HomeMy WebLinkAbout20211654.tiffRESOLUTION
RE: APPROVE AMENDMENT #4 TO CONTRACT FOR PUBLIC HEALTH EMERGENCY
PREPAREDNESS AND RESPONSE, AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #4 to the Contract for Public
Health Emergency Preparedness and Response between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and the Colorado Department of Public Health and
Environment, commencing upon full execution of signatures, and ending June 30, 2022, with
further terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment #4 to the Contract for Public Health Emergency Preparedness
and Response between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of June, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dia...d4%eA
Steve oreno, Chair
Weld County Clerk to the Board
Deputy Clerk to the Board
APP: ED AS T
Coun y rney
Date of signature: I?l7I
cc HL( -c&)
07/0 6/21
2021-1654
HL0053
645
ff7,4_‘.,,t/-0d4tio
Memorandum
TO:
FROM:
DATE:
SUBJECT:
Steve Moreno, Chair
Board of County Commissioners
Mark Lawley, Executive Director
Department of Public Health & Environment
June 14, 2021
FY21-22 CDPHE Public Health Emergency
Preparedness & Response Task Order
Contract Amendment #4
For the Board's approval is Task Order Contract Amendment #4 between the Colorado
Department of Public Health and Environment (CDPHE) and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of
Public Health and Environment (WCDPHE) for our Public Health Emergency Preparedness &
Response program.
Public health related emergency preparedness and response remains a crucial function for
WCDPHE and residents of Weld County. This grant enables WCDPHE to plan and train for a
variety of population -based disease outbreak emergencies, including pandemics, bioterrorism
and emergent diseases. The preparation also supports mass -dispensing of vaccines and
antibiotics and emphasizes integration of emergency management and public health.
The grant supports two full-time staff, a regional epidemiologist and a public health emergency
specialist. The term for this task order contract is from July 1, 2021, to June 30, 2022, in the
amount of $280,277, all of which is federal funding. Activities will be conducted by current
staff; no additional FTE is being requested. This contract has been reviewed by Health
Department staff and the Director of Weld County's Office of Emergency Preparedness.
This contract has been reviewed by the Weld County Attorneys' office and it meets with their
approval.
The Board approved placement of this contract amendment on the Board's agenda via pass -around
dated June 14, 2021.
I recommend approval of this contract amendment #4 with CDPHE for our Emergency
Preparedness & Response program.
2021-1654
I-11-0053
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: FY21-22 CDPHE Public Health Emergency Preparedness & Response Task Order Contract
Amendment #4
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Mark Lawley, Executive Director
DATE: June 14, 2021
Brief description of the problem/issue:
Enclosed for the Board's review and approval is Task Order Contract Amendment #4 between the Colorado
Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld
County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE)
for our Public Health Emergency Preparedness & Response program.
Public health related emergency preparedness and response remains a crucial function for WCDPHE and
residents of Weld County. This grant enables WCDPHE to plan and train for a variety of population -based
disease outbreak emergencies, including pandemics, bioterrorism and emergent diseases. The preparation
also supports mass -dispensing of vaccines and antibiotics and emphasizes integration of emergency
management and public health.
The grant supports two full-time staff, a regional epidemiologist and a public health emergency specialist. The
term for this task order contract is from July 1, 2021, to June 30, 2022, in the amount of $280,277, all of which
is federal funding. Activities will be conducted by current staff; no additional FTE is being requested. This
contract has been reviewed by Health Department staff and the Director of Weld County's Office of Emergency
Preparedness.
This contract has been sent to Assistant Weld County Attorney, Karin, McDougal, for review and we will await
her approval prior to placement on the Board's agenda.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approving and signing this contract will allow WCDPHE to continue performing public health and
epidemiological investigations, improve public health surveillance, and ensure that emergency preparedness
and response activities continue.
If this contract is not approved, WCDPHE will not receive external funding to provide support for the program.
The program would become either 100% county funded, or would need to be eliminated, which would impact
our ability to conduct epidemiological investigations, disease outbreaks, and emergency response.
Recommendation: I recommend approval of this contract amendment #4 with CDPHE for our Emergency
Preparedness & Response program.
Approve
Recommendation
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Schedule
Work Session Other/Comments:
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
CONTRACT AMENDMENT #4
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2020*0283
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
2022*0087 Amendment #4
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
The later of the Effective date or July 1, 2019
June 30, 2022
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Number
Federal
Funding
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Type
Amount
Original
2020*0283
$283,947.00
$0.00
$0.00
07/01/2019-
$283,947.00
Contract
06/30/2020
Amendment #1
2020*0283
$0.00
$0.00
$0.00
07/01/2019-
$0.00
Amendment
06/30/2020
#1
Amendment #2
2020*0283
$278,024.00
$0.00
$0.00
07/01/2020-
$278,024.00
Amendment
06/30/2021
#2
Amendment #3
2020*0283
$0.00
$0.00
$0.00
09/30/2020-
$0.00
Amendment
06/30/2021
#3
Amendment #4
2022*0087
$280,277.00
$0.00
$0.00
07/01/2021 -
Amendment
06/30/2022
$280,277.00
#4
Current Contract Maximum
$842,248.00
Cumulative Amount
Page 1 of 4
Amendment Contract Number: 2022*0087 Amendment #4
Ver 06.05.20
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Public Health
and Environment
DocuSigned by:
LI
{c, M.avutio
E04467O642AE4A7...
By: Signature
Steve Moreno
Name of Person Signing for Contractor
County Commissioner Chair
Title of Person Signing for Contractor
Date:
2021-06-23
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
p-DocuSigned by:
()so, M.ci,ovaiA,
`-2Ff1Fa70A1A7r14FC
By: Signature
Lisa McGovern
Name of Executive Director Delegate
Procurement & contracts Section Director f
Title of Executive Director Delegate
Date:
2021-06-23
t
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
DocuSigned by:
Li7--
368F8AFC06514C4...
By: Signature
Travis Yoder
Name of State Controller Delegate
controller
Title of State Controller Delegate
Amendment Effective Date:
2021-06-26
-- Signature and Cover Pages End --
Page 2 of 4
Amendment Contract Number: 2022*0087 Amendment #4
Ver 06.05.20
/Gsy
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2021, whichever is later, and shall terminate on the
termination of the Contract or June 30, 2022, whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to upgrade the public health department's ability to
effectively respond to a range of public health threats, including infectious diseases, natural
disasters, and biological, chemical, nuclear, and radiological events.
The Parties now desire to increase funding and change Statement of Work for the following
reason: To renew the contract for another year and update the Budget, SOW and Federal
Provisions.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Signature and Cover Page for this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit I, Federal Provisions. Exhibit I, Federal
Provisions, is deleted and replaced in its entirety with Exhibit I, Federal Provisions,
Page 3 of 4
Amendment Contract Number: 2022*0087 Amendment #4 Ver 06.05.20
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
attached to this Amendment, for the following reason: To reflect changes to the federal
award identification information.
