HomeMy WebLinkAbout740629.tiff 2
j"1 • CONTRACT
THIS CONTRACT, made thiszeji- day ofOpWeyy , 1974, by
and between the Larimer-Weld Regional Council of Governments alter-
natively referred to as the Council or the Contractor, and Weld
County, Colorado hereinafter referred to as the Subcontractor.
WHEREAS, in accordance with the law and pursuant to the authority
vested in it the Contractor entered into a certain contract with the State of
Colorado through the Department of Local Affairs, Division of Planning.
WHEREAS, required approval, clearance and coordination has
been accomplished from and with the appropriate agencies, to enter into
the above contract; and
WHEREAS, the said contract entered by the Contractor and the
State require services to be performed by the above named County Plan-
ning Staff, and
WHEREAS, the above named County Planning Staff have already
begunperformance of the duties described in the contract
co tr ct between th
e
ee t e
Contractor and the State; and
sr\ WHEREAS, it is necessary that the duties and responsibilities of
the above named County Planning Staff be set forth herein and that the
County as Subcontractor enter into this agreement; and
WHEREAS, the Contractor has begun performance on the above
named contract and is capable and willing to perform all services required
therein; and
WHEREAS, the above named County Subcontractor is capable and
willing to perform all services provided for it to do in the above named
contract and to comply with all of said contract's terms.
NOW, THEREFORE, it is hereby agreed that:
1. Contract Ratification. The Subcontractor hereby ratifies the
contract, entered into'by the Contractor and the State, identified as,
Contract Encumbrance Number C850017, GIL Account Number 56057,
covering Project Number CPA-CO-08-00-0125, and adopts the terms
thereof and agrees to do and perform in accordance with the terms thereof;
and perform the services set forth in the section entitled "Scope of Services". ____ _
in a manner satisfactory to the standards as determined by the State of
Colorado. The Subcontractor further agrees to perform and do all things
necessary to allow the Contractor to faithfully perform its obligation, and
a copy of said contract between the State of Colorado and the Contractor
is attached hereto as Exhibit 1 and incorporated herein as if more fully
set forth, and its terms as applicable to the parties are binding thereon.
2. Area Covered. The Subcontractor shall perform all the
necessary services provided under this contract as set forth herein or as
set forth in Exhibit 1 in the following area: Weld County. 6MMcnJ _ ('0,1
3. Time of Performance. The services of the Subcontractor
shall continue and be performed in such sequence as to assure completion
of this contract and the prior contract between the State of Colorado and
the Contractor by June 30, 1975.
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4. Compensation. The Contractor agrees to reimburse the Sub-
contractor as funds are received from the State by the Contractor, in
accordance with the same terms as provided for payment of the Contractor
for the work performed by the Subcontractor, and in no case shall the
total compensation exceed Fifteen Thousand Dollars ($15, 000. 00) for all
services rendered.
5. Scope of Services. Subcontractor agrees to provide the
technical assistance to local governments, as set forth in Exhibit A of
the contract entered into between the State of Colorado and the Contractor
as above described and incorporated herein by reference as if more fully
set forth.
6. Method of Payment. Upon the receipt of funds from the State
of Colorado by the Contractor, said Contractor shall disburse the same
to the Subcontractor in an amount equal to the proportion Subcontractor
is entitled as set forth under the contract between the State of Colorado
and Contractor. Contractor agrees to provide all information and necessary
application on appropriate forms to allow Contractor to receive funds from
the State in order to pay Subcontractor.
7. Responsible Department. The performance of the services
required hereunder will be under the direct supervision of the Director
of Subcontractors Planning Staff.
8. Conduct of Study. Subcontractor shall submit on request or
at least once each quarter a progress report on the duties being performed
by Subcontractor.
9. Personnel. The Subcontractor represents that it has, or will
secure at his own expense, all personnel required in performing the services
required under the contract. All of the services required hereunder will
be performed by the Subcontractor or under its supervision, and all
personnel engaged in the work shall be fully qualified and shall be authorized
under state and local law to perform such services.
10. Termination. This contract shall be deemed terminated, and
no further obligation shall exist, except for damages sustained by other
breach of contract, between the parties if;
a. The contract between the State of Colorado and
the Contractor is terminated for cause, or if
b. The contract between the State of Colorado and
the Contractor is terminated for the convenience
of the State.
Subcontractor shall be compensated upon termination as follows:
Upon termination Subcontractor shall be paid from termination
compensation funds received by the Contractor from the State of Colorado
in an amount equal to the proportion of the Subcontractor's duties as
compared to the entire project requirements.
11. Changes. The Subcontractor agrees to perform any changes
required by the State of Colorado pursuant to the requirements of Exhibit 1.
