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Home My WebLink About20212241.tiffMariah Higgins From: Sent: To: Cc: Subject: Thanks Don, Jan Warwick Friday, September 24, 2021 9:59 AM Don Sandoval; Cynthia Martin Chloe Rempel; Mariah Higgins; Chris D'Ovidio RE: September CTB Temp Status Update We will print this email and add it to the document for a final record. Jan Warwick Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4217 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Don Sandoval <dosandoval@weldgov.com> Sent: Friday, September 24, 2021 9:56 AM To: Jan Warwick <jwarwick@weldgov.com>; Cynthia Martin <cmartin@weldgov.com> Cc: Chloe Rempel <crempel@weldgov.com>; Mariah Higgins <mhiggins@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com> Subject: RE: September CTB Temp Status Update HI Jan, It is very unlikely that we will receive a signed copy of the document from HUD. I would say for your records we will not receive a signature from HUD. Have a great weekend, Don Don Sandoval CDBG Manager 1150 O Street PO Box 758 Greeley, CO 80632 1 Phone: 970 400-4480 Cell: 970 590-0423 dosandoval(aweldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jan Warwick <jwarwick@weldgov.com> Sent: Thursday, September 23, 2021 10:50 AM To: Don Sandoval <dosandoval@weldgov.com>; Cynthia Martin <cmartin@weldgov.com> Cc: Chloe Rempel <crempel@weldgov.com>; Mariah Higgins <mhiggins@weldgov.com> Subject: September CTB Temp Status Update Good morning, This email serves as a status update for documents from the Commissioner's Agenda that are pending final signatures from various sources. When final signatures are obtained, please remember to send a copy to the Clerk to the Board's Office to ensure the Commissioners' final Resolution is signed, the Resolution is distributed, and the complete document is finalized. The query included items pending as of today's date, so there are items from recent Agendas that understandably may not have final signatures yet. *If it is not possible to gain the final signature of a document, please respond as such with an explanation for us to scan into Tyler in lieu of the final signature. 1. #20212241, IDIS OnLine Access Request, State Sub Grantee Request, signature of CPD State Coordinator or State Official authorized representative, page 1 of attached PDF, and signature of Field Office Designee, HUD Field Offices, page 3 of attached PDF. Thank you for your attention to this request, Jan Warwick Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4217 2 OMB Approval No. 2506-0171 exp 09/30/2023 IDIS OnLine Access Request U.S. Department of Housing and Urban Development Office of Community Planning and Development GRANTEE & REQUESTOR INFORMATION REQUEST TYPE New Request kl Renew Lapsed ID ❑ Change Name Add Access for Another Grantee Please create a five digit pin that will be used for password resets. Privacy Act Statement Public Law 97-255, Financial Integrity Act, 31 U.S.C. 3512, authorizes the Department of Housing and Urban Development (HUD) to collect all the information which will be used by HUD to protect disbursement data from fraudulent actions. The purpose of the data is to safeguard the Integrated Disbursement and Information System (IDIS) from unauthorized access. The data are used to ensure that individuals who no longer require access to I71S have their access capability promptly deleted. This information will not be otherwise disclosed or released outside of HUD, except as permitted or required by law. Failure to provide the information requested on the form may delay the processing of your approval for access to IDIS. Public Reporting burden for this information collection is estimated to average 30 minutes including time for collecting, reviewing, and reporting data. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Role to be Performed by Headquarters Role to be Performed by Field or Local IDIS Administrator Requestor's Name (Last, First, MI): Christopher D'Ovidio Office Address: 1150 O Street Greeley CO 80631 Grantee Name in IDIS: Weld County Government Please Mark All Necessary Functions & Programs Set Up Activity ❑ Approve Drawdown CDBG a HOME ESG HESG HOPWA-C Authorized Functions Program reas ] Drop from IDIS Change Function or Program Area Office E-mail Acdress: cdovidio@weldgov.com Office Phone: ext.: 970-400-4447 GRANTEE TYPE City ❑ County ki State ❑Non -Profit Sub Grantee* Request Drawdown ❑ Local IDIS Administrator HOPWA ❑ HTF Other: If other, please specify name of program *Approval of State Sub Grantee Request — CPD State Coordinator or State Official name, signature and date: Name: Con Plan: Caper: Signature: Create/Edit/Submit