HomeMy WebLinkAbout20211237.tiffWELD COUNTY
CODE ORDINANCE 2021-07
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2
ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY
CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted
Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 2
ADMINISTRATION
ARTICLE IX — WINTER EMERGENCY OPERATION PLAN
Amend Sec. 2-9-120. Duties and responsibilities by department.
Each County agency is assigned the following duties during a snow emergency:
A. thru K. — No change.
Add L.
L. Department of Public Health and Environment:
1. During business hours, the Board of County Commissioners will make the decision
on closing county offices.
2. On Saturday's, Household Hazardous Waste (HHW) closures will be at the
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Carly Kcppes, Clerk and Recorder, Weld County , CO
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2021-1237
ORD2021-07
discretion of the Director of the Department of Public Health and Environment.
3. The Department of Public Health and Environment will notify the Board of County
Commissioners and the Weld County Controller of any HHW closure outside of
regular County business hours. The notification to the Controller needs to include
the number of hours the HHW closure was for and the name of the scheduled staff.
Staff will enter the time as County Closure hours on their timesheet.
Amend Sec. 2-12-90. Use of private automobile.
Some positions require, as a condition of employment, the use of the employee's vehicle
in conducting assigned duties. Employees will be reimbursed mileage based on two cents less
than the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses
such as fuel, maintenance, towing, repairs, tires, depreciation and insurance. No reimbursement
will be made for vehicle repair costs regardless of whether it results from the traveler's act or acts
of others. In addition to the standard mileage allowance, tolls and parking fees are also
reimbursable expenses if the use of the toll way is cost effective or necessary. Weld County will
not reimburse employees for parking tickets, fines for moving violations or vehicle towing charges.
Mileage which originates from the employee's appointed work location and returns to that location
is always measured based on actual miles driven. Mileage reimbursement where either the point
of origination or the point of return, or both is the employee's home, is measured from the
employee's home to the destination and return, or, from the employee's department address to
the destination and return, whichever is less. When two (2) or more passengers travel in one
private automobile on official county business only one employee may claim reimbursement for
mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be
reimbursed at the established current rate but reimbursement for mileage cannot exceed the cost
of coach/economy airfare.
Weld County will not reimburse any Department Head/Elected Official or employee for
commuting mileage from home to work or from work to home.
Remainder of Section — No change.
Amend Sec. 2-12-160. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses
incurred in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and
exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that
is not specifically covered in this travel policy, then the most conservative course of action should
be taken.
A. thru D. — No change.
E. For air travel, the cost of coach/economy airfare and one piece of luggage will be
reimbursed. Cost or charge for seat assignment or early check -in fee will not be
reimbursed.
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Carly Koppes, Clerk and Recorder, Weld County , CO
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2021-1237
ORD2021-07
Reletter remainder of Section.
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV — PURCHASING POLICY
Amend Sec. 5-4-80. — Expenditures not requiring a procurement process.
A. It has been determined that it is in the best interests of the County to exempt certain
purchases of goods or services from the requirements of this code. The following is a list
of the expenses which will be processed for payment in the Department of Accounting
without a requisition and purchase order:
1. thru 23. — No change.
24. Equipment rental. The Director of Public Works, the Director of Facilities and the
Director of Fleet Services may approve rentals of short-term duration not to exceed
thirty (30) days or twenty-five thousand dollars ($25,000.00) for their respective
departments. Rental of equipment is subject to the requirements of
Section 5-4-60.B. of this Article. Only the Board of County Commissioners may
approve rentals that exceed thirty (30) days or twenty-five thousand dollars
($25,000.00).
Remainder of Section — No change.
ARTICLE VI — FIXED ASSETS
Amend Sec. 5-6-10. — Fixed assets.
A. thru C. — No change.
D. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an
expense against its operations. Accumulated depreciation is reported on proprietary fund
balance sheets. Depreciation is determined using the straight line method over the estimated
useful life, as follows:
Buildings
30 years
Land improvements
20 years
Equipment and furniture
1-10 years
Amend Sec. 5-6-30. — Inventory.
Department heads and elected officials are held responsible for the inventory assigned to
their departments per Section 29-1-506, C.R.S.; therefore, only minimal County guidelines are
required to ensure an accurate inventory system.
PAGE 3
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Carly Koppes. Clerk and Recorder, Weld County , CO
1111 Kirin IM' Wall 14114i i 11111
2021-1237
ORD2021-07
A. The Fixed Assets Inventory List shall be updated annually and shall contain a list of all
property with a useful life of at least one (1) year and a minimum value not to exceed five
thousand dollars ($5,000.00).
Remainder of Section — No change.
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they
currently exist within said Code; and to resolve any inconsistencies regarding capitalization,
grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections
in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
The above and foregoing Ordinance Number 2021-07 was, on motion duly made and
seconded, adopted by the following vote on the 5th day of May, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
ditAtA)��,,��,,//WELD OUNTY, COLORADO
ATTEST: xC.h•4,
Steve oreno, Chair
Weld County Clerk to the Board
BY:
APP
Coun y Attorney ;'� -j ��N•
Lori Saine
Date of signature: O
PAGE 4
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Carly Koppes, Clerk and Recorder: Weld County ; CO
VIII l rjFVF, 'dl iCleiV!VCIUM Yilii 4 MO 11111
2021-1237
ORD2021-07
First Reading:
Publication:
March 31, 2021
April 4, 2021, in the Greeley Tribune
Second Reading: April 21, 2021
Publication: April 25, 2021, in the Greeley Tribune
Final Reading:
Publication:
May 5, 2021
May 9, 2021, in the Greeley Tribune
Effective: May 14, 2021
PAGE 5
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Carly Koppes, Clerk and Recorder, Weld County , Co
2021-1237
ORD2021-07
VIII ii11rrilrwliP4A1 114411JU4$1 1114Liiiihi 1I II
WELD COUNTY ��G��i 6/5/"Ii
CODE ORDINANCE 2021-07
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2
ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY
CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted
Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 2
ADMINISTRATION
ARTICLE IX — WINTER EMERGENCY OPERATION PLAN
Amend Sec. 2-9-120. Duties and responsibilities by department.
