
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and equipment
purchases over five thousand dollars (per item, with a useful life of at least one year) must
receive prior approval by the DCJ. Grantee shall submit Form 16 — Professional
Services/Consultant Certification and/or Form 13 — Equipment Procurement Certification Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent of
the DCJ.
5. AWARD CHANGE REQUESTS
Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the right to
make and authorize modifications, adjustments, and/or revisions to the Contract for the purpose of
making changes in budget categories, extensions of grant award dates, changes in goals and objectives,
and other modifications as described in the body of the Contract.
Exhibit B Page 2 of 2
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT C, SPECIAL CONDITIONS
The following program specific requirements are imposed by the Federal sponsoring agency
concerning special requirements of law, program requirements, and other administrative requirements.
These requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents are incorporated herein.
1. Signing Authority
This award must be signed by an authorized official of the applicant State, local, or tribal
government, on behalf of that applicant State, unit of local government, or Tribe, unless the
applicant designates an organizational unit to apply on its behalf. For example, if designated by a
unit of local government, a Police Department or Sheriffs Office (or similar agency) may apply on
behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the
organizational unit on the SF -424. In that case, the head of the designated organizational unit (such
as a Police Chief or Sheriff) may sign the award. Documentation of the designation by the
appropriate governing body must be retained by the grant recipient.
2. The "Emergency Appropriations for Coronavirus Health Response and Agency Operations"
law
The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law
(Public Law 116-136) includes definitions, reporting requirements, and certain other provisions
that apply (whether in whole or in part) to this award. In addition, consistent with the CESF
Program's purposes, which involve preparing for, preventing, and responding to the coronavirus
national emergency, OJP will provide notice of any additional CESF program -specific grants
administrative requirements on an award page, accessible at
https://www.ojp.gov/funding/explore/CESFprogram-specific-condition, that is incorporated by
reference here.
3. Right to examine documents
The grantee agrees to comply with OJP and DCJ grant monitoring guidelines, protocols, and
procedures, and to cooperate with DCJ, Bureau of Justice Assistance (BJA) and the Office of the
Chief Financial Officer (OCFO) on all grant monitoring requests, including requests related to desk
reviews, enhanced programmatic desk reviews, and/or site visits. The grantee agrees to provide to
BJA and OCFO all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to
abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with DCJ's/BJA's/OCFO's grant monitoring activities may result in sanctions
affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General
for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an
award(s).
4. Required monitoring of subawards
The grantee must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the
applicable conditions of this award in any subaward. Among other things, the recipient is
Exhibit C Page 1 of 3
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
responsible for oversight of subrecipient spending and monitoring of specific outcomes and
benefits attributable to use of award funds by subrecipients. The grantee agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this
award.
5. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with
the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures
both must be reported on the quarterly to DCJ using DCJ Form 1B.
6. Justice Information Sharing
Grantees are encouraged to comply any information -sharing projects funded under this award with
DOD's Global Justice Information Sharing Initiative (Global) guidelines. The grantee (and any
subrecipient at any tier) is encouraged to conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition. The
recipient (and any subrecipient at any tier) must document planned approaches to information sharing
and describe compliance with the GSP and appropriate privacy policy that protects shared
information.
7. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the
communication backbone to achieve interstate connectivity.
8. Compliance with National Environmental Policy Act and related statutes
Upon request, the grantee (and any subrecipient at any tier) must assist BJA in complying with the
National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other
related federal environmental impact analyses requirements in the use of these award funds, either
directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if
any of the following activities will be funded by the grant, prior to obligating funds for any of these
purposes. If it is determined that any of the following activities will be funded by the award, the
recipient agrees to contact BJA. The recipient understands that this condition applies to new activities
as set out below, whether or not they are being specifically funded with these award funds. That is,
as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the
activity needs to be undertaken in order to use these award funds, this condition must first be met.
