HomeMy WebLinkAbout20212667.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR
TO SIGN - THE TALLENT COMPANY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and The Tallent Company, commencing upon full execution of signatures, with further terms and
conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for Professional Services between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Health and Environment, and The Tallent Company, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of September, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
�,�,/ WELD COUNTY, COLORADO
ATTEST: dactitvo�. 160,eatA-e_ ,/)°Ztz-e,s-t,""
Stev: Moreno, Chair
Weld County Clerk to the Board
County "orney
Date of signature: OM/al/al
Cc: HL(T6)
01121/21
2021-2667
HL0053
BOARD OF COUNTY COMMISSIONERS COfl1'iCd-HL* 5Z33
PASS -AROUND REVIEW
TITLE: Agreement for Professional Services with The Tallent Company for COVID-19 Public Outreach
Communications
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: August 20, 2021
PERSON REQUESTING: Mark Lawley, Executive Director
Brief description of the problem/issue:
For the Board's review and approval is an Agreement for Professional Services between The Tallent Company
and Weld County on behalf of the Weld County Department of Public Health and Environment (WCDPHE).
Pursuant to its primary function in our community as the local public health agency, WCDPHE will inform and
educate the residents of Weld County about COVID-19 vaccines. It is anticipated that there will be an increase
in COVID-19 cases throughout the fall and winter months. The most effective way to reduce the spread of the
virus is to encourage people to get vaccinated. Therefore, WCDPHE would like to implement a multi -faceted
media campaign to deliver COVID-19 messaging that will appeal to the broad variety of audiences in Weld
County. The WCDPHE believes that a consultant's expertise would ensure timely and effective messaging to
the residents of Weld County.
For a sum not to exceed $25,000, this one-year Agreement, beginning on the date of execution, will provide the
WCDPHE with 230 hours of professional communications consultation focused around COVID-19 campaigns.
With approval from the State, we will be able to request reimbursement for these expenditures with COVID-19
federal pass -through funding.
WCDPHE will work with the consultant in finalizing a communication plan, workplan, and strategies to identify
the best course of action for campaigns. The consultant will then assist the WCDPHE team to implement these
plans to include the deliverables established in the statement of work, in each of the following categories:
• 65 hours for strategic and custom campaign creation and management
• 55 hours for branding and messaging
• 45 hours for public relations
• 40 hours for community outreach and engagement
• 25 hours for advertising coordination
WCDPHE solicited proposals from several local agencies and believes that The Tallent Company is the best
agency for this work as they have experience working with other governmental entities and have the resources
and capacity to fulfill the deliverables detailed in the scope of work. Other companies have indicated that they
are not able to commit the time, labor, or do not have the ability to achieve the desired outcomes of these
campaigns.
The Communications Consultant will work directly with the Public Relations Specialist in all campaign efforts, in
collaboration with the Executive Director and other current public health staff. No additional FTE is being
requested.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approval of this one-year Agreement will give WCDPHE the ability to create effective messaging and education
around COVID-19 for Weld County residents. Working with a professional communications consultant will guide
the department in the right direction for future media campaigns.
The Board may deny this request and the WCDPHE can develop internal campaigns with less effective delivery
and promotion to our Weld County audience. It is unlikely current staff will have as much success without the
knowledge, experience and resources that a professional consultant can provide.
2021-2667
OqA3 4L0053
Recommendation: I recommend approval of this Agreement for Professional Services with The Tallent
Company.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
vIa mad
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Yes
Mike Freeman
Monday, August 23, 2O21 10:21 AM
Karla Ford
Steve Moreno
Re: Please Reply - PASS -AROUND: Tallent Company PSA
Sent from my iPhone
On Aug 23, 2O21, at 1O:44 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you!