D. The Parties now agree to modify Exhibits D, G and H, Statements of Work, of the
agreement. Exhibit, D, G and H, Statements of Work, are deleted and replaced in its entirety
with Exhibit, Exhibits D, G and H, Statements of Work, attached to this Amendment for
the following reason: to issue the fiscal year 2022 statements of work.
E. The Parties now agree to modify Exhibit E, Budget, of the agreement. Exhibit E, Budget,
is deleted and replaced in its entirety with Exhibit E, Budget, attached to this Amendment
for the following reason: to issue the fiscal year 2022 budget.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 4 of 4
Amendment Contract Number: 2022*0087 Amendment #4 Ver 06.05.20
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
STATEMENT OF WORK
To Original Contract Number 2020*0283
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name:
II. Project Description:
This project serves to improve medical and public health care preparedness, response, and recovery
capabilities at the federal, state, and local levels. The -Public Health Emergency Preparedness (PHEP)
cooperative agreement provides technical assistance and resources to support state, local, tribal, and
territorial public health departments, along with Healthcare Coalitions (HCCs) and health care
organizations throughout Colorado, to show measurable and sustainable progress toward achieving the
preparedness and response capabilities that promote prepared and resilient communities through planning,
training, and exercises.
Public health systems are essential in preparing communities to respond to and recover from emergencies
and threats. The Centers for Disease Control and Prevention (CDC) established the PHEP program to build
public health emergency response capabilities both nationally and locally. The PHEP funding allows local
public health agencies to identify response strategies that align with local community needs to manage local
jurisdictional response.
III. Definitions:
1. CDC- Centers for Disease Control and Prevention
2. CDPHE-Colorado Department of Public Health and Environment
3. CO -SHARE -Colorado State Health and Readiness Exchange
4. CEDRS-Colorado Electronic Disease Reporting System
5. Cooperative Agreement -A legal instrument that includes sponsor involvement and facilitate the transfer of
something of value from federal agencies to states, local governments and private recipients for a public
purpose or benefit
6. COVID-19-A highly contagious respiratory disease cause by the SARS-CoV-2 virus
7. EPR-Emergency Preparedness & Response
8. HCC-Healthcare Coalition
9. Hepatitis A - a highly contagious, short-term liver infection caused by the hepatitis A virus.
10. IPP - Integrated Preparedness Plan
11. LPHA-Local Public Health Agency
12. NORS- National Outbreak Reporting System
13. OEPR-Office of Emergency Preparedness & Response
14. PHEP-Public Health Emergency Preparedness
IV. Work Plan:
Goal #1: To protect the health of Coloradoans by increasing capacity for preparedness, response, and recovery during
public health emergencies.
Objective #1: No later than the expiration date of the Contract, improve public health surveillance and epidemiologic
investigation activities in local public health jurisdictions/regions.
Primary Activity
#1
The Contractor shall participate in epidemiology -related meetings.
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DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
Sub -Activities #1
The Contractor shall participate in CDPHE coordinated regional epidemiologist
conference calls occurring on the first and third Wednesday of every month from
9:30am to 10:30am.
Primary Activity
#2
The Contractor shall participate in a minimum of one (1) conference or one (1) training for
professional development.
Primary Activity
#3
The Contractor shall assess public health surveillance data to strengthen surveillance and
detection systems and epidemiological processes.
Sub -Activities #1
The Contractor shall assess disease reporting metrics reports supplied by CDPHE for the
clinical laboratories and hospitals within the Contractor's jurisdiction/region.
Sub -Activities #2
The Contractor shall assess disease investigation metrics reports supplied by CDPHE for
the Contractor's jurisdiction/region.
Sub -Activities #3
The Contractor shall resolve issues identified in CDPHE provided:
a. Reporting metrics reports
b. Investigation metrics reports
Primary Activity
#4
The Contractor shall complete a surveillance data analysis project on a CDPHE approved topic
relevant to the Contractor's jurisdiction/region. The topic or focus of the project is at the
Contractor's discretion.
Primary Activity
#5
The Contractor shall share public health surveillance data, reports, and concepts, with community
organizations, at a minimum of every six (6) months.
Sub -Activities #1
The Contractor shall present a surveillance or epidemiologic topic during a minimum of
one (1) Health Care Coalition meeting within the Contractor's jurisdiction/region.
Examples of topics include:
a. Sharing surveillance data
b. Discussing the agency or region's epidemiological response plan
c. Reviewing an outbreak investigation
d. Reviewing the role of epidemiology in emergency preparedness and
response
e. Sharing epidemiological tools that can be used in emergency preparedness
and response
f. Training for HCCs to address identified gaps
Sub -Activities #2
The Contractor shall present a minimum of one (1) surveillance or epidemiologic topic to a
public health or community organization within the Contractor's jurisdiction/region.
Sub -Activities #3
The Contractor shall share surveillance reports with public health associates and stakeholders
within the Contractor's jurisdiction/region, at a minimum of every six (6) months.
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Amendment Contract NumberAmendment 2022*0087 Amendment #4
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DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
Primary Activity
#6
The contractor shall perform complete disease case and outbreak investigations to
implement appropriate disease control and mitigation activities.
Sub -Activities #1
The Contractor shall work with each LPHA in their jurisdiction to create or update a plan that
will be used to maintain access to the following trained personnel:
a Staff that monitor routine jurisdictional surveillance
b. Staff that monitor routine epidemiological investigation systems
c. Staff that support surge requirements in response to threats
Sub -Activities #2
The Contractor shall monitor the "follow-up outcome" in the "contact attempts" section of
CEDRS for diseases/conditions for which the LPHA has primary investigatory
responsibilities
Sub -Activities #3
The Contractor shall resolve any issues identified with LPHA disease investigation follow
up outcomes.
Primary Activity
#7
The Contractor shall participate with other regional associates in the development of
communicable disease elements in the Regional Integrated Preparedness Plan.
Primary Activity
#8
The Contractor shall support disease prevention and response among people at
higher risk of communicable disease infections through activities such as:
a. Planning test sites
b. Planning vaccine clinics
c. Providing educational materials to community organizations
d. Providing presentations to community organizations
e. Facilitating or participating in tabletop or other exercises
Primary Activity
#9
The Contractor shall update via email the CDPHE Communicable Disease After -Hours contact
list as information changes. This list is used to communicate and respond to urgent
communicable disease situations with agencies in their jurisdiction outside of business hours.
Primary Activity
#10
The Contractor shall respond to incidents with public health implications in order to implement
appropriate disease control and mitigation activities.
Primary Activity
#11
The Contractor shall resolve completion issues in their jurisdiction/region related to timely
and complete submission of National Outbreak Reporting System (NORS) forms
submitted to CDPHE more than two months following the first illness onset of the
following outbreaks:
a. Waterborne and foodborne disease outbreaks
b. Enteric disease outbreaks transmitted by contact with environmental sources
c. Infected people or animals
d. Unknown modes of transmission.
