HomeMy WebLinkAbout20211657.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT FOR CHILD FATALITY PREVENTION SYSTEM
AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract for the Child
Fatality Prevention System between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Public Health and Environment, Division of
Prevention Services, commencing upon full execution of signatures, and ending June 30, 2022,
with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Contract for the Child Fatality Prevention System between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld.
County, on behalf of the Department of Public Health and Environment, and the Colorado
Department for Public Health and Environment, Division of Prevention Services, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of June, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dig.f4A,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boa
APP '• EDA
ounty ttorney
Date of signature: J
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Zl
oreno, Chair
Steve
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2021-1657
HL0053
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: June 11, 2021
SUBJECT: Child Fatality Prevention System FY21-22
Contract Renewal with CDPHE
For the Board's approval is the Child Fatality Prevention System continuation contract between
the Colorado Department of Public Health and Environment (CDPHE) and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of
Public Ilealth and Environment (WCDPHE).
The Child Fatality Prevention Act (Article 20.5 of Title 25, Colorado Revised Statutes)
established the Child Fatality Prevention System (CFPS), a statewide, multidisciplinary, multi -
agency effort to prevent child deaths. Under this task order contract, the WCDPHE will continue
to coordinate the local, multidisciplinary child fatality prevention review team. The purpose of
the review team is to review all preventable Weld County child deaths ages birth to 17 years,
identify trends, and implement strategies to prevent future deaths from occurring.
The contract period is from July 1, 2021, through June 30, 2022. No new staff will be required to
meet the deliverables specified in the Statement of Work. CDPHE agrees to pay WCDPHE
$13,450.00 for services provided in this continuation contract.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined
that its terms are acceptable.
The Board approved placement of this contract on the Board's agenda via pass -around dated June
11, 2021.
I recommend approval of this renewal contract with CDPHE for the Child Fatality Prevention
System program.
2021-1657
I-ILOO53
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Child Fatality Prevention System FY21-22 Contract Renewal with CDPHE
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Mark Lawley, Executive Director
DATE: June 11, 2021
Brief description of the problem/issue:
Enclosed for the Board's review and approval is the Child Fatality Prevention System continuation contract
between the Colorado Department of Public Health and Environment (CDPHE) and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and
Environment (WCDPHE).
The Child Fatality Prevention Act (Article 20.5 of Title 25, Colorado Revised Statutes) established the Child
Fatality Prevention System (CFPS), a statewide, multidisciplinary, multi -agency effort to prevent child deaths.
Under this task order contract, the WCDPHE will continue to coordinate the local, multidisciplinary child fatality
prevention review team. The purpose of the review team is to review all preventable Weld County child deaths
ages birth to 17 years, identify trends, and implement strategies to prevent future deaths from occurring.
The contract period is from July 1, 2021, through June 30, 2022. No new staff will be required to meet the
deliverables specified in the Statement of Work. CDPHE agrees to pay WCDPHE $13,450.00 for services
provided in this continuation contract.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that its terms are
acceptable.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approval of this contract will permit WCDPHE to receive funding for continued leadership of a state mandated
review team and allow for the review and implementation of strategies to prevent child fatalities in Weld
County.
Declining this contract will mean restructuring the leadership of the review team to comply with the state
mandate, deny $13,450.00 in funding, and hinder the possible prevention of children's deaths in Weld County.
Recommendation: I recommend approval of this renewal contract with CDPHE for the Child Fatality
Prevention System program.
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
g3
7)77-
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DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT
CONTRACT
ROUTING NO.
2022*0289
APPROVED TASK ORDER CONTRACT - WAIVER #154
This task order contract is issued pursuant to master contract made on 11/23/2016, with routing number 18 FAA 00051.
STATE:
State of Colorado for the use & benefit of the
Department of Public Health and Environment
Prevention Services Division
VIP/CFPS
4300 Chevy Creek Drive South
Denver, CO 80246
CONTRACT MADE DATE: 4/29/2021
TERM:
This contract shall be effective upon approval by
the State Controller, or designee, or on 07/01/2021,
whichever is later. The contract shall end on 06/30/2022.
