HomeMy WebLinkAbout20213414.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - KIDS AT HEART
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Kids at Heart, commencing October 1, 2021, and ending September 30,
2022, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Kids at
Heart, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December, A.D., 2021, nunc pro tunc October 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: CilydteW! S•4.
Weld County Clerk to the Board
BY:
AP
County Attorney
Date of signature: 12/23%2
Steve Moreno, Chair
Sc6tt K. James, Pro -Tern
Perry L. Buck
ike Freeman
Lori
cc: RS D
II' -I
2021-3414
HR0093
PRIVILEGED AND CONFIDENTIAL
Ccnkvac1-ID 5 Fs
MEMORANDUM
DATE: November 16, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Kids at Heart
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Kids at Heart. The Department is requesting to enter
into an agreement with Kids at Heart for the Promoting Safe and Stable Families (PSSF)
Partnership Project for the term of October 1, 2021 through September 30, 2022. This project is a
collaborative prevention effort between the Weld County Department of Human Services
(WCDHS) and Kids at Heart to offer support to Weld County foster, adoptive and kinship
families as well as biological children of these families through respite programs.
Reimbursement will be provided through the PSSF grant ($178,033.00) awarded to Weld County
and/or available TANF funding. Weld County will reimburse Kids at Heart for actual costs per
month, not to exceed $30,794.00 for the term of this Agreement. Kids at Heart will also
contribute a 30% match in the amount of $13,197.00, resulting in a total project amount of
$43,991.00.
I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to
sign.
Perry Buck
Mike Freeman
Scott James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Approve
Recommendation
Schedule
Work Session
Other/Comments:
Pass -Around Memorandum; November 16, 2021 — ID 5398
n -Re 1
2021-3414
ZA5 +1l°6093
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into thisteay ofofixtaskei2021, by and between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Human Services, hereinafter referred to as "WCDHS", and Kids at Heart, hereinafter
referred to as "KAH."
WITNESSETH:
WHEREAS, WCDHS and KAH have identified a need for support of foster, adoptive and kinship families
as well as biological children of these families; and
WHEREAS, WCDHS and KAH are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and KAH
through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal
Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary
Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for other
consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and agree
as follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter
referred to as the "Project". The Project is a collaborative effort of WCDHS and KAH to offer support to
foster, adoptive and kinship families as well as biological children of these families.
2. Kids at Heart will offer the following three (3) respite programs to foster, adoptive and kinship families:
Fundango, Summer Day Camps and Teen Connect. The respite programs will be implemented in accordance
with Exhibit C.
Personnel
1. Standards. KAH shall provide all services pursuant to this Agreement in accordance with applicable state and
federal law, and any performance standards jointly established by WCDHS and KAH. KAH shall provide
information to the employees regarding what is necessary to facilitate performance of its obligations to
WCDHS under this Agreement. If an employee is required to be licensed or to act under the supervision of a
licensed person or entity during job duties performed by an employee for KAH, KAH shall be solely responsible
for verifying such licensure or providing such required supervision.
2. Employee Costs. KAH shall be responsible for direct payment to the employees of all personnel costs
associated with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance.
3. Compliance with Laws and Record Maintenance. KAH shall be responsible for compliance with all laws
concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition,
KAH shall be responsible for completion, reporting and maintenance of payroll and benefit records, and KAH
will be the W-2 Employer for purposes of record keeping.
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OCa1-39I`I
4. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual
hours worked by an employee during each pay period. Each party agrees to comply with the FLSA.
5. Contract Amount. WCDHS shall reimburse KAH for actual costs per month, not to exceed $30,794.00 for the term
of this Agreement. KAH shall contribute a 30% match in the amount of $13,197.00 resulting in a total project
amount of $43,991.00 for the term of this Agreement. Allowable expenses are noted in Exhibit C, Approved
Budget, and include personnel costs, supply and administrative costs.
6. Billing. KAH shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs
incurred in the previous month. Each invoice should also note the amount of matched funding KAH
contributed during the previous month. WCDHS agrees to submit the approved invoice for payment within ten
(10) business days of the date the correct invoice is received.
7. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain
from KAH a certification that neither KAH nor any of its principal employees are listed on the General
Services Administration's List of Parties Excludedfrom Federal Procurement or Nonprocurement
Programs. KAH shall supply this certification within 10 days of execution by both parties of this
agreement. Failure to supply this certification will be considered a default.