Primary Activity
#12
The Contractor shall resolve completion issues in Outbreak Summary Reports for outbreaks
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Amendment Contract NumberAmendment 2022*0087 Amendment ti4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
that occur within the regional epidemiologist's jurisdiction/region that contain at a minimum
the following elements:
a. Background
b. Investigation start date
c. Methods
d. Results
e. Discussion/conclusions
f. Recommendations
Primary Activity
#13
The Contractor shall participate in After Action Report Activities such as planning,
participation, and/or report preparation for responses to real world events such as hepatitis A
and COVID-19.
Primary Activity
#14
The Contractor shall participate in a real situation of need or urgency outside of the
Contractor's jurisdiction/region as requested by CDPHE.
Primary Activity
#15
The Contractor shall administer a laboratory testing practices survey developed by CDPHE for
the clinical laboratories within the Contractor's jurisdiction/region to assess testing.
Sub -Activities #1
The Contractor shall contact labs to complete the survey.
Primary Activity
#16
The Contractor shall support the surveillance and epidemiologic components of preparedness
and response plans within the Contractor's jurisdiction/region such as:
a. Planning development
b. Planning updates
c. Annual review of plans
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites
and information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term. The contractor shall monitor documents and
website content for updates and comply with all updates.
2. The Contractor shall utilize the Grant Reporting Spreadsheet to track progress and
completion of activities and compliance with requirements within their
jurisdiction/region. The spreadsheet is located in CO -SHARE and is incorporated and
made part of this contract by reference and is available on the following website
https://sites.google.com/state.co.us/co-share/home
3. CDPHE will assist you in accessing CO -SHARE if needed. Requests for assistance
shall be submitted to the OEPR Systems Integration Team via email to
cdphe epr sit@state.co.us
4. The Contractor shall comply with primary disease case investigation responsibilities
for local or state public health agencies and the public health response timelines
outlined in the CDPHE Communicable Disease Manual in the "CDPHE Guidance on
Diseases Needing Case Investigation". This document and website are incorporated
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Amendment Contract NumberAmendment 2022*0087 Amendment #4
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DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
and made part of the contract by reference and are available on the following website:
https://cdphe.colorado.gov/communicable-disease-manual
5. The Contractor shall comply with reporting requirements when completing the CDC
National Outbreak Reporting System (NORS) forms. This information is incorporated
and made part of this contract by reference and is located on the CDPHE website:
https://cdphe.colorado.gov/infectious-disease-guidelines/outbreak-investigation-
guidelines
6. The Contractor shall attend a minimum of 80% of the bi-monthly epidemiologist
conference calls.
a. CDPHE will record and monitor attendance
7. CDPHE will provide guidance and templates that can be used when developing,
updating, and maintaining the surveillance and epidemiological components of the
Health Care Coalition and other preparedness and response plans.
8. CDPHE will notify the Contractor of issues related to submission of the Outbreak
Summary Reports submitted more than six (6) months following the first illness onset.
a. The Contractor shall resolve issues within 2 weeks of notification.
9. CDPHE will notify the Contractor of issues related to submission of the NORS forms
submitted more than two (2) months following the first illness onset.
a. The Contractor shall resolve issues within 2 weeks of notification
10. The Contractor shall serve as an epidemiological resource within their assigned
region, and outside their assigned region in real situations of need or urgency for
disease case, outbreak, and incident investigations such as:
a. Enteric
b. Respiratory
c. health care associated
d. zoonotic
e. vector -borne
f. bloodborne
g. vaccine -preventable diseases
h. other incidents with public health implications
11. CDPHE will supply disease reporting and investigation metrics reports in August 2021
and February 2022.
12. The Contractor shall comply with CDPHE requirements in the use of CEDRS for data
reporting.
13. The Contractor shall complete the "follow-up outcome" variable in CEDRS for all
reportable conditions where completion rates are less than 90% and the Contractor has
primary investigation duties.
14. The Contractor shall take corrective action to resolve completion rates less than 90% for
all reportable conditions that the Contractor has primary investigation duties.
15. The Contractor shall coordinate Communicable disease training and exercises identified
in the Regional Integrated Preparedness Plan.
16. CDPHE will contact the Contractor and regional epidemiologist to request assistance
Page 5 of 8
Amendment Contract NumberAmendment 2022#0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
with outbreak investigations or other emergency situations that occur outside of the
Contractor's jurisdiction/region.
a. Some situations may require the regional epidemiologist to travel to provide
assistance.
17. CDPHE will provide the survey to be used for the Clinical Laboratory Survey
by March 15, 2022.
18. The Contractor shall collaborate with other regional epidemiologists serving in
their Health Care Coalition, if applicable.
Expected Results
of Activity(s)
Improved compliance with CDC performance measures for PHEP Capability 13: Public Health
Surveillance and Epidemiological Investigation which consists of:
Function 1: Conduct public health surveillance and detection
Function 2: Conduct public health and epidemiological investigations
Function 3: Recommend, monitor, and analyze mitigation actions
Function 4: Improve public health surveillance and epidemiological investigation systems
Measurement of
Expected Results
1. NORS forms
2. Outbreak Summary Report
3. Disease reporting metrics reports
4. Disease investigation metrics reports
5. Surveillance reports
6. Grant Reporting spreadsheet
7. CDC Performance Measures
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Completion Date
Deliverables
1. The Contractor shall submit documentation of completion of plans
for each LPHA in the jurisdiction/region via the Grant Reporting
spreadsheet.
No later than
September 30, 2021
2. The Contractor shall submit documentation of any issues
identified in the disease reporting metrics reports including
how they were resolved for reports between January 1, 2021 and
June 30, 2021 via the Grant Reporting spreadsheet.
No later than
September 30, 2021
3. The Contractor shall submit documentation of any issues
identified in the disease investigation metrics reports including
how they were resolved for reports between January 1, 2021 and
June 30, 2021 via the Grant Reporting spreadsheet
No later than
September 30, 2021
4. The Contractor shall submit the frequency of monitoring and any
corrective action taken to resolve completion rates falling below
90% for reports between January 1, 2021 and June 30, 2021 via
the Grant Reporting spreadsheet.
No later than
September 30, 2021
5. The Contractor shall submit a brief summary of how issues
related to timely submission of NORS forms were resolved for
outbreaks between June 1, 2021 and December 31, 2021 via the
Grant Reporting spreadsheet
No later than
January 31, 2022
6. The Contractor shall submit a brief summary of how issues
related to timely submission of Outbreak Summary reports were
resolved for outbreaks between June 1, 2021 and December 31,
2021 via the Grant Reporting spreadsheet
No later than
January 31, 2022
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Amendment Contract NumberAmendment 2022*0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
7. The Contractor shall submit the method, and date surveillance
data reports were shared with public health associates and
stakeholders within the jurisdiction/region via the Grant
Reporting spreadsheet.
No later than
January 31, 2022
8. The Contractor shall submit a brief summary of how the
Contractor contributed to the communicable disease elements in
the IPP via the Grant Reporting spreadsheet.