PROCUREMENT METHOD:
Other (specify) Discretionary
BID/RFP/LIST PRICE AGREEMENT NUMBER:
NA
LAW SPECIFIED VENDOR STATUTE:
NA
STATE REPRESENTATIVE:
Kelly Dougherty
Injury Prevention Coordinator
Colorado Dept of Public Health and Environmen
VIP/CFPS
4300 Cherry Creek Drive South
Denver, CO 80246
CONTRACTOR:
Board of County Commissioners of Weld County 1150 "O" St
Greeley, CO 80631, for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, CO 80631
CONTRACTOR DUNS: 075757955
CONTRACTOR ENTITY TYPE:
Political Subdivision
BILLING STATEMENTS RECEIVED:
Quarterly
STATUTORY AUTHORITY: C.R.S. 25-1-521
CLASSIFICATION: Subrecipient
CONTRACT PRICE NOT TO EXCEED: $13,450.00
FEDERAL FUNDING DOLLARS: $0.00
STATE FUNDING DOLLARS: $13,450.00
OTHER FUNDING DOLLARS: $0.00
Specify "Other":
MAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR:
FY22: $13,450.00
PRICE STRUCTURE: Fixed Price
CONTRACTOR REPRESENTATIVE:
Tanya Geiser
Director of Public Health Administrative Svcs
1555 North 17th Avenue
Greeley, CO 80631
PROJECT DESCRIPTION:
To support the Child Fatality Prevention Act (Article 20.5 of Title 25, Colorado Revised Statutes), which is a statewide, multi -agency effort to
prevent child deaths.
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EXHIBITS:
The following exhibits are hereby incorporated:
Exhibit A - Additional Provisions
Exhibit B - Statement of Work
Exhibit C - Budget
Exhibit D - Option Letter Sample
GENERAL PROVISIONS
The following clauses apply to this Task Order Contract. These general clauses may have been expanded upon or
made more specific in some instances in exhibits to this Task Order Contract. To the extent that other provisions of
this Task Order Contract provide more specificity than these general clauses, the more specific provision shall
control.
1. This Task Order Contract is being entered into pursuant to the terms and conditions of the Master Contract
including, but not limited to, Exhibit One thereto. The total term of this Task Order Contract, including any
renewals or extensions, may not exceed five (5) years. The parties intend and agree that all work shall be
performed according to the standards, terms and conditions set forth in the Master Contract.
2. In accordance with section 24-30-202(1), C.R.S., as amended, this Task Order Contract is not valid until it
has been approved by the State Controller, or an authorized delegee thereof. The Contractor is not
authorized to, and shall not; commence performance under this Task Order Contract until this Task Order
Contract has been approved by the State Controller or delegee. The State shall have no financial obligation
to the Contractor whatsoever for any work or services or, any costs or expenses, incurred by the Contractor
prior to the effective date of this Task Order Contract. If the State Controller approves this Task Order
Contract on or before its proposed effective date, then the Contractor shall commence performance under
this Task Order Contract on the proposed effective date. If the State Controller approves this Task Order
Contract after its proposed effective date, then the Contractor shall only commence performance under this
Task Order Contract on that later date. The initial term of this Task Order Contract shall continue through
and including the date specified on page one of this Task Order Contract, unless sooner terminated by the
parties pursuant to the terms and conditions of this Task Order Contract and/or the Master Contract.
Contractor's commencement of performance under this Task Order Contract shall be deemed acceptance of
the terms and conditions of this Task Order Contract.
3. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made
a part hereof as if fully set forth herein. Unless otherwise stated, all exhibits and/or attachments to this Task
Order Contract are incorporated herein and made a part of this Task Order Contract. Unless otherwise stated,
the terms of this Task Order Contract shall control over any conflicting terms in any of its exhibits. In the event
of conflicts or inconsistencies between the Master Contract and this Task Order Contract (including its exhibits
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and/or attachments), or between this Task Order Contract and its exhibits and/or attachments, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority: 1) the
Special Provisions of the Master Contract; 2) the Master Contract (other than the Special Provisions) and its
exhibits and attachments in the order specified in the Master Contract; 3) this Task Order Contract; 4) the
Additional Provisions - Exhibit A, and its attachments if included, to this Task Order Contract; 5) the
Scope/Statement of Work - Exhibit B, and its attachments if included, to this Task Order Contract; 6) other
exhibits/attachments to this Task Order Contract in their order of appearance.
