HomeMy WebLinkAbout20213413.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES
AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER, WELD REGIONAL
OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver,
Weld Regional Office, commencing October 1, 2021, and ending September 30, 2022, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic
Charities and Community Services of the Archdiocese Denver, Weld Regional Office, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
Cc:H.SD
1 /t'41.22
2021-3413
HR0093
PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of December, A.D., 2021, nunc pro tunc October 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d4cdoit) •X1s4;eA
Weld County Clerk to the Board
7BY: /V L��
/(4: •
Deputy Clerk to the Board
APPRDVED AS
County Attorney
Date of signature:
Stev Moreno, Chair
Scott K. James, Pro -Tern
4F440"41fate-A
Perry L. Buck
2021-3413
HR0093
Otpritratf I I)* 5367
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: November 2, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Catholic Charities
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Catholic Charities. The Department is requesting to
enter into a new contract with Catholic Charities for the Promoting Safe and Stable Families
(PSSF) Partnership Project for the term of October 1, 2021 through September 30, 2022. This
project is a collaborative prevention effort between the Weld County Department of Human
Services (WCDHS) and Catholic Charities to serve Weld County families facing, or on the brink
of homelessness, as well as families at risk of becoming involved in the child welfare system.
Reimbursement will continue through PSSF funding awarded to Weld County through a PSSF
grant ($178,033.00) and/or available TANF funding. Weld County will reimburse Catholic
Charities for actual costs per month, not to exceed $49,141.00 for the term of this Agreement.
Catholic Charities will also contribute a 30% match in the amount of $21,060.00, resulting in a
total project amount of $70,201.00.
I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to
sign.
Perry Buck
Mike Freeman
Scott James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; November 2, 2021 — ID 5367
Page 1
2021-3413
1a/t5
-14Ie-UUG3
Karla Ford
From:
Sent:
To:
Subject:
Attachments:
Approve
Mike Freeman
Tuesday, November 2, 2021 12:53 PM
Karla Ford
Re: Please Reply - PA FOR ROUTING: FR Catholic Charities PSSF (CMS 5367)
image002 jpg; image001.jpg; 110221 FR Catholic Charities PSSF (CMS 5367).pdf
Sent from my iPhone
On Nov 2, 2021, at 1:31 PM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov,com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Alison Pegg <apegg@weldgov.com>
Sent: Tuesday, November 2, 2021 11:17 AM
To: Karla Ford <kford@weldgov.com>
Cc: Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Chris D'Ovidio
<cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS -Contract Management <HS-
ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorllfu weldgov.com>
Subject: PA FOR ROUTING: FR Catholic Charities PSSF (CMS 5367)
Good morning Karla,
Please see the attached PA approved for routing: FR Catholic Charities PSSF (CMS 5367)
Thanks!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into this j ay of Dec '2021, by and between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Human Services, hereinafter referred to as "WCDHS", and Catholic Charities and
Community Services of the Archdiocese Denver Weld Regional Office, also known as Catholic Charities,
hereinafter referred to as "CC."
WITNESSETH:
WHEREAS, WCDHS and CC have identified a need for additional personnel resources in the areas of
prevention and education; and
WHEREAS, WCDHS and CC are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and CC
through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal
Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary
Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for
other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and
agree as follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter
referred to as the "Project". The Project is a collaborative effort of WCDHS and CC to enhance the safety
and well-being of at -risk families.
2. The Project consists of Family Support Services/Family Preservation Services that focus on stabilizing
and strengthening families through a case management model, and Kinship Support Services for kin and
adoptive families, including support, education and resource referrals.
3. "At -risk families" are defined as 1) families identified by community referrals and 2) homeless families who
reside at the Guadalupe Community Center (GCC).
4. The Project will be cooperatively implemented and facilitated by the CC Case Management/ Family
Advocate staff and the WCDHS Community Case Manager/Liaison staff.
Personnel
1. Engagement. WCDHS and CC have collaboratively identified a need for additional personnel resources in
the areas of prevention and education. Portions of the salary for up to three (3) CC employees will be funded
under this agreement in accordance with Exhibit C.
1
O0eI-3113
2. Employment. The three (3) staff shall be employees of CC. As such, the employees will be subject to the
policies, rules, regulations, directives and orders of CC. The employees will be subject to the supervision of CC.
3. Standards. The employees shall provide all services pursuant to this Agreement in accordance with applicable
state and federal law, and any performance standards jointly established by WCDHS and CC. CC shall provide
information to the employees regarding what is necessary to facilitate performance of its obligations to Weld
under this Agreement. If an employee is required to be licensed or to act under the supervision of a licensed
person or entity during job duties performed by an employee for CC, CC shall be solely responsible for verifying
such licensure or providing such required supervision.
4. Qualification and Selection. The employees will be selected by CC in accordance with CC and State of
Colorado qualifications. CC will verify skills and references with respect to the employment of the employees'
subject to this Agreement.
5. Employee Costs. CC shall be responsible for direct payment to the employees of all personnel costs associated
with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance.
6. Compliance with Laws and Record Maintenance. CC shall be responsible for compliance with all laws
concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition,
CC shall be responsible for completion, reporting and maintenance of payroll and benefit records, and CC will
be the W-2 Employer for purposes of record keeping.
7. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual
hours worked by an employee during each pay period. Each party agrees to comply with the FL SA.
8. Contract Amount. WCDHS shall reimburse CC for actual costs per month, not to exceed $49,141.00 for the term
of this Agreement. CC shall contribute a 30% match in the amount of $21,060.00 resulting in a total project
amount of $70,201.00 for the term of this Agreement. Allowable expenses are noted in Exhibit C, Approved
Budget, and include personnel costs, supply and administrative costs.