Karla Ford
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldcov.com :: www.weldggv.cam
**Please note my working hours are Monday -Thursday 7:OOa.m.-5:OOp.m.**
<imageOO7.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tanya Geiser <tgeiser@weIdgov.com>
Sent: Monday, August 23, 2O21 8:35 AM
To: Karla Ford <kford@weldgov.com>
Cc: Mark Lawley <mlawley@weldgov.com>
Subject: PASS -AROUND: Tallent Company PSA
Hello, Karla,
Attached please find an Agreement for Professional Services with Tallent Company and pass -around for
the Board's review and approval for placement on the agenda.
If you have any questions, please let me know.
Tanya
Tanya Geiser
Director, Administrative Services
Weld County Department of Public Health & Environment
1555 North 17th Avenue, Greeley, CO 8O631
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Yes
Steve Moreno
Monday, August 23, 2021 9:41 AM
Karla Ford
Mike Freeman
Re: Please Reply - PASS -AROUND: Tallent Company PSA
Sent from my iPhone
On Aug 23, 2021, at 7:44 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you!
Karla Ford
Office Manager, Board of Weld County Commissioners
1150 0 Street, B.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kiord@weldgov.com :: www,weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.rn.-5:00p.m3**
<image007.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tanya Geiser <tgeiser@weldgov.com>
Sent: Monday, August 23, 2021 8:35 AM
To: Karla Ford <kford@weldgov.com>
Cc: Mark Lawley <mlawley@weldgov.com>
Subject: PASS -AROUND: Tallent Company PSA
Hello, Karla,
Attached please find an Agreement for Professional Services with Tallent Company and pass -around for
the Board's review and approval for placement on the agenda.
If you have any questions, please let me know.
Tanya
Tanya Geiser
Director, Administrative Services
Weld County Department of Public Health & Environment
1555 North 17th Avenue, Greeley, CO 8O631
Memorandum
TO:
FROM:
DATE:
SUBJECT:
Steve Moreno, Chair
Board of County Commissioners
Mark Lawley, Executive Director
Department of Public Health & Environment
September 7, 2021
Agreement for Professional Services with
The Tallent Company for COVID-19 Public
Outreach Communications
For the Board's approval is an Agreement for Professional Services between The Tallent Company
and Weld County on behalf of the Weld County Department of Public Health and Environment
(WCDPHE).
Pursuant to its primary function in our community as the local public health agency, WCDPHE
will inform and educate the residents of Weld County about COVID-19 vaccines. It is anticipated
that there will be an increase in COVID-19 cases throughout the fall and winter months. The most
effective way to reduce the spread of the virus is to encourage people to get vaccinated. Therefore,
WCDPHE would like to implement a multi -faceted media campaign to deliver COVID-19
messaging that will appeal to the broad variety of audiences in Weld County. The WCDPHE
believes that a consultant's expertise would ensure timely and effective messaging to the residents
of Weld County.
For a sum not to exceed $25,000, this one-year Agreement, beginning on the date of execution,
will provide the WCDPHE with 230 hours of professional communications consultation focused
around COVID-19 campaigns. With approval from the State, we will be able to request
reimbursement for these expenditures with COVID-19 federal pass -through funding.
WCDPHE will work with the consultant in finalizing a communication plan, workplan, and
strategies to identify the best course of action for campaigns. The consultant will then assist the
WCDPHE team to implement these plans to include the deliverables established in the statement
of work, in each of the following categories:
• 65 hours for strategic and custom campaign creation and management
• 55 hours for branding and messaging
• 45 hours for public relations
• 40 hours for community outreach and engagement
• 25 hours for advertising coordination
WCDPHE solicited proposals from several local agencies and believes that The Tallent Company
is the best agency for this work as they have experience working with other governmental entities
and have the resources and capacity to fulfill the deliverables detailed in the scope of work. Other
companies have indicated that they are not able to commit the time, labor, or do not have the ability
to achieve the desired outcomes of these campaigns.
The Communications Consultant will work directly with the Public Relations Specialist in all
campaign efforts, in collaboration with the Executive Director and other current public health staff.
No additional FTE is being requested.
This contract has been reviewed by the Weld County Attorneys' office and it meets with their
approval.
The Board approved placement of this Agreement for Professional Services on the agenda
following a work session dated August 31, 2021.
