HomeMy WebLinkAbout20212641.tiffRESOLUTION
RE• APPROVE EXPENDITURE AUTHORIZATION WORK PLAN FOR MIGRANT AND
SEASONAL FARMWORKER (MSFW) PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization Work Plan
for the Migrant and Seasonal Farmworker (MSFW) Program between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, Employment Services of Weld County, and the Colorado
Department of Labor and Employment, commencing July 1, 2021, and ending June 30, 2022,
with further terms and conditions being as stated in said expenditure authorization work plan, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization work plan, a copy of which is attached hereto and incorporated herein by reference
NOW, ,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, 'Colorado, that the Expenditure Authorization Work Plan for the Migrant and
Seasonal Farmworker (MSFW) Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, be, and hereby is, approved
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization work plan
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of September, A D , 2021, nunc pro tunc July 1, 2021
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST detlisA) Jeito; eA
Weld County Clerk to the Board
ounty At orney
Date of signature oq /17/21
Steve Moreno, Chair
cc: HsD, FtCr(BG/cD)
poi/It/al
2021-2641
HR0093
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
Cot+ 1b4szzq
DATE: August 31, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Employment Services of Weld County Submission
of an Expenditure Authorization for Migrant Seasonal Farm
Workers (MSFW),
MW!^ 5NP V6e& ,. hrMailiinCe>YbY .1W* n0m*Men u*rw m
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the ' >cpartments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. The Colorado Department of Labor and Employment (CDLE)
has issued a funding stream under a Notice of Funding Authorization for Migrant Seasonal Farm Workers
labeled WE2 I -006 (MSFW". The MSFW funds will be used to cover the overhead and operational costs
associated with the MSFW staff that provide services at the Department's Employment Services of Weld
County. These services will include worker protection information, wage and working condition complaints,
Workforce Center registration, employment referrals, job development, employer events and training program
information flyers to migrant and seasonal farmworkers. Outreach will provide direct referrals to community
agencies for accessing basic needs such as housing, legal assistance, community fairs, food assistance, and
medical and educational assistance. The period of performance and funding amount is as follows:
NFA#'`&?WE Funding Year Pro ram. Source - Period of
Perform a at e
21-006
PY2o
PY2O 10% WP MEW
"h V42
07-01-21 to 06x30-22
$47,068
I do not recommend a Work Session. I recommend approval this Expenditure Authorization and authorize
the Chair to sign.
Perry Buck
Mike Freeman
Scott James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Approve Schedule
Recommendation Work Session
711
vy:47
Pass -Around Memorandum, August 31, 2021 — CMS 5224
Other/Comments:
Page 1
eig /co
s.
n091 -n641
k-\\a)(n3
WORK PLAN NFA #WE21-006 MSFW.
Local Area: Weld County
Weld County Local Area
MSFW WORK PLAN
i
This WORK PLAN is agreed to by the partys' signature below:
For the Local Area
Amanda Ericson
Digi'.ally signed by Amanca
Ericson
X Date: 2021 08.26 08:10:38 -06'00'
LWDB Chair or Designee
Date:
Karina Amaya
agdai&y signed by Karina Amaya
Date 2021 08 26 08'20'08 -06'C0'
Workforce Center Director or Designee
Date:
I. WORK PLAN SUMMARY
X
Chair, Strp on O g .021
Date:
For Workforce Development Programs
Operations Director or Desee
Date: 23 Sept 70
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
Does this WORK PLAN include a request for Transfer of Funds. OYES ®NO
If YES, complete Section V.
NFA#
WE-
Funding
Year
Program/
Source
Period
Performance
of
Code
Amount
Formula
CFDA#
FAIN
#
21-006
PY20
PY20
WP
10%
MSFW
7-1-2021
To
6-30-2022
2M50
$47,068
Y
17.207
ES -35332-20-55-A-8
■
B. THIS WORK PLAN MODIFICATION IS FOR : Select Appropriate Check Box And Include A Brief
Explanation Here: CLICK OR TAP HERE TO ENTER TEXT.
CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
❑ CHANGE TO BUDGET
CHANGE TO PERFORMANCE OUTCOMES
TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V)
❑ OTHER',lick or tap here to enter text.
(complete all changes in review/track changes/strikethrough mode and
■
II. PROGRAM CONTACTS
highlight new information)
LOCAL
AREA
COORDINATOR
WDP
PROGRAM
COORDINATOR
WDP
LIAISON
Name:Briana
Phone
or
Email:970-400-6744
Davies
Name:Olga
Phone
or
Email:303-318-8802
Ruiz
Name:Jesus
Phone:303-318-8805
Borrego
WORK PLAN 1.19
°Loot/
WORK PLAN NFA #WE21-006 MSFW:
Loco! Area: Weld County
III. FUNDING PROVISIONS (CHECK ONE)
❑ No changes to previous provisions.
® Funding provisions included or embedded below:
Subject
Funding
Provisions
Program
Migrant
Seasonal
Farmworker
Program
Date
July
1, 2021
• funding purpose
Funding provided for staffing and outreach activities described in accordance with Program guidance
Letter#: WP -2013-01; the Wagner-Peyser Act of 1933; 20 CFR 651, 653, and 658.
• USE OF FuNDS
Funding is provided to support the Local Workforce Region's delivery of services to Migrant Seasonal Farm
Workers (MSFWs) and to cover personnel and benefits, training, and travel costs, as well as the purchasing
of equipment, supplies, and other materials to operate the MSFW Program.
Colorado Department of Labor and Employment (CDLE) has reviewed the Federal MSFW Program
requirements and has determined that the funding provided through this discretionary grant may be used
for the following:
• Outreach training for MSFW staff, which covers both in -state and out-of-state travel.
• Operational costs which cover :
o Purchasing and/or replacement of equipment that would assist the outreach workers in
providing better services to the MSFW population. Such equipment to include but not be
limited to, laptop computers, portable printers, cell phones, etc.
o MSFW Program public relations, outreach, information, and allowable promotional activities
and/or materials, approved by the State Monitor Advocate. (PGL 10 -10 -WP)
o Housing inspection costs that includes mileage reimbursement
o Mileage reimbursement related to outreach activities
o Staff salaries and benefits
• ALLOWABLE COSTS
The State Monitor Advocate shall review each NFA to evaluate the services to be provided and the
prioritization of proposed expenditures and cost levels. The State Monitor Advocate shall approve the
planned expenditures and/or will work with each workforce region to adjust the prioritization of
expenditures prior to approval for spending any funds. Approval of expenditures shall be based on the
order of prioritization provided in this chart.
Budget
Line Items
Planned
Expenditures
Outreach
Training,
both
in -state
and
out
of
state
travel
Operational
Costs
(as defined
above)
Total
Cumulative
Expenditures
• REQUIRED SERVICES
As specified in 20 CFR 653.100 (a) This subpart sets forth the principal regulations of the Wagner-Peyser Act
Employment Service (ES) concerning the provision of services for MSFWs consistent with the requirement
that all services of the workforce development system be available to all job seekers in an equitable
fashion. This includes ensuring MSFWs have access to these services in a way that meets their unique
WORK PLAN 1.19
WORK PLAN NFA #WE21-006MSFW:
Local Area° Weld County
needs. MSFWs must receive services on a basis which is qualitatively equivalent and quantitatively
proportionate to services provided to non-MSFWs.
Each Significant Office is expected to provide to the MSFW population equitable services that are both
quantitatively and equitably proportionate to the services provided to the non-MSFW customer and strive
to meet the equitable indicators and the minimum service indicators presented below on a quarterly basis.
The MSFW Program funding is provided in support of meeting these service level indicators.