8. Worker's Compensation Insurance. KAH will furnish and keep in force and effect during the term of this
Agreement workers compensation insurance as may be required by law and as may concern the employees
funded under this agreement. Upon written request, each party shall furnish a Certificate of Insurance
verifying coverage for workers' compensation.
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9. Insurance. KAH shall procure at least the minimum amount of automobile liability insurance required by the
State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be
provided to WCDHS prior to the performance of any services under this Agreement. Professional Liability
(Errors and Omissions Liability) is also required. The policy shall cover professional misconduct or lack of
ordinary skill for those positions defined in the Scope of services of this contract. KAH shall maintain limits for
all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage
sustained by reason of or in the course of operations under this Agreement resulting from professional services.
In the event that the professional liability insurance required by this Agreement is written on a claims -made basis,
KAH warrants that retroactive date under the policy shall precede the effective date of this Agreement; and that
either continuous coverage will be maintained or an extended discovery period will be exercised for a period of
two (2) years beginning at the time work under this Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
10. Contact Persons. The Contact Person for KAH and the Contact Person for WCDHS are each set forth on Exhibit
B attached hereto and incorporated herein. The designated Contact Person for each party may be changed from
time to time so long as notice of such change is provided to the other party, following the procedure for Notices as
set forth in this Agreement. Unless a formal notice is required as set forth in paragraph 21, any requirement of
communication between the KAH and WCDHS shall be satisfied if such communication is provided to the other
party's Contact Person.
11. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings
between the Contact Persons of WCDHS and KAH to promote understanding of and adjustments to any
operation or activity involved herein.
12. KAH Board Members. KAH shall maintain, at its own expense, insurance for KAH Board Members.
13. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing HIPAA requirements whether now or hereafter existing. KAH and WCDHS agree to
execute Business Associates Agreements as may be determined to be necessary.
14. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Act requirements whether now or hereafter
existing.
15. Term. The term of this Agreement shall be from October 1, 2021, through September 30, 2022.
16. Termination. WCDHS or KAH may terminate this Agreement upon giving the other party thirty (30) days prior
written notice. In the event of termination, KAH shall promptly provide to WCDHS all information necessary for
payment of any outstanding compensation. Neither party shall have any further obligations after the effective date
of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are
expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado
immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public
interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days'
notice.
17. Default. Except in situations when termination is the appropriate action pursuant to paragraph 16, each party shall
promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of
any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the
delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to
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seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or
provision of this Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver
of any part or provision of this Agreement at any one time shall not constitute a waiver for alltimes.
18. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this
Agreement is that of independent entities working in cooperation. KAH employees or agents are not to be
considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or
agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS
employees or agents are not to be considered employees of KAH for any purpose and said employees may not
hold themselves out as employees or agents of KAH or otherwise make any presentations or commitments on
behalf of KAH. Under this Agreement, except for the payments as stated herein, neither party shall be in any way
required to provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party.
19. Indemnification. KAH shall indemnify and hold WCDHS harmless from all claims, actions, penalties,
liabilities, damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement,
legal or equitable, made against or suffered by WCDHS arising out of or related to the action or omission of
any KAH employee while performing services for or under the auspices of KAH, or arising out of or assumed
by KAH under this Agreement or KAH's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and
effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this
Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to
law.
20. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings,
WCDHS or KAH shall, during and after the term of this Agreement, keep confidential all information relating
to this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized
disclosure by their employees and agents. WCDHS and KAH shall further not use or allow their agents or
employees to use any information to the competitive disadvantage of or in any way which is detrimental to
either party.
21. Notices. All notices and other communications required or permitted under this Agreement shall be given in
writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt
requested, as follows:
a. If to KAH:
b. If to WCDHS:
Scott Soldat-Valenzuela, Executive Director
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
22. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with
respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten,
with respect to the same subject matter.
23. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all
parties to this Agreement.
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24. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference
and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in
two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a
single original or counterpart copies are executed by each party.
25. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the
State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether
incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or
which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this or any other special
provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this
Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with
subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts.
26. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the
extent that this Agreement is then capable of execution within the original intent of the parties.
27. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and
instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and
intent of this Agreement.
28. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party.
29. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301
C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as
amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their
knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property
described herein.
30. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement
by WCDHS.
31. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary
and required entities.
32. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners
for Weld County to provide funding not already budgeted for the applicable fiscal year.
33. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
34. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
COUNTY:
„‘4 •
ATTEST:
Weld County Clerk to the Board
0
By.
Deputy Clerk to the Board
6
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair DEC 15 2021
CONTRACTOR:
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
By:
Date:
Scett.5'e1dat=Vaierim
Scott Soldat-Valenzuela,
Executive Director
Nov 9, 2021
gO col' - 39 O1
Exhibit A
INTRODUCTION/BACKGROUND
The Promoting Safe and Stable Families (PSSF) program resides in the Family Strengthening Unit of the Division of Community and Family Support (DCFS)
within the Office of Early Childhood (OEC). The OEC provides collaborative leadership to align resources for children, families, and early childhood
professionals to best prepare Coloradoans for future success through access to coordinated and quality early childhood programs and family supports. The OEC
operates under this mission: "We believe all children are valued, healthy and thriving when investment occurs in their early years and they receive access to
opportunities where they can learn and grow. We insist on the highest quality early childhood experiences with a firm commitment to family and community."
The purpose of this program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support
services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following
objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
• To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be
addressed effectively.
• To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
• To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (RESPITE)
Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at Heart mobilizes
volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability children need and deserve. The
agency welcomes all people, regardless of race, gender, age, economic status, physical or mental ability, sexual orientation, familial status or faith history.
Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in the experiences of a family going through the foster -to -
adopt process. The church discovered the unmet needs of the adoption and foster community. Often these families have little social support while they work to
heal the trauma children have experienced. This is due to both the restrictions of the foster care system and the difficulty in finding qualified care providers for
their children who often have troubled backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff
or any mention when providing new or returning families with services.
Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. They are
expanding current programming into Weld County as a means to serve more foster, kinship and adoptive families.
Page 17 of 20
Exhibit A
• Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are currently held in Fort
Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating break to energize and regroup from the
often -challenging task of parenting kids who have experienced abuse, trauma and neglect. Fundango provides eight (8) hours of center -based respite each
month for approximately 30 children, it gives families a temporary relief from everyday tasks to help reduce stress, to support family stability, prevent
abuse and neglect, and minimize the need for out -of -home placement. Not only does Fundango provide respite, but it also allows kids to play with other
children who are in similar situations as their own.
• Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teens ages 10-18. The events are held at a camp
that is off -the grid, pristine playground where children discover both the natural world and their own innate skills and confidences. The event is packed full
of adventures and activities that engage the children in skill -building, learning, reflection and growth. This program was developed in response to the
COVID-19 pandemic and may be adjusted to a multi -day camp when safe to do so according to County and State guidelines for community spread.
• The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adoptive teens. By meeting twice per month for
indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with developing life skills for adulthood. From goal setting and
achieving, overcoming obstacles, and supporting peers to cooking skills, problem solving techniques and making friends, this program helps to build self-
confidence, awareness and connections among teens with foster, kinship and adoptive backgrounds.
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement:
Foster, kin and adoptive parents will use respite to provide themselves a break to reenergize and to provide their children the
opportunity to engage in fun and meaningful activities.
Foster, kin and adoptive parents will complete surveys annually to measure their satisfaction with the respite that they received.
Key Activity A: Fundango
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families will
voluntarily enroll in
our Fundango
program, completing
our intake process.
Ongoing,
monthly
Up to 300 children (duplicated) will
attend Fundango.
Family logs will be generated
and submitted after every with
each month's report.
Executive Director
Time -Limited
Reuinfication
(LTR), APS,
Family
Preservation and
Family Support
Families will
complete an end of
year survey.
December 2021
All families who attend Fundango
in 2022 will complete our end of
year survey.
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Page 18 of 20
Exhibit A
Preservation and
Family Support
All school aged
children who attend
Fundango will
complete an end of
year survey.
December 2021
All school aged children who attend
Fundango in 2021 will complete our
end of year survey.
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
All new volunteers
will receive a survey
after their new
volunteer training.
Ongoing
All new volunteers who complete
our volunteer training program will
complete our volunteer training
survey.
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
All participating
volunteers will
receive an end of
year survey.
December 2021
All volunteers who volunteered in
2021 will complete our end of year
survey
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
Key Activity B: Summer Day Camps
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families will
voluntarily enroll in
our Summer Day
Camps, completing
our intake process.