No later than
February 26, 2022
9. The Contractor shall submit documentation of any issues
identified in the disease reporting metric reports and how those
issues were resolved for reports between July 1, 2021 and
December 31, 2021 via the Grant Reporting spreadsheet.
No later than
March 31, 2022
10. The Contractor shall submit documentation of any issues
identified in the disease investigation metric reports and how
those issues were resolved for reports between July 1, 2021 and
December 31, 2021 via the Grant Reporting spreadsheet.
No later than
March 31, 2022
11. The Contractor shall submit the frequency of monitoring and any
corrective action taken to address completion rates falling below
90% for reports between July 1, 2021 and December 31, 2021 via
the Grant Reporting spreadsheet.
No later than
March 31, 2022
12. The Contractor shall submit completed clinical laboratory
surveys via electronically to the contract monitor.
No later than
April 30, 2022
13. The Contractor shall submit a summary of the completed
surveillance data analysis project via the Grant Reporting
spreadsheet.
No later than
June 3, 2022
14. The Contractor shall submit the name of the HCC to which a
surveillance or epidemiologic topic was presented, including
the date of presentation and brief topic synopsis via the Grant
Reporting spreadsheet.
No later than
Jun 3, 2022
15. The Contractor shall submit the name of the public health or
community organization to which a surveillance or epidemiologic
topic was presented, including the date of presentation and brief
topic synopsis via the Grant Reporting spreadsheet.
No later than
Jun 3, 2022
16. The Contractor shall submit a brief summary of participation in
After Action Report activities via the Grant Reporting
spreadsheet.
No later than
June 3, 2022
17. The Contractor shall submit a brief summary of their role in
communicable disease prevention or response efforts among
people of higher risk of infection via the Grant Reporting
spreadsheet.
No later than
June 3, 2022
18. The Contractor shall submit a description of the situation of
need or urgency outside of the jurisdiction/region for which the
epidemiologic assistance was provided via the Grant Reporting
spreadsheet.
No later than
June 3, 2022
19. The Contractor shall submit confirmation of after-hours contact
information updates for agencies in their jurisdiction as staff
change or as requested by CDPHE via the Grant Reporting
spreadsheet.
No later than
June 3, 2022
20. The Contractor shall submit a brief description of activities
completed or in progress related to the maintenance of the
surveillance and epidemiological components of the HCC
preparedness and response plans within the jurisdiction/region
via the Grant Reporting spreadsheet.
No later than
June 3, 2022
21. The Contractor shall submit a brief summary of how issues
related to timely submission ofNORS forms were resolved for
No later than
June 15, 2022
Page 7 of 8
Amendment Contract NumberAmendment 2022*0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT D
outbreaks occurring within the jurisdiction/region between
January 1, 2022 to May 31, 2022 via the Grant Reporting
spreadsheet.
22. The Contractor shall submit a brief summary of how issues related
to timely submission of Outbreak Summary Reports were resolved
for outbreaks occurring within the jurisdiction/region between
January 1, 2022 and May 31, 2022 via the Grant Reporting
spreadsheet.
No later than
June 15, 2022
23. The Contractor shall submit the method, and date the surveillance
data reports were shared with public health associates and
stakeholders within the jurisdiction/region via the Grant Reporting
spreadsheet.
No later than
June 15, 2022
24. The Contractor shall submit documentation of completed
epidemiology conference or training via the Grant Reporting
spreadsheet.
No later than
June 30, 2022
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the OEPR Grants Manager. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and other
fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at
set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within (15) calendar days of discovery of a compliance issue.
Within (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be
completed. The action(s) and timeline for completion will be documented in writing and agreed to by both
parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must
email a request to the OEPR Grants Manager and receive approval for a new due date. The State will oversee
the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If
the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State
may exercise its rights under the provisions of this contract.
Page 8 of 8
Amendment Contract NumberAmendment 2022*0087 Amendment #4 Ver. 01.11.19
Exhibit E
DocuSign Envelope ID: 36BAC51 C-EDF4-4996-AA3A-18C9B333DC13
A®
COLORADO
Deastseetat Palate
H•1m6Favl®se
Office of Emergency Preparedness and Response
BUDGET JUSTIFICATION FORM
Contract Routing #2022-0087 Amendment #4
Contractor Name
Weld County Department of Public Health and
Environment
Budget Period
FY Year 22
Project Name
Public Health Emergency Preparedness Program (PHEP)
Expenditure Categories
Contract Budget
Personal Services
Position Title
Description of Work - for salaried employees
Gross or
Annual Salary
Fringe
Percent of Actual
Time (% FTE) on
Contract
Total Amount Requested
from CDPHE
Regional Generalsit
Coordinated EPR programming and LPHA deliverables
$91,420.00
$35,589.81
99.00%
$125,740.17
Regional Epidemiologist
Regional Epi investigatons
$75,723.00
$29,478.96
99.00%
$104,149.94
Communicable Disease
Supervisor
Oversees daily activites of Regional Generalist and Regional EPI
$91,858.00
$35,760.32
2.50%
$3,190.46
Division Director
Oversees Regional Generalist, HAN coordinator, Regional Epi and Supervisor
$115,804.00
$45,082.50
1.90%
$3,056.84
$0.00
Position Title
Description of Work -for hourly employees
Hourly Wage
Hourly Fringe
Actual Time (Hrs) on
Contract
Purchase Order
Total Personal Services
(Including fringe benefits)
$236,137.41
Supplies & Operating Expenses
Item
Description of Item
Rate
Quantity
Total Amount Requested
from CDPHE
Supplies
Misc Office/Operating Supplies, training supplies
$9.00
12
$108.00
Phones
Mobile phone charges (monthly average of $100/month x 2 phones)
$120.00
12
$1,440.00
Small items of equipment
Small items of equipment, medical cache supplies and maintenance
$9.50
12
$114.00
Software Renewal Fee
Stastistical analysis software used by regional epidemiologists
$3,500.00
1
$3,500.00
Printing
General Printing Costs within the office; could include allocations
$8.00
12
$96.00
$0.00
$0.00
Total Supplies
& Operating Expenses
$5,258.00
Travel
Item
Description of Item
Rate
Quantity
Total Amount Requested
from CDPHE
Local Travel
HCC meetings, EPR workgroup meetings, OEPR partner meetings
0.54
1004
$542.16
Travel to Council for State and
Territorial Epi National
Conference
Airfare @ $
550
1
$550.00
Lodging @ $ x nights
120
4
$480.00
Per diem @ $ x days
50
4
$200.00
,,Ground
transportation @ $
50
2
$100.00
Conference registration @ $
600
1
$600.00
Total Travel
$2,472.16
Other Costs
Item
Description of Item
Rate
Quantity
Total Amount Requested
from CDPHE
Amendment Contract Number 2022.0087 Amendment #4
Page 1 of 2
Exhibit E
DocuSign Envelope ID: 36BAC51 C-EDF4-4996-AA3A-18C9B333DC13
So.00
Total Other Costs
$0.00
Contractual (payments
to third parties or entities)
Item
Subcontractor Entity Name and/or Description of Item
Rate (if
applicable)
Quantity (if
applicable)
$0.00
Total Contractual
$0.00
TOTAL DIRECT COSTS
$243,867.57
Indirect Costs
Item
Indirect Cost Percentage
Indirect cost rate
2021 indirect rate = 14.93%
$36,409.43
Indirect cost rate
$0.00
TOTAL INDIRECT COSTS
$36,409.43
TOTAL
BUDGET
$280,277.00
Amendment Contract Number 2022'0087 Amendment #4 Page 2 of 2
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
LPHA STATEMENT OF WORK
To Original Contract Number
2020-0283
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
This project serves to improve medical and public health care preparedness, response, and
recovery capabilities at the federal, state, and local levels. The Public Health Emergency
Preparedness (PHEP) cooperative agreement provides technical assistance and resources to
support state, local, tribal, and territorial public health departments, along with Healthcare
Coalitions (HCCs) and health care organizations, throughout Colorado to show measurable and
sustainable progress toward achieving the preparedness and response capabilities that promote
prepared and resilient communities through planning, training, and exercises.