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12. Equal Employment Opportunity. (a) The Subcontractor will
not discriminate against any employee or applicant for employment be-
cause of race, color, religion, sex or national origin. The Subcontractor
shall take affirmative action to ensure that applicants are employed and
that employees are treated during employment, without regard to their
race, color, religion, sex or national origin. Such actions shall include,
but not be limited to the following: employment, upgrading, demotions
or transfers, recruitment or recruitment advertising; layoffs or termin-
ations; rates of pay or other forms of compensation; selection for train-
ing including apprenticeship; and participation in recreational and educa-
tional activities. The Subcontractor agrees to post in conspicuous places
available to employees and applicants for employment notices to be pro-
vided setting forth the provisions of this non-discrimination clause. The
Subcontractor will in all solicitations or advertisements for employees
placed by or on behalf of the Subcontractor, state that all qualified appli-
cants will receive consideration for employment without regard to race,
color, religion, sex or national origin. The Subcontractor will cause
the foregoing provisions to be inserted in all subcontracts for any work
covered by this contract so that such provisions will be binding upon
each subcontractor provided that the foregoing provisions shall not apply
to contracts or subcontracts for standard commercial supplies or raw
materials. (b) The Subcontractor shall keep records and submit such
rs reports concerning the racial and ethnic origin of applicants for employ-
ment and employees as the State of Colorado may require. (c) The
Subcontractor agrees to comply with such rules, regulations or guide-
lines as the State of Colorado may issue to implement these requirements.
13. Interest of Members of State and Others. No officer, member,
or employee of the State and no members of its governing body, and no
other public official of the governing body of the locality or localities in
which the Project is situated or being carried out who exercises any
functions or responsibilities in the review or approval of the undertaking
or carrying out of this Project, shall participate in any decision relating
to this contract which affects his personal interest or the interest of any
corporation, partnership, or association in which he is directly or in-
directly interested or have any personal or pecuniary interest, direct or
indirect, in this contract or the proceeds thereof.
14. Assignability. The Subcontractor shall not assign any interest
in this contract, and shall not transfer any interest in the same (whether
by assignment or novation), without the prior written consent of the State
thereto: Provided, however, that claims for money due or to become due
to the Subcontractor from the Contractor under this contract may be
assigned to a bank, trust company or other financial institution without
such approval. Notice of any such assignment or transfer shall be fur-
nished promptly to the State.
15. Interest of Subcontractor. The Subcontractor covenants that
he presently has no interest and shall not acquire any interest, direct or
indirect, which would conflict in any manner of degree with the performance
of services required to be performed under this contract. The Subcontractor
further covenants that in the performance of this contract no person having
any such interest shall be employed.
16. Findings Confidential. Any reports, information, data, etc. ,
given to or prepared or assembled by the Subcontractor under this contract
which the State of Colorado requests through the Contractor to be kept as
confidential shall not be made available to any individual or organization
by the Subcontractor without the prior written approval of the State.
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17. Officials Not to Benefit. No Member of or Delegate to the
n Congress of the United States of America, and no Resident Commissioner,
shall be admitted to any share or part hereof or to any benefit to arise
herefrom.
18. Identification of Documents. All reports, maps, and other
documents completed as a part of this Contract, other than documents
exclusively for internal use within the State of Colorado, shall carry the
following notation on the front cover or a title page, (or in the case of
maps, in the same block) containing the name of the State of Colorado.
The preparation of this report, map, document, etc. , was financed in
part through a Comprehensive planning grant from the Department of
Housing and Urban Development, under the provisions of Section 701 of
the Housing Act of 1954, as amended, together with the date (month and
year) the document was prepared and the name of the municipality,
metropolitan area, or other planning area concerned.
19. Publication, Reproduction and Use of Material. No material
produced in whole or in part under this Contract shall be subject to copy-
right in the United States or in any other country. The State and HUD
shall have unrestricted authority to publish, disclose, distribute and
otherwise use, in whole or in part, any reports, data or other materials
prepared under this Contract.
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20. Audits and Inspections. At any time during normal business
hours and as often as the State, HUD and/or the Comptroller General of
the United States may deem necessary, there shall be made available to
the State of Colorado, HUD and/or representatives of the Comptroller
General for examination all of its records with respect to all matters
covered by this Contract and will permit the State of Colorado, HUD and/
or representatives of the Comptroller General to audit, examine and make
excerpts or transcripts from such records, and to make audits of all
contracts, invoices, materials, payrolls, records of personnel, conditions
of employment and other data relating to all matters covered by this
Contract.
21. To the extent that same are applicable to the Subcontractor
and not more fully set out above, the Subcontractor agrees to the following
items set forth in HUD Handbook II, Comprehensive Planning Assistance,
Managing a Grant, July 1971; Appendix 5, Guide Form of Contract for
Personal Services, contract items numbers 9, 10, 11, 12, 13, 14, 15, 16, 17,
18, 19, 20 and 21.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the day first above written, and to have effect and be binding
on the parties nunc pro tuns as of July 1, 1974.
