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Home My WebLink About751071.tiff GELD COUNTY COLORAA TELEPHONE PROPOSAL Date Time Job Name Firm Name By Phone No. Quotation (Labor, material, Both)—Refer To Section of Specifications Exclusions Total Price $ Alternates F.O.B. Delivery Acknowledges Addenda through Performance Bond— Yes ❑ No ❑ To Be Confirmed In Writing— Yes ❑ No ❑ Taken By 7 /07/ A © WELD COUNTY, COLORADO ACCOUNTING DEPARTMENT BID REQUEST DATE: No. I. NOTICE TO BIDDERS SEALED BIDS WILL BE RECEIVED AT µ OF THE CHIEF ACCOUNTING OFFICER, WELD COUNTY COURTHOUSE, GREELEY, COLORADO, UNTIL FOR FURNISHING or Y FOR THE FOLLOWING MERCHANDISE OR EQUIPMENT: aw II. INVITATION TO BID SEALED BIDS, SUBJECT TO THE CONDITIONS AS SHOWN HEREIN, ARE REQUESTED ON THE FOLLOWING LIST OF ARTICLES On SERVICES WITH DELIVERY TO THE DESTINATION, AND TO INCLUDE ANY CHARGES FOR FREIGHT, DELIVERY, CONTAINERS. PACKAGING, ETC. BIDS MUST BE ENCLOSED IN ENVE- LOPES FURNISHED BY THE ACCOUNTING DEPARTMENT. III. INSTRUCTIONS TO BIDDERS 1. PROPOSALS SHALL SE TYPEWRITTEN OR WRITTEN IN INK ON THE FORM PREPARED BY THE COUNTY. OFFICIALS OF CORP- ORATIONS SHALL DESIGNATE THEIR OFFICIAL TITLE; PARTNERS OR SOLE OWNERS SHALL SO STATE, GIVING THE NAMES OF ALL INTERESTED PARTIES. ALL CORRECTIONS OR ERASURES SHALL BE INITIALED BY THE PERSON SIGNING THE BID. 2. A BIDDER SHALL.NOT STIPULATE IN HIS PROPOSAL ANY CONDITIONS NOT CONTAINED IN THE SPECIFICATIONS UNLESS SPECIFICALLY REQUESTED.IN THE SPECIAL INSTRUCTIONS. ANY PROPOSAL WHICH FAILS TO COMPLY WITH THE LITERAL LETTER OF THESE INSTRUCTIONS AND THE SPECIFICATIONS MAY BE REJECTED FORTHWITH. 3. WHEN APPROXIMATE QUANTITIES ARE STATED, THE COUNTY RESERVES THE RIGHT TD INCREASE OR DECREASE THE QUANTITY AS BEST FITS ITS NEEDS. 4. WHENEVER REQUESTED, SAMPLES OR DESCRIPTIVE MATTER SHALL BE FILED PRIOR TO THE OPENING OF BIDS. 5. IN SUBMITTING THE PROPOSAL, THE VENDOR AGREES THAT ACCEPTANCE OF ANY OR ALL BIDS BY THE COUNTY WITHIN A REASONABLE TIME ^ . PERIOD CONSTITUTES A CONTRACT. No DELIVERY SHALL BECOME DUE OR BE ACCEPTED UNLESS A PURCHASE ORDER SHALL FIRST HAVE BEEN ISSUED BY THE CHIEF ACCOUNTING OFFICER OF WELD COUNTY. IT IS UNDER- STOOD THAT IT IS NECESSARY FOR ALL INVOICES TO BE MADE OUT TO WELD COUNTY, COLORADO, NOT TO THE DEPART- MENT SECURING THE MERCHANDISE. 6. IT IS UNDERSTOOD THAT THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY INFORMALITIES IN BIDS, AND TO ACCEPT THE BID THAT, IN THE OPINION OF THE BOARD, IS TO THE BEST INTERESTS OF THE BOARD AND OF THE COUNTY OF WELD, STATE OF COLORADO. 7. DISCOUNTS WILL BE FIGURED FROM THE DATE OF DELIVERY AND ACCEPTANCE OF THE ARTICLES, OR IN THE CASE OF IN- CORRECT INVOICE, FROM THE DATE OF RECEIPT OF CORRECTED INVOICE, IF THIS BE SUBSEQUENT TO DELIVERY AND AC- CEPTANCE. 