4. The Contractor, in accordance with the terms and conditions of the Master Contract and this Task Order
Contract, shall perform and complete, in a timely and satisfactory manner, all work items described in the
Statement of Work and Budget, which are incorporated herein by this reference, made a part hereof and
attached hereto as "Exhibit B" and "Exhibit C".
5. The State, with the concurrence of the Contractor, may, among other things, prospectively renew or extend
the term of this Task Order Contract, subject to the limitations set forth in the Master Contract, increase or
decrease the amount payable under this Task Order Contract, or add to, delete from, and/or modify this
Task Order Contract's Statement of Work through a contract amendment. To be effective, the amendment
must be signed by the State and the Contractor, and be approved by the State Controller or an authorized
delegate thereof. This contract is subject to such modifications as may be required by changes in Federal or
State law, or their implementing regulations. Any such required modification shall automatically be
incorporated into and be part of this Task Order Contract on the effective date of such change as if fully set
forth herein.
6. The conditions, provisions, and terms of any RFP attached hereto, if applicable, establish the minimum
standards of performance that the Contractor must meet under this Task Order Contract. If the Contractor's
Proposal, if attached hereto, or any attachments or exhibits thereto, or the Scope/Statement of Work -
Exhibit B, establishes or creates standards of performance greater than those set forth in the RFP, then the
Contractor shall also meet those standards of performance under this Task Order Contract.
7. STATEWIDE CONTRACT MANAGEMENT SYSTEM [This section shall apply when the Effective
Date is on or after July 1, 2009 and the maximum amount payable to Contractor hereunder is $100,000 or
higher]
By entering into this Task Order Contract, Contractor agrees to be governed, and to abide, by the
provisions of CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning
the monitoring of vendor performance on state contracts and inclusion of contract performance information
in a statewide contract management system.
Contractor's performance shall be evaluated in accordance with the terms and conditions of this Task Order
Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules, Policies and Guidance.
Evaluation of Contractor's performance shall be part of the normal contract administration process and
Contractor's performance will be systematically recorded in the statewide Contract Management System.
Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of
information relevant to the performance of Contractor's obligations under this Task Order Contract shall be
determined by the specific requirements of such obligations and shall include factors tailored to match the
requirements of the Statement of Project of this Task Order Contract. Such performance information shall
be entered into the statewide Contract Management System at intervals established in the Statement of
Project and a final review and rating shall be rendered within 30 days of the end of the Task Order Contract
term. Contractor shall be notified following each performance and shall address or correct any identified
problem in a timely manner and maintain work progress.
Should the final performance evaluation determine that Contractor demonstrated a gross failure to meet the
performance measures established under the Statement of Project, the Executive Director of the Colorado
Department of Personnel and Administration (Executive Director), upon request by the Colorado
Department of Public Health and Environment and showing of good cause, may debar Contractor and
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prohibit Contractor from bidding on future contracts. Contractor may contest the final evaluation and result
by: (i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS
§24-105-102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights
provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and
reinstatement of Contractor, by the Executive Director, upon showing of good cause.
8. If this Contract involves federal funds or compliance is otherwise federally mandated, the Contractor and
its agent(s) shall at all times during the term of this contract strictly adhere to all applicable federal laws,
state laws, Executive Orders and implementing regulations as they currently exist and may hereafter be
amended. Without limitation, these federal laws and regulations include the Federal Funding
Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law
110-252, including without limitation all data reporting requirements required there under. This Act is also
referred to as FFATA.
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SIGNATURE PAGE
Contract Routing Number: 2022*0289
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to
bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
for the use and benefit of the
Weld County Department of Public Health and
Environment
r—DocuSigned by:
Slug, l&t.ovr; a
'—E04467D642AE4A7...
By: Signature
Steve Moreno
Name of Person Signing for Contractor
County Commissioner Chair
Title of Person Signing for Contractor
Date:
2021-06-23
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
r—DocuSigned by:
Lisa & &u'ln,
—2EDF870A1A7D4FC...
By: Signature
Lisa McGovern
Name of Executive Director Delegate
Procurement & Contracts Section Director
Title of Executive Director Delegate
Date:
2021-06-23
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
r—DocuSigned by:
\-- 368 F8AFC06514C4. .