Create/Edit/Submit Edit ❑ Edit ❑ IDIS Online Rules of Behavior September 14, 2015 View ❑ View ❑ Date: Introduction This Rules of Behavior (RoB) procedure was developed as a guide to ensure that all users of IDIS Online are made aware of their security responsibilities before accessing IDIS Online. The RoB defines responsibilities and procedures for secure use of IDIS Online. By reading and acknowledging these rules, users accept the responsibility to protect IDIS Online and data. Users are accountable for their actions and the requirements to protect IDIS Onine data and equipment from both malicious and accidental loss and damage. These rules clearly delineate the responsibilities of and expectations for all individuals with access to IDIS Online. Non-compliance with these rules will be enforced through sanctions commensurate with the level of infraction. Responsibilities All authorized users who have access to IDIS Online are required to read, acknowledge understanding, and sign the RoB before accessing IDIS Online and associated data. This acknowledgement must be completed annually thereafter. By agreeing to and signing these rules, the user signifies: 1. Understanding that access is gives only to IDIS Online to which the user requires access in the performance of their official duties and the user will not attempt to access systems they are not authorized to access. CO Lt r- Pa ALL P ....C. S VISO 0.:1 TT� D OR PROCESSED. 2021-2241 2. Understanding of the IDIS Online Rules of Behavior (IDIS RoB) security requirements. 3. Acknowledgement that disciplinary action may be taken based on violation of the IDIS RoB. The IDIS Online System Security Administrator (SSA) verifies that the users who require access to IDIS Online have read and accepted (via signature on the acceptance form) this IDIS RoB. Other Policies and Procedures This IDIS RoB is intended to enhanceand further define the specific rules each user must follow while accessing IDIS Online. The rules are consistent with the policy and procedures described in the following directives: a130 a130pre 1 IRevision of OMB Circular No. A-130, Transmittal No. 3, Appendix ; https://www.whitehouse.gov/omb/circulars III, "Security of Federal Automated Information Resources." Privacy Act of 1974, as amended, 5 U.S.C. § 552a 18 USC 1030(a)4, "Accessingto Defraud and Obtain Value NIST Special Publication 800-18 - Revision 1, Guide for Developing Security Plans for Information Technology Systems, February 2006 HUD Information Technology Security Policy Handbook http://www.lustice.gov/opcl/privacy-act-1974 http://www.gpo.gov/fdsys/granule/USCODE-2010-titlel8/USCODE- 2010-title18-partl-chap47-sec1030/content-detail.html http://csrc.n ist.gov/publications/nistpu bs/800-18-Rev1/sp800-18- Rev1-final.pdf Ihttp://portal.hud.gov/hudportal/HUD?src=/program offices/admin istration/hudclips/handbooks/cio/2400.25 Application Rules Because written guidance cannot cover every contingency, you are asked to go beyond the stated rules, using your best judgment and highest ethical standards to guide your actions. These rules are based on Federal laws and regulations and HUD policies. As such there are consequences for non-compliance. The following IDIS RoB is the minimum rules for users who are requesting an IDIS Online user account: 1. You are aware of the existence of and penalty for violating 18 USC 1030 and abide by: a. The elements of 18 USC 1030(a)4, "Accessing to Defraud and Obtain Value" are: i. Knowingly accessing a protected computer without or in excess of authorization; ii. With intent to defraud; iii. Access furthered the intended fraud; and iv. Obtain anything of value b. The penalty for violating this statute includes a fine and imprisonment of not more than ten years, or both. 2. You must adhere to HUD's policy requiring a separation of duties between the requestor and approver for financial transactions: a. Effective December 14, 2001, the same person can no longer both request and approve a given draw down in IDIS Online. b. While individual persons may have the power to both request and approve draws, this rule prevents an individual from apprmring a draw that he or she created. IDIS Online requires two people to be involved in every draw down of funds. 3. Currently, the IDIS Online Local Administrator initially defines what a person can do in IDIS Online, carrying out the wishes of each grantee's authorizing official — mayor, grant holder, CEO, CFO, etc. Some users have full rights, while others have limited rights of various kinds. You understand that you are given access only to IDIS Online to which you require access in the performance of your official duties and that you will not attempt to access systems that you are not authorized to access. 