The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling
of a property located in an environmentally or historically sensitive area, including properties located
within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed
use of a building or facility that will either (a) result in a change in its basic prior use or (b)
significantly change its size; d. Implementation of a new program involving the use of chemicals
other than chemicals that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or education environments; and e.
Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories. The
recipient understands and agrees that complying with NEPA may require the preparation of an
Exhibit C Page 2 of 3
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
Environmental Assessment and/ or an Environmental Impact Statement, as directed by BJA. The
recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,
as detailed at https:/ / bja.gov/ Funding/ nepa.html, for programs relating to methamphetamine
laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities:
For any of the recipient's or its subrecipients' existing programs or activities that will be funded by
these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in
any preparation by BJA of a national or program environmental assessment of that funded program
or activity.
9. Expenditures requiring prior approval from BJA
No funds under this award may be expended on individual items costing $500,000 or more, or to
purchase Unmanned Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial
Vehicles (UAV) without prior written approval from BJA. Grantee must submit a request in
writing to DCJ.
10. Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA
profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database
operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles
generated under this award may be entered or uploaded into any nongovernmental DNA database
without prior express written approval from BJA. Award funds may not be used for the purchase of
DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into
CODIS.
11. Body armor - compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at
any threat level, make or model, from any distributor or manufacturer, as long as the body armor
has been tested and found to comply with applicable National Institute of Justice ballistic or stab
standards and is listed on the NIJ Compliant Body Armor Model List
(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition,
ballistic resistant and stab -resistant body armor purchased must be made in the United States and
must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard
information can be found here: https:/ / nij.gov/ topics/technology/ body -armor/ pages/ safety-
initiative.aspx.
Exhibit C Page 3 of 3
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT D, FEDERAL REQUIREMENTS
The following federal requirements are imposed by the Federal sponsoring agency concerning special
requirements of law. These requirements apply to this Agreement and must be passed on to subgrants
and subcontractors.
The following federal requirements documents, if checked, are incorporated herein. These documents
are located on the DCJ Grants website and may also be obtained from DCJ upon request.
2020 Federal Requirements
Exhibit D Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT E, STATEMENT OF WORK
The Statement of Work contained within the DocuSign Envelope is incorporated herein. The
remainder of the page is blank.
Exhibit E Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT F, BUDGET
The Budget contained within the DocuSign Envelope is incorporated herein. The remainder of the
page is blank.
Exhibit F Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
EXHIBIT E, STATEMENT OF WORK
Project Summary
The Weld County Sheriffs Office would like to use 2021 CESF funds to purchase additional Personal
Protective Equipment to shield inmates and employees in the jail from Coronavirus. Masks, gloves, and
eye protection are being used on a day-to-day basis by inmates and staff. The need for these items is high
during the ongoing pandemic. The goal is to provide additional masks, eye protection, and gloves in the
Weld County jail throughout 2021.
Project Plan
Fentanyl resistant gloves are worn by jail deputies while on the job and disposed of after each shake or pad
down of an inmate or their cells to mitigate cross contamination. This CDC -recommended procedure with
the onset of the pandemic increased the need and utilization of gloves tremendously compared to operations
prior to the COVID-19 pandemic. In addition to the gloves, masks are also worn for protection; both by
the inmates and the jail staff. These masks need to be replaced frequently and therefore increase the
operational cost of the jail. Eye protection was supplied to all jail staff mitigating the risk of COVID-19
infection. The 2021 CESF grant will enable the Weld County Sheriffs Office to buy additional PPE in the
response to COVID-19 and reduce infection.
Goals & Outcomes
GOAL 1
Goal To supply inmates and staff at the Weld County Jail with additional PPE to protect
against coronavirus.
Outcomes To have PPE readily available for current/new inmates and staff.
Measurement All inmates and staff are supplied with PPE.