April 2022
Up to 45 children (unduplicated)
will attend our three (3) Summer
Day Camps.
Family logs will be generated
and submitted after we have
completed our three (3) Teen
Day Trips.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
Families will
complete an end of
program survey.
August 2021
All families who Summer Day
Camp will complete our end of
program survey.
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
All children who
attend Summer Day
Camps will complete
an end of program
survey.
August 2021
All children who attend Summer
Day Camp will complete our end of
program survey.
We will achieve an overall
satisfaction score of 95%.
Executive Director
LTR, APS,
Family
Preservation and
Family Support
Key Activity C: Teen Connect
Page 19 of 20
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families will register
their teens (ages 13 to
18) for the scheduled
Teen Connect events.
Oct 2021 to Sept
2022
Up to 10 teens per event will be
eligible to attend. As COVID-19
restrictions change, additional teens
will be supported.
Family logs will be generated
after every event and submitted.
LTR, APS,
Family Preservation
and Family Support
LTR, APS,
Family
Preservation and
Family Support
CONFIDENTIALITY
PSSF Provider Agencies and its employees shall not access the OEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the OEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Kids at Heart will provide 12 Fundango events, October 2021 through September 2022, increasing the number of foster, adoptive and kinship families served in
Weld County. Documentation: Enrollment data and satisfaction surveys will be collected from families who participate.
Fundango will provide a much -needed respite program to Weld County adoptive, foster and kinship families. Documentation: Surveys will be provided tonew
families to complete when they start and again after they have used Fundango six (6) times. An overall satisfaction score of 95% will be achieved.
Kids at Heart will provide three (3) Teen Camp events during June, July or August 2022 to increase the number of foster, kinship and adoptive children served in
Weld County. Documentation: Enrollment data and satisfaction surveys will be collected from families who participate.
Kids at Heart will provide monthly Teen Connect events increasing the number of foster, kinship and adoptive children served in Weld County. Documentation:
Enrollment data and satisfaction surveys will be collected from families who participate. An overall satisfaction score of 95% will be achieved.
ACCEPTANCE CRITERIA
The acceptance of all deliverables will reside with the WCDHS. The designated program manager will monitor all deliverables in order to ensure the completeness
of each stage of the project and that the scope of work has been met. The PSSF Program Coordinator or Manager will either sign off on the approval, or reply to
the vendor, in writing, advising what tasks must still be accomplished.
Page 20 of 20
EXHIBIT B
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 11th Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For Kids at Heart:
Scott Soldat-Valenzuela, Executive Director
6501 Brittany Street
Fort Collins, Colorado 80502
Office: (970) 529-8222
Cell: (480) 381-1935
scott@kidsatheartco.org
Exhibit C
COLORADO
Office of Early Childhood
Dewnment of Human Semces
Contractor Name
Weld County Department of Human Services
Budget Period
October 1, 2021- September 30, 2022
Project Name
Promoting Safe and Stable Families
Colorado Department of Human Services
Office of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Program Contact Name and Title
Phone
Email
Julie Witkowski, Family Resource Division Head
970-400-6777
witkowix@weldaov.com
Fiscal Contact Name and Title
Phone
Email
Tammy Maurer, Fiscal Manager
970-400-6533
maurertk@welditov.com
Counties/Areas Served:
Weld County
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees
FFY 2022
Cost Based on
Cost Based on
Cost Based on
Percent of Time
on
Percent of Time
on
Cost Based on
Percent of lime
on
Total
Percent
Number of
Time -limited
Adoption
Percent of Time on
Family Support
of Time
Total Amount
Position Title/
Description of Work and
Gross or Annual
Months on
Reunification
Promotion and
Family Preservation
for Family
on
Requested from
Employee Name
Fringe Benefits Include: Please enter description
Salary
Fringe
Project
(TLR)
Support (APS)
for Family Stability
Stability
Project
CDHS
Community Case Manager
Provides outreach, case management and Parent Caf� support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system. Fringe benefits include health,
dental, life, FICA-OASKI, FICA-Med, Short and Long Term Disability and
$59,275
$20,746
12
$
$ -
$ 20,005
$ 20,005
50%
$ 40,010
County Retirement
Community Case Manager
Provides outreach, case management and Parent Caf@ support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system. Fringe benefits include life,
FICA-OASKI, FICA-Med, Short and Long Term Disability and County
$62,883
$13,284
12
$
$
$ 19,042
$ 19,042
50%
$ 38,084
Retirement
Family Resource Supervisor
Provides daily task supervision and general oversight of all case
management and Parent Caf� activities. Fringe benefits include life,
FICA-0ASKI, FICA-Med, Short and Long Term Disability and County
12
$
$
$ -
$ -
$
Retirement
Family Resource Director
Provides oversight to the PSSF program of Weld County. Fringe benefits
include health, dental, life, FICA-OASKI, FICA-Med, Short and Long Term
12
$ -
$
$ -
$ -
$ -
Disability and County Retirement
Employment Case Manager
Works in collaboration with the Community Case Managers and the
12
$ -
$
$
$
$ -
Catholic Charities Case Manager to assist clients with career coaching,
job search as well as employment training and education opportunities.