I recommend approval of this Agreement for Professional Services with The Tallent Company.
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
THE TALLENT COMPANY
THIS AGREEMENT is made and entered into this 20th day of August. 2021., by and
between the Board of Weld County Commissioners, on behalf of the WELD COUNTY
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, hereinafter referred to as
"County," and THE TALLENT COMPANY, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor to perform services as required by County
and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to
perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this Agreement and
are incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this
Agreement and any Exhibit or other attached document, the terms of this Agreement shall control,
and the remaining order of precedence shall based upon order of attachment.
Exhibit A consists of Contractor's Proposal to County's Informal Bid Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor, personnel and
materials necessary to perform and complete the Work described in the attached Exhibits.
Contractor shall further be responsible for the timely completion and acknowledges that a failure
to comply with the standards and requirements of Work within the time limits prescribed by
County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution
of this Agreement and shall continue through and until Contractor's completion of the
responsibilities described in the attached Exhibits. Both of the parties to this Agreement
understand and agree that the laws of the State of Colorado prohibit County from entering into
Agreements which bind County for periods longer than one year. This Agreement may be
extended upon mutual written agreement of the Parties.
1
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Either Party may immediately
terminate this Agreement upon material breach of the other party, however the breaching party
shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination,
County shall take possession of all materials, equipment, tools and facilities owned by County
which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver
to County all drawings, drafts, or other documents it has completed or partially completed under
this Agreement, together with all other items, materials and documents which have been paid for
by County, and these items, materials and documents shall be the property of County. Copies of
work product that is incomplete at the time of termination shall be marked "DRAFT -
INCOMPLETE." If this Agreement is terminated by County, Contractor shall be compensated for,
and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which
it has submitted and which have been approved by the County; (2) the reasonable value to County
of the services which Contractor provided prior to the date of the termination notice, but which
had not yet been approved for payment; and (3) the cost of any work which the County approves
in writing which it determines is needed to accomplish an orderly termination of the work. County
shall be entitled to the use of all material generated pursuant to this Agreement upon termination.
Upon termination of this Agreement by County, Contractor shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any act incidental
thereto, except for compensation for work satisfactorily performed and/or materials described
herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be
in writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services. Accordingly, no
claim that the County has been unjustly enriched by any additional services, whether or not there
is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable
hereunder. In the event that written authorization and acknowledgment by the County for such
additional services is not timely executed and issued in strict accordance with this Agreement,
Contractor's rights with respect to such additional services shall be deemed waived and such
failure shall result in non-payment for such additional services or work performed. In the event
the County shall require changes in the scope, character, or complexity of the work to be
performed, and said changes cause an increase or decrease in the time required or the costs to the
Contractor for performance, an equitable adjustment in fees and completion time shall be
negotiated between the parties and this Agreement shall be modified accordingly by Change Order.
Any claims by the Contractor for adjustment hereunder must be made in writing prior to
performance of any work covered in the anticipated Change Order, unless approved and
documented otherwise by the County Representative. Any change in work made without such
prior Change Order shall be deemed covered in the compensation and time provisions of this
Agreement, unless approved and documented otherwise by the County Representative.
6. Compensation.
a. Upon Contractor's successful completion of the Work, and County's acceptance of the
same, County agrees to pay Contractor an amount not to exceed $25,000 as set forth in Exhibit A.
Contractor will submit at least quarterly, itemized billings that document what work that has been
2
completed to -date. No payment in excess of that set forth in the herein will be made by County
unless an amendment authorizing such additional work and payment has been specifically
approved by Weld County as required pursuant to the Weld County Code. If, at any time during
the term or after termination or expiration of this Agreement, County reasonably determines that
any payment made by County to Contractor was improper because the service for which payment
was made did not perform as set forth in this Agreement, then upon written notice of such
determination and request for reimbursement from County, Contractor shall forthwith return such
payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds
advanced by County, if any, shall forthwith be returned to County. County will not withhold any
taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible
for the accurate reporting and payment of any taxes related to payments made pursuant to the terms
of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be
entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary
contained in this Agreement, County shall have no obligations under this Agreement after, nor
shall any payments be made to Contractor in respect of any period after December 31 of any year,
without an appropriation therefore by County in accordance with a budget adopted by the Board
of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised
Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20).