4. You are prohibited from misusing IDIS Online, i.e., exceeding your authority. Your level of access to IDIS Online is limited to ensure your access is not more than necessary to perform your legitimate tasks or assigned duties. If you believe you are being granted access that you should not have, you must immediately notify the IDIS Online SSA via email at IdisUseridRequests@hurd.gov. 5. You must immediately notify your Supervisor, CPD Field Office Administrator, and/or your Local Grantee Administrator if your access/privilege are no longer required, termination, promotion, and transferred. 6. You must maintain the confidentiality of your authentication credentials such as your password. Do not reveal your authentication credentials to anyone and do not record passwords on paper or in electronic form. 7. You must report all security incidents or suspected incidents (e.g., lost passwords, improper or suspicious acts) related to IDIS Online to the HUD Computer Incident Response Team at CIRT@hud.gov. 8. Your IDIS Online password expires every 90 days, so ensure you access IDIS at least once a month. Users who do not use IDIS within a 90 day period will find their accounts are de -activated. ALL PREVIOUS VERISONS OF THIS FORM WILL NOT BE ACCEPTED OR PROCESSED. HUD FORM 27055 ( 10/2020) Page 2 of 9. You must follow proper logon/logoff procedures. You must manually logon to your session; do not store your password locally on your system or utilize any automated logon capabilities. You must promptly logoff when session access is no longer needed. If a logoff function is unavailable, you must close your browser. Never leave your computer unattended while logged into IDIS Online. 10. You must not establish any unauthorized interfaces between IDIS Online and other non -HUD systems. 11. Your access to IDIS Online constitutes your consent to the retrieval and disclosure of the information within the scope of your authorized access, subject to the Privacy Act, and applicable Federal laws. 12. You must safeguard IDIS Online resources against waste, loss, abuse, unauthorized use of disclosure, and misappropriation. 13. You must not process classified national security information on IDIS Online. 14. You must not browse, search or reveal IDIS Online data except in accordance with that which is required to perform your legitimate tasks or assigned duties. You must not retrieve data, or in any other way disclose data, for someone who does not have authority to access that information. 15. By your signature or electronic acceptance (such as by clicking an acceptance button on the screen), you must agree to these rules User Acknowledgement and Certification— I acknowledge and certify that: 1. I understand the IDIS RoB and Federal Government policies as set forth above regarding security awareness and practices when accessing and utilizing IDIS Online. 2. I have read and understand the IDIS RoB governing my use of IDIS Online and agree to abide by them. 3. I understand my responsibiities and the penalties for NOT ADHERING to the IDIS RoB. 4. I understand that failure to comply will result in disciplinary action against me which may include, but are not limited to, a verbal or written warning, removal of system access, reassignment to other duties, demotion, suspension, reassignment, termination, and possible criminal and/or civil prosecution. Requestor Name: Christopehr D'Ovidio Signature: (ice. JL� Date: 7/21/2021 GRANTEE APPROVING OFFICIAL Approving Official's Name: Steve Moreno Title: Chairman, Weld County Board of County Commissioners Office Phone: 1 970-336-7204 ext.: Office Address: (Street, City, State, Zip) 1150 O Street Greeley CO 80631 Signature. Date: 7/21 /2021 I authorize the person above tc have access to IDIS functions checked. HUD FIELD OFFICES 4 Field Office Approval (CPD Director or Designee) Name: Signature: NOTARY The Approving Official's signature must be notarized to verify the identity of the individual who signed this document using the appropriate notary certificate of the state, territory or insular area. Once completed, attach the completed notary certificate to this form and send to your local HUD CPD Field Office. If your state, territory or insular area does not require a notary certificate, use the space below. Date: '7- 21-' DA/ Signat .1.0,ait/a '►nl 11 KARLA FORD NOTARY PUBLIC STATE OF COLORADO NOTARY ID 19984029774 MY COMMISSION EXPIRES DEC. 2, 2022 Date: ALL PREVIOUS VERISONS OF THIS FORM WILL NOT BE ACCEPTED OR PROCESSED. Page 3 of 3 HUD FORM 27055 ( 10/2020) Hello