By: Signature
Travis Yoder
Name of State Controller Delegate
Controller
Title of State Controller Delegate
Contract Effective Date:
2021-06-26
-- Signature Page End --
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ft
,4.9.2.1- /657
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EXHIBIT A
ADDITIONAL PROVISIONS
To Task Order Contract Dated 4/29/2021 CMS Task Order Routing Number 2022*0289
These provisions are to be read and interpreted in conjunction with the provisions of the Task Order Contract specified
above.
1. This Task Order Contract contains state funds.
2. To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing
the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five (45) calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with this Statement of Work and Budget.
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email
the scanned invoice with the Excel workbook containing the Expenditure Details page to: Alison Maffey,
MSW, Policy and Communication Unit Supervisor, ali.maffey(c�state.co.us
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract; but in any event no later than forty-five (45) calendar days from the
effective expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
3. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies. If the Contractor fails to correct such deficiencies
within thirty (30) calendar days, the Contractor shall be in default of its obligations under this
Task Order Contract and the State, at its option, may elect to terminate this Task Order Contract or
the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract.
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Original Contract Number. 2022*0289
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EXHIBIT A
4. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
5. This award does not include funds for Research and Development.
6. If Contractor indicates full expenditure of funds under this Contract by March 31 of each grant year and the
full expenditure does not occur, CDPHE has the option to reduce current or upcoming Contract by said
amount or a percent deemed reasonable by CDPHE. The State will notify the Contractor of the potential
need to decrease the current or upcoming budget. If the Contractor indicates at a later date than March 31
of each grant year an expectation of surplus of funds or inability to fully expend said funds for unforeseen
circumstances that Contractor had not anticipated by March 31, CDPHE will reallocate unspent funds
without any penalties to the Contractor.
Upon receipt of timely written notice of an objection by the State for inability to fully expend funds, the
Contractor shall have a reasonable period of time not to exceed ten (10) calendar days to respond to the
action. If no dispute is received by the State within ten (10) calendar days, the State has the option to
reduce the current budget for the current year and any upcoming budget for future contractual agreements.
7. Contractor shall request prior approval in writing from the State for all modifications to the Statement of
Work/Work Plan or for any modification to the direct costs in excess of twenty-five percent (25%) of the
total budget for direct costs. Any request for modifications to the Budget in excess of twenty-five percent
(25%) of the total budget for direct costs shall be submitted to the State at least ninety (90) days prior to the
end of the contract period and may require an amendment in accordance with General Provisions, Section
16, Contract Modifications, of this Contract.
8. The State of Colorado, specifically the Colorado Department of Public Health and Environment, shall be
the owner of all equipment as defined by Federal Accounting Standards Advisory Board (FASAB)
Generally Accepted Accounting Principles (GAAP) purchased under this Contract. At the end of the term
of this Task Order Contract, the State shall approve the disposition of all equipment.
9. Contractor shall not use State funds provided under this Task Order Contract for the purpose of lobbying as
defined in Colorado Revised Statutes (C.R.S.) 24-6-301(3.5)(a).
10. The State, at its discretion, shall have the option to extend the term under this Task Order beyond the Initial
Term for a period or for successive periods, of 1 year at the same rates and under the same terms specified
in the Task Order. In order to exercise this option, the State shall provide written notice to Contractor in as
form substantially equivalent to Exhibit D. If exercised, the provisions of the Option Letter shall become
part of and be incorporated in the original Task Order. The total duration of this Task Order shall not
exceed 5 years.
11. The State, at its discretion, shall have the option to increase or decrease the statewide quantity of Goods
and/or Services based upon the rates established in this Task Order and modify the maximum amount
payable accordingly. In order to exercise this option, the State shall provide written notice to Contractor in
as form substantially equivalent to Exhibit D. Delivery of Goods and/or performance of Services shall
continue at the same rates and terms as described in this Task Order.
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Exhibit B
STATEMENT OF WORK
To Original Contract Number 2022*0289
I. Entity Name: Weld County Department of Public Health and Environment
II. Project Description: This project serves to support the Child Fatality Prevention Act (Article 20.5 of Title 25,
Colorado Revised Statutes), which is a statewide, multi -agency effort to prevent child deaths. Pursuant to C.R.S. § 25-20.5-
404-405, local public health agencies, or agencies designated by local public health agencies, are required to establish and
coordinate multidisciplinary, local child fatality prevention review teams (local teams). The purpose of the local team is to
conduct systematic, comprehensive, multidisciplinary reviews of child deaths to better understand how and why children die.
