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Home My WebLink About20210730.tiffRESOLUTION RE: APPROVE AGREEMENT MODIFICATION #4 TO 2021 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING AND FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Agreement Modification #4 to the 2021 Cooperative Law Enforcement Annual Operating and Financial Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United States Department of Agriculture Forest Service, Arapaho and Roosevelt National Forests and the Pawnee National Grassland, commencing upon full execution of signatures, and ending December 31, 2021, with further terms and conditions being as stated in said agreement modification and plan, and WHEREAS, after review, the Board deems it advisable to approve said agreement modification and plan, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement Modification #4 to the 2021 Cooperative Law Enforcement Annual Operating and Financial Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United States Department of Agriculture Forest Service, Arapaho and Roosevelt National Forests and the Pawnee National Grassland, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of March, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: da4A, •.aC,l1o•� Weld County Clerk to the Board unty Attorney Date of signature: 3 /7-2-1 Steve oreno, Chair 2021-0730 SO0042 cc : soo-to& K) ovoiat Comyaev ID Iti-voi5 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: US Forest Service & Sheriffs Office 2021 Annual Operating Plan and Contract DEPARTMENT: Weld County Sheriffs Office DATE: 3-2-2021 PERSON REQUESTING: Lt. Michael Knee, Patrol Division and Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: The Weld County Sheriff's Office requests approval and signature from the BOCC Chair to extend the Cooperative Law Enforcement Agreement with the US Forest Service for 2021 to patrol the Pawnee National Grasslands. The US Forest Service is proposing a 2021 modification of agreement to extend the service through December 31$', 2021 and increase the agreement amount from $5,800 to $6,000 paid at a rate of $74.42 per hour. The Sheriffs Office will invoice the US Forest Service for expenditures monthly. This is an annual agreement the Sheriffs Office has been practicing for several years. The agreement takes effect on the date of final signature and expires December 31, 2021. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The Board can reject the agreement. If the Board rejects the agreement the Sheriffs Office will not schedule dedicated time to patrol the National Grass Lands. Regular law enforcement patrols help to deter crime and encourage a safe environment for the public. The Board can accept the agreement. The US Forest Service will reimburse the Sheriffs Office for costs at the 2021 contract rate of $74.42. There are no negative consequences. Recommendation: We recommend the Board approve the agreement. Approve Schedule Re o mmendation Work Session Other/Comments: Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine 2021-0730 SO00y D. USDA Forest Service OMB 0596-021 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 I. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 17 -LE -11021006-019 2. RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3. MODIFICATION NUMBER: 4 4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave., Building E, Fort Collins, CO 80526 5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave., Building E, Fort Collins, CO 80526 6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 4, county): Weld County Sheriffs Department 1950 O Street, Greely, CO 80631 7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS payment use only): 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: ® This modification is issued pursuant referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: to the to provide (AOP). $5,095.28 modification provision in the grant/agreement CHANGE IN FUNDING: Forest Service the attached Annual Operating Plan funding. the partner funding in the amount of $6,000.00 in accordance with in new funding and $904.72 from the previous year carry over ADMINISTRATIVE CHANGES: OTHER (Specify typeofmodification): 2021 AOP Except as provided force and effect. 