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HomeMy WebLinkAbout20213001.tiffRESOLUTION RE: APPROVE RADON GRANT STATEMENT OF WORK AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Radon Grant Statement of Work from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, to the Colorado Department of Public Health, with further terms and conditions being as stated in said statement of work, and WHEREAS, after review, the Board deems it advisable to approve said statement of work, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Radon Grant Statement of Work from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, to the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said statement of work. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25th day of October, A.D., 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Ltd(vILi JcitD•&k. Weld County Clerk to the Board BY: Steve Moreno, Chair Scott 14. James, Pro -Tern Deputy Clerk to the Board ,,. EXCUSED APPROVED torney Date of signature: II /02-/2-1 '`— Perry L. Buck Lori Sai cc: 1-IL(T6), AcT(Bc/c0) ciloa./11 2021-3001 HL0053 Co1T)45335Y Memorandum TO: Steve Moreno, Chair Board of County Commissioners FROM: Mark Lawley, Executive Director Department of Public Health & Environment DATE: October 14, 2021 SUBJECT: Radon Education & Outreach Grant with CDPHE — FY21-22 Statement of Work For the Board's approval is a radon grant Statement of Work for fiscal year 2021-2022 that will be submitted to the Colorado Department of Public Health and Environment for continuation of our radon education and outreach activities in Weld County. Radon is a naturally occurring radioactive gas that can cause lung cancer. It is, in fact, the number one cause of lung cancer among non-smokers. Radon is created by the breakdown of uranium, which Colorado has an abundance. In 1993, the EPA developed a map of radon zones using data on indoor radon measurements, geology, aerial radioactivity, soil parameters, and foundation types. Weld County falls in Zone 1, with predicted average indoor radon screening levels greater than 4 pCi/L (pico curries per liter of air). Looking at data of all homes previously tested in Weld County, approximately 49% have a radon level greater than 4 pCi/L. This is the level at which the EPA recommends the installation of a radon mitigation system to reduce radon levels. Because radon is an odorless, tasteless, colorless gas, the only way to know if your home has high radon levels is to test. For over 15 years, with funding from CDPHE's radon grant program, the Weld County Department of Public Health & Environment (WCDPHE), has conducted outreach to educate county residents about the dangers of radon and to encourage testing by offering free radon test kits. Outreach and education are accomplished through press releases, presentations, paid advertisements, dedicated web pages on the County website, and social media (Facebook/Twitter). Every year, with this grant funding, we provide between 500-800 test kits for residents to test their homes. County staff are also a resource for residents who have tested and need help with the next steps, if choosing to mitigate their home. To provide this valuable service, WCDPHE will receive $13,886 in grant funding from CDPHE through a Purchase Order, with funds available for use until September 30, 2022. This Statement of Work has been reviewed by the Weld County Attorneys' office and it meets with their approval. The Board approved placement of this Statement of Work on the Board's agenda via pass -around dated October 8, 2021. I recommend approval of this Radon Grant Statement of Work and submittal to CDPHE. 2021-3001 l O I Zt L 0053 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW TITLE: Radon Education & Outreach Grant with CDPHE — FY21-22 Statement of Work DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: October 8, 2021 PERSON REQUESTING: Mark Lawley, Executive Director Brief description of the problem/issue: For the Board's review and approval is a radon grant Statement of Work for fiscal year 2021-2022 that will be submitted to the Colorado Department of Public Health and Environment for continuation of our radon education and outreach activities in Weld County. Radon is a naturally occurring radioactive gas that can cause lung cancer. It is, in fact, the number one cause of lung cancer among non-smokers. Radon is created by the breakdown of uranium, which Colorado has an abundance. In 1993, the EPA developed a map of radon zones using data on indoor radon measurements, geology, aerial radioactivity, soil parameters, and foundation types. Weld County falls in Zone 1, with predicted average indoor radon screening levels greater than 4 pCi/L (pico curries per liter of air). Looking at data of all homes previously tested in Weld County, approximately 49% have