The child fatality review process uses a public health approach to identify trends and patterns, to take action, to improve
systems, and to implement strategies that may prevent future deaths from occurring.
This project benefits the State of Colorado by helping the people of Colorado understand the incidence and causes of child
fatalities and therefore encourage public action to prevent further child fatalities. Additionally, the project benefits the State
of Colorado by identifying services provided by public, private, and nonprofit agencies to children and their families that
are designed to prevent, and that are effective in preventing, child fatalities; identifying gaps or deficiencies that may exist
in the delivery of services provided by public, private, and nonprofit agencies to children and their families that are
designed to prevent child fatalities; and making recommendations for, act as a catalyst for, and implement any changes to
laws, rules, and policies that will support the safe and healthy development of the children in this state and prevent future
child fatalities.
III. Definitions:
1. CDPHE — Colorado Department of Public Health and Environment
2. CFPS — Child Fatality Prevention System
3. CRS — Case Reporting System
4. FTP — File Transfer Protocol
5. SUID - Sudden Unexpected Infant Death
IV.
Goal #1: Create healthy, thriving and resilient communities by preventing child deaths in Colorado due to unintentional injury,
homicide, motor vehicle incidents, child abuse and neglect, SUID, suicide, and undetermined causes.
Objective #1: No later than the expiration date of this contract, advance a comprehensive understanding of the circumstances
of individual child deaths in Colorado and support equitable strategies at the individual, community, and societal levels to
prevent future deaths.
Primary Activity
#1
The Contractor shall conduct individual, case -specific, multidisciplinary reviews of all child fatalities
assigned to the local team based on coroner jurisdiction.
Sub -Activities #1
1. The Contractor shall access the Death Certificate FTP website on a weekly basis to obtain death
certificates for each child fatality case assigned to the local team.
2. The Contractor shall gather case records from the coroner's office, law enforcement agencies,
county department of human services, hospitals, and other agencies for each child fatality assigned to the
local team.
3. The Contractor shall abstract critical data from case records and enter the data into the National
Center for Fatality Review and Prevention's CRS for each child fatality assigned to the local team.
4. The Contractor shall develop case summaries for the purpose of completing the "Narrative"
section (Section O) of the National Center for Fatality Review and Prevention's CRS for each child
fatality assigned to the local team.
Work Plan:
)r;`ini] i [zict'
2012
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Exhibit B
5. The Contractor shall facilitate local team meetings with multidisciplinary local team members to
conduct individual, case -specific reviews of child fatalities for the purpose of discussing and identifying
equitable prevention recommendations in the "Prevention Initiatives Resulting from the Review" section
(Section L) of the National Center for Fatality Review and Prevention's CRS.
6. No later than two (2) months after reviewing a child fatality, the Contractor shall complete data
entry for Sections A -O and click "Data entry completed for this case" (in Section P) of the National
Center for Fatality Review and Prevention's CRS for each child fatality assigned to the local team.
Primary Activity
#2
The Contractor shall promote evidence -based injury and violence prevention strategies that advance health
equity.
Sub -Activities #2
1. The Contractor shall apply a public health approach to identify trends and patterns of child
fatalities using state and local team data reports.
2. The Contractor shall identify structural inequities that lead to systemic, avoidable, and unjust
health disparities for certain groups of children.
3. The Contractor shall apply a public health approach to identify equitable prevention strategies to
implement at the local level.
4. The Contractor shall apply a public health approach to identify equitable systems improvements
to implement at the local level.
5. The Contractor shall implement evidence -based, equitable child fatality prevention strategies at
the local level.
6. The Contractor shall implement evidence -based, equitable system improvements at the local
level.
7. The Contractor shall vote on state -level prevention recommendations for the CFPS annual
legislative report.
Primary Activity
#3
The Contractor shall participate in training opportunities.
Sub -Activities #3
1. The Contractor shall attend CDPHE-approved local team trainings.
2. The Contractor shall attend CDPHE-approved web -based trainings.
Primary Activity
#4
The Contractor shall evaluate the Colorado CFPS.