9. Billing. CC shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs incurred
in the previous month. Each invoice should also note the amount of matched funding CC contributed during
the previous month. WCDHS agrees to submit the approved invoice for payment within ten (10) business days
of the date the correct invoice is received.
10. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain
from CC a certification that neither CC nor any of its principal employees are listed on the General Services
Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs. CC
shall supply this certification within 10 days of execution by both parties of this agreement. Failure to
supply this certification will be considered a default.
11. Worker's Compensation Insurance. CC will furnish and keep in force and effect during the term of this
Agreement workers compensation insurance as may be required by law and as may concern the employees
funded under this agreement. Upon written request, each party shall furnish a Certificate of Insurance
verifying coverage for workers' compensation.
2
12. Insurance. CC shall procure at least the minimum amount of automobile liability insurance required by the State
of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to
WCDHS prior to the performance of any services under this Agreement. Professional Liability (Errors and
Omissions Liability) is also required. The policy shall cover professional misconduct or lack of ordinary skill for
those positions defined in the Scope of services of this contract. CC shall maintain limits for all claims covering
wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of
or in the course of operations under this Agreement resulting from professional services. In the event that the
professional liability insurance required by this Agreement is written on a claims -made basis, CC warrants that
retroactive date under the policy shall precede the effective date of this Agreement; and that either continuous
coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years
beginning at the time work under this Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
13. Contact Persons. The Contact Person for CC and the Contact Person for WCDHS are each set forth on Exhibit B
attached hereto and incorporated herein. The designated Contact Person for each party may be changed from time
to time so long as notice of such change is provided to the other party, following the procedure for Notices as set
forth in this Agreement. Unless a formal notice is required as set forth in paragraph 29, any requirement of
communication between the CC and WCDHS shall be satisfied if such communication is provided to the other
party's Contact Person.
14. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings
between the Contact Persons of WCDHS and CC to promote understanding of and adjustments to any
operation or activity involved herein.
15. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members.
16. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing HIPAA requirements whether now or hereafter existing. CC and WCDHS agree to
execute Business Associates Agreements as may be determined to be necessary.
17. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Act requirements whether now or hereafter
existing.
18. Term. The term of this Agreement shall be from October 1, 2021, through September 30, 2022.
19. Termination. WCDHS or CC may terminate this Agreement upon giving the other party thirty (30) days prior
written notice. In the event of termination, CC shall promptly provide to WCDHS all information necessary for
payment of any outstanding compensation. Neither party shall have any further obligations after the effective date
of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are
expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado
immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public
interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days'
notice.
20. Default. Except in situations when termination is the appropriate action pursuant to paragraph 19, each party shall
promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of
any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the
delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to
3
seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or
provision of this Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver
of any part or provision of this Agreement at any one time shall not constitute a waiver for alltimes.
21. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this
Agreement is that of independent entities working in cooperation. CC employees or agents are not to be
considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or
agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS
employees or agents are not to be considered employees of CC for any purpose and said employees may not hold
themselves out as employees or agents of CC or otherwise make any presentations or commitments on behalf of
CC. Under this Agreement, except for the payments as stated herein, neither party shall be in any way required to
provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party.
22. Indemnification. CC shall indemnify and hold WCDHS harmless from all claims, actions, penalties, liabilities,
damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement, legal or
equitable, made against or suffered by WCDHS arising out of or related to the action or omission of any CC
employee while performing services for or under the auspices of CC, or arising out of or assumed by CC under
this Agreement or CC's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and
effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this
Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to
law.
23. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings,
WCDHS or CC shall, during and after the term of this Agreement, keep confidential all information relating to
this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized
disclosure by their employees and agents. WCDHS and CC shall further not use or allow their agents or
employees to use any information to the competitive disadvantage of or in any way which is detrimental to
either party.
24. Notices. All notices and other communications required or permitted under this Agreement shall be given in
writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt
requested, as follows:
a. If to CC:
b. If to WCDHS:
Darren Walsh, President/Chief Executive Officer
Catholic Charities and Community Services of the Archdiocese Denver Weld
Regional Office
6240 Smith Road
Denver, CO 80216
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
25. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with
respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten,
with respect to the same subjectmatter.
26. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all
parties to this Agreement.
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27. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference
and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in
two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a
single original or counterpart copies are executed by each party.
28. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the
State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether
incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or
which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this or any other special
provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this
Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with
subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts.
29. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the
extent that this Agreement is then capable of execution within the original intent of the parties.
30. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and
instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and
intent of this Agreement.
31. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party.
32. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301
C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as
amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their
knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property
described herein.
33. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement
by WCDHS.
34. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary
and required entities.
35. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners
for Weld County to provide funding not already budgeted for the applicable fiscal year.
36. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
37. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
COUNTY:
ATTEST: •V..42:4410 ti►. K l O
Weld County Clerk to the Board
Deputy Clerk to the Board
6
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair DEC 1 5 2021
CONTRACTOR:
Catholic Charities and Community Services of
the Archdiocese Denver Weld Regional Office
6240 Smith Road
Denver, Colorado 80216
weir lvaish
By:
Date:
Darren Walsh (Oct 21, 2021 17:53 MDT)
Darren Walsh
President/Chief Executive
Oct 21, 2021
0091-3913
Exhibit A
Scope of Services
Contractor will provide Intensive Case Management, Support Groups and Kinship Support Services.