a radon level greater than 4 pCi/L. This is the level at which the EPA recommends the installation of a radon mitigation system to reduce radon levels. Because radon is an odorless, tasteless, colorless gas, the only way to know if your home has high radon levels is to test. For over 15 years, with funding from CDPHE's radon grant program, the Weld County Department of Public Health & Environment (WCDPHE), has conducted outreach to educate county residents about the dangers of radon and to encourage testing by offering free radon test kits. Outreach and education are accomplished through press releases, presentations, paid advertisements, dedicated web pages on the County website, and social media (Facebook/Twitter). Every year, with this grant funding, we provide between 500-800 test kits for residents to test their homes. County staff are also a resource for residents who have tested and need help with the next steps, if choosing to mitigate their home. To provide this valuable service, WCDPHE will receive $13,886 in grant funding from CDPHE through a Purchase Order, with funds available for use until September 30, 2022. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approval of this Statement of Work will allow WCDPHE to receive funding to continue educating Weld County residents about the dangers of radon and provide the means for testing. No other entity in Weld County is doing this and WCDPHE should continue offering this valuable service to reduce the risk of lung cancer among Weld County residents potentially exposed to high levels of radon in their homes. Weld County could choose not to accept this Statement of Work to allow WCDPHE to conduct outreach and provide radon test kits. Because no other entity is providing outreach, however, residents are likely to remain unaware of the dangers of radon, which is more of a concern than residents having to purchase their own test kits, which would be the other outcome of choosing not to accept the proposed activities from CDPHE. Test kits range anywhere from $15 to $30 each. Staff would also not be available to assist residents with the mitigation process. Recommendation: I recommend approval of this Radon Grant Statement of Work and submittal to CDPHE. Approve Recommendation Mike Freeman Scott K. James, Pro -Tern Perry Buck Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT 1555 North 17th Avenue, Greeley, CO 80631 www.weldhealth.org RADON GRANT STATEMENT OF WORK (SOW) 2021-2022 Project Description: In Colorado, nearly half of all residential homes have radon levels above the Environmental Protection Agency's (EPA's) recommended action level for mitigation. Radon has no color, taste, odor, or short- term symptoms of illness. Education, testing, and outreach are required to mitigate the impacts of long- term radon exposure. People become exposed to radon when uranium breaks down in soil and it seeps into buildings through cracks and openings. Prolonged exposure to radon is known to cause lung cancer. This project serves to decrease lung cancer deaths throughout the State of Colorado, through the following: 1. Educate the public about health risks associated with radon; 2. Encourage testing and mitigation of radon in homes, daycare facilities, and schools; 3. Encourage radon testing disclosure and mitigation in connection with real estate transactions; 4. Receive training, education, and technical support on radon through stakeholder meetings, certification programs, workshops and webinars. II. Definitions: 1. CDPHE 2. EPA 3. NRPP 4. NRSB Health Administration Vital Records Tele: 970-304-6410 Fax: 970-304-6412 Colorado Department of Public Health and Environment Environmental Protection Agency National Radon Proficiency Program National Radon Safety Board Public Health & Clinical Services Tele: 970-304-6420 Fax: 970-304-6416 Environmental Health Services Tele: 970-304-6415 Fax: 970-304-6411 Communication, Education & Planning Tele: 970-304-6470 Fax: 970-304-6452 Emergency Preparedness & Response Tele: 970-304-6470 Fax: 970-304-6452 PubblicHealt'h O20ot/ -boo III. Work Plan: Goal #1: To improve the health of Colorado citizens by decreasing lung cancer deaths. Objective #1: No later than the expiration date of this contract, the Contractor shall increase radon awareness in the State of Colorado. Primary Activity #1 The Contractor shall educate the public about health risks associated with radon. Sub -Activities #1 1. The Contractor shall conduct a media campaign. a. The Contractor shall provide information about radon, including testing and mitigation on the Weld County Department of Public Health and Environment's website. b. The Contractor shall provide information about radon (at least quarterly), including testing and mitigation on: a. Weld County's Facebook account b. Weld County's Twitter accounts c. The Contractor shall purchase two advertisements during the grant year: a. One (1) in the Greeley Tribune b. One (1) in the Fort Lupton Press 2. The Contractor shall distribute radon educational materials at: a. the Greeley Home & Garden Show b. other select locations, including: i. county and municipal buildings ii. public libraries iii. medical/health clinics iv. etc. Primary Activity #2 The Contractor shall recommend radon testing and mitigation of radon in homes, daycare facilities, and schools. Sub -Activities #2 1. The Contractor shall provide radon test kits to the residents of Weld County. 