Service Provided Migrant and Seasonal Farmworker
Equity Ratkl Indicators (Statewide)
Service
Minimum Required %
Goal %
Referred to Jobs
12.3%
Provided Staff Assisted Services
31%
Referred to Supportive Services
Career Guidance
Job Development Contact
5%
1%
Services Provided igrant and Seasonal Farmworkers
'4
ininnim Service Level Indicators (Statewide)*
Service
Minimum Required %
Goal %
MSFW Placed in Jobs
43%
50 Cents Above Minimum Wage
14%
Placed in Non-Ag Jobs over 150 Days
4%
*Workforce regions will not be held accountable if they fail to meet the Minimum Service Level Indicators
goals since these are uncontrollable, however, regions should strive to meet these indicators whenever
possible.
• PROGRAM COORDINATOR
Olga Ruin State WI nitor Advocate
P 303-318-8802 C 303-241-8511 F 303-318-8934
Olga.ruiz@state.co.us
IV. WORK PLAN
x
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incorporated by reference.
Project Plan/Grant proposal is attached as the WORK PLAN.
WORK PLAN follows in Section IV, B & C below.
WORK PLAN modification follows in Section IV, B&C below and/or Section VI.
WORK PLAN 1.19
UI/ORK PLAN NFA #WE21-006 IVISFW:
Local Area: Weld County
B. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY)
1e
Planning
7.
Business Services
®
2.
Outreach
80
Sector Strategies
►I:
;
3.
Partnerships
90
Career
Pathways
r;
4.
Program Integration
10.
Evaluation
5.
Service
Delivery
11.
Other:Equipment,
materials
Supplies,
other
r
O
6.
Work
Based
Learning
®
C. WORK PLAN COMPONENT OUTLINE
DATE RANGE: 7/1/2021-6/30/2022
Note: Component rows will automatically expand to fit multiple bullet points
Component
#
Program/Project
—LIST AS
Activities
BULLET POINTS-
Estimated
Completion
*If
indicate
Date
ongoing„
"OG"
Anticipated
-LIST
AS BULLET
Outcome
(s)
POINTS -
1
2
Outreach
OG
Staff
development
agency
trainings
MSFWs.
participate
workgroups
that
in
of marketing
focus
agency
and
on
attend
improving
planning
materials
in -state
delivery
strategies
and
and
participate
of
out-of-state
and
services
the
in
to
local
3
4
5
®
®
*
*
Staff
Provide
Staff
marketing
Staff
agencies
deliver
will
provide
on -site
conduct
and
services
training
various
worker
direct
referrals
to
protection
MSFWs
employment
to
compliance
community
OG
®
•
Including
working
registration,
employer
flyers.
On
housing
-site
training
worker
condition
events
inspections,
employment
in
protection
and
complaints,
pesticide
training
MASPA
information,
referrals,
safety,
wage
Workforce
program
&
job
field
working
development,
information
sanitation,
wage
Center
and
conditions
WORK PLAN 1.19
WORK PLAN NFA #WF21-006 MSFW:
Local Area: Weld Count
training
affect
® Such
employers,
customer
® To
community
educational
the
subsequent
with
with
access
as,
recruitment
workforce
core
migrant
and
employment
complaint
basic
services
State
complete
fairs,
assistance.
visits.
and
center
needs
of
food
and
provided
seasonal
local
investigations
Federal
hiring
housing
such
assistance,
Individuals
and
labor
be
as
farm
events,
registered
at
regulation
force
certification
housing,
that
workers.
and
mini
for
as
may
time
needed.
legal
medical
fairs,
specific
be
by
and
changes
and
referred
in-house
assistance,
any
assistance
conduct
and
that
to
staff
6
7
8
9
10
11
Equipment
replacement/upgrades
OG
Equipment
certifications
Upgrades
portable
carrying
used
include
scanner,
cases
and
for
while
field
the
work
materials.
replacement
performing
checks
boots,
may
flashlight,
outreach,
be
of
replaced
a
laptop
tape
housing
or upgraded.
computer,
measures,
and
WORK PLAN 1.19
WORK PLAN NFA #WE21-006 MSFW:
Local Area: Weld County
V. TRANSFER REQUEST (check one)
Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76% And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
FOR CDLE USE ONLY:
TIER 1(CHECKALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN)
notices, or one -stop center data.