Contractor, Larimer-Weld! Subcontrac r Weld C ty
Regional Council of Governments
Position Chairman Position A4//-tri.Q
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CONTRACT
TIES CONTRACT, made this 1st day of July 1974, by and between the
Sr,t-, of Colorado for the use and benefit of the Department of Local Affairs Division of
PLANNING, _
hereinafter referred to as the State, and L.aril-ter-Weld Regional Council of Governments
h.•reirufter referred to as the contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made
mailable and a sufficient unencumbered balance thereof remains a a la 1e for payment in Fund Number 1001
Gil Account Number 56057 , Contract Encumbrance NumberU8Se,c> ;and
1VHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate
agencies; and
WHEREAS, the State has received a Comprehensive Planning Assistance
Grant from the U. S . Department of Housing and Urban Development,
identified as Project No. CPA-CO-08-00-0125; and
WHEREAS, the State desires to engage the Contractor to render certain
technical or professional services, hereinafter described in connection with
the above project; and
WHEREAS, the Contractor is capable and willing to perform the services.
rs
NOW THEREFORE, it is hereby agreed that
1. Area Covered. The Contractor shall perform all the necessary
services provided under this Contract in connection with and respecting the
following area or areas, herein called the "Planning Area": Planning and
Management Region 2 (Larimer and Weld Counties, Colorado).
2. Scope of Services. The Contractor shall do, perform, and carry
out, in a satisfactory and proper manner, as determined by the State, all
work elements as indicated on the attached Exhibit A, Scope of Services.
3. Time of Performance. The services of the Contractor shall com-
mence as soon as practicable after the execution of this Contract and shall be
undertaken in such sequence as to assure completion of this Contract by
June 30 , 1975
4. Compensation. The State agrees to reimburse the Contractor
two-thirds (2/3) of all eligible project costs up to but not
exceeding Thirty Thousand
Dollars ( $30,000.00 ). Such compensation shall be the Federal Government's
share of a total project amount of Forty-five Thousand
Dollars ($ 45,000.00 ),
including Fifteen Thousand _. _. - Dollars
($ 15,000.00 ), as a contribution from the Contractor. It is further understood
Page l of pages
'(See i,l>tmuiuna on tevene of I:Ia page.)
. and agreed by the above parties, that should the Devirtrnent of I-lousing and
Urban Development disapprove this Contract or refuse or fail to make the
grant to the State of Colorado as contemplated by this Contract, then this
Contract shall be void and shall not be binding on any parties of the Contract.
r\
5. Method of Payment. The State shall make such reimbursement to
the Contractor on receipt of appropriate form supplied by the State indicating
eligible services and materials in conformance with requirements set by the
State. Such billing shall be filed at least quarterly and shall certify that the
Contractor has performed according to Exhibit A, Scope of Services, which
is part hereof. The sum of Three Thousand
Dollars ($3,000.00 ), which is ten percent (10%)
of the total reimbursement, shall be payable at the termination and final
approval of the Project No. P-125 by the Department of Housing and
Urban Development and transmittal of funds by said Department. It is
expressly understood and agreed that in no event will the total compensation
and reimbursement, if any to be paid hereunder, exceed the maximum amount
of Thirty Thousand
Dollars ($30,000.00) for all the services required.
6. Responsible Planner. The performance of the services required
hereunder will be under the direct supervision of Richard D. MacRavey ,
who is hereby designated as the planner-in-charge of this work program and
who meets the qualifications as required by the State. At any time the planner-
in-charge is not assigned to this project, the Contractor shall immediately
notify the State and work shall be suspended on the project until a planner-in-
charge has been so assigned who is acceptable to the State.
7. Conduct of Study. The Contractor shall submit to the State once
during each calendar quarter throughout the term of this contract a progress
report containing information in a form prescribed by the State. He shall also
• provide adequate notice of meetings scheduled with local officials in order that,
if deemed necessary by the State, a representative of the State might be in
attendance. •
8. Personnel. The Contractor represents that he has, or will secure
at his own expense, all personnel required in performing the services under
this Contract. Such personnel shall not be employees of or have any contractual
relationship with the State. All of the services required hereunder will be per-
formed by the Contractor or under his supervision, and all personnel engaged in
the work shall be fully qualified and shall be authorized under State and local law
to perform such services. None of the work or services covered by this Contract
shall be subcontracted without the prior written approval of the State.