12
$
$ -
$
$ -
$
12
$ -
$
$
$ -
0%
$
12
$ -
$ -
$ -
$ -
0%
$ -
Page 1 of 5
Exhibit C
12
$
-
$
$ -
$ -
0%
$ -
Total Personnel Services (including fringe benefits)
$
-
$
-
$ 39,047
$ 39,047
$ 78,094
Page 2 of 5
Exhibit C
Contractors/Consultants (payments to third parties or entities)
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
Name
Description of Item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Catholic Charities
Staff and supplies for PSSF ICCM, Parent Cafes, Kinship Support and Education Circle, Kinship Newsletter -See Tab C for
additional detail
$ 12,954
$ 36,187
$ 49,141
Kids at Heart
Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families -See Tab D for
additional detail
$ 7,775
$ 7,775
$ 7,775
$ 7,469
$ 30,794
$ -
$ -
$ -
Total Contractors/Consultants
$ 7,775
$ 20,729
$ 7,775 _
$ 43,656
$ 79,935
Travel
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
item
Description of item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Grantee Meetings and
Required Training for PSSF Program Staff -to include registration fee, per -diem rates for food, lodging, mileage and
other expenses related to their participation. Includes one staff from each organization.
Strengthening Colorado
Families and Communities
Conference
$
$ 1,000
$ 1,000
$ 1,000
$ 3,000
$ -
$
$
Total Travel
$ -
$ 1,000
$ 1,000
$ 1,000
$ 3,000
Supplies & Operating Expenses
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
Item
Description of item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Flex Funding
Flex funding can be used to address concrete economic needs which support family stability when no other formal and
informal resources are available.
$ 4,000
$ 4,787
$ 8,787
Support Groups
Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks, childcare, and children's
$ 4,000
$ 2,500
$ 1,717
$ 8,217
$ -
$
$ -
$
$
$ -
$ -
$ -
$
$ -
$ -
$ -
$ -
Total Supplies & Operating Expenses
$ -
$ 4,000
$ 6,500
$ 6,504
$ 17,004
TOTAL DIRECT COSTS
$ 7,775
$ 25,729
$ 54,322
$ 90,207
$ 178,033
MODIFIED TOTAL DIRECT COSTS (MTDC)
$ 7,775
$ 25,729
$ 54,322
$ 90,207
$ 178,033
Uniform Guidance 4 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the
first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships
and fellowships, participant support costs and the portion of each subaward in excess of $25,000.
