HomeMy WebLinkAbout700434.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND THE GREELEY
NATIONAL BANK.
WHEREAS, it has been determined that the method of calculating
and printing of Weld County payroll checks and reports is not economical
and should be changed, and
WHEREAS, the Greeley National Bank is engaged in the commercial
activity of computer data processing, and has submitted an agreement to
perform services for Weld County in the form of calculation and printing
of its payroll checks and reports at a substantial savings to Weld County, and
WHEREAS, the Board of County Commissioners, Weld County,
Colorado, believes it to be in the best interest of the County to enter
into such an agreement on the basis recited therein;
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted
by the Greeley National Bank to perform services for Weld County in the
form of calculation and printing of its payroll checks and reports, copy
of which is attached hereto and made a part hereof by reference, be,
and it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby
is, authorized to execute the agreement as submitted and to make the
same effective forthwith.
The above and foregoing resolution was, on motion duly made
and seconded, adopted by the following vote on the 25th day of February,
1970.
ATTEST: AYES:
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CLERK_OF THE BOARD
APPRO ED A TO FORM: BOARD OF COUNTY COMMISSIONERS
// WELD COUNTY, COLORADO
CO NTY ATT RNEY
700434
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AGREEMENT
THIS AGREEMENT , Made and entered into this _25th
day of February, 1970, by and between THE GREELEY NATIONAL BANK
OF GREELEY, COLORADO (DATA PROCESSING CENTER DIVISION), here-
inafter referred to as GNB, and the COUNTY OF WELD OF THE STATE OF
COLORADO, a political subdivision, hereinafter referred to as Weld,
WITNESSETH:
W H ER EA S , GNB is engaged in the commercial activity
of computer data processing, and proposes to perform services for Weld
in the form of calculation and printing of its payroll checks and reports, and,
WHEREAS , Weld desires to employ the services of GNB
for such purpose.
NOW , THEREFORE, in consideration of the mutual prom-
ises and covenants of the parties as are hereinafter contained, and for the
further considerations hereinafter stated, it is understood and agreed as fol-
lows:
1. GNB hereby agrees to calculate and print all payroll
checks and all usual and necessary reports in connection therewith for the
County of Weld, commencing with the payroll due April 30, 1970. In con-
nection with such calculation and printing of such payroll checks and reports,
GNB further agrees as follows:
(a) To convert the manual system of Weld now employed to
the computer system in sufficient time to insure that such computer system
may be employed for printing of necessary payroll checks and reports that
are due to Weld employees by April 30, 1970.
(b) To print and furnish to Weld a Time Card Proof List of
all regular hours, overtime hours, and any additional pay of all Weld employees
for each pay period.
(c) To list and furnish a list of new employees and Employee
Change Reports for each pay period.
(d) To print and furnish to Weld the Payroll Register, De-
duction Register, payroll checks and miscellaneous reports for each pay
period of Weld.
(e) To produce a monthly Labor Distribution Report and fur-
nish the same to Weld.
(f) To store all information required by Weld to print 941's
and W-2's and print the same as required for tax and employees' records of
Weld.
(g) To furnish to Weld all necessary transmittal sheets and
all necessary instructions to employees designated by Weld in preparation
of the same, and preparation of control tapes so that the necessary, proper
and appropriate data may be transmitted by Weld to GNB.
2. In pursuance of the agreements made by GNB as above
stated, Weld agrees to the following:
(a) To provide to GNB, Data Processing Department, a com-
pleted transmittal sheet at least 48 hours prior to the time that Weld re-
quires the printed payroll checks; said completed transmittal sheet to con-
tain the proper information as to the names of employees and appropriately
coded for the number of hours worked and the amount to be paid.
(b) To utilize the Time Card Proof List furnished by GNB
to balance all input (hours entered on payroll transmittal sheet) prior to the
calculation run by GNB and in the event transmittal sheets and proof list do
not balance, to assist GNB in balancing input prior to calculation run.
(c) At its own expense to purchase and furnish to GNB all
checks required by Weld as printed output, whether the same be in the form
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of continuous-form-checks or otherwise, and to purchase and maintain all
time cards.
3. As compensation to GNB for the services to be performed
by GNB in behalf of Weld, Weld agrees to pay to GNB the following:
(a) Upon the execution of this Agreement the sum of Fifteen
Hundred Dollars ($1,500. 00 ) as compensation to GNB for programming and
conversion from a manual to a computer system. It is acknowledged by the
parties that this item of expense is a one-time cost.
(b) To pay annually to GNB with the first payment to be due
upon the execution of this Agreement, as an annual setup and maintenance
charge, a sum equal to $.50 times the total number of employees employed
by Weld at the time the first payroll is supplied to be prepared, or the number
of employees of Weld at the time of each annual renewal of this Agreement.
(c) To pay to GNB on or before the 25th day of each month
following the month in which printed payroll checks are furnished, a sum
equal to $.50 times each printed payroll check furnished.
4. It is further and finally understood and agreed as follows:
(a) The initial term of this Agreement shall be for one year
certain, said year to commence effective as of the date of this Agreement.
(b) This Agreement shall automatically renew itself from year
to year, subject, however, to the condition that such automatic renewal shall
be rendered non-effective by either party giving to the other written notice
of its intention not to renew the Agreement for an additional year at least 90
days before the anniversary date of this Agreement. In the event GNB should
determine that any renewal of this Agreement shall be subject to a modifica-
tion in costs charged by GNB for services rendered it shall be obliged to
furnish such notice at least 90 days before the anniversary date of this Agree-
ment, and if such charges are not acceptable to Weld, the latter may thereafter
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advise GNB in writing of its intention not to renew this Agreement, even if
such notice is received by GNB less than 90 days before the anniversary
date of this Agreement.
IN WITNESS WHEREOF , the parties hereto have here-
unto subscribed their hands on the day and year first above written.
GREELEY NATIONAL BANK
(DATA PROCESSING DIVISION)
ATTEST: �J,�� , ,P
Pr
r a By:_�!V�� `( Ln
.//'
COUNTY OF WELD,
STATE OF COLORADO
By C%' r c /S
ATTEST: /! Ii `!�177 974 ten
V
Clerk and R order of Weld County Commissioners
Weld County, Colorado
APPROVED AS TO FORM:
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Attorney for Weld County
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