HomeMy WebLinkAbout20212447.tiffMINUTES
WELD COUNTY COUNCIL
June 21, 2021
The Weld County Council met in regular session in full conformity with the Weld County Home
Rule Charter at 6:30 p.m., Monday, June 21, 2021, at the Weld County Administration Building,
1150 0 Street, Greeley, CO.
ROLL CALL:
The meeting was called to order by President James Welch. Councilmembers Tonya L.
Van Beber, Nancy Teksten, Elijah Hatch and Rupert Parchment were present, constituting a
quorum of members. Also present was Council Secretary Linda Kane.
APPROVAL OF AGENDA :
Councilmember Teksten made a motion to approve the agenda, seconded by
Councilmember Van Beber and carried.
APPROVAL OF DOCUMENTATION:
Approval of May 17, 2021, Minutes
Councilmember Hatch made a motion to approve the May minutes, seconded by
Councilmember Teksten and the motion carried.
REVIEW PROGRAM:
Don Warden, Director of Finance and Administration
Jennifer Oftelie, the current Budget Manager, will be replacing Mr. Warden in about 18 months.
She was also present at the meeting.
Mr. Warden stated Weld County is one of the few counties in the nation that is debt -free, with
no sales tax. The county has a fully funded retirement program.
As they put together the 2022 budget, Warden's team knew the impacts of oil and gas and
Covid would be a factor. They estimated a 15-20 percent drop in funding.
Mr. Warden said the budget went from about $14.9 billion to $12.5 billion. But, his department
has been prepared for a volatile industry.
The American Rescue Act allowed the county to collect $18 million in federal funding used to
mitigate the impact of Covid.
Mr. Warden said the jail needs to plan for expansion about every five to ten years, something
they also plan into the budget process.
He said the county has a healthy balance of funds of about $400 million. $100 million of that is
reserve funding; $120 million is allocated to public works for infrastructure; $35 million is in the
general fund; $68 million is in the Weld trust; and about $36 million is used for capital
expenditures.
The budget goals for 2022 include:
1) Ensuring long term financial viability
2) Maintaining critical services
3) Examining value and effectiveness of all programs
4) Supporting community economic recovery
See Addendum 1. Information is also available on the county web site at www.weldgov.com.
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PUBLIC COMMENT:
There was no public comment.
NEW BUSINESS:
Coordinator Reports/Councilman Reports
Councilmember Welch said he registered a vehicle and noted the efficiency of the County
Clerk's new office and reservation system.
Bills
Councilmember Van Beber made a motion to approve bills, it was seconded by Councilmember
Parchment and carried. The bills were paid as follows:
o Weld County Phone Bill for May $25.06
OLD BUSINESS:
There was no old business.
ADJOURNMENT:
By acclamation, the meeting was adjourned at 7:18 p.m.
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July 19, 2021
Cptincil President, James Welch
Council Secretary, 1Ka
ry, Linda Kane -
2022 BUDGET GOALS
In developing this year's budget, we set four main goals: (1) ensure long term financial viability;
(2) maintain critical services; (3) continue to examine the value and effectiveness of all programs
and insure they are delivered in the most efficient and cost effective manner and (4) support the
community's economic recovery. We must do all we can to shore up our economy. Investments
in job creation, small business sustainability and training will be so important in the coming
months. In addition, making sure that our community is still a place where people want to live,
work and play is vital to our future.
Prioritizing services is essential in dealing with the budgetary challenge. Services cannot be
provided as they always have been. There may be some fat that can be trimmed from the existing
service mix, but more likely Weld County will have to do more with less, do less of, or simply stop
providing some services to concentrate on a more limited number of high priority programs.
Like last year's budget preparation to facilitate this effort as the 2022 budget is prepared,
departments will be asked to complete the following:
• Budget Review forms for each of their programs.
• Identify all programs and, where possible, the costs of each program.
• As indicated on the Budget Review form, an overview of each program in the department
was presented and any ideas of how the program could be changed, consequences of
elimination or reduction in the program, and any cost cutting/revenue raising strategies
associated with the specific program.
• Identify any known or anticipated changes or impacts in department's programs, such as
a state budget cut.
• Identify on the Budget Unit Ranking form the priority of reductions for programs totaling
ten percent (10%) of the net county costs (target budget level).
• An Appropriation Request Exceeding Target Budget Level form for each program that is
in the lowest 10% priority on the Budget Unit Ranking form.
* A Cost Cutting/Revenue Raising Strategy form for any program that the department
proposed as a cost cutting/revenue raising approach.
• An Activity Analysis form for any recommended change in a program or activity.
Information from the above forms and processes was used in evaluating departments' 2022
budget requests and will be used for planned in-depth budget reviews in with the new Board of
County Commissioners. The review will facilitate the identification of anticipated 2022 budget
impacts and potential changes.
2022
BUDGET CALENDAR
April 6 Board reviews the 2022 budget plan.
May 10 - May 13 Director of Finance discusses target budgets and 2022 budget
plan with department heads and elected officials.
June 11
June 11
June 11
Elected officials and department heads submit requests for
Facilities special projects to the Director of Facilities and
Finance.
Elected officials and department heads submit new position
requests and any reclassification requests to Human
Resources and Finance.
Elected officials and department heads submit requests for
information technology services to Information Technology
and Finance.
June 11 Elected officials and department heads submit requests for
vehicles to the Director of Fleet Services and Finance.
July 2 Submit budget request to Director of Finance and
Administration and Budget Manager.
July 2 - September 13 Finance office review.
September 14
September 14
September 17
Early warning budget work session and community agency
requests.
Budget Message to Board and transmit Proposed Budget to
Commissioners.
Publish notice of availability of Proposed Budget.
October 19 and 21 Budget work session hearings with Commissioners and
elected officials and department heads.
November 2 Publish notice of final budget hearing.
October 21 - December 12 Prepare final budget.
December 13 Public Hearing on Final Budget, and adopt mill levy 9:00 a.m.
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