Public health systems are essential in preparing communities to respond to and recover from
emergencies and threats. The Centers for Disease Control and Prevention (CDC) established the
PHEP program to build public health emergency response capabilities both nationally and locally.
II. Definitions:
1. AAR-After Action Report
2. AFN-Access and Functional Needs
3. CDC- Centers for Disease Control and Prevention
4. CDPHE-Colorado Department of Public Health and Environment
5. COOP -Continuity of Operations Plan
6. Cooperative Agreement -A legal instrument that includes sponsor involvement and facilitate
the transfer of something of value from federal agencies to states, local governments, and
private recipients for a public purpose or benefit.
7. CO-PHRCA-Colorado Public Health System Response Capacity Assessment
8. CO -SHARE -Colorado State Health and Readiness Exchange
9. COVID19- A highly contagious respiratory disease caused by the SARS-CoV-2 virus
10. CPG-Capability Planning Guide
11. CVM-Colorado Volunteer Mobilizer
12. DOC-Department Operations Center
13. EMS -Emergency Medical Services
14. EPR-Emergency Preparedness & Response
15. HAN-Health Alert Network
16. HCC-Healthcare Coalition
17. IP-Improvement Plan
18. IPPW-Regional Integrated Preparedness Planning Workshop
19. LPHA-Local Public Health Agency
20. LTP- Site -Local Transfer Point
21. Mission Drills -Emergency response drills for medical and public health professionals
22. OEPR-Office of Emergency Preparedness and Response
23. PHEP-Public Health Emergency Preparedness
24. POD -Point of Dispensing
25. RSS Site- Regional Stage and Storage Site
26. RTP-Regional Transfer Point
Page 1 of 6
Amendment Contract Number 2022-0087 Amendment #4 Ver. 01.11.19
DocuSign Envelope ID: 36BAC51 C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
III. Work Plan:
Goal #1: To protect the health of Coloradoans by increasing capacity for preparedness, response, and
recovery during public health emergencies.
Objective #1: No later than the expiration date of the Contract, improve public health preparedness,
response, and recovery activities through planning.
Primary Activity #1
The Contractor shall collaborate with the regional epidemiologist to create or
update a plan to maintain access to trained personnel.
Sub -Activity
#1
The Contractors shall maintain access to the following trained personnel:
a. Staff that monitor routine jurisdictional surveillance
b. Staff that monitor epidemiological investigation systems, and
c. Staff that support surge requirements in response to threats
Primary Activity #2
The Contractor shall complete the 2021-22 CPG Survey with input from all
relevant partners in the jurisdiction.
Primary Activity #3
The Contractor shall participate in the Regional Integrated Preparedness
Planning Workshop (IPPW).
Primary Activity #4
The Contractor shall update their agency COOP plans with a special emphasis
on pandemic components.
Primary Activity #5
The Contractor shall complete a modified "Stories from the Field" Google
form to document a minimum of two (2) examples of AFN community
engagement during the COVID-19 response.
Primary Activity #6
The Contractor shall complete a survey regarding the impact of the COVID-
19 Pandemic Impact Survey within their jurisdiction.
Primary Activity #7
The Contractor shall initiate recovery planning efforts with communities
impacted by COVID-19 within their jurisdiction.
Primary Activity #8
The Contractor shall participate in public health preparedness, response, or
recovery related conferences at the discretion of the Contractor.
Objective #2: No later than the expiration date of the Contract, improve public health preparedness,
response, and recovery activities through training.
Primary Activity #1
The Contractor shall participate in COOP trainings offered by CDPHE.
Primary Activity #2
The Contractor shall identify staff who have been trained as:
a. Primary CVM administrator
b. Alternate CVM administrator
Objective #3: No later than the expiration date of the Contract, improve public health preparedness,
response, and recovery activities through exercises.
Page 2 of 6
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
Primary Activity #1
The Contractor shall complete a COVID-19 AAR/IP Survey/assessment
process document.
Primary Activity #2
The Contractor shall participate in quarterly redundant 800 MgHz radio
communication drills conducted by CDPHE.
Primary Activity #3
The Contractor shall conduct a minimum of two (2) redundant
communications drills with local operational sites.
Primary Activity #4
The Contractor shall conduct a minimum of two (2) HAN Communication
Drills.
Primary Activity #5
The Contractor shall create mission drills or real events using the CVM.
Sub -Activity
#1
The Contractor shall test a minimum of two (2) mission drills to include all
volunteers for whom the Contractor is the CVM Administrator.
Objective #4: No later than the expiration date of the Contract, improve public health preparedness, and
improve response and recovery activities by updating databases.
Primary Activity #1
The Contractor shall update agency contact info twice yearly in CO -SHARE.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The contractor shall
monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall comply with the `Public Health Emergency
Preparedness and Response Capability -National Standards for State,
Local, Tribal and Territorial Public Health, October 2018. ' This
document is incorporated and made part of this contract by reference and
is available on the following
website https://www.cdc.gov/cpr/readiness/capabilities.htm
3. The Contractor shall complete the 2021-22 CO-PHRCA according to
guidance provided by CDPHE.
4. CDPHE will provide access to the CO-PHRCA (Colorado Public Health
System Response Capacity Assessment) within Quarter 1 of FY22.
5. CDPHE will provide guidance and other tools for completing the 2021-22
CO-PHRCA on the following website:
https://drive.google.com/drive/folders/1 DrN1 uax6hf3LdQg3pMUNtxgSD
uwcTNyi?usp=sharing
6. The IPPW will be attended by at a minimum, hospitals, EMS, emergency
management organizations, and public health agencies.