SCOPE OF WORK (INTENSIVE CASE MANAGEMENT)
Intensive Case Management Services will be provided by Catholic Charities (CC) to residents of
Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The
CC Case Manager will consult and coordinate provision of services with the WCDHS when a Guadalupe
resident is also receiving services through the WCDHS.
The Weld County Department of Human Services (WCDHS) and CC share the goals of maintaining the
unity of families, advocating for services for families while keeping children safe, and fostering stability
in children's living arrangements. Through a blend of preventive services and crisis intervention
management, all services are intended to stabilize families to ensure the well-being of their children by
preventing future abuse/neglect and building safe, healthy, and nurturing environments for children.
CC will provide comprehensive voluntary case management and advocacy services for families who self -
refer or who are referred by community partners, such as schools, juvenile justice entities, therapists and
other family serving organizations, as well as families reported to child protective services but screened
out and/or closed after initial assessment/ These services will increase enrolled families' protective
capacities by promoting individual, family, and community strengths; and will address the link between
poverty and child maltreatment by connecting enrolled families to vital economic and other support
services. Assessments of parents' goals and their need for skill development along with assessing
psychosocial and economic challenges will help families determine their needed and requested services.
Wraparound services and community mental and physical health services will be used along with case
management support to address challenges faced by parents so that they can provide a safe, nurturing, and
stable home for their children. Children may be referred for assessments to identify and address the
child's psycho -social, physical, and educational needs. By partnering with families in the early stages of
child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld
County.
The core of this project will be to strengthen and stabilize families to prevent risk of harm to children
when they are homeless and reduce the need for out -of -home placements. Families will be provided
Intensive Case Management Services upon entering the Guadalupe Community Center Shelter as a
resident in our goal orientated Extended Stay Program and throughout their shelter stay. Families reside at
the Guadalupe Center four to five months with a goal to transition back to the community with housing
and economic stability. A safe and stable home is critical to a family's wellbeing and the emotion and
physical development of a child.
The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to
obtaining housing through CC Guadalupe Campus. Homeless families often experience domestic
violence, and children may experience sexual abuse, lack of stability and predictability and various forms
of trauma including abrupt separations for their parents, placements with strangers and lack of school
stability.
Homeless families and their children are at risk of increased stress and household instability and can
benefit from Intensive Case Management Services to increase stability to their lives and address their
children's needs resulting from a lack of a stable home, relationships, and nurturance. Some of these
families will be dealing with serious and long-term physical disabilities, physical challenges, mental
health and substance abuse disorders, and developmental issues.
The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless
families when other shelters are full. Families receive emergency triage service, safe shelter, meals and
attention to immediate needs of the children. Transition support and planning are provided until a safe
housing or shelter plan can be finalized. During this time, short term intensive case management can be
critical to keep children safe, minimize the danger of abuse and support the parents through this crisis.
CC will provide intensive coordination of community -based supports (case management, social capital
opportunities and flex funding) based on family identified goals. Through case management utilizing the
PSSF Intensive Case Management model (PSSF ICM), caregivers will demonstrate increased skills in the
protective factors and confidence so they can better address stressors, self -advocate, become self-
sufficient, and increase their knowledge of how to access benefits and resources. Families will be
provided resources and training to further develop their skills.
PERIOD OF PERFORMANCE
Families will work with a CC Case Manager for up to six (6) months. There will be a short assessment
period in which a service plan and goals will be developed for families utilizing the PSSF ICM model.
Families will be provided community and Human Services resources and will be offered Family Team
Meetings (FTM) to further assist in the development of a service plan. They will complete a pre -
assessment within the first two (2) weeks of contact and will complete a post -assessment to evaluate their
successes with the Colorado Family Support Assessment (CFSA) 2.0.
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: Clients will
demonstrate increased life skills and
confidence so they can better address
stressors, self -advocate, become self-
sufficient, and increase their
knowledge of how to access benefits
and resources.
Catholic Charities will provide PSSF ICM to another 15 families. Case
Managers will work with families to complete a pre- and post -
assessment using the Colorado Family Support Assessment (CFSA) 2.0
which incorporates the Protective Factors Survey. WCDHS will see a
reduced number of families entering the Child Welfare system when
they work with a Catholic Charities Case Manager.
This partnership will allow collaboration in providing community based
supportive services to families who are in crisis or at risk of involvement
in the child welfare system. Through the PSSF ICM, these families will
gain skills and knowledge to improve their overall well-being and
household stability.
Key Activity A: Intensive Case Management
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Completion of
Intake with
family
To be
completed
within 5
working
days of
referral
assignment
Case Managers will
meet with caregivers
face to face to
complete an intake.
Intakes may be
conducted at the
client's home, in the
community or at
CC.
Intake information
and completion date
will be documented as
required in the Office
of Early Childhood
(OEC) database
Catholic
Charities
Case
Manager
Personnel
Services -
Family
Preservation
and Family
Support
Completion of
the CFSA 2.0
tool
To be
completed
within the
2nd face to
face contact,
within one
(1) — three
(3) weeks of
case
opening.
Case Managers will
work with the family
to evaluate their
individual strengths
and needs using the
CFSA 2.0 as a focal
point for services.
Family engagement
includes goal setting
and outlining action
steps for families
and Case Managers.
CFSA 2.0 —Pre- and
post-test will be used
to focus the family
plan, with families
showing an
improvement in a
minimum of two (2)
of the 11 areas of
focus.
Catholic
Charities
Case
Manager
Personnel
Services -
Family
Preservation
and Family
Support
Family
Engagement
Meeting
Initiated
during or
following
the intake
process
continued
again every
30-90 days.