❑ Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
❑ Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs.
TIER 2(CHECK ALL THAT APPLY)
All Tier 1 items and:
Local area is on track to meet priority of service requirements for the Adult program;
❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work
Experiences, etc.) as part of the plan; and
❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area
and to those with barriers to employment.
TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and:
❑Local area has a documented, significant need to transfer funds;
❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple
funding streams and program referrals; and
❑ Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers.
WORK PLAN 1..19
WORK PLAN NFA #VVE21-006 MSFW:
Local Area: Weld County
VI. CHARTS (BUDGET & PERFORMANCE)
This information will reside in a Workbook, as a separate document from the Workplan, to provide annual and historical data.
_______ ,,,,,, _
PROJECT
Grant:
MSFW
Funding
Year:
PY20
t
`7Fl
NFA#:
1/:
WE21-006
� Nt
of performancequarters
Allocation
$47,068
1st Quarter
Date
Range
2nd
Date
Quarter
Range
3rd Quarter
Date
Range
4th
Date
Quarter
Range
Program
Code(s):
Date
Range:
7/1/21-9/30/21
10/1/21-12/31/21
1/1/22-3/31/22
4/1/22-6/30/22
Admin
$0
$0
$0
$0
7?likA50
Program
$11,767
$23,534
$35,301
$47,068
Total
$11,767
$23,534
$35,301
$47,068
® Expended
_-... _:.. .. _ .....-._-
,,,k.�.��x� YF ,
(� , 25%
t'iliFT{'."e-'ice ..., .. i:-:: r. S[_L'<�..."
50%
� ,.....
� ,�, � �'x� '� 75%
R��� .� �,�
��tYz Y.cr
®t�
Lii"
k:Y ._c._.. .._ :.,i4:—?•
Yfn.'.+...21.C. 4. l r^.I.
w
WORK PLAN 1.19
Contract Form
New Contract Request
Entity Name* Entity ID*
COLORADO DEPARTMENT OF LABOR & a>00010497
EMPLOYMENT
Contract Name* Contract ID
COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT 5224
(EXPENDITURE AUTHORIZATION - MIGRANT SEASONAL
Contract Lead*
FARM WORKERS)
HLOONEY
Contract Status
CTB REVIEW
❑ New Entity?
Parent Contract ID
Requires Board
YES
Contract Lead Email Department Project
hlooney weldgov.com;cobb
xxlkveldgov.com
Contract Description*
EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM WORKERS (MSFW). NFA# WE -21-006. FUNDING YEAR PY20.
PERIOD OF PERFORMANCE- 711 •'2021-6 30/2022. AMOUNT: $47,068.
Contract Description 2
PA ROUTING THROUGH NORMAL OVAL PROCESS. ETA TO CTB 09;'02,'2021.
Contract Type
GRANT
Amount*
$47,068.00
Renewable*
NO
Renewal
Grant
Department
HUMAN SERVICES
Department Email
CM-
HumanServices, weldgov.co
m
ar nt Head Email
CM-HumanServices-
DeptHead veIdgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I ORNEYgWELDG
OV.COM
If this is a ren enter eronous Contract ID
If this i
a enter MSA Contract ID
Requested BOCC Agenda
Date*
0908,2021
Due Date
09104/2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date •
04•'29;2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Date
06/30 2022
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
08 30''2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09 08:2021
Originator
HLOONEY
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
GABE KALOUSEK
Finance Approved Date Legal Counsel Approved Date
08.30'2021 08:30`2021
Tyler Ref #E
AG090821
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