Timeframe July -December 2021
Exhibit E - Page 1 of 1
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
Exhibit F — Budget
Budget Summary Requested/Awarded
Grant Funds
Cash Match
In -Kind Match
Match Total
Project Total
Personnel
$0
$0
$0
$0
$0
Supplies & Operating
$55,997
$0
$0
$0
$55,997
Travel
$0
$0
$0
$0
$0
Equipment
$0
$0
$0
$0
$0
Consultants / Contracts
$0
$0
$0
$0
$0
Indirect
$0
$0
$0
$0
$0
Total
$55,997
$0
$0
$0
$55,997
Personnel: Budget & Budget Narrative Details
Position Title
Annual
Base
Salary
Annual (1/0 To Be
Base Salary Paid By
To& Paid Grant
By Grant Funds
Funds
Annual
Fringe
Annual
Fringe To
Be Paid
By Grant
Funds
% To Be
Paid By
Grant
Funds
Total
Annual
Base
Salary+
Fringe
Total Base
Salary+
Fringe To
Be Paid
By Grant
Funds
OT -
Annual
Base
Salary
OT -
Annual
Base
Salary To
Be Paid
By Grant
Funds
OT -
Annual
Fringe
OT -
Annual
Fringe To
Be Paid By
Grant
Funds
Total To Be
Paid By
Grant Funds
(mduding
overtime)
N/A
$0
$0 $0
$0
$0
$0
$0
$0
$0
$0
$0
SO
$0
Budget Narrative
and Justification:
N/A
Total Personnel
$0 I $0 $0 I 50 I $0 I $0 I $0 I $0 I 50 I $0 I $0 I $0 I $0
Non -Personnel: Budget & Budget Narrative Details
Budget Item
Amount To Be Paid
By Grant Funds
Budget Narrative and Justification
SUPPLIES & OPERATING
Fentanyl Resistant Gloves
$22,630
Estimated additional 113,150 5mi1 gloves lasting approximately 14 weeks or 3
months. Gloves are ordered in various sizes. Calculation is based on current vendor
quote of $0.20 per glove. Gloves are 5 mil thick nitrile gloves to protect while
handling potential drug substances.
N95 Masks
$24,850
Estimating 45,000 N95 masks for inmates. These masks are replaced on a frequent
basis. Current vendor quote $0.55 per mask. This quantity will assist in meeting
high mask demand for every new inmate entering the jail and replacement masks
for housed inmates. This dollar amount also includes an estimated $100 shipping
charge.
Cloth Masks
$6,270
Estimating 7,206 cloth masks for inmates. Cloth masks can be washed and are
replaced during the month as needed. Current vendor quote $0.87011 per mask.
This quantity will assist in meeting high mask demand for new inmates and
replacement masks for housed inmates.
Exhibit F - Page 1 of 2
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
Grantee: Weld County Government
Project: Providing Supplemental Personal Protective Equipment in the Weld
County Jail to Mitigate Corona Virus Infection
DCJ Grant #: 2020 -VD -21-19-51
Protective Eyeglasses
$2,247
Estimated 150 eye protection goggles distributed to deputies. Current vendor quote
is 140x $13 for regular goggles and 10x $32.70 for goggles that fit over glasses.
This quantity will cover eye protection replacement needs for 2021. The total
includes $100 estimated shipping fee.
Supplies & Operating Total
$55,997
TRAVEL
N/A
$0
Travel Total
$0
EQUIPMENT
N/A
$0
Equipment Total
$0
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
N/A
$0
Consultants/Contracts Total
$0
INDIRECT
N/A
$0
Indirect Total
$0
Total Non -Personnel
$55,997
Exhibit F - Page 2 of 2
DocuSign Envelope ID: E26D3578-2FBA-41 A9-9BD3-4C4CF2F1569A
COLORADO DIVISION OF CRIMINAL JUSTICE
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30)
INSTRUCTIONS: Complete the table below with information found in the Grant Agreement. Read the form completely,
identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been
completed by the Project Director; and check only one certification under "II" that applies to your agency. Have your
Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting
civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date.