Family Engagement
Meetings (FEM) are
designed to convene
family members and
relevant family and
professional
supports to develop
and review the
comprehensive
support plan for the
family.
Review progress of
activities set for
completion of goals
and action steps
during each meeting.
FEMs will be
documented in OEC
database in service
activity section.
Catholic
Charities
Case
Manager
Personnel
Services -
Family
Preservation
and Family
Support
Ongoing
Contact
Weekly face
to face
contact for
the first
three (3)
months and
continued as
needed for
the duration
of the case
Ongoing face to face
and other contacts
via phone, email or
text with the family
occur to initiate and
monitor services
necessary to support
family goals.
Face to face contacts
to occur in person or
virtually as requested
by the family.
Contacts will be
documented in the
OEC database in
service intensive case
management section
Catholic
Charities
Case
Manager
Personnel
Services -
Family
Preservation
and Family
Support
Emergency
Supports
As indicated
and
documented
in family
plan
Flex funding can be
used to address
concrete economic
needs which support
family stability
when no other
formal and informal
resources are
available.
Flex funding needs
are documented in the
family plan and are
reported through
monthly invoicing.
Requests are
submitted by Case
Managers the Family
Resource Supervisor
for review and
Approval.
Catholic
Charities
Case
Manager
Supplies
and
Operating
Expenses
Resource
Navigation and
Advocacy
Ongoing
throughout
the lifetime
of the open
case
Case Manager to
provide resource
information and
referral to
community
programming which
may meet the goals
and objectives of the
family as needed to
support family
stability and well-
being.
Resource and referral
information will be
documented and
tracked in the case
notes in the OEC
database.
Community
Case
Managers
Catholic
Charities
Case
Manager
Personnel
Services -
Family
Preservation
and Family
Support
Transition stage
Completed
Case Manager will
Case Managers will
Community
Personnel
prior to or at
work with the family
complete the
Case
Services -
case closure
to initiate their
transition stage with
Managers
Family
(typically 3-
transition plan.
the families served.
Preservation
6 months).
45% of families will
complete all aspects
of their agreed upon
goals set through
Catholic
Charities
Case
Manager
and Family
Support
Intensive Case
Management
SCOPE OF WORK (SUPPORT GROUPS)
Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants
explore their strengths, learn about the Protective Factors, and create strategies from their own wisdom
and experiences. The goals are to strengthen families, protect children from abuse and neglect, and
preserve permanency for families by enhancing caregivers' ability to meet the emotional, developmental,
and educational needs of their children. Parent Caf�s are skill -based and informational but will also help
caregivers reduce social isolation and develop new support systems and social connections.
Children's Groups: The goal is to offer a safe and supportive environment where children have the
opportunity to learn new ways to cope with conflicts and stress in their lives including the challenges
which may arise from being separated from birth parents and in the care of foster, kinship or adoptive
parents. Fun activities, educational games and play will enhance group participation. The children's
groups take place concurrent to Parent Caf�'s.
Parent Caf�s will be facilitated by staff from the WCDHS with support from Catholic Charities.
Community experts will be brought in to present to the group on evidenced based parenting education, the
impacts of trauma, and tools and techniques for parenting children who have experienced trauma. The
goal is to equip caregivers with tools to manage children's behaviors, understand child development, and
improve caregiver/child relationships.
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Parent
Caf� Support Groups will strive to
enrich parenting skills, encourage
relationship building and
connection with other kinship,
adoptive and foster caregivers and
strengthen the caregiver/child
relationships with the goal of
establishing permanency and
avoiding further out -of -home
placement
Parent Caf� pre and post-tests will measure the changes in each caregiver's
expectations and the program will use tools and techniques to help child
behavior and regulation and enhance the parent/child relationship.
Key Activity A: Kinship, Adoption and Foster Care Parent Education and Support Groups
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and
conduct
monthly Parent
Caf� support
groups for
families
Monthly
Catholic Charities
will work with
WCDHS to plan the
focus of each group
utilizing the Parent
Caf� model and the
Protective Factors.
A minimum of 30
families will be
collectively served
through these groups
throughout the grant
cycle. 50% will have
demonstrated new
parenting skills, self-
reported improved
communication and
connectedness with
other Parent Caf�
families. Families will
be able to identify at
least two (2)
community resources
that can further assist in
times of need.
Catholic
Charities Case
Manager and
Director of
Case
Management
Adoption
Promotion
and Support
(APS),
Personnel
Services -
Family
Preservation
and Family
Support
Plan and
conduct
Monthly
Using the Nurturing
Parenting curriculum
A minimum of 30
children will participate
Catholic
APS,
Personnel
monthly
as a guide, develop
in children's groups
Charities Case
Services -
Children's
children's group
throughout the grant
Manager and
Family
Groups to
activities designed to
cycle.
Director of
Preservation
coincide with
strengthen
Case
and Family
Parent Cafes.
communication,
social and coping
skills for children in
kinship, foster and
adoptive homes.
Management
Support
SCOPE OF WORK (KINSHIP SUPPORT)
The PSSF prevention and support efforts within Weld County will continue to enhance long-term
collaborative programs and services provided by Catholic Charities and the Weld County Department of
Human Services (WCDHS) to relative caregivers/kinship parents and their children through case
management, group support and training. The COVID-19 Pandemic and resulting service delivery
changes to remote communication provided an opportunity to pause and reevaluate what best meets the
needs of our kinship families. As a result of this assessment and in response to customer voice, in addition
to the ongoing monthly Parent Caf�s and case management services for residents of the shelter, Catholic
Charities will offer a Support Circle every other month for families receiving intensive case management
and/or families who are participating in Parent Cafes. In addition, Catholic Charities will create and
distribute a bi-monthly Kinship Newsletter to information pertinent to the often -unique needs and
challenges of kinship families.
Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a
more informal level and to share supportive parenting strategies with the support of the Catholic Charities
case management staff. Catholic Charities staff will share parenting strategies in response to the topics of
group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and
understanding of how to manage challenging behaviors will be less likely to utilize strategies that could
be considered abusive or the cause of further harm to the child(ren), risking their stability in the kinship
home. This group will be informative; however, it will also provide increased opportunity for the
caregivers to direct the group in a less structured setting. Caregiver requests will determine the schedule
of topics and there will be time for sharing a meal and friendship building.
Children's Circle: The goal is to offer a safe and supportive environment where children can learn new
ways to cope with conflicts and stress in their lives, including challenges which may arise from being
separated from birth parents and in the care of grandparents or other relatives. Fun, developmentally
appropriate activities, educational games, and play will also enhance children's experience of
participating in the group. These programs will be offered in addition to Parent Caf� Support Groups.
Kindship Newsletter: Will be created and produced by Catholic Charities with input and information
contribution from the WCDHS. The Newsletter will be sent electronically and via mail every other
month to all kinship families involved with Catholic Charities and the Weld County Department of
Human Services.
PERIOD OF PERFORMANCE
October 1, 2021 -September 30, 2022. Kinship Support and Educational Circle will be held every other
month and the newsletter will also be produced every other month.
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Support
Circle will assist caregivers in
building social connection,
increasing protective factors,
encouraging age -appropriate
developmental expectations, and
strengthening relationships with the
goal of supporting permanency and
avoiding family disruption.
The Kinship Newsletter will provide
up to date information about
community events and supportive
services.
A minimum of 15 families who are receiving Intensive Case Management
and/or participating in Parent Caf� Support groups will participate in the
supplemental Support Circles throughout the grant cycle.
Pre and post Protective Factor surveys will be used to measure the
changes in each parent's expectations and the program will use Nurturing
Parenting tools and techniques to manage child behavior and enhance the
parent/child relationship.
Key Activity A: Kinship Support
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and
facilitate
Support Circle
Every other
month
Social connection
events with
opportunities to
build relationships
and as well as learn
how to increase
protective factors.
Protective Factor pre
and post test tools.
Director of Case
Management
and Case
Manager for
Catholic
Charities.
APS-
Contractor
Plan and
facilitate
Children's
Circle
Coincides
with
Support
Circle
Opportunities to
connect with other
children. Learn new
tools for coping
Developmentally
appropriate
satisfaction survey
for children old
Director of Case
Management
and Case
Manager for
APS-
Contractor
with conflicts, loss,
and stress.
enough to provide
feedback
Catholic
Charities.
Work Plan
REPORTING AND PERFORMANCE MONITORING
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites will
comply with
Colorado
Department of
Human (CDHS)
data collection
methodology
system. Data reports
will show
tasks/activities
completed to align
with designated
outcomes and
measures of services
provided.
10/01/21-
09/30/2022
Data on all PSSF services/activities
will be entered into OEC data-
system.
• Completion of PSSF intake
form in Salesforce or entering
other intake tool completion
date in designated fields.
• PSSF program staff will set
goals with families engaged in
PSSF services, goals are
identified on goal setting sheet
or designated goal fields,
including status of goals.
• CFSA 2.0 assessments
completed with families
participating in services.
Required for intensive case
management services; or family
preservation/support category
families without an open Child
Welfare involvement or
receiving more than six (6) total
hours of PSSF services
required.
• Protective Factors Survey
• PSSF services — each family
with an open PSSF case should
be receiving at least one (1)
service. Services should include
activities related to the service,
individual(s) participating in the
service, and service area
identified.
• An assessment for each service
should be documented with
pre/post-dates and name of
assessment in designated fields.
• Flex funds — Only if included in
the approved budget, can be
provided only to families that
have an open PSSF service.
Flex funds are only provided to
support the family goals.
Required data will
be entered into
OEC data -system
within five (5)
working days of
completing a task
or activity (i.e.
intake, goal
setting, PSSF
services, case
management
notes, referral for
services, flex
funding,
instrumentation
tools including
CFSA 2.0 or
assessment tools
are identified and
dates of pre/post
and included).
Catholic
Charities
Case
Manager
and Director
of Case
Managemen
t
Personnel
Services
,₹
° `'a,. fie#«.
�' ,a� s
Invoices/
Expenditure
reports
Required
monthly or
when
requested.
10/01/21-
9/30/22
Invoices/Expenditure reports
must be submitted on a
monthly basis to Weld County
to submit to CDHS on the
PSSF Invoice Template
provided by the Office of
Early Childhood to the invoice
email:
cdhs oec invoicingn,state.co.
Subcontractor will submit
all invoices/expenditure
reports to the WCDHS by
the 10th day of each
month in order for
WCDHS to submit
monthly invoice to
CDHS. Final billing for
each fiscal year must be
submitted by October 3rd.
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
us
Work Plan
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Submit
programmatic
reports to
CDHS.
Report
templates will
be provided or
created in
Salesforce.
When
requested.
10/01/21-
9/30/22
Reports will be submitted
according to CDHS
timeframes and include all
requested information.
Reporting templates will be
provided by the PSSF
Program Manager
Reports will be submitted
to CDHS twice per year
during the federal fiscal
year. The first report is
due on the last business
day of April each year.
The final report is due on
the last business day of
October each year.
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
PSSF
Programs will
run reports and
monitor
outcomes
using OEC
data -system
Quarterly
or when
requested
10/01/21-
9/30/22
Reports will be reviewed in
the CDHS data -system to
ensure performance targets are
being met.