Page 3 of 6
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
7. CDPHE will provide the Google reporting form for "Stories from the
Field" located here:
https://drive.google.com/drive/folders/1 DrN 1 uax6hf3 LdQg3pMUNtxgSD
uwcTNyi?usp=sharing
8. CDPHE will provide access to the COVID-19 impact survey in the
"PHEP Resources" folder, located here:
https://drive.google.com/drive/folders/1 DrN 1 uax6hf3LdQg3pMUNtxgSD
uwcTNyi?usp=sharing
9. CDPHE will provide COVID-19 recovery resources and support for
initiating recovery efforts with local jurisdictions. Resources are located
here:
https://drive.google.com/drive/folders/1 DrN 1 uax6hf3LdQg3pMUNtxgSD
uwcTNyi?usp=sharing
10. CDPHE will provide a location to access the Grant Reporting
Spreadsheet.
11. CDPHE will incorporate local and regional feedback gathered in the
AAR/IP surveys/assessments into the Colorado statewide AAR/IP in
FY22-23.
12. CVM administrators, both primary and alternate shall:
a. have completed CVM Administrator training within the past 24
months
b. signed the yearly confidentiality agreement
c. be recognized by CDPHE as a CVM Administrator
13. CPDHE will provide CVM Administrator training for LPHA's quarterly.
14. A minimum of one (1) EPR Coordinator per agency must respond to the
quarterly redundant communication drills conducted by CDPHE.
a. Redundant Communication Drills (radios) will focus on the
following:
i. information sharing between the state and local
department operations centers (DOC)
ii. communication between the RSS site, RTP and LTP.
15. The Contractor shall utilize the CDPHE provided "Communications Drill
Reporting Spreadsheet" to document drills conducted with local
operational sites.
16. CDPHE will provide access to the Communication Drill Reporting
Spreadsheet via COSHARE.
17. CDPHE will provide a link to the CO-PHRCA website.
18. Local operational sites include the following:
a. Department Operations Center (DOC)
b. Open Point of Dispensing (POD)
Page 4 of 6
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
c. Closed POD
d. Regional Transfer Point (RTP)
e. Local Transfer Point (LTP)
f. Healthcare Coalition (HCC) member agencies.
19. CDPHE will provide the COVID-19 AAR/IP Survey.
Colorado public health agencies will improve their ability to respond to public
Expected Results of
health emergencies and related events to which a public health response is
Activity(s)
necessitated.
1. CPG Survey
2. Communications Drill Reporting Spreadsheet
Measurement of
3. CVM reports
Expected Results
4. Updated COOP Plans
5. AAR/IP Survey
6. COVID-19 Impact Survey
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i ?''r`/r; i" //' r�'; /" r r�"; %' r/r'; /fr ri' " , //,%
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Completion Date
1. The Contractor shall submit a plan for access
No later than
to epidemiological support via CO -SHARE.
9/30/2021
2. The Contractor shall submit the 2021-22 CPG
No later than
Survey via CO-PHRCA.
12/31/2021
3. The Contractor shall submit the names of the
No later than
individuals assisting with the development of
the Regional Integrated Preparedness Plan in
the Grant Reporting Spreadsheet.
12/31/2021
4. The Contractor shall submit all agency-
No later than
initiated drill report information in the
12/31/2021
Deliverables
Communications Drill Reporting Spreadsheet
via CO -SHARE.
5. The Contractor shall submit updated agency
No later than
contact information two (2) times per year via
12/31/2021 for the
CO -SHARE.
first submission and
6/15/22 for the
second submission
6. The Contractor shall submit CVM reports for
No later than
two (2) completed mission drills or real events
via CO -SHARE.
3/31/2022
7. The Contractor shall submit copies of CVM
No later than
administrator training certificates for primary
and -alternate administrators via CO -SHARE.
3/31/2022
Page 5 of 6
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
8. The Contractor shall submit updated agency
COOP plan via CO -SHARE.
No later than
6/15/2022
9. The Contractor shall submit the names of the
individuals participating in the CDPHE
offered COOP training in the Grant Reporting
Spreadsheet.
No later than
6/15/2022
10. The Contractor shall submit the COVID-19
Pandemic Impact Survey via CO -SHARE.
No later than
6/15/2022
11. The Contractor shall submit initial recovery
planning documents via CO -SHARE.
No later than
6/15/2022
12. The Contractor shall submit the COVID-19
AAR/IP Survey via CO -SHARE.
No later than
6/15/2022
13. The Contractor shall submit a "Stories from
the Field" form via CO -SHARE.
No later than
6/15/2022
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Contract Monitor. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports,
invoices, site visit results, electronic data, and other fiscal and programmatic documentation as
applicable. The Contractor's performance will be evaluated at set intervals and communicated to the
contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the
contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance
issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate,
when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine
when the action(s) must be completed. The action(s) and timeline for completion will be
documented in writing and agreed to by both parties. If extenuating circumstances arise that requires
an extension to the timeline, the Contractor must email a request to the CDPHE Grants Manager and
receive approval for a new due date. The State will oversee the completion/implementation of the
action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates
inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights
under the provisions of this contract.
Page 6 of 6
Amendment Contract Number 2022-0087 Amendment #4 Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT H
REGIONAL STATEMENT OF WORK
To Original Contract Number 2020-0283
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Weld County Department of Public Health and Environment
II. Project Description:
This project serves to improve medical and public health care preparedness, response, and recovery
capabilities at the federal, state and local levels. The Public Health Emergency Preparedness (PHEP)
cooperative agreement provides technical assistance and resources to support state, local, tribal and territorial
public health departments, along with Healthcare Coalitions (HCCs) and health care organizations
throughout Colorado. These agencies will show measurable and sustainable progress toward achieving the
preparedness and response capabilities that promote prepared and resilient communities through planning,
training, and exercises.
Public health systems are essential in preparing communities to respond to and recover from emergencies
and threats. The Centers for Disease Control and Prevention (CDC) established the PHEP program to build
public health emergency response capabilities both nationally and locally.
III. Definitions:
1. AAR-After Action Report
2. CDC- Centers for Disease Control and Prevention
3. CDPHE-Colorado Department of Public Health and Environment
4. CO-PHRCA-Colorado Public Health System Response Capacity Assessment
5. CO -SHARE -Colorado State Health and Readiness Exchange
6. Cooperative Agreement -A legal instrument that includes sponsor involvement and facilitate the
transfer of something of value from federal agencies to states, local governments, and private
recipients for a public purpose or benefit.
7. COVID19- A highly contagious respiratory disease caused by the SARS-CoV-2 virus
8. COVID19 Impact Survey-CDPHE survey to assess the impact of COVID19 within jurisdictions
9. CPG-Capability Planning Guide
10. EMS -Emergency Medical Services
11. EPR-Emergency Preparedness & Response
12. HCC-Healthcare Coalition
13. IMATS- Inventory Management and Tracking System
14. IP-Improvement Plan
15. IPPW-Integrated Preparedness Planning Workshop
16. LPHA-Local Public Health Agency
17. MCM-Medical Countermeasure
18. PHEP-Public Health Emergency Preparedness
19. SNS-Strategic National Stockpile
IV. Work Plan:
Goal #1: To protect the health of Coloradoans by increasing capacity for preparedness, response, and recovery during
public health emergencies.