9. Termination of Contract for Cause. If, through any cause, the
Contractor shall fail to fulfill in timely and proper manner his obligations under
this Contract, or if the Contractor shall violate any of the covenants, agree—
r"1 meets, or stipulations of this Contract, the State shall thereupon have the right
to terminate this Contract by giving written notice to the Contractor of such
termination and specifying the effective date thereof, at least five (5) days before
the effective date of such termination. In that event, all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs, and
reports or other material prepared by the Contractor under this Contract shall, at
the option of the State, become its property, and the Contractor shall be entitled
to receive just and equitable compensation for any satisfactory work completed on
such documents and other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to
the State for any damages sustained by the State by virtue of any breach of
the Contract by the Contractor, and the State may withhold any payments to
the Contractor for the purpose of setoff until such time as the exact amount of
damages due the State from the Contractor is determined.
Page 2 of 5 pages
• 10. .Termrtion for Con✓e.niebce of StatelThe State may terminate
• this Contract at any time by giving written notice w the Contractor of ;uch
lerrnination and specifying the effective date thereof, at least 15 days before
the effective date of such termination. In that event, all finished or unfinished
documents and other materials as described in Paragraph 9 above shall, at the
r option of the State, become its property. If the Contract is terminated by the
State as provided herein, the Contractor will be paid an amount which bears the
same ratio to the total compensation as the services actually performed bear to
the total services of the Contractor covered by this Contract, less payments of
compensation previously made: Provided, however, that if less than 60 percent
of the services covered by this Contract have been performed upon the effective
date of such termination, the Contractor shall be reimbursed (in addition to the
above payment) for that portion of the actual out-of-pocket expenses (not other-
wise reimbursed under this Contract) incurred by the Contractor during the
Contract period which are directly attributable to the uncompleted portion of the
services covered by this Contract. If this Contract is terminated due to the
fault of the Contractor, Paragraph 9 hereof relative to termination shall apply.
11 . Changes. The State may, from time to time, require changes in the
scope of services of the Contractor to be performed hereunder. Such changes,
including any increase or decrease in the amount of the Contractor's compen-
sation, which are mutually agreed upon by and between the State and the Con-
tractor, shall be incorporated in written amendments to this Contract.
12. Equal Employment Opportunity. (a) The Contractor will not
discriminate against any employee or applicant for employment because of race,
color, religion, sex or national origin. The Contractor shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment, without regard to their race, color, religion, sex or
national origin. Such actions shall include, but not be limited to the Following:
employment, upgrading, demotions or transfers, recruitment or recruitment
advertising; layoffs or terminations; rates of pay or other forms of compensation;
selection for training including apprenticeship; and participation in recreational
and educational activities. The Contractor agrees to post in conspicuous places
available to employees and applicants For employment notices to be provided
setting forth the provisions of this non-discrimination clause. The Contractor
will in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex or national origin.
The Contractor will cause the foregoing provisions to be inserted in all sub-
contracts for any work covered by this contract so that such provisions will
be binding upon each subcontractor provided that the foregoing provisions shall
not apply to contracts or subcontracts for standard commercial supplies or raw
materials. (b) The Contractor shall keep records and submit such reports
concerning the racial and ethnic origin of applicants for employment and employees
as the State may require. (c) The Contractor agrees to comply with such rules,
regulations or guidelines as the State may issue to implement these requirements.
13. Interest of Members of State and Others. No officer, member, or
employee of the State and no members of its governing body, and no other public
official of the governing body of the locality or localities in which the Project is
situated or being carried out who exercises any functions or responsibilities in
the review or approval of the undertaking or carrying out of this Project, shall
participate in any decision relating to this Contract which affects his personal
interest or the interest of any corporation, partnership, or association in which
he is directly or indirectly interested or have any personal or pecuniary interest,
direct or indirect, in this Contract or the proceeds thereof.
Page 3 of 5 pages
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14. Assigns it The Canvractor shall nflissign any iritere3t in
this Contract, and shall not transfer any interest in the same (whether by assign-
ment or novation), without the prior written consent of the State thereto: Pro-
vided, however, that claims for money due or to become due to the Contractor from
the State under this Contract may be assigned to a bank, trust company or other
financial institution without such approval. Notice of any such assignment or
transfer shall be furnished promptly to the State.
15. Interest of Contractor. The Contractor covenants that he presently
has no interest and shall not acquire any interest, direct or indirect, which would
conflict in any manner of degree with the performance of services required to be
performed under this Contract. The Contractor further covenants that in the
performance of this Contract no person having any such interest shall be employed.
16. Findings Confidential. Any reports, information, data, etc. , given to
or prepared or assembled by the Contractor under this Contract which the State
requests to be kept as conficential shall not be made available to any individual
or organization by the Contractor without the prior written approval of the State.
17. Officials Not To Benefit. No Member of or Delegate to the Congress
of the United State of America, and no Resident Commissioner, shall be admitted
to any share or part hereof or to any benefit to arise herefrom.