b. County agrees to pay Contractor for services performed in accordance with the
deliverables described in Exhibit A. In the event this Agreement is terminated prior to the
completion of the project, Contractor will be paid for services listed in Exhibit A that have been
completed.
c. Payment to Contractor will be made only upon presentation of a proper claim by
Contractor, itemizing services performed, and expenses incurred. Any initial advanced payment
shall not exceed (not applicable) , and the expenses used with the advanced funds must be itemized
on the first quarterly bill.
7. Independent Contractor. Contractor agrees that it is an independent contractor and
that Contractor's officers, agents or employees will not become employees of County, nor entitled
to any employee benefits (including unemployment insurance or workers' compensation benefits)
from County as a result of the execution of this Agreement. Contractor shall be solely responsible
for its acts and those of its agents and employees for all acts performed pursuant to this Agreement.
8. Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall
not enter into any subcontractor agreements for the completion of the Work without County's prior
written consent, which may be withheld in County's sole discretion. County shall have the right
in its reasonable discretion to approve all personnel assigned to the Work during the performance
of this Agreement and no personnel to whom County has an objection, in its reasonable discretion,
shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County
and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by
the terms of this Agreement, and to assume toward Contractor all the obligations and
responsibilities which Contractor, by this Agreement, assumes toward County. County shall have
3
the right (but not the obligation) to enforce the provisions of this Agreement against any
subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor
shall be responsible for the acts and omissions of its agents, employees and subcontractors.
9. Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of County. In addition,
all reports, documents, data, plans, drawings, records and computer files generated by Contractor
in relation to this Agreement and all reports, test results and all other tangible materials obtained
and/or produced in connection with the performance of this Agreement, whether or not such
materials are in completed form, shall at all times be considered the property of the County.
Contractor shall not make use of such material for purposes other than in connection with this
Agreement without prior written approval of County.
10. Confidentiality. Confidential information of the Contractor should be transmitted
separately from non -confidential information, clearly denoting in red on the relevant document at
the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity,
Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S.
24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all
documents. Contractor agrees to keep confidential all of County's confidential information.
Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County. Contractor agrees
to advise its employees, agents, and consultants, of the confidential and proprietary nature of this
confidential information and of the restrictions imposed by this Agreement.
11. Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the provisions
of this Agreement. Contractor further represents and warrants that all Work shall be performed by
qualified personnel in a professional manner, consistent with industry standards, and that all
services will conform to applicable specifications. For work in which Contractor produces a
design to be used for construction purposes, Contractor shall carefully check all unit quantities
and quantity calculations and shall submit them for County review. If the County experiences
additional costs during project construction which are directly associated with errors and
omissions (professional negligence) which require change orders to the construction contract
resulting in costs greater than the construction contract bid unit costs, Contractor shall be
financially liable for such increased costs.
12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor
shall submit to County originals of all test results, reports, etc., generated during completion of
this work. Acceptance by County of reports and incidental material(s) furnished under this
Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy
of the project. In no event shall any action by County hereunder constitute or be construed to be
a waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor, and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such breach or default.
No assent, expressed or implied, to any breach of any one or more covenants, provisions or
conditions of the Agreement shall be deemed or taken to be a waiver of any other breach.
4
Acceptance by the County of, or payment for, the Work completed under this Agreement shall not
be construed as a waiver of any of the County's rights under this Agreement or under the law
generally.
13. Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant to this
Agreement, and shall keep the required insurance coverage in force at all times during the term of
the Agreement, or any extension thereof, and during any warranty period. For all coverages,
Contractor's insurer shall waive subrogation rights against County.
a. Types of Insurance.
Workers' Compensation / Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. Such policy shall include minimum limits as
follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal
injury $5,000; Medical payment per person.
Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily
injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property
damage applicable to all vehicles operating both on County property and elsewhere, for
vehicles owned, hired, and non -owned vehicles used in the performance of this Contract.
Professional Liability (Errors and Omissions Liability). The policy shall cover
professional misconduct or lack of ordinary skill for those positions defined in the Scope
of Services of this contract. Contractor shall maintain limits for all claims covering
wrongful acts, errors and/or omissions, including design errors, if applicable, for damage
sustained by reason of or in the course of operations under this Contract resulting from
professional services. In the event that the professional liability insurance required by this
Contract is written on a claims -made basis, Contractor warrants that any retroactive date
under the policy shall precede the effective date of this Contract; and that either continuous
coverage will be maintained or an extended discovery period will be exercised for a period
of two (2) years beginning at the time work under this Contract is completed. Minimum
Limits: $1,000,000 Per Loss; $2,000,000 Aggregate.
b. Proof of Insurance. Upon County's request, Contractor shall provide to County a
certificate of insurance, a policy, or other proof of insurance as determined in County's
sole discretion. County may require Contractor to provide a certificate of insurance naming
Weld County, Colorado, its elected officials, and its employees as an additional named
insured.
5
c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above described insurance prior to
their commencement of the Work, or otherwise that they are covered by the Contractor's
policies to the minimum limits as required herein. Contractor agrees to provide proof of
insurance for all such subcontractors upon request by the County.
d. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor. The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance
of the Work under by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or
prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved
of any liability or other obligations assumed or pursuant to the Contract by reason of its
failure to obtain or maintain insurance in sufficient amounts, duration, or types. The
Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance
that it may deem necessary to cover its obligations and liabilities under this Agreement.
e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that
it has met the insurance requirements identified herein. The Contractor shall be responsible
for the professional quality, technical accuracy, and quantity of all services provided, the
timely delivery of said services, and the coordination of all services rendered by the
Contractor and shall, without additional compensation, promptly remedy and correct any
errors, omissions, or other deficiencies.
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its
officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits,
actions, claims, or willful acts or omissions of any type or character arising out of the Work done
in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or
recovered under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The
Contractor shall be fully responsible and liable for any and all injuries or damage received or
sustained by any person, persons, or property on account of its performance under this Agreement
or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will
be responsible for primary loss investigation, defense and judgment costs where this contract of
indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive
all rights of subrogation against the County its associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the
work performed by the Contractor for the County. A failure to comply with this provision shall
result in County's right to immediately terminate this Agreement.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by
Contractor to assign or transfer its rights hereunder without such prior approval by County shall,
6
at the option of County, automatically terminate this Agreement and all rights of Contractor
hereunder. Such consent may be granted or denied at the sole and absolute discretion of County.
16. Examination of Records. To the extent required by law, the Contractor agrees that an
duly authorized representative of County, including the County Auditor, shall have access to and
the right to examine and audit any books, documents, papers and records of Contractor, involving
all matters and/or transactions related to this Agreement. Contractor agrees to maintain these
documents for three years from the date of the last payment received.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where
such failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, strikes, war, flood, earthquakes or Governmental actions.
18. Notices. County may designate, prior to commencement of Work, its project
representative ("County Representative") who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to County
Representative. All notices or other communications made by one party to the other concerning
the terms and conditions of this contract shall be deemed delivered under the following
circumstances:
(a) personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent
to:
TO CONTRACTOR:
Name: The Tallent Company c/o Amy Tallent
Position: Owner/Operator
Address: 3281 Ballentine Blvd.
Address: Johnstown, CO 80534
E-mail: amy@tallentco.com
Phone: (720) 460-1826
TO COUNTY:
Name: Mark Lawley, Weld County Dept Public Health & Environment
Position: Executive Director
Address: 1555 North 17th Avenue
Address: Greeley, CO 80631
E-mail: mlawley@co.weld.co.us
Phone: (970) 400-2103
7
19. Compliance with Law. Contractor shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including without limitation,
laws applicable to discrimination and unfair employment practices.