PROJECT DIRECTOR: Sonja Kohlgraf
raf
PHONE: 970-400-2872
Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email)
Patti Russell, HR, 1150 O Street, Greeley Co 80631
I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at
https://www.colorado.gov/pacific/dcj/civil-rights-requirements. I accept responsibility for ensuring that project staff
understands their responsibilities as outlined in the presentations. I understand that if I have any questions about the material
Docusigned by: presented and my responsibilities as a grantee that I will contact my grant manager.
l �0 .p, rif 07/12/2021 I 10:55:03 AM PDT
eor�`3oc7oacc_4a--o0..
PROJECT DIRECTOR SIGNATURE
DATE
SIGNATURE AUTHORITY'S CERTIFICATION: As the Signature Authority for the above Grantee, I certify, by my
signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded)
are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide
meaningful access for persons with limited English proficiency.
♦I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an
equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with
limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166).
♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date.
Page 1 of 2
DCJ30_v12 (Rev. 02/20)
DocuSign Envelope ID: E26D3578-2FBA-41A9-9BD3-4C4CF2F1569A
DCJ FORM 30:
CERTIFICATION OF COMPLIANCE WITH REGULATIONS,
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONE
APPROPRIATE CERTIFICATION (A, or B below) that applies to this grantee agency during the period of the grant
duration noted above.
CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.] This is the Certification that most non -profits
and small agencies will use. Check all that apply to your entity.
This funded entity:
(1) is an educational, medical or non-profit organization or an Indian Tribe;
(2) has less than 50 employees;
(3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than
$25,000 in federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but
is required to submit a Certification (https://oip.gov/about/ocr/eeop.htm).
Lx CERTIFICATION "B" (Applicable to all entities that do not qualify for Certification "A" above)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full -
and part-time employees but excluding political appointees) and is receiving, through this single grant award from the
Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds.
Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at
https://oip.gov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28
CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a
section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to
this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is
acceptable.)
As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our
duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry
required, has not been altered_
SIGNATURE AUTHORITY SIGNATURE
Steve Moreno
DATE
Chair
TYPED NAME TITLE
* * * * * * * * * *
This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215,
within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box
above.
Page 2 of 2
DCJ30_v12 (Rev. 02/20)
Contract Form
New Contract Reques
Entity Name*
US DEPARTMENT OF JUSTICE
Entity ID*
p00004553
Contract Name*
2021 CESF GRANT AWARD- DEFT OF PUBLIC SAFETY (STATE
GRANT)
Contract Status
CTB REVIEW
Contract Description*
GRANT AWARD FOR ADDITIONAL PPE IN THE JAIL
Contract Description 2
Contract Type*
GRANT
Amount*
$55,997.00
I e *
NO
Automatic Renewal
Grant
YES
Department
SHERIFF
CM-Seriff@weldgov.com
ment Head Email
CM-Sheriff-
DeptHeadc. weldgov.com
County Attorney
GENERAL COUNTY
AI I OItNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEYPWELDG
OV.COM
❑ New Entity?
Contract ID
5028
Contract Lead*
SKOHLGRAF
Contract Lead Email
skohlgrafco.weld.co.us
Requested BOCC Agenda
Date*
07/19'2021
Parent Contract ID
Requires Board Approval
YES
Department Project*
Due Date
07/15/2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing to be included?
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
D
Review Date
01,/0312022
Renewal Date
Termination Notice Period
Expiration Date*
01;31'2022
Contact Information
Contact Info
Contact Name
Purcasittg
Approval Proc ss
Department Head
DONNIE PATCH
DH Approved Date
07/13;2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07/19/2021
Originator
SKOHLGRAF
Contact Type
ing
Finance Approver
BARB CONNOLLY
Finance Approved Date
07,13/2021
Tyler Ref #
AG 071921
Contact Phone 1 Contact Phone 2
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
07/13/2021
Hello