18. Identification of Documents. All reports, maps, and other documents
completed as a part of this Contract, other than documents exclusively for
^ internal use within the State, shall carry the following notation on the front cover
e , or a title ptage, (or in the case of maps, in the same block) containing the name
of the State. The preparation of this report, map, document, etc. , was financed
in part through a Comprehensive planning grant from the Department of Housing
and Urban Development, under the provisions of Section 701 of the Housing Act
of 1954, as amended, together with the date (month and year) the document was
prepared and the name of the municipality, metropolitan area, or other planning
area concerned.
19. Publication, Reproduction and Use of Material . No material produced
in whole or in part under this Contract shall be subject to copyright in the
United States or in any other country. The State and HUD shall have unrestricted
authority to publish, disclose, distribute and otherwise use, in whole or in part,
any reports, data or other materials prepared under this Contract.
20. Audits and Inspections. At any time during normal business hours
and as often as the State, HUD and/or the Comptroller General of the United
States may deem necessary, there shall be made available to the State, HUD
and/or representatives of the Comptroller General for examination all of its
records with respect to all matters covered by this Contract and will permit the
State, HUD and/or representatives of the Comptroller General to audit, examine
and make excerpts or transcripts from such records, and to make audits of all
contracts, invoices, materials, payrolls, records of personnel, conditions of
employment and other data relating to all matters covered by this Contract.
rag e. 4 of 5 pages
' - t0:\.I ROLL.t U'S AI'PROV 1Ln
I. shall not be deemed valid until it shall have been approved by the Controller of the State of
Colorado or such a sistaut a+ he may designate. This provi,iun is applicable to any contract involving the payment of
nn mey by the State.
FUND AVAILABILITY
2. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than one thousand dollars for the construction,erection,repair,
maintenance, or improvement of any building, road, bridge, viaduct, tunnel, excavation or other public work for
this State, the contractor shall, before entering upon the performance of any such work included in this contract,
duly execute and deliver to and file with the official whose signature appears below for the State, a good and
sufficient bond to be approved by said,official in a penal sum not less than one-half of the total amount payable
by the terms of this contract. Such bond shall be duly executed by a qualified corporate surety,conditioned for the
due and faithful performance of the contract, and in addition, shall provide that if the contractor or his subcon-
tractors fail to duly pay for any labor, materials, team hire, sustenance, provisions, provender or other supplies used
or consumed by such contractor or his subcontractor in performance of the work contracted to be done,the surety
will pay the same in an amount not exceeding the sum specified in the bond, together with interest at the rate of
eight per cent per annum. Unless such bond is executed, delivered and filed, no claim in favor of the contractor
arising under such contract shall be audited, allowed or paid.
MINIMUM WAGE
4. Except as otherwise provided by law, if this contract provides for the payment of more than five thousand
dollars and requires or involves the employment of laborers or mechanics in the construction, alteration or repair of
any building or other public work, (except highways, highway bridges, underpasses and highway structures of all
kinds) within the geographical limits of the State, the rate of wage for all laborers and mechanics employed by the
contractor or any subcontractor on the building or public work covered by this contract shall be not less than the
prevailing rate of wages for work of a similar nature in the city,town,village or other civil subdivision of the State in
which the building or other public work is located. Disputes respecting prevailing rates will be resolved as provided in
S0-17-1,CRS 1963,as amended.
DISCRLMINATION
5. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,as
amended, and other applicable law respecting discrimination and unfair employment practices (80-21-1, CRS 1963,
as amended).
COLORADO LABOR PREFERENCE
6. Provisions of 80-18-1, & 2, CRS 1963 for preference of Colorado labor are applicable to this contract if
public works within the State are undertaken hereunder and are financed in whole or in part by State funds.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first above written.
LARIMER-WELD REGIONAL STATE OF COLORADO
^ COUNCIL OF GOVERNMENTS JOHN 0.VANDERHOOF,GOVERNOR
Contractor , Larirner-Weld Regional
Council of Governments
Chairman '6 EXECUTIVE DIRECTOR,
PositionDEPARTMENT LOCAL AFFAIRS
OF
APPROVALS
ATTORNEY GENERAL CONTROLLER� / `4 , Xr
JOHN P. MOORE � ` ! }�
By ATTORNEY GENERAL By ( _7,, �1"
by eliailit, a, Pag 5 which is the last of 5 pages
Assistant Attorney Generaicee instruction‘on re,crre site.
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11'x.ICRK ITEM DC_`- CRIPTICN
.2. 5 Affirmative Action Program
rs A. Affirmative Action in Citizen Involvement - The Contractor will adopt and
implement a program that insures adequate and meaningful citizen involvement
in all decision-making processes. The program will include as a minimum:
The establishment of citizen advisory groups that are representative of all
segments of the regional population in terms of ethnic origin, sex and
income level.
Mechanisms delineating the roles that such citizen advisory groups will have
in the decision-making process, emphasizing methods of providing the means
whereby all members, in addition to being informed, are encouraged to
respond to and help initiate and develop plans.