20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
21. Entire Agreement/Modifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties with respect to
the subject matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter contained in
this Agreement. This Agreement may be changed or supplemented only by a written instrument
signed by both parties.
22. Fund Availability. Financial obligations of the County payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year.
23. Employee Financial Interest/Conflict of Interest— C.R.S. §§24-18-201 et seq. and §24-
50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement.
24. Survival of Termination. The obligations of the parties under this Agreement that by
their nature would continue beyond expiration or termination of this Agreement (including,
without limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination.
25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal,
or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
26. Governmental Immunity. No term or condition of this Agreement shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections
or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as
applicable now or hereafter amended.
27. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement
shall give or allow any claim or right of action whatsoever by any other person not included in this
Agreement. It is the express intention of the undersigned parties that any entity other than the
8
undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
28. Board of County Commissioners of Weld County Approval. This Agreement shall
not be valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado or its designee.
29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any
provision included or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void. In the event of a legal dispute between the parties, Contractor
agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute.
30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants,
and agrees that it does not knowingly employ or contract with an illegal alien who will perform
work under this Agreement. Contractor will confirm the employment eligibility of all employees
who are newly hired for employment in the United States to perform work under this Agreement,
through participation in the E -Verify program or the State of Colorado program established
pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not enter into a contract with a
subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Agreement. Contractor shall
not use E -Verify Program or State of Colorado program procedures to undertake pre -employment
screening or job applicants while this Agreement is being performed. If Contractor obtains actual
knowledge that a subcontractor performing work under this Agreement knowingly employs or
contracts with an illegal alien Contractor shall notify the subcontractor and County within three
(3) days that Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing
or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not
terminate the subcontract if within three days the subcontractor provides information to establish
that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor
shall comply with reasonable requests made in the course of an investigation, undertaken
pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If
Contractor participates in the State of Colorado program, Contractor shall, within twenty days after
hiring an new employee to perform work under the contract, affirm that Contractor has examined
the legal work status of such employee, retained file copies of the documents, and not altered or
falsified the identification documents for such employees. Contractor shall deliver to County, a
written notarized affirmation that it has examined the legal work status of such employee and shall
comply with all of the other requirements of the State of Colorado program. If Contractor fails to
comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may
terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if
Contractor receives federal or state funds under the contract, Contractor must confirm that any
individual natural person eighteen (18) years of age or older is lawfully present in the United States
pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under
9
the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty
of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United
States pursuant to federal law, (b) shall produce one of the forms of identification required by
C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by
C.R.S. § 24-76.5-103 prior to the effective date of the contract.
31. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the payment
of attorney fees and/or legal costs incurred by or on its own behalf.
32. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra judicial body or person. Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms. Both parties further agree that this Agreement,
with the attached Exhibits, is the complete and exclusive statement of agreement between the
parties and supersedes all proposals or prior agreements, oral or written, and any other
communications between the parties relating to the subject matter of this Agreement.
CONTRACTOR:
By: The Tallent Company
Name: Amy Tallent
Title: Owner/Operator
August 20, 2021
Date of Signature
WELD T: � � G1 , �/1 ; 1.
ATTEST: G �'Cd� t�
Weld 'o i Clerk to the : oard
B
Deputy Clerk the : oard
BOARD OF COUNTY COMMISSIONERS
WELCOUNTY, COLORADO
ve Moreno, Chair SEP 1 3 2021
c>2.001-1-026, 4.97
Weld County Department of Public Health & Environment
Communications Consultant
Proposal of Services
THANK YOU!
A letter from The Tallent Company's Founder
First and foremost, thank you for the opportunity to present this proposal to you.
The Tallent Company is passionate about providing authentic, relational, and
trustworthy communication experiences for our clients and ultimately their
clients both internal and external.
Success to us means using smart communication to build relationships, solve
problems, and increase impact to create a thriving, prosperous environment for
our team, our clients, and our community. We believe that we have the
background and connections to help WCDPHE achieve successful, proactive
communication with the citizens, businesses, and organizations of Weld County.