8. IN DETERMINING THE LOWEST RESPONSIBLE BID, THE COUNTY WILL CONSIDER ALL ACCEPTABLE BIDS ON A BASIS OF THE NET PRICE TO BE PAID AFTER DEDUCTION OF THE DISCOUNT SPECIFIED BY THE BIDS. 9. THE SUCCESSFUL BIDDER SHALL INDEMNITY AND SAVE HARMLESS WELD COUNTY AGAINST ALL CLAIMS FOR ROYALTIES, FOR PATENTS OR SUIT FOR INFRINGEMENT THEREON WHICH MAY BE INVOLVED IN •THE MANUFACTURE OR USE OF THE MATERIAL TO BE FURNISHED. 10. ALL G0005 SHALL REMAIN THE PROPERTY OF THE SELLER UNTIL DELIVERED TO AND ACCEPTED BY THE COUNTY. 11. THESE INSTRUCTIONS, THE PROSAL FORM AND SPECIFICATIONS HAVE BEIQEVELOPED WITH THE HOPE OF RAISING THE STANDARD OF PURCHASE riLGOTIATIORS TO A SATISFACTORY FLARE SO THAT ALL TRANSACTIONS WILL BE MUTUALLY SAT- ISFACTORY TO ALL CONCERNED. YOUR COOPERATION IS ,IJVITED. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION DESIGN: THE EQUIPMENT SHALL BE MANUFACTURER'S LATEST MODEL OF PRODUCTION. THE EQUIPMENT SHALL BE OF SUPER- IOR QUALITY AND SUITABLE TO THE USE FOR WHICH IT IS INTENDED. THE TECHNICAL DESIGN SHALL BE IN LINE WITH THE BEST PRACTICE IN THE INDUSTRY AND THE MATERIALS AND WORKMANSHIP ENTERING INTO THE CONSTRUC.. TION SHALL BE OF THE KINDS AND QUALITIES WHICH WILL INSURE LONG LIFE, DEPENDABILITY AND LOW COSTS OF MAINTAINING AND REPAIRING. STANDARD: WHEN THE WORD 'STANDARD" IS USED IN THIS SPECIFICATION TO DESCRIBE AN ITEM OF EQUIPMENT OR AN ASSEMBLY, IT SHALL BE CONSTRUED TO MEAN THAT THE ITEM OR ASSEMBLY SO DESCRIBED SHALL BE THE LATEST REGULAR CURRENT PRODUCT OF THE MANUFACTURER THEREOF, IDENTIFIED BY A MODEL OR OTHER DESIGNATION, WITHOUT THE MODIFICATION OR OMISSION OF ANY OF ITS USUAL PARTS OR THE SUBSTITUTION OF OTHERS THERE- FOR, EXCEPT AS HEREAFTER SPECIFIED, DETAILS, CAPACITIES AND RATINGS, CONFORMING IN EVERY RESPECT TO THE SAID MANUFACTURER'S CATALOGUE OR OTHER PRINTED MATTER DESCRIBING THE ITEM OR ASSEMBLY. STANDARD SUB-ASSEMBLIES, ACCESSORIES, FITTINGS, AND FINISHES SHALL BE CONSTRUED TO BE THOSE WHICH ARE REGU- LARLY FURNISHED AS A PART OF THE PRINCIPAL UNIT OR ASSEMBLY AND INCLUDED IN THE SELLING PRICE THEREOF. REPUTABLE MANUFACTURER DEFINED: A MANUFACTURER WHO HAS BEEN ENGAGED IN THE BUSINESS OF FABRICATING THE EQUIPMENT SPECIFIED FOR A REASON- ABLE PERIOD OF TIME PRIOR TO THE DATE SET FOR OPENING OF BIDS, AND WHO CAN DEMONSTRATE TO THE SATISFACTION OF THE COUNTY THAT SAID MANUFACTURER HAS SUCCESSFULLY INSTALLED EQUIPMENT OF THE TYPE PROPOSED TO BE FUR- NISHED IN AT LEAST THREE INSTANCES AND THE PERFORMANCE OF SUCH EQUIPMENT HAS BEEN SATISFACTORY. MANUFAC- TURERS WHO HAVE BEEN ENGAGED IN THE BUSINESS OF MANUFACTURING SAID EQUIPMENT FOR A PERIODOF ONE YEAR PRIOR TO THE DATE FIXED FOR OPENING BIDS SHALL, PRIMA FACIE, BE DEEMED TO HAVE BEEN ENGAGED IN SUCH BUSINESS FOR A REASONABLE LENGTH OF TIME. 