Guarantees that the Contractor will provide technical assistance to such
citizen advisory groups in order to enable them to carry out their assigned
duties and make competent decisions; additionally, that the Contractor will
take steps to interest all members of such advisory groups, but especially
the minority and female members, in the work at hand and in the general
field of competence of the particular group.
Full reports on the development, implementation, and degree of success
achieved in this program will be included as a part of each quarterly report
and the final report required under this.contract.
B. Affirmative Action in the Work Program - With respect to each relevant work
item contained in this Scope of Services, the Contractor will develop and
implement a plan not only to eliminate discrimination but to insure that special
consideration is given to minority groups and individuals.
This provision is especially important, for example, in connection with planning
for land use, housing, community services, transportation, day-care services,
and the like. In these and similar work elements, the affirmative action plan
must indicate the incorporation of data bases that identify needs differentiated
by minority categories and by geographical location, and the development or
revision of plans and programs to meet the needs so identified.
Full reports on the development, implementation, and degree of success
achieved in this program will be included as a part of each quarterly report
and the final report required under this contract.
C. Affirmative Action in Equal Employment Opportunity - The Contractor will
adopt and implement an affirmative action plan for employment which establishes
the policy of non-discrimination on the basis of race, color, religion, national
origin, sex, age, or disability; and which specifies goals and target dates for
implementation. The attached Appendix A-1 , which is hereby made a part of
this contract, contains elements of such an affirmative action plan which may be
adopted by the Contractor as they are deemed applicable to the particular
requirements of the Region.
D. Affirmative Action in Contractual Relations - In the letting of contracts and
the purchase of supplies and services, the Contractor agrees that not only will
it not discriminate against any persons on account of race, color, religion,
national origin, sex, age, or disability, but also that it will make positive
efforts to utilize minority individuals and minority-owned firms and other
organi zations in such contractual relationships.
A statement describing such efforts in behalf of minority individuals and firms
shall be included with each quarterly report and final report required by
this contract.
No Federal Funds Involved.
EXHIBIT A
Page 1 of 4 pages
ZaMDD 7r'3
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' 'WORK ITEM DESGI�ii f1CN - , t 1
Pouting
This project, to be performed over the 1973-74 snd 1974-75 fiscal years,
will design and create a region-wide, computerized, continuously updated
housing and land use data bank. The data bank will allow monitoring of
changes in land use and housing stock and will enable planners to "focus"
on specific geographic areas as small as a census block or as large as an
entire political jurisdiction. Conditions at any moment in time may be
summarized as a computer-prepared report.
The 1974-75 portion of the project will be a continuation of the previous
fiscal year's work. During the 1974-75 fiscal year, the computerization
of the assessor's office data will be completed.
Due to the regional nature of this project, coordination and control will be
provided by the Larimer-Weld Regional Council of Governments, with
most of the work performed by local agencies or outside contractors.
Manpower and Cost: Man-months Cost
Staffing 18 $12,000
Equipment rental -- 5,000
Supplies -- 3,000
Total Cost $20,000
r' The end result of this project will be an updatable inventory of housing and
land use, with necessary programming to keep the inventory from becoming
outdated.
The end products of this work will be: a description of the computer system,
e.g. files and software; a description of the type of reports that can be
generated by the system; recapitulation of the work program, e.g. costs,
staff time, etc.; and an analysis of future housing needs in the Larimer-
Weld region.
Cost and due date per quarter: -
9/30/74 - $5,000 3/31/75 - $5,000
12/31/74 - 5,000 6/30/75 - 5,000
Total Cost $20,000
3.3 Technical Assistance to Local Governments
3.3. 1 Larimer County
Planning assistance to the municipalities of Berthoud, Estes Park, Fort
Collins, Loveland, Timnath and Wellington shall be provided by the Larimer
County planning staff on behalf of the COG. Assistance to the Town of
rims' Wellington will include such areas as building inspection, zoning, sub-
division review and annexations. Assistance to the Town of Timnath will
be for the development of a comprehensive plan. Assistance to the munici-
palities of Berthoud, Estes Park, Fort Collins and Loveland will include
comprehensive plan review and zoning and subdivision review (for requests
in unincorporated area surrounding the municipality). Staff will attend local
meetings and be available on an "on call" basis to provide assistance within
staff capabilities.
Quarterly reports (3 copies each) shall be provided to the Division of
Planning indicating work accomplished in the program.
EXHIBIT A
Page 2 of 4 pages
Urnartn c •-;t of Lnc,‘l Affairs - No. 32nn00 Contract Routing No . tre3 `
SCOVE Cr ' SERVICES
ITEM DESCRIPTION
3.3. 1 Larimer County (continued)
/►C 'S Cost and due date per quarter:
9/30/74 - $3, 125 3/31/75 - $3, 125
12/31/74 - 3, 125 6/30/75 - 3, 125
Total Cost $12,500
3.3.2 Weld County
One of the basic premises of the Weld County Comprehensive Plan is that
urban growth within the County should be directed, or encouraged, to locate
in and around the 28 existing incorporated municipalities of Weld County.