Again, we truly appreciate the opportunity to send
you this proposal and are available for any questions
you may have.
With Kind Regards,
at ga
GENERAL INFORMATION
The Tallent Company was founded in 2014 after Owner & Operator Amy
Tallent worked as a Public Information Officer & Public Relations
Director for Mountain View Fire Rescue. Within this position, she found
a passion for helping government agencies communicate with impact
both internally and externally. Since that time, The Tallent Company
has grown adding four dedicated members to the team and has
worked with government clients including Larimer County, Town of
Mead, City of Fort Lupton, City of Dacono, the Town of Westcliffe, and
multiple others.
Amy's background has also been in the administration of government
programs and services as she has served as executive director or
interim executive director to Weld County's Bright Futures, the Erie
Economic Development Council, and the Johnstown Milliken Chamber
of Commerce. Amy also serves as a Town of Johnstown Council
Member and thus has worked with Weld County on a variety of
projects.
The Tallent Company's mission statement is to provide authentic,
relational, and trustworthy communication experiences for the clients
and potential clients of businesses and organizations.
Firm Name: The Tallent Company
Date Established: November 2014
State Incorporated: Colorado
Geographical Area Served: Colorado. Most work is
specific to Weld & Larimer Counties.
Rakt //fGG��I 7)1(!%l�
!1
MEET THE TEAM MEMBER
ASSIGNED TO YOUR PROJECT
AMY TALLENT, OWNER & OPERATOR
With a passion for communication and business, Amy Tattent
u ses her background and skills to help companies,
government agencies and organizations achieve their goals.
Amy has a bachelor's degree in Human Communication with
an emphasis in Public Relations from the University of
Northern Colorado (Go Bears!) and over ten years of
e xperience in communication as a public information officer,
e vent management, and organizational structure planning.
She spent 5 years with a local fire district focusing on public
information during emergency incidents and holds the title
and certifications of Public Information Officer.
Amy is also a Council Woman for the Town of Johnstown,
Colorado and volunteers with a number of groups within the
Front Range including chambers of commerce and
nonprofits.
SMN
OF DISTINCTION
2020 HONOREE FOR THE
BUSINESS & BUSINESS
SERVICES CATEGORY
icw
TALLENTCO.COM
•
gite4r
♦
o
APPROACH & SERV CES
The Tallent Company can provide communications consultant services. This includes identifying
needs, reviewing plans, assisting in the strategic delivery planning, and continuous advisement.
While this does include the planning and review of communication deliverables, The Tallent
Company is not responsible for the full delivery of communication.
STAGE ONE- REVIEW & IDENTIFICATION
WCDPHE has provided The Tallent Company with multiple draft documents that have already
been reviewed. The first stage of work will be to finalize these documents which include the
communication plan, communication work plan, and communication strategies to get a set course
of action. Also included in this stage is the creation of a budget for advertising Et marketing costs.
STAGE TWO- ASSISTING IN STRATEGIC DELIVERY
The Tallent Company will assist the WCDPHE team in the delivery of the plans. This can include
making connections Et introductions, arranging meetings or outreach efforts, guiding and
reviewing content, and other similar items. It does not include the actual delivery or attendance of
the meetings, outreach opportunities, or communication content. It's best that is left with the team
so they continue to be the face of the department.
STAGE THREE- CONTINUOUS ADVISMENT
The Tallent Company recognizes that some months will require more hours of work than others so
this proposal is written to bend and flow as the department needs. The Tallent Company will
continually be available for consulting, advisement, and review of continuous outreach and
communication needs.
PRICE:
The Tallent Company can offer communication consultant services for $25,000 for the term of 1
year not to exceed 230 hours of work. The Tallent Company is not responsible for any payments to
vendors such as advertising companies graphic designers, or memberships.,
TALLENTCO.COM
The following are estimations and may change. The Tallent Company does not operate on an
hourly rate but a per project rate.