Reports will be submitted
to CDHS on quarterly
basis or as needed by the
program.
Report templates
will be created by
State Program
Administrator,
and accessible by
Supervisor in each
site.
Personnel
Services
Work Plan
Key Activity C: Program Evaluation
Tasks
Time
Period
Deliverabl
e
Measurement
Person(s)
Responsible
Budget
Category
CC PSSF program
staff will complete
program trainings
as recommended or
required by CDHS.
CC will send at
least one (1) person
per site to the
biennial
Strengthening
Families
Conference and the
biennial PSSF
program grantee
meeting.
10/01/2021
-
09/30/2022
CC PSSF
program
staff will
complete
trainings
necessary/p
ertinent for
program
delivery.
Participatio
n in
conference
and grantee
meeting.
Staff attendance or documented
information regarding completion for
recommended or pertinent trainings,
which may include but is not limited to
Motivational Interviewing, CFSA 2.0,
Strengthening Families, Financial Health,
mandated reporter, CDHS data system
training for users, and other required
certification trainings related to services
being provided by the PSSF site to meet
model fidelity. (i.e. if providing
Nurturing Parenting, you must have a
certified trainer)
CC PSSF
Program Staff
Travel
CONFIDENTIALITY
Catholic Charities and its employees shall not access the OEC data system for any purpose other than in
the performance of providing PSSF services as outlined by this contract or subcontract. CC and its
employees agree to only access those areas of the OEC data system necessary to perform contracted
functions, to access only information of those children and families referred for services, and to keep
confidential all information gained during performance of PSSF services.
SCHEDULE/MILESTONES
Through the work of intensive case management, Catholic Charities will provide supportive case
management services to a minimum of 15 Weld County families. Services are voluntary, with a goal of
increasing family well-being, reducing crisis and to preserving intact families.
Family service plans are designed in partnership with the family to address these goals. 45% of families
served by the CC will successfully complete the goals and objectives created on their initial service plan.
Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than
5% of all families served through all PSSF ICM will enter or re-enter the child welfare system by the end
of the grant cycle.
80% of families receiving PSSF ICM through Catholic Charities will exit Guadalupe Community Center
Shelter with income and sustainable housing.
90% of the families in the Permanent Supportive Housing Project will remain stable in their housing for a
period of at least one (1) year.
Pre- and post-tests will demonstrate that families acquired and use new skills related to child management
and the strengthening of their parent/child relationships.
40% of families who participate in Parent Caf�s will participate for at least six (6) months. Caregivers
will report they have learned and are utilizing at least three (3) new techniques to help children with self -
regulation and positive behavior as well as three (3) new methods to improve communication and
relationships.
75% of families who participate in the Support Circle will report they have learned and are utilizing at
least three (3) new parenting techniques and tools to encourage developmentally and age appropriate
behavior as well as three (3) strategies in strengthening the parent/child relationship.
EXHIBIT B
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 1 lth Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For CC:
Enita Kearns-Hout, Regional Director
Catholic Charities and Community Services of
the Archdiocese Denver Weld Regional Office
1442 North 1 lth Avenue
Greeley, Colorado 80631
(970) 347-8721
ekearns-hout@ccdenver.org
Exhibit C
COLORADO
Office of Early Childhood
Department a Human
Contractor Name
Weld County Department of Human Services
Budget Period
October 1, 2021- September 30, 2022
Project Name
Promoting Safe and Stable Families
Colorado Department of Human Services
Office of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Program Contact Name and Title
Phone
Email
Julie Witkowski, Family Resource Division Head
970-400-6777
witkowix@weldgov.com
Fiscal Contact Name and Title
Phone
Email
Tammy Maurer, Fiscal Manager
970-400-6533
maurertk@weldgov.com
Counties/Areas Served:
Weld County
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees
FFY 2022
Cost Based on
Cost Based on
Cost Based on
Percent of Time
on
Percent of Time
on
Cost Based on
Percent of Time
on
Total
Percent
Number of
lime -limited
Adoption
Percent of Time on
Family Support
of Time
Total Amount
Position Title/
Description of Work and
Gross or Annual
Months on
Reunification
Promotion and
Family Preservation
for Family
on
Requested from
Employee Name
Fringe Benefits Include: Please enter description
Salary
Fringe
Project
(TLR)
Support (APS)
for Family Stability
Stability
Project
CDHS
Community Case Manager
Provides outreach, case management and Parent Cafe support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system. Fringe benefits include health,
dental, life, FICA-OASKI, FICA-Med, Short and Long Term Disability and
$59,275
$20,746
12
$ -
$
$ 20,005
$ 20,005
50%
$ 40,010
County Retirement
Community Case Manager
Provides outreach, case management and Parent Caf� support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system. Fringe benefits include life,
FICA-OASKI, FICA-Med, Short and Long Term Disability and County
$62,883
$13,284
12
$
$
$ 19,042
$ 19,042
50%
$ 38,084
Retirement
Family Resource Supervisor
Provides daily task supervision and general oversight of all case
management and Parent Caf� activities. Fringe benefits include life,
FICA-OASKI, FICA-Med, Short and Long Term Disability and County
12
$
$
$
$ -
$ -
Retirement
Family Resource Director
Provides oversight to the PSSF program of Weld County. Fringe benefits
include health, dental, life, FICA-OASKI, FICA-Med, Short and Long Term
12
$ -
$
$
$
$ -
Disability and County Retirement
Employment Case Manager
Works in collaboration with the Community Case Managers and the
12
$
$
$
$ -
$ -
Catholic Charities Case Manager to assist clients with career coaching,
job search as well as employment training and education opportunities.