Page 3 of 5
Exhibit C
Indirect Costs
(not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached]
FFY 2022
Item
Description of Item
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family Preservation
for Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
Negotiated Federal Indirect
$0
$0
$0
$0
$0
State Indirect cost rate
$0
$0
$0
$0
$0
Indirect rate:
10% de minimus rate of Modified Total Direct Costs
$ -
$ -
$ -
$ -
$ -
Total Indirect
$ -
$ -
$ -
$ -
$ -
TOTAL TIME -LIMITED REUNIFICATION (LTR)
$ 7,775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS)
$ 25,729
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY
$ 54,322
TOTAL FAMILY SUPPORT FOR FAMILY STABILITY
$ 90,207
PERCENTAGE OF BUDGET BY PROJECT
FFY 2022
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family Preservation
for Family Stability
Family Support
for Family
Stability
Total Percentage
PERCENTAGE OF BUDGET BY PROJECT
4%
14%
31%
51%
100%
Match Projection / Required Percentage of Total Budget including Match: I 30%
$ 3,332 '
$ 11,027
$ 23,281
$ 3%660
$ 76,300
TOTAL BUDGET (INCLUDING MATCH)
$ 11,107
$ 36,756
$ 77,603
$ 128,867
$ 254,333
"Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
Page 4 of 5
Exhibit C
Colorado Department of Human Services
®® COLORADO
Ott. of Cady Clmonood Office of Early Childhood
^•^-••' "•^••• ^°•' SUBCONTRACTOR BUDGET WITH JUSTIFICATION FORM
Contractor Name
Kids At Heart
Program Contact Name and Title
Phone
Email
Scott Soldat-oalenzuela, Executive Director
970-529-8222
Scott@kidsatheartro.org
Budget Period
October 1,2021- September 3D, 2022
Fiscal Contact Name and Title
Phone
Email
Project Nero
Promoting Safe and Stable Families
Counties/Areas Served:
Weld County
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees
FFY 2022
Position TWO
Employee Name
Description of Work and
What is included in Frlop Benefits
Bross or Annual
Salary
Fringe
Number of
Months on
Project
Coq Based on
Percent of Tinto
on
Administration
Cost Based on
Percent of Time
Time -limited
Raunlfiration
(TIM
Cost Used on
Percent of Time
Adoption
Promotion and
Support (APS)
Cost Bard on
Peron of Time
Family
Preservation for
Family Stability_
Coq Bred on
Percent of Time
Family Support
for Family
Stability
Total
Percent
of Time
on
Project
Total Amount
Requested from
CONS
Percent of Time
ors
Adminstratlon
Percent of
Time on
Time -limited
Re0Mfieatin
(TIM
Percent of Time
on
Adoption
Promotion and
Support (APS)
Percent of Time
on
Family
Preservation for
Family Stability
Peron of Time
on
Fomily Support
foe Family
Stability
Total
Percentage
0%
Executive. Director
Responsible for all Kids at Heart organizational operations, strategy.
160,000
113,200
12
0
$ 3,000
$ 3,000
5 3,000
$ 3,000
30%
$ 12,000
0%
0%
0%
0%
0%
Group Leader 1
Group leader responsible for care of children during respite.
$1,400
1308
12
0
$ 100
$ 100
1 100
$ 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Group Leader 2
Group leader responsible for care of children during respite.
$1,400
$308
12
0
$ 100
$ 100
$ 100
$ 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Group Leader 3
Group leader responsible for care of children during respite.
12,000
5440
12
0
$ 250
5 250
$ 250
$ 250
50%
$ 1,000
0%
0%
0%
-
0%
0%
0%
Group Leader 4
Group leader responsible for care of children during respite.
12.000
5440
12
0
$ 250
$ 250
$ 250
S 250
50%
$ 1,000
0%
0%
0%
0%
0%
0%
Group Leaders
Group leader responsible for care of children during respite.
11,400
5300
12
0
$ 100
$ 100
$ 100
$ 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Group Leader b
Group leader responsible for care of children during respite.
11,400
5300
12
0
$ 100
$ 100
5 100
5 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Group Leader 7
Group leader responsible for care of children during respite.
$1,400
5308
12
0
5 100
$ 100
$ 100
5 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Group Leader 8
Group leader responsible for care of children during respite.
$1,400
5308
12
0
$ 100
$ 100
$ 100
5 100
50%
$ 400
0%
0%
0%
0%
0%
0%
Total Personnel Services (Including fringe benefits)
$ -
$ 4100
$ 4100
$ 4100
6 4100
$ 16.400
Contr.etors/Coeruhants (payments to third parties or entities)
FFY 2022
Name
Description of item
Administration
Tbr-limited
ReonWcatfun
(LTA)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support for
Family nobility
Total Amount
Requested from
Coils
So
So
SO
SD
SD
Teal Contraetore/CoulWdtattb
$ -
$ -
$
$ -
$
$ -
Travel
FFY 2022
Item
Description of Item
Administration
TiroLmited
Reunification
ILTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support for
Family StabRIN
Total Amount
Requested from
CDNS
50
$0
50
SD
Totall Trawl
$ -
$
$
$
0
$ -
Supplies & Operating Expenses
FFY 2022
Item
Description of Item
Admdnigetion
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support for
Family Stability
Total Amount
Requested from
CONS
Kids crafts, educational
Craft suppliesfor art and stem projects, educational supplies, and books.