Sub -Activities #4
1. The Contractor shall complete the CFPS Local Team Survey.
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Exhibit B
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically during the
contract term. The contractor shall monitor documents and website content for updates and comply with
all updates.
2. The Contractor shall comply with the Child Fatality Prevention Act C.R.S. 25-20.5-404-409.
This document is incorporated and made part of this contract by reference and is available on the
following website http://www.sos.state.co.us/CCR/Welcome.do.
3. Reviewable child fatalities include one or more of the following causes: undetermined causes,
unintentional injury, homicide, motor vehicle incidents, child abuse/neglect, sudden unexpected infant
death (SUID), and suicide.
4. The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to conduct individual, case -specific review of
fatalities. This document is incorporated and made part of this contract by reference and is available on
the following website http://www.cochildfatalityprevention.com/p/cfps-operations-manual.html.
5. The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to identify equitable prevention
recommendations. This document is incorporated and made part of this contract by reference and is
available on the following website http://www.cochildfatalityprevention.com/p/cfps-operations-
manual.html.
Standards and
Requirements
6. The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to enter information regarding the child fatality
into the National Center for Fatality Review and Prevention's CRS. This document is incorporated and
made part of this contract by reference and is available on the following website
http://www. cochi ldfatalityprevention.com/p/cfps-operations-manual. htm I.
7. CDPHE will provide the local team coordinator login credentials to the FTP website. This
website content is incorporated and made part of this contract by reference and is accessible at
https://secft2.dphe.state.co.us/thinclient/Login.aspx.
8. CDPHE will provide the local team coordinator login credentials to the National Center for
Fatality Review and Prevention's CRS. This website content is incorporated and made part of this
contract by reference and is accessible at https://data.ncfrp.org.
9. CDPHE will assign child fatalities for review to the Contractor based on coroner jurisdiction
using the FTP Website on a weekly basis. This website content is incorporated and made part of this
contract by reference and is accessible at https://secft2.dphe.state.co.us/thinclient/Login.aspx.
10. The Contractor shall complete data entry of child fatalities in the National Center for Fatality
Review and Prevention's CRS no later than two months after the case review meeting or by December
31st if the case review meeting takes place within two months of the end of the year.
11. CDPHE will conduct quality assurance checks as defined on the CFPS website on the data
entered into the National Center for Fatality Review and Prevention's CRS for child fatalities reviewed
by the Contractor. This information is incorporated and made part of this contract by reference and is
available on the following website http://www.cochildfatalityprevention.com/.
Page 3 of 5
nn Contact N .nccr {
Ver. 01.11.19
DocuSign Envelope ID: 745D7BEA-A3F6-4296-A5CB-B8B4B05A5300
Exhibit B
12. The Contractor shall request technical assistance and training from the CFPS
Team at CDPHE by emailing the appropriate CFPS State Support Team member.
13. CDPHE will disseminate analyzed, aggregated child fatality data to the Contractor
following ways:
a. local team data reports,
b. the online CFPS Data Dashboard. This information is incorporated and made
contract by reference and is accessible at http://www.cochildfatalityprevention.com/.
State Support
in the
part of this
prevention
contract by
on prevention
and approved uses of
local prevention
and is accessible
and system
30 calendar days of
under this
14. CDPHE will provide resources for evidence -based, equitable injury and violence
strategies on the CFPS website. This information is incorporated and made part of this
reference and is accessible at http://www.cochildfatalityprevention.com/.
15. CDPHE will invite the Contractor to state -level meetings to discuss and vote
recommendations for the annual CFPS legislative report.
16. The Contractor shall use information from the CFPS website on acceptable
funding for child fatality, injury, and violence prevention strategies when implementing
strategies. This information is incorporated and made part of this contract by reference
at http://www.cochildfatalityprevention.com/.
17. The Contractor shall provide information on local level prevention strategies
improvements.
18. The Contractor shall notify the CFPS State Support Team at CDPHE within
a change of the local team coordinator responsible for the performance of services provided
contract.
19. CDPHE will provide the Contractor with training opportunities.
20. CDPHE will provide the CFPS Local Team Survey to the Contractor.
21. CDPHE will provide progress report templates to the Contractor.
Expected Results
of Activity(s)
1. Improved understanding of child fatality data in Colorado including circumstances, risk and
protective factors, trends, inequities, and patterns surrounding child deaths.
