HomeMy WebLinkAbout20211867.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR 2021 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZE
CHAIR TO SIGN - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Sheriffs Office, and the City of Greeley, commencing upon full execution, with further
terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the 2021 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office,
and the City of Greeley, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of July, A.D., 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: deftitAi G. ;ok.
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APP: e D AS
ounty At : ney
Date of signature: a7/ .OI .1
Steve M < reno, Chair
Scmes, Pro- e
Perry L. Bu
Lori Sain
cc : So(sK), Acr(8cico)
oFS/o5/21
2021-1867
SO0042
/V
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2021 JAG Formula Grant (Justice Assistance Grant) funding MOU with Greeley
PD
DEPARTMENT: Sheriffs Office DATE: 6/28/2021
PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager
Brief description of the problem/issue:
The Bureau of Justice Assistance will award $52,105 to the Greeley Police Department and the Weld County
Sheriffs Office through the Edward Byrne Memorial Justice Assistance Formula Grant (JAG). The Sheriff's Office
portion of the formula -based award is $13,558. The City of Greeley is the fiscal agent for the grant and will complete all
necessary reporting requirements, and issue us the reimbursement of these dollars once spent on eligible projects.
As in past years, a Memorandum of Understanding is needed between the City of Greeley and the Weld County
Board of County Commissioners to memorialize the division of funds. Historically the Sheriffs Office has spent JAG
grant funds on equipment needs. This year is similar. The Sheriffs Office would like to use these grant funds for the
following needs:
Regional Laboratory: Forensic Software, evidence label printer and Writeblocker $2,986
Detentions: 1 Property Sealer, estimated cost $10,572
Total estimated cost $13,558
The Sheriffs Office recognizes that this type of equipment investment will have a positive impact on officer safety, crime
prevention and enforcement of the criminal law.
Due to the short turnaround for this grant application, we are asking for approval to move forward with the MOU.
This MOU has been sent to the County Attorney's Office for review as well.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Authorize Chair to sign the MOU and receive the $13,558 from the JAG by partnering with Greeley.
2) Request more information and schedule a work session.
3) Refuse to enter into the MOU, causing the forfeiture of these dollars for FY2021/2022
Recommendation: We recommend the Board of County Commissioners authorize the Commissioner Chair to sign the
MOU with Greeley to receive the JAG funds as designated by the Bureau of Justice Assistance. Thank you.
Approve
Reco endation
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Schedule
Work Session
Other/Comments:
2021-1867
%y
50004(P
DocuSign Envelope ID: 8675FB17-143D-4897-BB4E-3051237089AE
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made this /oc day of
, 2021, by and between THE CITY OF GREELEY, COLORADO and THE
OUNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD,
COLORA4IDO.
WHEREAS, the Bureau of Justice Assistance has provided joint funding that is available
to both the City of Greeley and Weld County; and
WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in
the total amount of $52,105; and
WHEREAS, the City of Greeley Police Department will be the Fiscal Agent for the grant
and will initially receive the total grant award of $52,105; will remit the amount of $13,558 to
Weld County as the Sheriff's Office portion of the grant award; and, will retain the amount of
$38,547 as the City of Greeley Police Department's portion of the award.
WHEREAS, as with previous funding, both agencies have determined that they have
different needs and uses for the funds being made available; and
WHEREAS, this Memorandum of Understanding provides for the division of funds being
made available; and
WHEREAS, the parties wish to reduce their understanding to writing.
THE PARTIES HEREBY AGREE AS FOLLOWS:
I) Upon receipt of the total funding amount of $52,105, the Greeley Police Department
(Fiscal Agent) will pay the sum of $13,558 to the Weld County Sheriff's Office as and for the
Weld County's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula
program.
2) The remaining sum in the amount of $38,547 will be retained by the City of Greeley as
and for the Greeley Police Department's portion Edward Byrne Memorial Justice Assistance Grant
(JAG) formula program.
3) The financial reporting to the Bureau of Justice Assistance will be maintained by the
Greeley Police Department (Fiscal Agent) with each party maintaining a financial and operational
record of their respective portions of the program and in compliance with the Federal Financial
Guide, the parameters of the grant and any special conditions as noted in the SOGA award. The
aZoogl -/NO7
DocuSign Envelope ID: 8675FB17-143D-4897-BB4E-3051237089AE
Weld County Sheriff's Office shall transmit said records to the Greeley Police Department upon
request by the Department.
IN WITNESS WHEREOF, the parties have executed this contract on the day and year first
written above.
THE CITY OF GREELEY, COLORADO WELD COUNTY BOARD OF COUNTY
COMMISSIONERS
By:
,—DocuSigned by:
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ATTEST:
,—DocuSigned by:
City CCK DD67C54c5...
Approved as to Substance:
By:
DocuSigned by:
retiEk. Dlfto
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Approved as to Legal Form:
e—DocuSigned by:
By. -1/4 _
City Attorney
Approved as to Finance:
By:
DocuSigned by:
c
Fuirector or Finance
Recommended:
caii
DocuSigned by:
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By:tf Nl. , -S
g@�'iVP ilfce
Greeley Police Department
Chair, Steve Moreno `JUL 1 2 2021
ATTE : +: W.drif4A)
Weli .u'ty
BY
eputy •A erk
Approved as to Legal Form:
By:
P6tountyglk-torneyik4L-
Rccommended:
By:
Sheriff
Weld County Sheriff's Office
0200z/ -i1.7
Contract Form
New Contract Request
Entity Information
Entity Name*
CITY OF GREELEY
Contract Name*
FORMULA 2021 JAG GRANT MOU
Contract Status
CTB REVIEW'
Entity ID*
g00001551
❑ New Entity?
Contract ID
4984
Contract Lead*
SKOHLGRAF
Contract Lead Email
skohlgraf@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
MOU FOR FORMULA 2021 JAG GRANT FUNDING. FISCAL AGENT IS CITY OF GREELEY. TOTAL FOR WCSO IS 51 3,558. TOTAL
GRANT FUNDS FOR WCSO AND CITY OF GREELEY $52,105. WELD COUNTY SHERIFF'S OFFICE IS SUBRECIPIENT.
Contract Description 2
Contract Type
AGREEMENT
Amount*
$13,558.00
Renewable*
NO
Automatic Renewal
Grant
Department
SHERIFF
Department Email
CM-Sheriff@weldgov.com
Department Head Email
CM-Sheriff-
DeptHeadweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EYWELDG
OV.COM
Requested BOCC Agenda
Date*
07112;2021
Due Date
07/08;2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
if this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date
06/01,2022
Termination Notice Period
Committed Delivery Date
Expiration Date
01 01 r 2024
Contact Information
Contact Info
Contact Name
Purchasing
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
DONNIE PATCH
DH Approved Date
07;`01 2021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07 12 2021
Originator
SKOHLGRAF
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
BOB CHOATE
Finance Approved Date Legal Counsel Approved Date
07 0212021 07;06!2021
Tyler Ref #
AG 071221
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