Please provide a breakdown of how many hours you would expect to spend on each
deliverable area. and an hourly cost associated with those hours. Total cost should
not exceed $25.000. Also provide the activities affiliated with accomplishing the
deliverables in each area.
Strategic and Custom Campaign Creation & Management:
Estimated Hours: 65
Work includes: Reviewing current draft documents including the communication
plan, communication work plan, and communication strategy, providing
recommendations Et consultation on these documents, and providing ongoing
consultation Et review.
Branding and Messaging:
Estimated Hours: 55
Work Includes: Providing consultation in the delivery of the above -listed
documents, future plans, and the overall brand of the WCDPHE, PH E, and assisting in the
direction of the creation of the written Et graphic content. Please note this bid does
not include graphic design services.
Public Relations:
Estimated Hours: 45
Work Includes: Making connections Et introductions, arranging meetings or
outreach efforts, guiding and reviewing planned & spontaneous content, and other
similar items. It does not include the actual delivery or attendance of the meetings,
outreach opportunities, or communication content. It's best that is left with the team
so they continue to be the face of the department.
Community Outreach & Engagement:
Estimated Hours: 40
Work Includes: Community Outreach Et Engagement is closely tied with Public
Relations so please review the above description of work.
Advertising Coordination:
Estimated Hours: 25
Work Includes: This work falls under the delivery of Strategic and Custom
Campaign Creation 8- Management. The Tallent Company will work to identify
advertisers that create tie optimal engagement for WCDPHE, create introductions
with local media, and will help work to find the best rates for these services.
Social Media Management:
Estimated Hours: 0
The Tallent Company will assist in reviewing social media messages but the
contract does not include social media management.
Total Hours: 230
Total Cost (not to exceed $25,000): $25,000
Hourly Rate: $108
Please include for review a portfolio/examples of other projects you've done in
comparison to this scope of work as well as a resume.
REFERENCES
CHRIS CROSS, CITY MANAGER OF FORT LUPTON 303-851-6694, CCROSS@FORTLUPTONCO.GOV
BARRY LUGINBILL, ERIE ECONOMIC DEVELOPMENT COUNCIL 303-903-6987,
BARRYLUGINBILL@GMAIL.COM
HELEN MIGCHELBRINK, TOWN MANAGER FOR THE TOWN OF MEAD, 910-535-4471,
HMIGCHELBRINK@TOWNOFMEAD.ORG
Tel / 740-840-1826
Email / info@tallentco.com
Website / www.tallentco.com
_
New Contract Request
Entity Information _
Entity Name*
THE TALLENT COMPANY
-
Entity ID*
@00044426
Contract Name*
THE TALLENT COMPANY AGREEMENT FOR PROFESSIONAL
SERVICES
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
5233
Contract Lead*
AGOMEZ
Contract Lead Email
agomez@weldgov corn
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
TALLENT COMPANY AGREEMENT FOR PROFESSIONAL SERVICES FOR COVID-19 PUBLIC OUTREACH COMMUNICATIONS
Contract Description 2
Contract Type*
AGREEMENT
Amount*
525,000 00
Renewable*
NO
Automatic Renewal
NO
Grant
NO
!GA
NO
Department
HEALTH
Department Email
CM-Health@weldgov corn
Department Head Email
CM-Health-
DeptHead@weldgov corn
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM -
CO U NTYATTO RN EY@WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a !ASA enter MSA Contract ID
Requested BOCC Agenda
Date*
09/13/2021
Due Date
09/09/2021
Will a work session with BOCC be required?*
HAD
Does Contract require Purchasing Dept. to be included?
NO
Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates'
Effective Date
09/01/2021
Termination Notice Period
Review Date*
08/31/2022
Committed Delivery Date
Renewal Date
Expiration Date*
09/01/2022
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
09/08/2021
Final Approval
' BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09/13/2021
Originator
AGOMEZ
,I
i
; Contact Type
Contact Email
Finance Approver
CHRIS D'OVIDIO
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
09/09/2021
Tyler Ref #
AG091321
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
09/09/2021
Hello