2. Identification of evidence -based, equitable prevention recommendations to prevent future child
fatalities from occurring in Colorado.
3. Implemented and evaluated equitable child fatality prevention strategies at the state and local
levels.
Measurement of
Expected Results
1. Sections A -O of the National Center for Fatality Review and Prevention's
completed for 100% of child fatalities that occurred in Colorado and meets CFPS' review
the local team's jurisdiction.
2. Increased number of equitable prevention strategies implemented at the state
documented in the CFPS annual report, the CFPS Local Team Survey, and through
CRS will be
criteria within
and local levels as
?revention stories.
Completion Date
Page 4 of 5
Contract 1.imher
Ver. 01.11.19
DocuSign Envelope ID: 745D7BEA-A3F6-4296-A5CB-B8B4B05A5300
Exhibit B
Deliverables
1. The Contractor shall submit all information resulting from child fatality
case reviews into the National Center for Fatality Review and Prevention's CRS
for each child fatality case assigned by the CFPS State Support Team at CDPHE.
No later than 12/31,
annually
2. The Contractor shall submit CDPHE-approved progress reports via email
to the CFPS State Support Team at CDPHE.
At two designated
dates, 12/31 and
6/30, annually
3. The Contractor shall submit the online CFPS Local Team Survey
administered by the CFPS State Support Team at CDPHE.
No later than 6/30,
annually
V. Monitoring:
CDPE-iE's monitoring of this contract for compliance with performance requirements will be conducted throughout the
contract period by the Child Fatality Prevention System Injury Prevention Coordinator and the Child Fatality Prevention
System Program Manager. Methods used will include a review of documentation determined by CDPHE to be reflective of
performance to include progress reports, invoices, data entered into the National Center for Fatality Review and
Prevention's CRS, and other fiscal and programmatic documentation as applicable. The Contractor's performance will be
evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar
days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to
rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion
will be documented in writing and agreed to by both parties. If extenuating circumstances arise that require an extension to
the timeline, the Contractor must email a request to the Child Fatality Prevention System Injury Prevention Coordinator and
the Child Fatality Prevention System Program Manager and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor
demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the
provisions of this contract.
Page 5 of 5
Original Contract Number: ?022"0239 Ver. 01.11.19
DocuSign Envelope ID: 745D7BEA-A3F6-4296-A5CB-B8B4B05A5300
Exhibit C Budget
COLORADO
Department of Public
Health It Environment
PREVENTION SERVICES DIVISION- FIXED PRICE BUDGET WITH JUSTIFICATION FORM
Original Contract Routing # 2022*0289
Contractor Name
Weld County Department of Public Health and
Environment
Program Contact Name,
Title, Phone and Email
Melanie Cyphers, (970) 400 -
2423, mcyphers@weldgov.com
Budget Period
July 1, 2021- June 30, 2022
Fiscal Contact Name, Title,
Phone and Email
Tanya Geiser, (970) 400-2122,
tgeiser@weldgov.com
Project Name
Child Fatality Prevention System
Contract (CT or PO)
Number
Cr FHLA 2022*0289
Expenditure Categories
Personal Services
Salaried Employees
Personal Services
Hourly Employees
Total Personal Services (including fringe benefits)! $
Supplies & Operating Expenses
Total Supplies & Operating! $
Travel
Total Travel! $ -
Contractual
Total Contractual! $ -
Other Costs
Primary Activity /
Deliverable
Description of Activity
Rate
Quantity
Total Amount
Requested from
CDPHE
Quarter 1 Payment
July 1 through September 30, 2021
$ 3,362.50
1.0
$ 3,362.50
Quarter 2 Payment
October 1 through December 31, 2021
$ 3,362.50
1.0
$ 3,362.50
Quarter 3 Payment
January 1 through March 31, 2022
$ 3,362.50
1.0
$ 3,362.50
Quarter 4 Payment
April 1 through June 30, 2022
$ 3,362.50
1.0
$ 3,362.50
$ -
Total Other Costs
$ 13,45O.00
SUB -TOTAL OF DIRECT COSTS
$ 13,450.00
Indirect
Total Indirect
$
Original Contract Number: 2022"0289 Page 1 of 1
DocuSign Envelope ID: 745D7BEA-A3F6-4296-A5CB-B8B4B05A5300
EXHIBIT D
OPTION LETTER #: Click here to enter text.