Each County agency is assigned the following duties during a snow emergency:
A. thru K. — No change.
Add L.
L. Department of Public Health and Environment:
1. During business hours, the Board of County Commissioners will make the decision
on closing county offices.
2. On Saturday's, Household Hazardous Waste (HHW) closures will be at the
PAGE 1
2021-1237
ORD2021-07
discretion of the Director of the Department of Public Health and Environment.
3 The Department of Public Health and Environment will notify the Board of County
Commissioners and the Weld County Controller of any HHW closure outside of
regular County business hours. The notification to the Controller needs to include
the number of hours the HHW closure was for and the name of the scheduled staff.
Staff will enter the time as County Closure hours on their timesheet.
Amend Sec. 2-12-90. Use of private automobile.
Some positions require, as a condition of employment, the use of the employee's vehicle
in conducting assigned duties. Employees will be reimbursed mileage based on two cents less
than the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses
such as fuel, maintenance, towing, repairs, tires, depreciation and insurance. No reimbursement
will be made for vehicle repair costs regardless of whether it results from the traveler's act or acts
of others. In addition to the standard mileage allowance, tolls and parking fees are also
reimbursable expenses if the use of the toll way is cost effective or necessary. Weld County will
not reimburse employees for parking tickets, fines for moving violations or vehicle towing charges.
Mileage which originates from the employee's appointed work location and returns to that location
is always measured based on actual miles driven. Mileage reimbursement where either the point
of origination or the point of return, or both is the employee's home, is measured from the
employee's home to the destination and return, or, from the employee's department address to
the destination and return, whichever is less. When two (2) or more passengers travel in one
private automobile on official county business only one employee may claim reimbursement for
mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be
reimbursed at the established current rate but reimbursement for mileage cannot exceed the cost
of coach/economy airfare.
Weld County will not reimburse any Department Head/Elected Official or employee for
commuting mileage from home to work or from work to home.
Remainder of Section — No change.
Amend Sec. 2-12460. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses
incurred in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and
exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that
is not specifically covered in this travel policy, then the most conservative course of action should
be taken.
A. thru D. — No change.
For air travel, the cost of coach/economy airfare and one piece of luggage will be
reimbursed. Cost or charge for seat assignment or early check -in fee will not be
reimbursed.
PAGE 2
2021-1237
ORD2021-07
Reletter remainder of Section.
A.
TICLE
en Sec, 5-4
HASH
CHAPTER
REVENUE AND FINE
G P LICY
— E. n d t
S, J
res
n t req . iring a pr � �cerement r�: cesso
It has been determined that it is in the best interests of the County to exempt certain
purchases of goods or services from the requirements of this code. The following is a list
of the expenses which will be processed for payment in the Department of Accounting
without a requisition and purchase order:
1. thru 23. — `y-: o change.
24. Equipment rental. The Director of Public Works, the Director of Facilities and the
Director of Fleet Services may approve rentals of short-term duration not to exceed
thirty (30) days or twenty-five thousand dollars ($25,000.00) for their respective
departments. Rental of equipment is subject to the requirements of
Section 5-4-60.B. of this Article. Only the Board f County Commissioners may
approve rentals that exceed thirty (30) days or twenty-five thousand dollars
($25,000.00).
Remainder of Section — No change.
ATi;.LE V0 ® FIXED
SET
end Sec. 5 4'®1O. — Film ass
A. thru C. — No change.
S,y
ts.
D. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an
expense against its operations. Accumulated depreciation is reported on proprietary fund
balance sheets. Depreciation is determined using the straight line method over the estimated
useful life, as fllows:
Buildings
Land improvements
Equipment and furniture
30 years
20 years
1 10 years
mend Sec. 5-6-3 — Invent
Department heads and elected officials are held responsible for the inventory assigned to
their departments per Section 29-1-506, C.R.S.; therefore, only minimal County guidelines are
required to ensure an accurate inventory system.
PAGE 3
2021-1237
ORD2021-07
A. The Fixed Assets Inventory List shall be updated annually and shall contain a list of all
property with a useful life of at least one (1) year and a minimum value not to exceed five
thousand dollars ($5,000.00).
Remainder of Section — No change.
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they
currently exist within said Code; and to resolve any inconsistencies regarding capitalization,
grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections
in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
The above and foregoing Ordinance Number 2021-07 was, on motion duly made and
seconded, adopted by the following vote on the 5th day of May, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Steve Moreno, Chair
Weld County Clerk to the Board
Scott K. James, Pro -Tern
BY:
Deputy Clerk to the Board
Perry L. Buck
APPROVED AS TO FORM:
Mike Freeman
County Attorney
Lori Saine
Date of signature:
PAGE 4
2021-1237
ORD2021-07
First Reading:
Publication:
March 31, 2021
April 4, 2021, in the Greeley Tribune
Second Reading: April 21, 2021
Publication: April 25, 2021, in the Greeley Tribune
Final Reading: May 5, 2021
Publication: May 9, 2021, in the Greeley Tribune
Effective: May 14, 2021
PAGE 5
2021-1237
ORD2021-07
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