Objective #1: No later than the expiration date of the Contract, improve coordinated Regional public health preparedness,
response and recovery activities through planning.
Page 1 of 5
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
Primary Activity #1
The Contractor shall facilitate the 2021-22 CPG Survey with LPHAs their region
utilizing CO-PHRCA no later than December 31, 2021.
Primary Activity #2
The Contractor shall coordinate the Regional Integrated Preparedness Planning
Workshop (IPPW).
Sub -Activity #1
The Contractor shall at a minimum, include the following entities in the IPPW:
a. Hospitals
b. EMS
c. Emergency Management Organizations, and
d. Regional Staff
e. LPHAs
Sub -Activity #2
The Contractor shall develop a meeting sign in sheet that includes the following:
a. Participant name
b. Agency name
c. Participant email address
d. Participant telephone number
Primary Activity #3
The contractor shall participate in the development or update of the Regional Integrated
Preparedness Plan to include four years of progressive exercise planning.
Sub -Activity #1
The Contractor shall at a minimum include the following entities in the Regional
Integrated Preparedness Plan:
a. Hospitals
b. EMS
c. Emergency Management Organizations, and
d. LPHAs
Primary Activity #4
The Contractor shall participate in quarterly COVID-19 AAR/IP meetings with
CDPHE.
Primary Activity #5
The Contractor shall coordinate the completion of COVID-19 AAR /IP surveys with
LPHAs in their region
Primary Activity #6
The Contractor shall coordinate quarterly COVID-19 AAR/IP meetings in collaboration
with the regional HCC Coordinator.
Sub -Activity #1
The Contractor shall develop a COVID-19 AAR/IP meeting sign in sheet that includes
the following:
e. Participant name
f. Agency name
g. Participant email address
h. Participant telephone number
Objective #2: No later than the expiration date of the Contract, improve regional public health preparedness, response
and recovery activities through exercises.
Primary Activity #1
1. The Contractor shall facilitate the completion of COVID-19 AAR/IP
survey/assessment process to capture local and regional feedback to include:
a. LPHA Directors
b. Local EPR Coordinators
c. Healthcare Coalition Coordinators
Page 2 of 5
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
d. Regional Staff
Primary Activity #2
The Contractor shall participate in quarterly redundant communication drills conducted
by CDPHE.
Primary Activity #3
The Contractor shall update the LPHA Contact List in CO -SHARE a minimum of two
(2) times per year or when:
a. Contact information changes
b. New EPR Staff are added
Primary Activity #4
The Contractor shall participate in a state/local assessment of the IMATS based on
lessons learned through the COVID-19 response.
Sub -Activity #1
The Contractor shall develop a sign in sheet for the IMATS assessment that includes
the following:
a. Participant name
b. Agency name
c. Participant email address
d. Participant telephone number
Sub -Activity #2
The Contractor shall report the names of staff who participated in the IMATS
assessment on the Grant Reporting Spreadsheet.
Primary Activity #5
The Contractor shall participate in an assessment of the SNS/MCM Regional
Distribution Model (Regional Transfer Points) based on lessons learned through the
COVID-19 response.
Sub -Activity #1
The Contractor shall develop a sign in sheet for the SNS/MCM assessment that
includes the following:
a. Participant name
b. Agency name
c. Participant email address
d. Participant telephone number
Primary Activity #6
The Contractor shall complete a CDPHE provided COVID-19 Pandemic Response
Impact Survey.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The contractor shall
monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall comply with the `Public Health Emergency Preparedness
and Response Capability -National Standards for State, Local, Tribal and
Territorial Public Health, October 2018'. This document is incorporated and
made part of this contract by reference and is available on the following
website https://www.cdc.gov/cpr/readiness/capabilities.htm
3. The Contractor shall facilitate the 2021-22 CPG Survey by using the CO-
PHRCA (Colorado Public Health System Response Capacity Assessment).
4. The Contractor shall facilitate the 2021-22 GPC Survey by using the CO-
PHRCA in accordance with guidance and tools provided by CDPHE
accessible on the following website:
Page 3 of 5
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
https://drive.google.com/drive/folders/ 1 DrN 1 uax6hf3LdQg3pMUNtxgSDuwc
TNyi?usp=sharing
website:
5. CDPHE will provide COVID-19 AAR/IP Surveys on the following
https://drive.google.com/drive/folders/ 1 DrN 1 uax6hf3LdQg3pMUNtxgSDuwc
TNyi?usp=sharing
within Quarter
Health
Distribution
Impact
6. CDPHE will provide access to the Grant Reporting Spreadsheet
1 of FY22.
7. DPHE will provide access to the CO-PHRCA (Colorado Public
System Response Capacity Assessment) within Quarter 1 of FY22.
8. CDPHE will post communication drill reports to CO -SHARE.
9. CDPHE will organize the assessment of the SNS/MCM Regional
Model.
10. CDPHE will provide access to the COVID-19 Pandemic Response
Survey in the "PHEP Resources" folder, located here:
https://drive.google.com/drive/folders/lDrN I uax6hf3LdQQ3pMUNtxgSDuwc
TNyi?usp=sharing
the AAR/IP
11. CDPHE will incorporate local and regional feedback gathered in
surveys/assessments into the Colorado statewide AAR/IP in FY22-23.
Expected Results of
Activity(s)
Colorado public health agencies will improve their ability to respond to public health
emergencies and related events to which a public health response is necessitated.
Measurement of Expected
Results
1. Updated Regional IPPW
2. Data collected from surveys
3. Evaluation data from participants of local and regional workshops
4. Increase in skills from the completion of drills and exercises
Completion
Date
Deliverables
1. The Contractor shall submit the sign in sheet for the Regional
IPPW via CO -SHARE.
No later
than
10/31/2021
2. The Contractor shall submit their Regional IPPW via CO-
SHARE.
No later
than
10/31/2021
3. The Contractor shall submit the 2021-22 CPG Survey via the
CO-PHRCA.
No later
than
12/31/2021
4. The Contractor shall submit a Regional COVID-19 AAR/IP
survey via CO -SHARE,
No later
than
3/31/2022
5. The Contractor shall submit the names of staff who
participated in the quarterly COVID-19 AAR/IP meetings via
the Grant Reporting Spreadsheet.
No later
than
6/15/2022
Page 4 of 6
Amendment Contract Number 2022-0087 Amendment #4
Ver. 01.11.19
DocuSign Envelope ID: 36BAC51 C-EDF4-4996-AA3A-18C9B333DC13
EXHIBIT G
6. The Contractor shall submit the sign in sheet for the quarterly
COVID-19 AAR/IP meetings with Regional HCCs via CO-
SHARE.
No later
than
6/15/2022
7. The Contractor shall submit the Grant Reporting Spreadsheet
containing the names of staff who participated in the IMATs
assessment via CO -SHARE.
No later
than
6/15/2022
8. The Contractor shall submit the sign in sheet for the
SNS/MCM Regional Distribution Model assessment via CO-
SHARE.
No later
than
6/15/2022
9. The Contractor shall submit the COVID-19 Pandemic Impact
Survey via CO -SHARE.