2. The Contractor shall provide radon test kits to childcare facilities licensed in Weld County. 3. The Contractor shall provide assistance with proper testing, as needed. 4. The Contractor shall track test kit usage rates. 5. The Contractor shall provide radon mitigation guidance, as needed. 6. The Contractor shall provide consumers with information on the CDPHE Low Income Radon Mitigation Assistance Program. Primary Activity #3 The Contractor shall promote radon awareness to the medical community. Sub -Activities #3 1. The Contractor shall provide radon educational materials to: a. doctors' offices b. medical clinics 2. The Contractor shall promote the availability of free radon test kits to local physicians, to share with their patients. Primary Activity #4 The Contractor shall increase the awareness of radon resistant new construction (RRNC) among local builders and building code officials. Sub -Activities #4 1. The Contractor shall facilitate a CDPHE provided radon resistant new construction (RRNC) course for builders and building code officials. Primary Activity #5 The Contractor shall provide continuous radon education to employees. Sub -Activities #5 1. The Contractor shall attend the following conferences: a. 2022 EPA Region 8 Radon Conference to be held in Moab, UT, April 7-8, 2022. 2. The Contractor shall attend online trainings and/or webinars (TBD), as appropriate. Weld County I Page 2 of 5 Primary Activity #6 The Contractor shall create reports. Sub -Activities #6 1. The Contractor shall create three (3) quarterly reports. 2. The Contractor shall create one (1) final report. Standards and Requirements 1. The Contractor shall receive approval from the Radon Program Manager before materials for this project are distributed. 2. The Radon Program Manager will provide the Contractor with an email outlining changes, approving the materials, or requesting additional time within seven (7) days of receiving the materials. 3. The Contractor shall contact the Radon Program Manager within seven (7) days of receiving comments to submit: a. final materials b. to request additional time to update the materials 4. The Contractor shall only supply information about radon mitigation professionals who are certified by the NRPP or the NRSB. 5. The Radon Program Manager will provide the Contractor with a quarterly reports template. a. The Contractor shall include the following in the three (3) quarterly reports: i. A summary of activities completed, such as, but not limited to, the following: a. Date of Activities b. Location of Activities c. Description of Activity d. Audience & Number of Attendees e. Number of test kits distributed f. Additional documentation as requested by the Radon Program Manager b. The Contractor shall create one (1) final report, where the Contractor uses a copy of the original statement of work and explains how each of the activities was completed, the following details are required, at a minimum: i. Dates of events ii. Locations of events iii. Number of meetings iv. Number of attendees v. Number of presentations vi. Number of attendees vii. Number of test kits distributed viii. Target audience (homeowners, general public, realtors, day care centers, schools, medical community, policy makers, etc.) ix. Problems encountered 1. Resolutions x. Additional documentation as requested by the Radon Program Manager xi. Summary of project outcomes xii. Summary report of data collected xiii. Copies of media articles xiv. Copies of other items produced Weld County I Page 3 of 5 Expected Results of Activities 1. Targeted audiences will be better informed about the long-term health impacts associated with radon. 2. Citizens, businesses, and schools will test and mitigate for radon. 3. Decreased lung cancer rates. Measurement of Expected Results 1. Data in the three (3) quarterly reports 2. Data in the one (1) final report 1VAX���j9°. , �i r; l,,+i'1��,✓' %�.";''y;''��''� ,%� �'.''���+''� / � �,� f y�' ,� "�'���''����" � � � /�',�rlf�,j'rf����r"��'1 /(.1�/`���r'' %! r �� :''' `A', f%y rY ` � ,�� r �'� :/< ' Completion Date Deliverables 1. The Contractor shall submit three (3) quarterly reports to the Radon Program Manager via email. Within 30 days of the close of each quarter, following the execution of this contract, not to exceed the expiration date of this contract. 