'OR EQUAL" DEFINED THE SPECIFIC EQUIPMENT MENTIONED SHALL BE UNDERSTOOD AS INDICATING THE TYPE, FUNCTION, MINIMUM STANDARD OF DESIGN, EFFICIENCY, AND QUALITY DESIRED AND SHALL NOT BE CONSTRUED IN SUCH A MANNER AS TO EXCLUDE MAN- UFACTURER'S EQUIPMENT OF COMPARABLE QUALITY, DESIGN AND EFFICIENCY. PRE-CELIVERY SERVICE: OFFICE BQUIPMEN' IS TO BE DELIVERED, AS DIRECTED, UNPACKED, ASSEMBLED, CLEANED AND ADJUSTED FOR IMMEDIATE USE AT A LOCATION DESIGNATED BY THE CHIEF ACCOUNTING OFFICER. MOTOR VEHICLES AND OTHER ITEMS OF EQUIP- MENT SHALL BE READY FOR IMMEDIATE USE AT THE TIME OF DELIVERY TO A DESIGNATED LOCATION. THE EQUIPMENT SHALL BE CLEAN AND ALL ii:STRUMENTS PROPERLY ADJUSTED, CHECK INFLATION OF TIRES, ' COMPLETE LUBRICATION, CHECK CRANKCASE FOR PROPER OIL LEVEL AND ANY OTHER SERVICING NORMALLY PROVIDED BY DEALERS. PROPER STATE INSPECTION SEAL SHALL BE PROVIDED. OPERATING AND MAINTENANCE MANUALS SHALL BE PROVIDED AT THE TIME OF DELIVERY. PARTS AND PRICE LISTS SHALL BE INCLUDED IN SPECIAL EQUIPMENT OR WHEN REQUESTED BY THE COUNTY. ACKNOWLEDGEMENT AND DELIVERY SCHEDULE OF INITIAL ORDER: TIME IS OF THE ESSENCE. A DELIVERY SCHEDULE OF NOT MORE THAN CALENDAR DAYS AFTER RECEIPT OF THE ORDER SHALL BE DEEMED REASONABLE AND SERVE THE BEST INTERESTS OF THE COUNTY. PROPOSALS EXCEEDING THIS SCHEDULE WILL BE REJECTED. DELIVERY WILL BE MADE ON OR BEFORE , 19 THE SUCCESSFUL BIDDER SHALL ACKNOWLEDGE THE RECEIPT OF THE ORDER AND CERTIFY THE DELIVERY SCHEDULE. GENERAL INFORMATION BIDDERS SHALL SUBMIT WITH THEIR BIDS THE FOLLOWING INFORMATION PERTAINING TO THE EQUIPMENT UPON MICH BIDS ARE SUBMITTED. (A) DETAILED EQUIPMENT SPECIFICATIONS TO INCLUDE THE WARRANTY. (B) DESCRIPTIVE LITERATURE O WELD COUNTY, COLORADO® FIXED ASSET TRANSACTION FORM TRANSACTION TYPE NEW ASSET NUMBER Check One Addition Change Deletion Department Category Unit C L 3 1 1 1 21 3 41 5 61 71 8 DESCRIPTION RATE TYPE Check One Mile Hour 9 53 M H do not enter more than 45 letters and spaces — for key punching 54 54 RATE COST DATE 55 56 57 58 59 66 67 68 69 74 MANUFACTURER SERIAL NUMBER 54 68 EL59. 76 no more than 15 letters and spaces LAST 8 CHARACTERS ONLY —ADDITION OR CHANGE— TYPE CONSTRUCTED check PURCHASE TRANSFER in SWAP by county one VENDOR'S NAME PROJECT NO. DATE COMPLETED FUND WARRANT NO. DATE PAID DEPT. RECEIVING ASSET name number — DELETION — TYPE check SALE TRADE-IN TRANSFER out SCRAP one PURCHASER PRICE DATE SCRAPPED PRICE DATE ALLOW- VENDOR giving ANCE DATE trade-in DEPT. REMOVING ASSET name number SIGNATURE person preparing form employee title DISTRIBUTION INSTRUCTIONS Copy 1 Chief Accounting Officer This form must be completed every time an Copy 2 Cost Accountant asset is added to or removed from a depart- Copy 3 Retained by Department or Division ment for any reason! BA 1000 10-1-70 WEDCOUNTY GREELEY, COLORADO 806O53-2212 DEPARTMENT REQUISITION FOR PURCHASE NO 2816 Date Department_ Fund Deliver to QUANTITY UNIT DESCRIPTION AND SPECIFICATION ACCOUNT UNIT AMOUNT NO. PRICE IF SIMILAR ITEMS OR SUPPLIES HAVE BEEN HERETOFORE PURCHASED, PLEASE LIST VENDORS LAST PURCHASED FROM. CONFIRMING PURCHASE MATERIAL RECEIVED REPORT 1. I CERTIFY THAT THE ITEMS LISTED ABOVE HAVE BEEN RECEIVED AND THAT THE CONDITION WAS SATISFACTORY 2. 