It is felt that, in this way, a basic segment of the Weld County economy,
agriculture, may best be protected from urban encroachment.
If these municipalities are to accommodate future urban growth in Weld
County, they must develop the basic tools which will make it possible to
guide this growth, so that any negative impacts may be minimized to the
greatest extent possible. At the current time, many of the small munici-
palities in Weld County do not have the revenues or resources necessary to
support planning programs which would develop such basic planning tools.
In the absence of such programs, it is felt that the county planning staff can
best provide the technical assistance necessary to insure that such programs
are established in the municipalities in question. This would not only
provide the means for assisting these municipalities in establishing such
programs, but would also provide a critical communications link between
the County and the individual municipalities, as each prepares for future
urban growth. -
The major goals involved in this program would include, for each munici—
pality as appropriate:
a. To continue the current technical assistance program to incorporated
municipalities in the County.
b. To continue the assistance provided to the municipalities adopting
comprehensive plans.
c. To further assist the municipalities by providing the basic data
necessary for planning and land use decisions.
d. To continue aiding the incorporated municipalities in the development of
zoning, subdivision, annexation and planned unit development ordinances.
e. To continue general technical consulting services to the incorporated
municipalities in Weld County for the provision of administrative review
of subdivision plats and rezoning applications and general planning.
f. To provide minimal training to local building inspectors under the
supervision of the Weld County Building Inspector.
The municipalities to be aided are as follows: Ault, Dacona, Eaton, Erie,
Evans, Firestone, Fort Lupton, Frederick, Gilcrest, Greeley, Grover,
Hudson, Johnstown, Keenesburg, Kersey, LaSalle, Mead, Millikin, Nunn,
Pierce, Platteville, Severance and Windsor.
Tangible products will include copies of adopted zoning, subdivision, annexation
and planned unit development ordinances and copies of adopted zoning maps.
Provision of general technical consulting services to include administrative
review of subdivision plats and rezoning applications, in addition to general
planning for municipalities listed under "a" above.
Tangible products would include items developed under the general planning
designation such as base maps (or other maps used for planning purposes),
EXHIBIT A
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Der�e (Vrtrrect of Local Affairs - No. 320000 Contract Routing No. en
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3.3.2 Weld County (continued)
copies of adopted comprehensive plans, data compiled for general planning
purposes, etc. Additional "tangible items" would depend on specific
requests from the individual municipalities.
Quarterly report (3 copies each) shall be provided to the Division of
Planning indicating work accomplished in the program.
Cost and due date per quarter:
9/30/74 - $3, 125 3/31/75 - $3, 125
12/31/74 - 3, 125 6/30/75 - 3, 125
T otal Cost: $12,500
Grand Total $45,000
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EXHIBIT A
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D.•a,,.,. tm._:nt of !_ccnl /'.`f :r_. - No. 3?C',Yifl can rne, Pc+._'`, \! 3�
SUGCESf D AFFIRMATIVE ACTIGN P f\! F... :-
EQUAL EMPLCYMENT CPPCkTu fry
In order to fulfill the obligations assumed in Section 1 .2. 5 of the Scope of
ncervices of this contract, the Contractor agrees to adopt and implement an
affirmative action plan for the entire organization, incorporating such portions
of the following as seem logical and likely to be effective under the circumstances
peculiar to the region, or other reasonable means of fulfilling those obligations;
and to indicate in each quarterly report and in the final report required by this
Contract which means of implementation are being applied and the degree to which
they have been successful.
The chairman of the contracting agency is fully responsible for insuring equal
opportunity throughout the organization itself, its staff, the staff of affiliated
agencies, and the membership of advisory groups. The chairman should
formally appoint an Equal Opportunity Coordinator, who may be the director
or another individual .
The Contractor should also establish an Equal Opportunity Advisory Council,
composed of members and employees representative of various backgrounds of
ethnic origin, sex, age, and religion.
Functions of the Equal Opportunity Coordinator and the Equal Opportunity
Advisory Council include the following:
� Equal Opportunity Coordinator
t
The Equal Opportunity Coordinator shall be directly responsible to the Chairman
in the development and implementation of programs to insure equal opportunity
and affirmative action in all aspects of employment by the Contract-Dr itself and
any of its adjuncts, such programs including but not limited to the following:
1 . In conjunction with the State Division of Planning and Department of
Personnel, review all job specifications and effect such revision as is
necessary to relate them directly to the actual work requirements,
eliminating any superfluous qualifications which might tend to disqualify
any applicant because of any disadvantage due to race, color, national
origin, sex, age, religion, or handicap.
