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Home My WebLink About20210960.tiff0.O n+-ro. c..+ "Mb fit. Cv I o> FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 March 30, 2021 To: Board of County Commissioners From: Toby Taylor Subject: Weld County South Annex Renovation Design (2019-2250) Cairn Design, LLC was awarded the bid to design the Centennial Courtroom remodel and subsequent on - call design work. There is a need to design the Weld County South Annex Renovation. This design work has been quoted at $29,575.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this task order in amount of $29,575.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director O9/O5 Amt -e"'"11 -021 2021-0960 tSC9oo�3 TASK ORDER 2-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN, LLC Date: March 30, 2021 Project Title: Weld County South Annex Renovation Completion Date: June 30, 2021 Compensation: $29,575.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The project will involve full architectural and engineering design and construction administration of the Weld County South Annex Renovation. Cairn Design, LLC will provide architectural and engineering design under this agreement including: Architectural, mechanical, and electrical design for the project. This proposal is for the scope of services including: • Full design services for the revised areas. • Complete survey, condition assessment, As-Builts, and rebalance of the HVAC system for the entire building. Contractor agrees to perform the services identified above and on the attached Exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 58,160.00 Original Contract Amount $ 257,377.50 Previously Approved Task order(s) Amount $ 29,575.00 Current Task Order Amount $ 345,112.50 New Contact Total Page 1 of 2 TASK ORDER 2-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN, LLC CONTRACTOR: By: Name: _ , " t;,ernc*,h ` �uGr; Title: ane r'r,q "faraaer ATTEST: ^',If;1 •� Weld C.. ,ty Clerk to the : oard BY: Date Jai zni ZI BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair Page 2 of 2 APR 0 5 2021 Op I - 09 COO Exhibit- Task Order 2-2021 CAIRN DESIGN, llC 6109 Hammtet 6u1409 At2aws March 30, 2021 Toby Taylor Weld County Department of Buildings & Grounds Weld County Veterans Services 1105 H Street Greeley, CO 80632 RE: Weld County South Annex Renovation - Architectural and Engineering Services In accordance with the fees identified in our bid, our lump sum price for this on call work for this project is $29,575.00. Scope of Work: The project will involve full architectural and engineering design and construction administration of the Weld County South Annex Renovation. Cairn Design, LLC will provide architectural and engineering design under this agreement including: Architectural, mechanical, and electrical design for the project. This proposal is for the scope of services including: • Full design services for the revised areas. • Complete survey, condition assessment, As-Builts, and rebalance of the HVAC system for the entire building. Compensation: Total Design Fee - $29,575.00 Changes in scope, additional trips to the site, or added services would be billed hourly identified in the On -Call contract, unless a fixed fee is agreed to in advance for the specific service. The hourly breakdown per the on call contract is attached. Reimbursable expenses, +/- $500 (mileage and printing services) invoiced at cost + 10%. Exclusions: • Design of any system not listed above. • Design changes, layout changes, or value engineering requested by client or owner after the final submission. Sincerely, Ken Caudle, PE Engineering Principal 1805 Shealy Drive Fort Collins, Colorado 80526 19101286-1968 Project: South Annex Architecture Principal Site Visit Space Planning /Architectural Revisions Code Forms Permit Comments Design Meetings Construction Meetings Total Project Management General Project Management Design Meetings Construction Meetings Electrical Principal Site Visit Power and Lighting Telecom and FA Revisions Code Forms/Calculations Permit Comments Design Meetings Construction Meetings Hours Hours Hours Principal PM Arch/Eng Drafter Assumptions 4 4 4 4 36 12 24 8 8 4 4 4 4 8 2 6 2hours / mtgs / 3 mtgs 4 2 2 2hours / mg / 2 mtgs 72 8 0 40 24 hours $175.00 $150.00 $125.00 $80.00 rates Architecture $1,400.00 $0.00 $5,000.00 $2,160.00 $8,560.00 Total Principal PM Arch/Eng Drafter Assumptions 12 12 6 6 2hours / mtgs / 3 mtgs 6 6 2hours / mtg / 3 mtgs 24 0 24 0 0 hours $175.00 $150.00 $125.00 $90.00 rates Project Manager $0.00 $3,600.00 $0.00 $0.00 $3,600.00 Total Principal PM Arch/Eng Drafter Assumptions 4 4 4 4 16 8 8 4 4 4 4 4 4 4 4 2 2 2hours / mtgs / 1 mtgs 2 2 2hours / mtg / 1 mtgs Total 44 8 $0.00 28 8 hours $175.00 $150.00 $125.00 $90.00 rates Mechanical PM Principal Site Visit/As-Builts Balance/Calcs/Eval uation Design Revisions Code Forms/Schedules Permit Comments Design Meetings Construction Meetings Total $5,620.00 Hours $1,400.00 0 $3,500.00 $720.00 Electrical $5,620.00 Total Principal PM Arch/Eng Drafter Assumptions $4.00 4 1 1 24 6 18 24 8 16 36 12 24 4 4 8 8 4 4 2 1 1 2hours / mtgs / 1 mtgs 2 1 1 2hours / mtg / 1 mtgs 109 $1.00 6 $44.00 58 hours $175.00 $150.00 $125.00 $90.00 rates 175 $900.00 5500 $5,220.00 Architectural A/E Project Management Electrical Mechanical/Plumbing Structural $8,560.00 $3,600.00 $5,620.00 $11,795.00 0 $29,575.00 Mechanical $11,795.00 Total Invoicing Schedule and Submissions 30% $8,872.50 SD 30% 58,872.50 DD 30% $8,872.50 CD 10% $2,957.50 Construction $29,575.00 Total Contract Form New Contract Request Entity Information Entity Name* CAIRN DESIGN LLC Entity ID* @00039527 Contract Name* WELD COUNTY SOUTH ANNEX RENOVATION DESIGN TASK ORDER 2019-225© Contract Status CTB REVIEW ❑ New Entity? Contract ID 4612 Contract Lead* SGEESAMAN Contract Lead Email sgeesaman@co.weld.co.us Contract Description* ARCHITECTURAL DESIGN FOR RENOVATION OF WELD COUNTY SOUTH ANNEX Contract Description 2 Contract Type* WORK ORDER Amount* 429,575.00 Renewable* NO Automatic Renewal Grant IGA Parent Contract ID Requires Board Approval YES Department Project # Department Requested BCICC Agenda Due Date BUILDINGS AND GROUNDS Date* 04/03:2021 04,'07i2021 Department Email CM- BuildingGroundsPweldgov.c om Department Head Email CM-BuildingGrounds- DeptHead�weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEYgWELDG OV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid /RFP #* 2019-2250 If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Renewal Date Review Date* 09/01/2021 Termination Notice Period Committed Delivery Date Expiration Date 09;`01 01, 2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver ROB TURF Approval Process Department Head TOBY TAYLOR DH Approved Date 031.30,2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 04105/2021 Originator SGEESAMAN Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date 03 31:2021 Finance Approved Date 03;' 31 : 2021 Tyler Ref * AG 040521 Legal Counsel BOB CHOATE Legal Counsel Approved Date 03 ; 31 ,2021 2021 Hello