9. ADDITIONAL herein, all terms and conditions , of the Grant/Agreement MODIFICATION referenced in 1, above, remain unchanged and in full F SPACE FOR DESCRIPTION OF (add additional pages as needed): 0. ATTACHED DOCUMENTATION (Check all that apply): Revised Scope of Work Revised Financial Plan _ Other: 2021 AOP 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF THEIR RESPECTIVE PAR I IES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED GRANT/AGREEMENT. II,A, SIGNATURE (Signature of Signatory Official) 11.E. NAME (type or print): See Attached AOP I I.G. TITLE (type or print): 11.B. DATE SIGNED 11,C. U.S. FOREST SERVICE SIGNATURE (Signature of Signatory Official) 11.F. NAIVIE (type or print): See Attached AOP 11.H. TITLE (type or print): 12. G&A REVIEW 12.A. The authority and format of this modification have been reviewed and approved for signature by: Sec Attached Signature Page U.S. Forest Service Grants &_ Agreements Specialist 11.D. DATE SIGNED 12.B. DATE SIGNED USDA Forest Service Burden Statement OMB 0596-0217 FS -1500-19 According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. USDA, Forest Service OMB 0596-0217 FS -1500-8A FS Agreement No. Cooperator Agreement No. EXHIBIT A 17 -LE -11021006-019 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The WELD COUNTY SHERIFF'S DEPARTMENT And the USDA, FOREST SERVICE ARAPAHO ROOSEVELT NATIONAL FORESTS AND PAWNEE NATIONAL GRASSLAND 2021 ANNUAL OPERATING AND FINANCIAL PLAN — Modification 4 This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between Weld County Sheriff's Department, hereinafter referred to as "Cooperator," and the USDA, Forest Service, Arapaho Roosevelt National Forests and Pawnee National Grassland, hereinafter referred to as the "U.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement #17-LE11021006-019 executed on May 17, 2017. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning on the date of final signature and ending December 31, 2021. Previous Year Carry-over: $904.72 Current Fiscal Year Obligation: $5095.28 CY2021 Total Annual Operating Plan: $6,000.00 Invoices submitted that are not within the performance period of this AOP will not be paid. I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Steve Reams, Sheriff Weld County Sheriff's Office 1950 O Street Greely, CO 80631 Telephone: 970-356-4015 ext. 2801 FAX: 970-304-6467 Email: sreamsAweldgov.com Cooperator Administrative Contact Lieutenant Michael Knee Weld County Sheriff's Office 1950 O Street Greely, CO 80631 Telephone: 970-400-3939 FAX: Email: mkneegweldgov com Page 1 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager Contact U.S. Forest Service Administrative Contact Shawn Graef, Patrol Captain Central Zone 2468 Jackson Street Laramie, WY 82070 Telephone: 307-745-2451 FAX: 307-745-2398 Email: shawn.graef@usda.gov Field Contact Paige Leddy, Law Enforcement Officer Canyon Lakes Ranger District 2150 Centre Ave. Building E Fort Collins, CO 80526 Telephone: Fax: 970-295-6798 Email: pai e.leddv(a,usdaAov Rick Maestas, Grants Management Specialist 2840 Kachina Dr. Pueblo, CO 81008 Telephone: 719-553-1443 FAX: 719-553-1435 Email: Richard.maestas(aiusda.gov Payment Approver (in NRM) Jenny Knickerbocker, Program Assistant Telephone: 307-745-2329 Email: jennifer.knickerbocker@usda.gov B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of $74.42/hour (includes mileage). H. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. 1. Patrol on following U.S. Forest Service roads: See attached map "Exhibit B" Patrols will be in 3 hour increments and 25% of the patrols will occur between the hours of 1400 and 2000. Compensated patrols will occur during the months of January -May and August- December. 2. Patrol in the following campgrounds, developed sites, or dispersed areas: Crow Valley Campground, Baker Draw Shooting Range Page 2 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A B. Emphasis for Law Enforcement patrols will focus on illegal off -road motor vehicle use, going around closed gates, natural resource damage, and shooting regulation compliance: emphasis includes but is not limited to the above activities. Total reimbursement for this category shall not exceed the amount of: $6,000.00 III. TRAINING: See Cooperative Law Enforcement Agreement Provision IV -K for additional information. None Planned IV. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV -K, IV -L, and IV -M additional information. Total reimbursement for this category shall not exceed the amount of: $0.00 V. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I -A of this Annual Operating Plan. The designated representative will then notify whether funds will be authorized for reimbursement. If funds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. 1. Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to the incident will coordinate all of their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II -A, within the Cooperator's resource capabilities, for the enforcement of State and local laws related to the protection of persons and their property. The Cooperator will be Page 3 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A compensated at the rate specified in Section I -B; the Forest Service will specify times and schedules. Upon concurrence of the local patrol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a Forest Service representative listed in Section I -A for requested services of this nature, reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. This includes but is not limited to situations which are normally unanticipated or which typically include very short notice, large group gatherings such as rock concerts, demonstrations, and organizational rendezvous. VI. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions II -H and III -B for additional information. A. Reimburse the Cooperator for actual expenses incurred, not to exceed the amount shown in the Annual Operating Plan (AOP). The U.S. Forest Service will make payment for projects costs upon receipt of an invoice. Each correct invoice shall display the Cooperator's actual expenditures to date of the invoice, displayed by separate cost elements as documented in the AOP, less previous U. S. Forest Service payments. Please put FS agreement number and performance dates on the invoice B. Billing for services provided under the terms and conditions of this agreement is approved on a monthly basis. All billings and supporting documentation will be forwarded to the designated Forest Service Representative named below. The FS -5300-5 Law Enforcement Activity Report shall be completed and submitted annually. A copy of the FS -5300-5 is included in this Operating Plan. Page 4 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 I FS -1500-8A Email invoice only to: SM.FS.asc_ga@usda.gov Or FAX invoice only to 877-687-4894 Or mail invoice to: U.S. Forest Service Albuquerque Service Center Payments -Grants and Agreements l01B Sun Avenue, NE Albuquerque, NM 87109 Telephone: 877-372-7248 Send copy of invoice, FS -5300-5 and Supporting documentations to: Paige Leddy, Law Enforcement Officer U. S. Forest Service 2150 Centre Ave., Building E Fort Collins, CO 80526 Telephone: FAX: 970-295-6798 Email: paige.leddy@usda.gov C. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category Estimated Costs Not to Exceed by % Patrol Activities $6,000.00 N/A 100% Trainin N/A E ui ment N/A N/A S ecial Enforcement Situations N/A N/A Total $6,000.00 100% D. Any remaining funding in this Annual Operating Plan may be carried forward to the next fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deob[igated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV -D. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan as of the last date written below. `- STE —E R1 A S, Sheriff Date Weld County Sheriff's Department Page 5 of 6 (Rev. 12-13) L _ USDA, Forest Service IMONTE- B gita ly signe9 by MONTE WILLIAMS WILLIAMS 15:1633?6 06'00' MONTE L. WILLIAMS, Forest Supervisor U.S. Forest Service, Arapaho Roosevelt National Forests and Pawnee National Grassland OMB 0596-0217 FS -1500-8A STEVE MORENO, Chair Weld County Board of Commissioners KENNETH PEARSON Digitally signed by KENNETH PEARSON Date: 2021.03.22 11:39:22 -06'00' Date MAR 1 0 2021 Date -------- KEN PEARSON Special Agent in Charge, Region 2, Rocky Mountain Region Date The authority and format of this agreement have been reviewed and approved for signature. RICHARD RC' N OAE3TA8 MAESTAS `07:;2421 4: RICK MAESTAS Date U.S. Forest Service Grants Management Specialist Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of Information unless It displays a valid OMB control number. The valid OMB control number for this information collection is 0598-0217. The time required to complete this information collection Is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the dale needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disabifty, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programa.) Persons with disabitities who require alternative means for communication of program information (Braille, large prim, au6otape, etc.) should contact USDA's TARGET Center at 202-720.2800 (voice and MD). To file a complaint of dlsaimination, write USDA, Director, Office of Civil Rights, 1400 independence Avenue, SW, Washington, DC 20250-9410 or call toll free (888) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (866) 377.8642 (relay voice). USDA Is an equal opportunity provider and employer. Page 6 of 6 (Rev. 12-13) o2A.2/ - D7 WELD COU ru , G �tptl;tt i • AREA ATE •,I .I,.. ..''