2. Through agencies, organizations, institutions, and groups within the
community, and through statewide communications, including newspaper
advertising and articles, provide information concerning actual or potential
vacancies, encouraging inquiry and application by female and minority
persons, in all such communications making clear the serious intent
of the Contractor to avoid discrimination and to provide equal opportunity.
3. Complete (if necessary) and review personnel records so as to determine
types and levels of employment and the applicable characteristics of em-
ployees, and identify problem areas and potential corrections.
4. Establish employment goals which take cognizance of the composition of
the population of the entire area served, and target dates for the fulfilment
of those goals. Implicit in the goals is the concept of opportunity as well as
that of equality.
5. In cooperation with the State Division of Planning and Department of
Personnel, review and revise employment application forms so as to
eliminate any remaining traces of discriminatory attitudes or practices.
APPENDIX A-1
rage 1 of 3 pages
Department of Local Affairs - No. 320000 Contract Routing No��►wit
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, ' ` is . Carefully ex- .ne interviewing and tenting L:chniques
to the end that they tend to encourage the applicant to show his or her
best qualifications, rather than to bring out weaknesses which may be
attributable to present or previous cultural biases .
ris 7 . Establish methods of reinforcing a policy of promotion from within,
i1 including if necessary job di job-dilution and job-simplification principles;
and encourage women and minorities to enter employment at levels
for which they qualify, with good prospects for improvement.
8. Create the means for personnel in lower job categories to gain experience
in work at higher levels so that they may be prepared to accept promotion.
9. Develop an ongoing, positive in-service training program with special
emphasis on the potentialities of upgrading.
10. When possible, support, by arranging office time and/or financial
assistance, programs of personnel training and education in appropriate
institutions and agencies.
11 . Take vigorous action in establishing internship programs in planning and
the other functions of the Contractor, seeking usable funds on the one hand,
and interested or interestable female and minority students on the other.
12. Establish a system of review of p'oposed discharge, demotion, job termina—
tion, or disciplinary action for the express purpose of determining whether
^7 or not any discriminatory element might be involved.
13. Provide counseling for any employee or applicant for employment who
believes that he or she has been discriminated against because of race,
color, national origin, sex, age, religion, or handicap; follow such
counseling with in-depth discussion of the complaint and findings with
supervisory personnel; and where a satisfactory understanding is not
reached by the foregoing means, arrange for a formal or informal hearing
before the Equal Opportunity Advisory Council.
14. Make certain that every employee is familiar with procedures for filing
a complaint alleging discrimination; and encourage all employees to call
attention to any acts or attitudes of apparent discrimination, so that by
discussion or if necessary, disciplinary action, such acts or attitudes
may be rectified.
15. Make contact and work with recognized agencies and organizations whose
general objectives are nondiscrimination and equal opportunity, in order
to profit from any ideas and programs which may be generated by them.
16. Establish firmly in the mind of each employee that the Contractor has
adopted and faithfully follows a program of affirmative action in citizen
involvement, in the work program, in equal employment opportunity, and
in contractual relations; and make available to each employee a copy of
any relevant publications such as the affirmative action plan itself,
Contractor and adjunct organization membership lists, pertinent personnel
rule and procedural changes, etc.
Equal Opportunity Advisory Council
Functions of the Equal Opportunity Advisory Council are to provide policy advice
to the Contractor and its Equal Opportunity Coordinator, and to hear and make
recommendations concerning cases of alleged discrimination by employees or
potential employees. More specifically, the Equal Opportunity Advisory Council
is to:
Page 2 of 3 pages
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F;s';i_;t the Cp i ator and-lhl: Contractor ' i i >rove cornrnunications
. • ^within the co unity arr.! the state for th:: put _' of informing potential
applicants of current or foreseeable openings and obtaining applications,
especially from women and minority persons.
n 2. Periodically review the Contractor's total affirmative action plan for
equal employment opportunity and, through the Coordinator, make recom-
mendations for its improvement, especially as regards goals and target
dates.
3. Develop a method of maintaining personal contact with the female and
minority employees of the Contractor and its adjuncts for the purpose
of formulating ideas for the general improvement of the program,
including encouragement of employee referral of potential minority
applicants.
4. Hear all sides of any case of alleged discrimination which may be brought
to the attention of the Advisory Council by the Coordinator -- on a formal
or an informal basis, depending upon the nature of the case -- and make
recommendations to the employee alleging discrimination and to the active
supervisor and the appointing authority.
5. With the cooperation of the Coordinator, in any case not satisfactorily
resolved through the procedures outlined in 4, advise and assist the
aggrieved employee of his rights in appealing to the affirmative action
officer of the State Department of Personnel and/or the Colorado Civil
Rights Commission.
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