No later
than
6/15/2022
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the OEPR Grants Manager. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and other
fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at
set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance issue.
Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and time line for completion will be documented in writing and
agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the OEPR Grants Manager and receive approval for a new due date. The
State will oversee the completion/implementation of the action(s) to ensure time lines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan, the State may exercise its rights under the provisions of this contract.
Page 5 of 5
Amendment Contract Number 2022-0087 Amendment #4 Ver. 01.11.19
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
Exhibit I
Federal Provisions - Public Health Emergency Preparedness Program
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has
been funded, in whole or ii part, with an award of Federal funds. In the event of a conflict between the
provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or
any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental
Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental
Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA
Supplemental Provisions shall control.
1) Federal Award Identification.
a. Subrecipient: Board of County Commissioners of Weld County (a political subdivision of the
state of Colorado)
b. Subrecipient DUNS number: 075757955
c. The Federal Award Identification Number (FAIN) is N N5 NU90TP922028-03-00 .
d. The Federal award date is 4/21/2021.
e. The subaward period of performance start date is 7/1/2019 and end date is 6/30/2024.
f. Federal Funds:
Federal Budget Period
Total Amount of Federal
Funds Awarded
Amount of Federal Funds
Obligated to CDPHE
7/1/2021 - 6/30/2022
11,433,680.00
10,393,965.00
g. Federal award title of project or program: Public Health Emergency Preparedness Program.
h. The name of the Federal awarding agency is: DEPARTMENT OF HEALTH AND
HUMAN SERVICES Centers for Disease Control and Prevention and the contact
information for the awarding official is Ruth Anderson vha@cdc.gov, Phone: 404 639-2737
; the name of the pass -through entity is the State of Colorado, Department of Public Health and
Environment (CDPHE), and the contact information for the CDPHE official is Miss Melanie
Simons 4300 Cherry Creek Drive South OERP Denver, CO 80246-1530 Phone: 303-691-
2950.
i. The Catalog of Federal Domestic Assistance (CFDA) number is CFDA# 93.069 and the grant
name is Public Health Emergency Preparedness
j. This award is not for research & development.
k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is
required to provide matching funds, Section 8 of this Attachment applies.
1. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2
CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and
CDPHE cost allocation plan.
Page 1 of 4
Amendment Contract Number 2022-0087 Amendment #4 Ver. 25.02.20
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under
the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing
regulations as they currently exist and may hereafter be amended.
3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its
own responsibility to the Federal awarding agency, including identification of any required financial and
performance reports, are stated in the Exhibits.
4) Subrecipient's approved indirect cost rate is as stated in the Exhibits.
5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial
statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass -
through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of
performance, and Subpart F —Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of
this Attachment.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other
reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner
termination of this Contract containing an evaluation and review of Subrecipient's performance and the
fmal status of Subrecipient's obligations hereunder.
8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient
shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE
regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any
matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the
purposes of this Contract by the authorized representatives of the Subrecipient and paid into the
Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as
matching funds has been legally appropriated for the purposes of this Contract by its authorized
representatives and paid into its treasury or bank account. Subrecipient does not by this Contract
irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not
intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for
any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by
Subrecipient's laws or policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced
with the record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform
Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR
§200.501.
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
a. Office of Management and Budget Circulars and The Common Rule for Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, as applicable;
b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40
U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction");
Page 2 of 4
Amendment Contract Number 2022-0087 Amendment #4 Ver. 25.02.20
DocuSign Envelope ID: 36BAC51C-EDF4-4996-AA3A-18C9B333DC13
c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans
or Grants from the United States").
d. 42 U.S.C. 6101 et seq., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination);
e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111
- 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 - 12213 and 47
U.S.C. 225 and 47 U.S.C. 611);
f. when applicable, the Contractor shall comply with the provisions of the "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (Common Rule);
g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as
amended by §6062 of Public Law 110-252, including without limitation all data reporting
requirements required there under. This Act is also referred to as FFATA.
h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act
of 1964, as amended.
i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order
11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
k. if the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)
and the recipient or subrecipient wishes to enter into an agreement with a small business firm
or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended.
m. if applicable, comply with the mandatory standards and policies on energy efficiency
contained within the State of Colorado's energy conservation plan issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C. 6201.
n. the Contractor and all principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency; the Contractor and all principals shall comply with all
applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189)
and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension;
and,
o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352).
Page 3 of 4
Amendment Contract Number 2022-0087 Amendment #4 Ver. 25.02.20
DocuSign Envelope ID: 36BAC51 C-EDF4-4996-AA3A-18C9B333DC13
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management
and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal
Awards. Any revisions to such provisions automatically shall become a part of these Supplemental
Provisions, without the necessity of either party executing any further instrument. CDPHE may provide
written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to
the effectiveness of such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which
reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation,
§§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require
Subrecipient to submit certifications and representations required by Federal statutes or regulations on an
annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet
a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the
Contract that the project or activity was completed or the level of effort was expended. 2 CFR
§200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract
must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for
Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and
CDPHE may terminate the Contract in accordance with the provisions in the Contract.
16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract
close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in
this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by the
Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to
submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be
prohibited from applying for new Federal awards through the State until such documentation has been
submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal
awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the record retention period.
EXHIBIT END
Page 4 of 4
Amendment Contract Number 2022-0087 Amendment #4 Ver. 25.02.20
Contract Form
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH ENVIRONMENT
Entity ID*
.700001926
❑ New Entity?
Contract Name * Contract ID
CDPHE FY22 PUBLIC HEALTH EMERGENCY PREPARADENESS 4869
& RESPONSE CONTRACT AMD #4
Contract Status
CTB REVIEW
Contract Lead*
BMANRIQUEZ
Contract Lead Email
bmanriquezr Neldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
TASK ORDER CONTRACT AMENDMENT =4 FOR PUBLIC HEALTH EMERGENCY PREPARADENESS & RESPONSE FY22
2022°0087A4
Contract Description 2
PREVIOUS CONTRACT NUMBER CT2020-283A3: CT2020-283A2: CT2020'283; #19-108864; #1 8-98472
Contract Type*
AMENDMENT
Amount*
$280,277.00
Renewable*
NO
Automatic Renewal
NO
Grant
ICA
NO
Department
HEALTH
Department Email
CM- Health' #weldgov'.com
Department Head Email
CM-Health-
DeptHead# veldgovcom
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTOiRNEY'.gWELDG
OV.COM
If this is a renewal enter previous Contract ID
4246
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
06 23,2021
Due Date
06 19 2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
06 19 2021
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06:'17x2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06.23x2021
Originator
BMANRIQI FEZ
Review Date *
03i 01 2022
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIOO
Renewal Date
Expiration Date*
06 30 2022
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
06;' 1 7 2021
Tyler Ref #
AC 062321
Legal Counsel
BOB CHOATE
Contact Phone 2
Legal Counsel Approved Date
06 18 2021
Hello