3. 4. 5. DEPARTMENT HEAD 6 Vendor I CERTIFY THAT THE ABOVE PURCHASE IS NECESSARY FOR THE PROPER OPERATION OF THE COUNTY OF WELD COUNTY AND TO MY KNOWLEDGE FUNDS ARE AVAILABLE IN THE CURRENT BUDGET. Street City State DEPARTMENT HEAD APPROVED BY BOARD OF WELD COUNTY COMMISSIONERS APPROVED BY BUDGET OFFICER CHAI RMAN mi— • • • • • t •r T • • • • Gs I 6i51 • • • -0C GREELEY - FT.COLLINS -BOULDER a ,: ' PURCHASE ORDER AND VOUCHER Weld County ppI� 69523 ₹� ��t"6! lf�� i III II I'v_ REFER TO THIS NUMBER E �6 � V -J P.O.BOX 758 GREELEY,COLO. 80631 ON INVOICES AND IN s tT ' - a . 2 . PHONE(303) 353-2212 CORESPONDENCE. ALL TRANSPORTATION CHARGES MUST BE PREPAID VENDOR NAME AND ADDRESS NO. SHIP TO DATE WARRANT NO. SHIP INSTRUCTIONS DEPARTMENT OU:ANT TY IUNI J , ,f l'. I I H TOTAL A�'V OUNT WELD COUNTY DEPARTMENT CERTIFICATION I,the undersigned,hereby certifies that the above account is true and lust,that the services or supplies therein charged for have been actually furnished,ren- I certify that the items and/or services listed above dared to and for weld County,and that the same have not been paid,nor any have been received and that the condition was satisfactory. Part thereof. Invoices for same are attached hereto. COMPANY DEPARTMENT HEAD BY NOTICE No bill will be paid unless itemized and attached to voucher with TITLE original order. All vouchers must be passed upon by the Board of County Commissioners before warrants can be drawn. All vouchers must be signed by the person in whose favor they are made. All vouchers must have the Post Office address with Street or P.O.Box Number. All vouchers must be filled in with typewriter or ink and MAIL IN LONG ENVELOPE signed in ink. This copy must be returned to Weld County Accounting Office with invoices attached for payment. L (JUIJI . � U LU[ f niLJ--INF Fp AMJUIAT Approved by ❑ Budget Officer . ❑ Authorized Signature And so ordered by Board of Weld County Commissioners. TO: REQUEST FOR QUOTATION • THIS IS AN INQUIRY, NOT AN • ORDER. PLEASE QUOTE PROMPTLY. • • TO: REQUEST FOR QUOTATION • THIS IS AN INQUIRY, NOT AN • ORDER. PLEASE QUOTE PROMPTLY. • TO: REQUEST FOR QUOTATION THIS IS AN INQUIRY, NOT AN ORDER. PLEASE QUOTE PROMPTLY. • • PLEASE QUOTE US PRICES ON ITEMS COUNTY OF WELD LISTED BELOW. NOTE DELIVERY CHIEF ACCOUNTING OFFICER REQUIREMENTS, AND STATE FIRM DELIVERY DATE. WELD COUNTY COURT HOUSE GREELEY, COLORADO 80631 DATE ADDRESS REPLY TO REPLY DUE ey DELIVERY REQUIRED BY ITEM ITY DESCRIPTION UNIT PRICE AMOUNT VENDOR: PLEASE COMPLETE THIS INFORMATION BY I. DELIVERY PROMISED O PURCHASING AGENT O AUTHORIZED SIGNATURE 2. F.O.B. POINT - S. TERMS A. DATE OF QUOTATION REQUISITION NUMBER PURCHASE ORDER NUMBER SIGNATURE AND TITLE Hello