2. The Contractor shall submit data acquired and maps created during the contract period to the Radon Program Manager. No later than 30 days prior to the expiration of this contract. 3. The Contractor shall submit rosters and evaluations (if used) from courses and/or meetings hosted to the Radon Program Manager. With the quarterly report following the event. 4. The Contractor shall submit certificates or proof of attendance of training for staff to the Radon Program Manager. With the quarterly report following the event. 5. The Contractor shall submit copies of documents produced for local outreach to the Radon Program Manager. With the quarterly report following the event. 6. The Contractor shall submit one (1) final report to the Radon Program Manager. No later than 30 days prior to the expiration date of this contract. IV. Additional Provisions: To receive compensation under the Purchase Order, the Contractor shall submit a signed CDPHE Reimbursement Invoice Form, as needed. This form will be provided by the CDPHE Radon Program Manager. CDPHE will provide technical assistance in completing the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page can be submitted for reimbursement on an as needed basis. Expenditures shall be in accordance with this Statement of Work and Budget. The Contractor shall submit the invoice using one of the following two (2) methods. Mail to: Chrystine Kelley, Radon Program Manager Hazardous Materials and Waste Management Division Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, Colorado 80246 Scan the completed and signed CDPHE Reimbursement Invoice Form and Expenditure Details page into an electronic document. Email the scanned documents to: Chrystine Kelley, Radon Program Manager, chrys.kelleyAstate.co.us Weld County I Page 4 of 5 Final billings under the Purchase Order must be received by the State within a reasonable time after the expiration or termination of the Purchase Order; but in any event no later than forty-five (45) calendar days from the effective expiration or termination date of the Purchase Order. Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all invoices as required by funding source. The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless approved in writing by the appropriate federal agency. V. Monitoring: CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted throughout the purchase order period by the Radon Program Manager. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable VI. Resolution of Non -Compliance: The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance issue. Within fifteen (15) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Radon Program Manager and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order. VII. Attestation: The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to include Statement of Work and Budget. Steve Moreno, Chair, Board of Weld County Commissioners Contractor Name (Print) and Title Contractor Signature OCT 2 F2021 Date (� ATTEST: derhA) G 't1i Weld jinty Clerk t+ he Board BY: Weld County I Page 5 of 5 020°1/ -3001 COLORADO DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT -HAZARDOUS MATERIALS & WASTE MANAGEMENT DIVISION 2021-2022 RADON GRANT APPLICATION BUDGET PROJECT PERIOD: October 1, 2021 -September 30, 2022 CONTRACTOR: Weld County Department of Public Health and Environment SOURCE OF FUNDS Annual Salary/Hourly Rate #Months/ #Hours FTE/ Benefit Pct Requested from CDPHE MATCH* Total Amount Required PERSONAL SERVICES: List all job titles to perform work for the project. Include proposed salaries, time and effort percentage, and fringe benefits. Salaries and Wages Consumer Protection Manager $144,324.00 12 8% $4,849.29 $6,696.63 $11,545.92 Total Salaries and Wages $4,849.29 $6,696.63 $11,545.92 Fringe Benefits Included in salary and wage calculation (38.93%) Total Fringe Benefits TOTAL PERSONAL SERVICES $4,849.29 $6,696.63 $11,545.92 # Units Cost per Unit Requested from CDPHE MATCH* Total Amount Required DIRECT OPERATING EXPENSES Supplies & Operating Expenses Booth Registration 1 $400.00 $400.00 $400.00 Radon Test Kits 500 $8.25 $4,125.00 $4,125.00 Advertising 2 $425.00 $850.00 $850.00 Misc Office/Operating Supplies 12 $5.00 $60.00 $60.00 Printing 1,000 $0.25 $250.00 $250.00 Postage 250 $1.00 $250.00 $250.00 Food & Beverage 20 $5.00 $100.00 $100.00 TOTAL DIRECT OPERATING $6,035.00 $6,035.00 Include all travel and indicate whether in -state or out-of-state. Include costs for registration fees. Include appropriate per diem, mileage or airfare rates. TRAVEL Mileage 150 $0.55 $82.50 $82.50 Lodging 2 $250.00 $500.00 $500.00 Per Diem 3 $50.00 $150.00 $150.00 Airfare 1 $300.00 $300.00 $300.00 Baggage 2 $35.00 $70.00 $70.00 Ground Transportation 2 $25.00 $50.00 $50.00 Parking (airport) 