State Agency :
Colorado Department Of Public Health and Environment
4300 Cherry Creek Dr S
Denver, CO 80246
Original Contract #
Click here to enter text.
Contractor (Name and Address)
Click here to enter text.
Option Contract Number
Click here to enter text.
Contract Performance Beginning Date :
Click here to enter a date.
Current Contract Expiration Date :
Click here to enter a date.
CONTRACT MAXIMUM AMOUNT TABLE
Document
Type
Contract
Routing #
Federal Funding
Amount*
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
OL #1
$
Original
$
Current Contract Maximum
Amount (YTD)
$
1) OPTIONS
A. Option to extend for an Extension Term
B. Option to change quantity of goods under the Contract
C. Option to change quantity of services under the Contract
D. Option to change Contract rates
E. Option to initiate next phase of Contract
2) REQUIRED PROVISIONS:
A. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above the State hereby exercises its option for an additional term, beginning Click here to enter a
date. and ending on the current contract expiration date shown above, at the rates stated in the
Original Contract, as amended.
B. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above, the State hereby exercises its option to Choose an item. the quantity of Choose an item. at
the rates stated in the Original Contract as amended for the following reason: Click here to
enter text..
C. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above the State hereby exercises its option to modify the Contract rates specified in Click here to
enter text. for the following reason: Click here to enter text.. The Contract rates attached to this
Option Letter replace the rates in the Original Contract as of the Option Effective Date of this
Option Letter.
D. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above, the State hereby exercise its option to initiate Phase Click here to enter text., which shall
begin on Click here to enter a date. and end on Click here to enter a date. at the cost/price
specified in Section Click here to enter text..
E. The Contract Maximum Amount table is deleted and replace with the Current Contract
Maximum Amount Maximum Amount table shown above.
3) OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or Click here
to enter a date. whichever is later.
Original Contract Number: 2022 *0289
Page 1 of 2 Ver. 13.2.19
DocuSign Envelope ID: 745D7BEA-A3F6-4296-A5CB-B8B4B05A5300
EXHIBIT D
PROGRAM APPROVAL
By:
Date:
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Health and Environment
Jill Hunsaker Ryan MPH, Executive Director
By: Lisa McGovern, Purchasing & Contracts Section
Director, CDPHE
Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This
Contract is not valid until signed and dated below by the State Controller or delegate.
Contractor is not authorized to begin performance until such time. If Contractor begins
performing prior thereto, the State of Colorado is not obligated to pay Contractor for
such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Date:
Original Contract Number: 2022*0289
Page 2 of 2 Ver. 13.2.19
Contract Form
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH, ENVIRONMENT
Entity ID*
2e00001026
❑ New Entity?
Contract Name* Contract ID
CDPHE CHILD FATALITY PREVENTION SYSTEM FY21-22 4877
RENEWAL CONTRACT
Contract Status
CTB REVIEW
Contract Lead*
AGOMEZ
Contract Lead Email
agomez= weldgov. corn
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
TASK ORDER CONTRACT CHILD FATALITY PREVENTION SYSTEM FY21 -22 RENEWAL WITH CDPHE
Contract Description 2
STATE ROUTING NUMBER 2022"(7289
Contract Type*
AGREEMENT
Amount*
$1 3,450.00
Renewable*
NO
Automatic Renewal
NO
Grant
NO
IGA
NO
Department
HEALTH
Department Email
CM -Health J'veldgov.com
Department Head Email
CM -Health -
De ptHe ad veIdgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTO RNEY:C:WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested B0CC Agenda
Date*
06 23 2021
Due Date
06:' 1 9;`2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
07 01;2021
Review Date *
04.012022
Renewal Date
Termination Notice Period Committed Delivery Date
Expiration Date
06 30:2022
Contact Information
Contact Info
Contact Name
Purchasing
Contact Type Contact Email
Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06 17 2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06 23 2021
Originator
ACOMEZ
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
BOB CHOATE
Finance Approved Date Legal Counsel Approved Date
06,17x2021 06 18 2021
Tyler Ref #
AG 052321
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