� Ea1U3IT ��f1 = P ¼iR DL .. IG if t. 146. i `t Mv r bi MO I i. r y Ir. i % wv r,_r. w. _ f� . t ( il 69 I st er Q , ti h�: I : a - �' lv. 3..J.✓•f JwX:r.a '�1v�p V\;v1NN: - '4 , <M}aawivi�pwuYFq'Y<g4.1rn.nY.V.i.,ti........« ,,� .::,..., ;: - ...,e- w. 7 t . . M 3 it r a ii i 11 Y(^/• :Zr`yp + � -' ��d+ Ye4,{' r ₹iii. J CRY 4 te R } o CR©W VALY RECREATION AREA LE 0 • 600 _ . (702.1, 702.3. 702.4, 702.5) A j i S 61 6S 1 D t L it di B 14 fl K11H+.11 -1 . il ® x Buas ale s 4 I * All areas outlined in red will be patrolled during each grassland patrol . This does not exclude other Pawnee Grassland areas 4 from being patrolled , only shows the main area of concern . Information on major issues will be passed along to Forest Service akt 1 Law Enforcement. __ si 4 USDA LAW ENFORCEMENT ACTIVITY Forest Service REPORT (Ref. FSM 5300) 1. Cooperator (Department Name): 3. Record (1) Agreement Number Initial ❑ Follow Up ❑ 2. National Forest: 4. Action Code (2) 5. Unit Identification3-11) (FS Use Only) U -Update Region Forest State 7. Patrol Units (16-18) 18. Search and Rescue Missions Hours (19-22) No. (23-24) 10. Property Recovered (31-36) Dollars 12. Record (1) 13a. Item # (16-17) 01 02 03 04 05 06 07 08 13b. Type of Crime County . Date (12-5) Year 9. Property Stolen (25-30) Dollars 11. Controlled Substances Seized (37-45) Dollars (Street Value) 13. Number of Crimes Occurring on National Forest System Lands 13c. Coop Agreement Reimbursed Activity (18-20) PART I - FBI UNIFORM CRIME REPORTING Criminal Homicide Forcible Rape Robbery Aggravated Assault Burglary - Breaking or Entering Larceny Theft (Except Motor Vehicle) Motor Vehicle - Theft Arson PART II - FBI UNIFORM CRIME REPORTING 09 Other Assaults (simple) 10 Stolen Property by Buying, Receiving, Possessing 11 Vandalism 12 Weapons - Carry, Possessing 13 Narcotic Drug Law 14 Driving Under the Influence 15 Liquor Laws 16 Drunkenness 17 Disorderly Conduct 18 All Other Offenses 19 Assists to Forest Service Officers 20 Assists to Public Remarks: PART III -COOPERATOR ASSISTS i 13d. Non -Coop Agreement Activities (21-23)_ NOTE: This documcnl is for OFFICIAL USE ONLY. h and its contents are not to be distributed outside your agency. nor duplicated, without prior approval 01 the USDA, Forest Service, Law Enforcement and Investigations. Previous editions are obsolete FS -5300-5(05!03) New Contract Request Entity information Entity Name* USDA FOREST SERVICE Entity ID* x'00002496 Contract Name* 2021 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Contract Status CTB REVIEW Contract iD 4515 Contract Lead* MKNEE Contract Lead Email rnkneegweldgov.com, skohlgrafreldgov.com Contract Description* CY2021 US FOREST SERVICE AGREEMENT TO PATROL THE PAWNEE GRAS Contract Description 2 Contract Type AGREEMENT Amount* 56,000.00 Renewable* YES Automatic Renewal Department SHERIFF Department Email CM-Sheriffi eldgov.com Department Head Email CM-Sheriff- DeptHeadgweldgov.com County Attorney GENERAL COUNTY AI I ORNEY EMAIL County Attorney Email C:M- COUNTYAIIORNEYg ELDG OV.COM if this is a renewal enter previous Contract ID If this is part of a 1.45A enter MSA Contract ID LANDS Requested BOCC Agenda Date* 03r 10J2021 Parent Contract ID Requires Board Approval YES Department Project # Due Date 03/06/2021 Will a work session with BOCC be required?* No Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if these contracts are not in OnBase Contract Dates Effective Date Review Date* 11,01,2021 Renewal Date* 12'31,2021 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 03'04?2021 Final Approval ROCC Approved ROCC Signed Date ROCC Agenda Date 03;10; 2021 Originator SKOHLGRAF Contact Type Contact Email Finance Approver CHRIS D'OVIDIO Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 03/05.2021 Tyler Ref # AG 031021 Legal Counsel BOB CHOATE Legal Counsel Approved Date 03 05'2021 Hello