12
$
$ -
$ -
$ -
$ -
12
$ -
$
$
$
0%
$ -
12
$
$
$
$ -
0%
$ -
Page 1 of 8
Exhibit C
12
$
$
-
$
$
o%
$ -
Total Personnel Services (including fringe benefits)
$
-
$
-
$ 39,047
$ 39,047
S 78,094
Page 2 of 8
Exhibit C
Contractors/Consultants (payments to third parties or entities)
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
Name
Description of Item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Catholic Charities
Staff and supplies for PSSF ICCM, Parent Cafes, Kinship Support and Education Circle, Kinship Newsletter -See Tab C for
additional detail
$ 12,954
$ 36,187
$ 49,141
Kids at Heart
Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families -See Tab D for
additional detail
$ 7,775
$ 7,775
$ 7,775
$ 7,469
$ 30,794
$ -
$ -
$ -
Total Contractors/Consultants
$ 7,775
$ 20,729
$ 7,775
$ 43,656
$ 79,935
Travel
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
Item
Description of Item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Grantee Meetings and
Required Training for PSSF Program Staff -to include registration fee, per -diem rates for food, lodging, mileage and
other expenses related to their participation. Includes one staff from each organization.
Strengthening Colorado
Families and Communities
Conference
$
$ 1,000
$ 1,000
$ 1,000
$ 3,000
$ -
$ -
$ -
Total Travel
$ -
$ 1,000
$ 1,000
$ 1,000
$ 3,000
Supplies & Operating Expenses
FFY 2022
Time -Limited
Adoption
Family Support
Total Amount
Reunification
Promotion and
Family Preservation
for Family
Requested from
Item
Description of Item
(LTR)
Support (APS)
for Family Stability
Stability
CDHS
Flex Funding
Flex funding can be used to address concrete economic needs which support family stability when no other formal and
informal resources are available.
$ 4,000
$ 4,787
$ 8,787
Support Groups
Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks, childcare, and children's
$ 4,000
$ 2,500
$ 1,717
$ 8,217
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
$ -
$
$ -
Total Supplies & Operating Expenses
$ -
$ 4,000
$ 6,500
$ 6.504
$ 17,004
TOTAL DIRECT COSTS
$ 7,775
$ 25,729
$ 54,322
$ 90,207
$ 178,033
MODIFIED TOTAL DIRECT COSTS (MTDC)
$ 7,775
$ 25,729
$ 54,322
$ 90,207
$ 178,033
Uniform Guidance 4 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the
first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships
and fellowships, participant support costs and the portion of each subaward in excess of $25,000.
Page 3 of 8
Exhibit C
Indirect Costs
[not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached]
FFY 2022
Item
Description of Item
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family Preservation
for Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
Negotiated Federal Indirect
$0
$0
$0
$0
$0
State Indirect cost rate
$0
$0
$0
$0
$0
Indirect rate:
10% de minimus rate of Modified Total Direct Costs
$ -
$
$
$
$ -
Total Indirect
$ -
S -
$ -
$ -
$ -
TOTAL TIME -LIMITED REUNIFICATION (LTR)
$ 7,775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS)
$ 25,729
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY
$ 54,322
TOTAL FAMILY SUPPORT FOR FAMILY STABILITY
$ 90,207
PERCENTAGE OF BUDGET BY PROJECT
FFY 2022
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family Preservation
for Family Stability
Family Support
for Family
Stability
Total Percentage
PERCENTAGE OF BUDGET BY PROJECT
4%
14%
31%
51%
100%
Match Projection / Required Percentage of Total Budget Including Match: 1 , 30%
$ 3,332
S 11,027
$ 23,281
$ 38,660
$ 76;300
TOTAL BUDGET (INCLUDING MATCH)
$ 11,107
$ 36,756
$ 77,603
$ 128,867
$ 254,333
Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 =1.0)
Page 4 of 8
An
COLORADO
Office of Early Childhood
IYnertmrrn of F. ,man Serv,(, .
Contractor Name
Catholic Charities
Budget Period
October 1, 2021- September 30, 2022
Project Name
Promoting Safe and Stable Families
Colorado Department of Human Services
Office of Early Childhood
SUBCONTRACTOR BUDGET WITH JUSTIFICATION FORM
Program Contact Name and Title
Phone
Email
Cheri Anderson, Case Management Director
970-616-8601
canderson@ccdenver.org
Fiscal Contact Name and Title
Phone
Email
Counties/Areas Served:
Weld County
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees
FFY 2022
Position Title/
Employee Name
Description of Work and
What is Included in Fringe Benefits
Gross or Annual
Salary
Fringe
Number of
Months on
Project
Cost Based on
Percent of Time
on
Administration
Cost Based on
Percent of Time
on
Time -limited
Reunification
(TLR)
Cost Based on
Percent of Time
on
Adoption
Promotion and
Support (APS)
Cost Based on
Percent of Time
on
Family
Preservation for
Family Stability
Cost Based on
Percent of Time
on
Family Support
for Family
Stability
Total
Percent
of Time
on
Project
Total Amount
Requested from
CDHS
Case Manager
Catholic Charities Case Manager providees intensive case management
to families receiving services on the Guadelupe Campus and to kinship
families living in the community. Services to kinship families include
group facilitation as well as intensive case management in their homes.
For at risk homeless families, intensive case management and referral
services will be provided to families at the Guadelupe Shelter who are
participants in the Extended Stay Five Month Goal Oriented Program or
emergency Triage shelter support annd services lasting from a few days
to multiple weeks. Fringe includes: health, dental, life, vision, FICA -Social
Security, FICA-Med, Short and Long Term Disability, Workers
Compensation, Unemployment and Life Insurance and Retirement.