$ 1,000
$ 1,000
5 1,000
$ 1,000
$4000
Rental fees
Cost of renting Boys & Girls Clubs facilities.
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$4000
Safety and sanitation
Supplies for cleaning and disinfecting the Bays & Girls Club location after events
$ 1,059
$ 1,059
$ 1,059
$ 1,059
$4,238
So
S0
SD
So
SO
So
SO
S.
Page 1ot 2
Exhibit C
SD
S0
SD
Toed SupplIee& Operating Empanels
$ -
$ 3,059—$
3.059
$ 3,059
$ 3059
$ 12,236
TOTAL DIRECT COSTS
5
$ 7,159
S 7,159
$ 7,159
$ 7159
$ 28,636
MODIFIED TOTAL DIRECT COSTS (MTDC)
Uniform Guidance f 200.68 - MTDC means all direct sabres and wages, applicable forge benefits, materials and supphes, services. travel and up to
the first $25,000 of each subaward. MTDC excludes equipment capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs and the portion of each subaward In excess of $25,000.
$
$ 7,159
$ 7,159
$ 7,159
$ 7,159
$ 28,636
Indirect Costs
(not to exceed 10% unless Negotiated Federal lndinset Cost rate or Negotiated State Indirect Cost rata is attadmdl
FFY 2022
Item
Desedptbn of tam
Administration
Time -limited
ReonRluttan
!LTR)
Adoption
Promotion and
Support (APS)
fondly
Prapmtbn for
Family Stability
Family Support tar
Family Stability
Total Amount
Requested front
CONS
Negotiated Federal Indirect
SO
$0
So
So
SO
SO
Stale Indirect cost rate
SO
SO
50
$0
50
S0
Indirect rate:
10% de minimus rate of Modified Total Direct Costs minus 54000 for space rental. 10% of colon's li, lb S minus row 41.
S -
$ 616
S 616
5 616
5 310
$ 2,15*
Total Indirect
$ -
$ 616
$ 616
$ 616
$ 310
$ 2,156
TOTAL ADMINISTRATION
$
TOTAL TIME -LIMITED REUNIFICATION (LTR)
5 7,775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS) $ 7,775!
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ 7 775
TOTAL FAMILY SUPPORT FOR FAMILY STABILITY $ 7,469
TOTAL AMOUNT REQUITED FROM CONS
8 30,794
PERCENTAGE OF BUDGET BY PROJECT
FFY 2022
Admbbtration
Tine -Limited
Rerneiotlon
CLTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Pernik SbblAty
Family Support for
Family Mobility
Total Perbldep
PERCENTAGE OF BUDGET BY PROJECT
0%
25%
25%
25%
24%
100%
Match Projection/Required ►amnbpafToed BudptbabuiMgMoM: I 30%
$ -
_ 3,332
$ 3,332
$ 3,332
$ 3,201
i 13.197
TOTAL BUDGET (INCLUDING MATCH)
$
$ 11,107
$ 11,107
$ 11,107
$ 10,670
$ 43,991
S 43,991
• Figures are rounded wing bask accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1,0)
Paget oft
Contract Form
Entity Information
Entity Name*
KIDS AT HEART
New Contract Request
Entity ID*
~^00044718
Contract Name*
KIDS AT HEART (PSSF PARTNERSHIP AGREEMENT)
Contract Status
CTB REVIEW
New Entity?
Contract ID
5398
Contract Lead*
APEGG
Contract Lead Email
apeggglweldgov.com;cobbx
xl krweldgov. com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
PROMOTING SAFE AND STABLE FAMILIES (PSSF) PROGRAM PARTERNSHIP PROJECT. SUBRECIPIENT PROJECT RELATED TO TYLER
ID: 2021-2549. TERM: 10 1 ,'21-9/ 30 22.
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 11 18!21.
Contract Type
AGREEMENT
Amount *
$30,794.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServicesP weldgov.co
Department Head Email
CM-HumanServices-
DeptHeadi weldgov,com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY:5WELDG
OV.COM
Requested BOCC Agenda
Date*
11 24 2021
Due Date
11 20:'2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept_ to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date*
08/01/2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Contact Type Contact Email
Expiration Date*
09:30,12022
Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12/02+2021
Final Approval
8OCC Approved
8OCC Signed Date
ROCC Agenda Date
12/15//2021
Originator
APEGG
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
12,+0612021 12/09!2021
Tyler Ref
AG 121521
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