3 $15.00 $45.00 $45.00 TOTAL TRAVEL $1,197.50 $1,197.50 TOTAL DIRECT COSTS (Personal Services+Operating+Travel) $12,081.79. $6,696.63 $18,778.42 ADMINISTRATIVE INDIRECT COSTS (Include Indirect Cost Agreement) Pct Indirect Percentage (applied to all direct costs)* 14.93% $1,803.81 $999.81 $2,803.62 *2021 rate; 2022 rate not yet determined Total Indirect Costs (maximum 25%) $1,803.81 $999.81 $2,803.62 TOTAL GRANT COST $13,885.60 $7,696.44 $21,582.04 *40% Matching Funds of the total grant are required Rev:9/23/2021 RADON GRANT BUDGET NARRATIVE Attachment B Staffing Information: Gabri Vergara, Consumer Protection Manager — Gabri oversees the consumer protection programs in the Environmental Health Services Division of the Weld County Department of Public Health and Environment, including retail food, schools, childcare, body art, lead, zoonosis, and radon. She is also responsible for most of the Division's health education and outreach activities. This includes the promotion and marketing of programs, creation of educational materials, and community presentations and trainings. She will be responsible for the administration of this grant, including the development of materials, implementing activities, and reporting. Salary (including fringe) is calculated based on the estimated time contributed to the grant. Operating Expenses: Home & Garden Show Booth Registration: Weld County will have a booth at the 2022 Greeley Tribune Home & Garden Show, where information on radon, including testing and mitigation, will be distributed. Radon Test Kits: Free test kits will be made available to Weld County residents through Alpha Energy Laboratories (online request form). Test kits will also be provided, at no charge, to child care facilities licensed in Weld County who have provided documentation of completing the online radon testing training (available through COTrain). Advertising: Print advertisements in the Greeley Tribune and the Fort Lupton Press (covering both north and south Weld County). Miscellaneous Office/Operating Supplies: To include offices and operating supplies used on a daily basis for the implementation of the activities of this project. Printing: To include the printing of handouts, flyers, posters, and other radon related educational outreach materials used during the period of this grant. Postage: To cover cost of sending educational outreach materials for medical providers, clinics, and centers in Weld County. Food & Beverage: To cover the cost of snacks and beverages provided to radon resistant new construction (RRNC) course attendees. Indirect Costs: Indirect is based on all direct costs at a percentage rate of 14.93% (2021 CDPHE approved rate). A copy of our 2021 CDPHE approved indirect rate is attached. In 2022, we will switch to the CDPHE approved indirect rate for 2022, which will be submitted for negotiation in the Fall of 2021. Match Requirement: The WCDPHE is providing a match of 55%, to include a portion of salary/fringe and indirect. Travel Expenses: Travel expenses include airfare, lodging, ground transportation, airport parking, baggage, and daily per diem for WCDPHE radon program staff attending the 2022 EPA Region 8 Radon Conference, in Moab, UT, April 7-8, 2022. New Contract Request Entity information Entity Name* COLORADO DEPT OF PUBUC HEALTH >s` ENVIRONMENT Entity ID* O00001926 Contract Name* CDPHE RADON EDUCATION & OUTREACH GRANT SOW 2021-2022 Contract Status CTB REVIEW ❑ New Entity? Contract ID 5338 Contract Lead AGOMEZ Contract Lead Email agomezweldgov.com Contract Description* CDPHE RADON EDUCATION & OUTREACH FY 2021-2022 STATEMENT OF WORK Contract Description 2 Contract Type* Department STATEMENT OF WORK HEALTH Amount* 313, 886.00 Renewable* NO Automatic Renewal NO Grant YES IGA NO Department Email CM-HealthfTweldgov.com Department Head Email CM-Health- DeptHead3>weldgov.com County Attorney GENERAL COUNTY A 1 I ORNEY EMAIL County Attorney Email CM- COUNTYA I I ORNEYfELDG OV.COM Grant Deadline Date If this is a renewal enter previous Contract ID 4308 If this is part of a IvMSA enter MSA Contract ID Requested BOCC Agenda Date* 10/20/2021 Parent Contract ID Requires Board Approval YES Department Project # Due Date. 10:16/2021 Will a work session with 8OCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date 10101`2021 Review Date* 08,01/2022 Renewal Date Termination Notice Period Committed Delivery Date Contact Information Contact Info Contact Name Purchasing Expiration Date* 09/30,12022 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing r Purchasing Approval Process Department Head TANYA GEISER Finance Approver CHRIS D'OVIDIC DH Approved Date Finance Approved Date 10118/2021 10'19'2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 10'25/2021 Originator Tyler Ref # AG 102521 Legal Counsel KARIN MCDOUGAL Legal Counsel 10' 19/ 2021 Hello