$41,517
$9,549
12
$
$
$ 8,298
$
$ 24,894
65%
$ 33,192
Director Case Management
Supervises the Case Manager and may provide direct services to kinship
providers via support groups or intensive case management. Lead
producer of the Kinship Newsletter. Also handles Guadelupe shelter
intensive case management overflow when needed. Fringe includes:
health, dental, life, vision, FICA -Social Security, FICA-Med, Short and
Long Term Disability, Workers Compensation, Unemployment and Life
Insurance and Retirement.
$68,936
$15,855
12
$
$ -
$ 2,284
$
$ 6,852
11%
$ 9,136
Childcare Assistant
Child Care Activities - 2 hours per month for 12 months. Provides safe,
supportive environment and learning opportunities while kinship, foster
and adoptive families are participating in support groups. Fringe
includes: health, dental, life, vision, FICA -Social Security, FICA-Med, Short
and Long Term Disability, Workers Compensation, Unemployment and
Life Insurance and Retirement.
$1,248
$287
12
$
$
$ 384
$
$ 1,151
100%
$ 1,535
12
$ -
$
$
$ -
$ -
0%
$
12
$
$
$ -
$
$
0%
$
12
$
$
$
$
$
0%
$
Page5 of 8
12
$
$
$
$
$ -
0%
$
12
$
$
-
$
$
$
0%
$
12
$
$
$
$
$ -
0%
$
Total Personnel Services (including fringe benefits)
$
-
$
-
S 10,966
$
-
$ 32,897
$ 43,863
Page 6 of 8
Contractors/Consultants (payments to third parties or entities)
FFY 2022
Name
Description of Item
Administration
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
$0
$0
$0
$0
Total Contractors/Consultants
$ -
$ -
$ -
$ -
$ -
$ -
Travel
FFY 2022
item
Description of Item
Administration
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
$0
$0
$0
$0
Total Travel
$ -
$ -
$ -
$ -
$ -
$ -
Supplies & Operating Expenses
FFY 2022
Item
Description of Item
Administration
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
Child Care Activities,
Supplies
Supplies for Children's Group include arts and crafts supplies, games and puzzles
$ 500
$500
Kinship Newsletter
Postage and Print Material
$ 100
$100
Support Groups
Cell Phone used to call and remind participants of upcoming groups and events
$ 210
$210
$0
$0
$0
$0
$0
so
$0
$0
$0
$0
$0
$0
Total Supplies & Operating Expenses
$ -
$ -
$ 810
$ -
$ -
$ 810
TOTAL DIRECT COSTS
$ -
$ -
$ 11,776
$ -
$ 32,897
$ 44,673
MODIFIED TOTAL DIRECT COSTS (MTDC)
Uniform Guidance 4 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to
the first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000.
$ -
$ -
$ 11,776
$ -
$ 32,897
$ 44,673
Page 7 of 8
Indirect Costs
(not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached)
FFY 2022
Item
Description of Rem
Administration
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDHS
Negotiated Federal Indirect
$0
$0
$0
$0
$0
$0
State Indirect cost rate
$0
$0
$0
$0
$0
$0
Indirect rate:
10% de minimus rate of Modified Total Direct Costs
$
$
$ 1,178
$
$ 3,290
$ 4,468
Total Indirect
$ -
-
$ 1,178
$ -
$ 3,290
$ 4,468
TOTAL ADMINISTRATION
$ -
,$
TOTAL TIME -LIMITED REUNIFICATION (LTR)
$ -
TOTAL ADOPTION PROMOTION AND SUPPORT (APS)
$ 12,954
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY
$
TOTAL FAMILY SUPPORT FOR FAMILY STABILITY
$ 36,187
R .. , r ... .. •r _..
PERCENTAGE OF BUDGET BY PROJECT
FFY 2022
Administration
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Percentage
PERCENTAGE OF BUDGET BY PROJECT
D%
0%
26%
0%
74%
100%
Match Projection / Required Percentage of Total Budget Induding Match: I 30%
$ -
$ - ` -
$ 5;552.
$ -
$ 15,509
$ _ 21,060
TOTAL BUDGET (INCLUDING MATCH)
$ -
$ -
$ 18,506
$ -
$ 51,696
$ 70,201
'Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
Page 8 of 8
Contract Form
New Contract Request
Entity Information
Entity Name*
CATHOLIC CHARITIES AND
COMMUNITY SERVICES
Entity ID*
x^00031292
❑ New Entity?
Contract Name* Contract ID
CATHOLIC CHARITIES AND COMMUNITY SERVICES (PSSF 5367
PARTNERSHIP AGREEMENT)
Contract Status
CTB REVIEW
Contract Lead*
APEGG
Contract Lead Email
apeggweldgov.com: cobbx
xlkweldgov.corn
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
PROMOTING SAFE AND STABLE FAMILIES (PSSF) PROGRAM PARTERNSHIP PROJECT. SUBRECIPIENT PROJECT RELATED TO TYLER
ID: 2021-2549. TERM: 10 •1!21-9,30;22.
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 11 4 21.
Contract Type*
AGREEMENT
Amount*
549,141.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServicesAveldgov.co
m
Department Head Email
CM-HumanServices-
DeptHead@vveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEYWELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
11;'10:2021
Due Date
1 1 ; 06, 2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date
08'01;2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Date'
09:3012022
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12,08'2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12, 152021
Originator
APEGG
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
12;10, 2021 12'10!2021
Tyler Ref #
AG 121521
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