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Home My WebLink About20154042.tiffCnh/ac± p BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: CY2023 AIMS Community Contract Amendment -Extension DEPARTMENT: Sheriffs Office DATE: 6/2/2022 PERSON REQUESTING: Lt. Michael Knee; Sonja Kohlgraf, SO Budget Manager Brief description of the problem/issue: The AIMS Community College contract for campus police officer services expires December 31, 2022. The contract was entered December 28, 2015 and has been renewed every year thereafter. The amendment extends the contract for another -year, ending December 31, 2023. AIMS Community College agrees to pay $159,660.80 for services provided in 2023. For 2023, AIMS has chosen to reduce the FTE coverage from 2 to 1 FTE. The contract amount reflects this change and is based on our established 2023 contract service rate of $76.76/hr/FTE for 1 FTE per year. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1. BOCC can decline to extend the contract. The Sheriffs Office would increase the WCSO operational budget by 1 FTE. 2. BOCC can chose to change the amended contract with unknown impacts. 3. BOCC can agree to the amended contract as written without consequences. Recommendation: Approve the amendment contract to provide campus police services to AIMS Community College in 2023. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno __________ Lori Saine __ G W/1P-, ZOl5-�U�Z 0i /ZU SO 00310 s z 1 STEVE REAMS John Fults Director of Campus Safety and Security Aims Community College 5401 W. 20th Street Greeley, CO 80634 Dear Mr. Fults, The Weld County Board of County Commissioners (BOCC) and the Weld County Sheriff will he amending its agreement for law enforcement services for the fiscal year 2023. The original agreement between Aims Community College and Weld County was approved on December 28th, 2015 and identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042. For fiscal year 2023, the cost for one full time employees will be8 159,660.80 The Weld County Sheriff's Office is asking that your authorized representative review and sign the enclosed amendment. Please return the signed amendment as soon as practical but no later than October 15, 2022. The amendment can be mailed to: Lieutenant Mike Knee Weld County Sheriffs Office 1950O" Street Greeley, CO 80631 Thank you, Michael Knee Lieutenant Weld County Sheriffs Office 970-400-3939 mk-ii ( weldgov.com Southwe>t Substation Headquarters Southeast Substation 4249 wCR 24 1/2 1954 O Street 2950 9`h Street Longmont, Colorado 80504 Greeley, Colorado 80631 Fort Lupton, Colorado 80521 (720) 652-2415 (970)356-4015 (303) 857-2465 Fax (720) 652-4217 `Pax {970)344-6467 fax (34'3) 637-2422 Toll Free (800)436-9276 www,weldsheriff.com gage I 1 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY S iWe-j j0B0 OcI C.G AND AIMS COMMUNITY COLLEGE 4-h This Agreement Extension/Renewal ("Renewal"), made and entered into°day of JULY, 2022, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042, approved on the 28th day of December 2015. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement will end on December 31, 2022. • The parties agree to extend the Original Agreement for an additional term, which will begin January 1, 2023, and will end on December 31, 2023. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: 1. M. Payments for Services. Aims Community College shall pay ONE HUNDRED FIFTY-NINE THOUSAND SIX HUNDRED SIXTY DOLLARS AND EIGHTY CENTS ($159,660.80) hereinafter, the "Contract Amount", to the Weld County Sheriff's Office for the services provided pursuant to this agreement for the period beginning January 1, 2023, and ending December 31, 2023. For fiscal year 2023, the cost will cover the service furl full time employee. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: .!_,ems ('nYuLEA"\ Printe Vame Signature BOARD OF COUNTY COMMISSIONERS WELD C NTY, COLORADO Scott mes, Chair JUL 2 0 2022 ATTEST: iav W. Weld o ty Clerk to th B and BY: Deputy CI to the Board O t New Contract Request Entity Information Entity Name* Entity I D * ❑ New Entity? AIMS COMMUNITY COLLEGE W00000167 Contract Name* Contract ID Parent Contract ID AIMS COMMUNITY COLLEGE CONTRACT SERVICES FOR CY 6025 2023 Contract Led* Requires Board Approval Contract Status MKNEE YES CTB REVIEW Contract Lead Email Department Pruject rnkneereldgov.corn; s koh lgrafweldgov.com Contract Description* EXTENSION FOR CY2023. ORIGINAL CONTRACT 2015-4042. CONTRACT RATE WAS UPDATED (BASEL} ON TOTAL BUDGETED 2022.), CONTRACT WAS REDUCED TO 1 FTE COVERAGE FOR 2023 Contract Description 2 Contract Type* Department CONTRACT SHERIFF Amount* Department Email $1 59,660.80 CM-Sheriffueldgov.corra Renewable * Department Head Email YES CM-Sheriff- OeptHeadlfweldgov.cam Automatic Renewal County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM - CO U NTYATTO RN EYW`EL d G OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 07/15 2022 07/20r"2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date a Renewal Date* 01/10#2023 1231`202.3 Termination Notice Period Committed Delivery Date Expiration Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH CHERYL PATTELLI KARIN C0O0GAL DH Approved Date Finance Approved Date Legal Counsel Approved Date 07t ] 8/2022 07/18,0'2022 0711912022 Final Approval 11OCC Approved Tyler Ref AG 072022 BOCC Signed Date BOCC Agenda Date 07/2012022 Originator SKOHLGRAF jt/Z f779 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: CY2022 AIMS Community Contract Amendment -Extension DEPARTMENT: Sheriff's Office DATE: 5/12/2021 PERSON REQUESTING: Lt. Michael Knee; Sonja Kohlgraf, SO Budget Manager Brief description of the problem/issue: The AIMS Community College contract for campus police officer services expires December 31, 2021. The contract was entered December 28, 2015 and has been renewed every year thereafter. The amendment extends the contract for another year, ending December 31,2022. AIMS Community College agrees to pay $313,914 for services provided in 2022. The amount is based on our established 2021/2022 contract service rate of $75.46/hr/FTE for 2 FTEs per year. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1. BOCC can decline to extend the contract. The Sheriffs Office would lose 2 FTEs or the County would have to increase the Sheriffs Office's budget. 2. BOCC can chose to change the amended contract with unknown impacts. 3. BOCC can agree to the amended contract as written without consequences. Recommendation: Approve the amendment contract to provide campus police services to AIMS Community College in 2022. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman f Scott K. James, Pro -Tern Steve Moreno, Chair ._� Lori Saine 7o i— 449 -mil .S� a� 5ooD3co CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. This Amendment made and entered int day off_,c9W by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter ref r ed to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2Qf5-4042. approved on the 28th day of December, 2015. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The current term of the Original Agreement will end on the 31$r da of December 2021. The parties agree to extend the Original Agreement for an additional term, which will begin on the 1T day of January, 2022. and will end on the 311 day of December 2022. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: M. Payments for Services. Aims Community College shall pay THREE HUNDRED AND THIRTEEN THOUSAND NINE HUNDRED AND FOURTEEN DOLLARS ($313,914.00) hereinafter, the "Contract Amount", to the Weld County Sheriff's Office for the services provided pursuant to this agreement for the period beginning January 1, 2022, and ending December 31, 2022. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: -e"-. L ere. Printed Name ignature CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. LJ BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair MAY 2621 wEto covHTr STEVE REANtS March 19, 2021 John Fults Director of Campus Safety and Security Aims Community College 5401 W. 20th Street Greeley, CO 80634 Dear Mr. Fults, The Weld County Board of County Commissioners (BOCC) and the Weld County Sheriff will be amending its agreement for law enforcement services for the fiscal year 2022. The original agreement between Aims Community College and Weld County was approved on December 28, 2015 and identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042. For fiscal year 2022, the cost for two full time employees will be $ 313,914.00 The Weld County Sheriff's Office is asking that your authorized representative review and sign the enclosed amendment. Please return the signed amendment as soon as practical but no later than October 15, 2021. The amendment can be mailed to: Lieutenant Mike Knee Weld County Sheriffs Office 1950 "O" Street Greeley, CO 80631 Thank you. Alan M. Caldwell Captain — Weld County Sheriff's Office 970-400-2808 acaldwell(uweldaov.com Southwest Substation 4209 WCR 241/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970(356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 29509"' Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page 1 1 New Contract Request Entity Information Entity Name* Entity ID AIMS COMMUNITY COLLEGE @00000167 Contract Name AIMS COMMUNITY COLLEGE CONTRACT SERVICES FOR CY 2022 Contract Status CTB REVIEW ❑ New Entity? Contract ID 4779 Contract Lead t MKNEE Contract Lead Email mknee� Idgov.com; skohigraf reldgov.con Contract Description EXTENSION FOR CY2022, ORIGINAL CONTRACT 2015-4042. CONTRACT RATE WAS UPDATED (BASED ON TOTAL BUDGETED 2021) Contract Description 2 Contract Type * Department CONTRACT SHERIFF Amount * Department Email $313,914.00 CM -Sheriff. eldgov.com Renewable Department Head 'l NO CM-Sheriff- OeptHead eldgov.com Automatic Renewal County Attorney Grant GENERAL ERAL COUNTY ATTORNEY EMAIL ICounty Attorney Email CM- COU A ORNEr', ELDG OV.COM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested C Agenda Due Date Date* 06/0312021 06/07/2021 Willa work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date * Renewal Date 01!01/2022 01,01/2022 Termination Notice Period Committed Delivery Date Expiration Date* 12111:`2022 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONN IE PATCH DH Approved Date 05;2012021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 05!2612021 Originator SKOHLGRAF Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approver CHRIS D'OVIDIO Finance Approved Date 05121;2021 Tyler Ref # AG 052621 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 051,21,12021 -rV CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. .RVx�r This Amendment made and entered into f day?by by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter r erred to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042, approved on the 28th day of December, 2015. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement will end on the 31sT day of December, 2020. • The parties agree to extend the Original Agreement for an additional term, which will begin on the 1sT day of January. 2021, and will end on the 315` day of December 2021. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: M. Payments for Services. Aims Community College shall pay THREE HUNDRED AND NINE THOUSAND FIVE HUNDRED AND EIGHTY SEVEN DOLLARS ($309,587.00) hereinafter, the "Contract Amount", to the Weld County Sheriffs Office for the services provided pursuant to this agreement for the period beginning January 1, 2021, and ending December 31, 2021. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: LAJL Ill Printed Name Signature ATTEST:`rC.i�a�u•- Deputy Clert5lto the Boar() I86 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman ,Chair SEP 2 8 2020 h -10'-f2 5OOO36 New Contract Request Entity Information Entity Name Entity ID 11 New Entity? AIMS COMMUNITY COLLEGE =00000167 Contract Name * Contract ID Parent Contract ID AIMS COMMUNITY COLLEGE LE. CONTRACT SERVICES FOR 4116 C`r' 202 * Requires Board Approval Contract Lead g Contract Status MKNEE YES CTB REV1E'`+ Contract Lead Email Department Project # r mknee vveldgov.com; skohlgraf@@weidgov.com Contract Description EXTENSION FOR CY2021. ORIGINAL CONTRACT 2015-4042. CONTRACT RATE WAS UPDATED Contract Description 2 Contract Type * Department Requested BOCC Agenda Due Date AGREEMENT SHERIFF Date* 0026, 2020 09,30 2020 Amount # Department Email $309,537.00 C.lu1 Sheriff velcleo r.corn Will a work session with BOCC be required?* NO Renewable * Department Head Email YES CM-Shenff- Does Contract require Purchasing Dept. to be included? DeptHead �welclgov,corya Automatic Renewal County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNE'r' _zWELDG OV.COM if this is a renewal enter previous Contract ID 201 54042 if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not n On Ease Contract. Dates Effective Date Review Date * Renewal Date 09<`01<2t21 12312021 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNE PATCH DH Approved Date 09, 23 2o2O Final Approval o'C Approved f!OCC Signed Date 8oCC Agenda Date 009 `28i 2020 Originator SKOHLGRAF Contact Type Contact Entail Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approver BARB CONNOLLY Finance Approved Date 09:242020 Tyler Ref # AG 092820 Legal Counsel BOB CHOATE Legal Counsel Approved Date 09:24:2020 CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. This Amendment made and entered intgO-'"day o by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinaft r re erred to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042, approved on the 28"' day of December, 2015. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement will end on the 31ST day of December, 2019. • The parties agree to extend the Original Agreement for an additional term, which will begin on the 1ST day of January, 2020. and will end on the 311 day of December 2020. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: M. Payments for Services. 11Aims Community College shall pay TWO HUNDRED AND EIGHTY TWO THOUSAND EIGHT HUNDRED AND THI&Y IGHT DOLLARS AND FORTY CENTS ($282,838.40 ) hereinafter, the "Contract Amount", to the Weld County Sheriffce for the services provided pursuant to this agreement for the period beginning January 1, 2020, and ending December 31, 2020. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: 'i1L Ro+kavne-r Printed Name Signature ; ) 02o /.I-- 4 �a 6p oo3co CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. BOARD OF COUNTY COMMISSIONERS W D COUNTY, COLORA 0 Barbara Kirkmeyer, Ch it SEP 232019 kWeld County Clerk to the Board to New Contract Request Entity Information Entity Narne Entity iD ❑ New Entity? AIMS COMMUNITY COLLEGE @00000167 Contract Name k Contract iD Parent Contract ID AIMS COMMUNITY COLLEGE CONTRACT SERVICES FOR CY 3121 2020 Contract Lead Requires Board Approval Contract Status ,IN -ON YES CTB REViEW Contract Lead ail Department Project t jnoonan co. weld cc us Contract Description * ENSIGN FOR CY2020. ORIGINAL CONTRACT 2015.042 CONTRACT RATE WAS UPDATED (BASED ON TOTAL BUDGETED 2019 COST AND 3°'% COLA INCREASE) Contract Description 2 Contract tract Type Department Requested nda Due Date CONTRACT SHERIFF Date* /1202/319 09/16/2019 ` Amount * De ►vt Email $232,333 40 CM-Sheriff@eldgov.c_or ll a work session C be required?* Renewable* Department Head Email NO NO C-Sherif€ Does Contract require Purchasing Dept. to be inclu DeptHeadweldgovcom NO Automatic Renewal County Attorney GENERAL COUNTY Grant ATTORNEY EMAIL County Attorney ey -I Ci- CCUNTYATTORNEY@WELD GOY. COM if this is a renewal enter previous Contract ID Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Cn&ase Contract Dates Effective Date Review Datex 0812412020 Committed Delivery Date Renewal Date Expiration Date* 12/31/2024 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 09/1212019 Final Approval BOCC Approved SOCC Signed Date BOCC Agenda Date 09/2312019 Originator SKOHLGRAF Submit Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approver CHRIS D'0\IDIO Finance Approved Date 09/13/2019 Tyler Ref # AG 092319 Legal Counsel BCE CHOATE Legal Counsel Approved Date 091&/2019 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: Requesting Signature of Aims Community College contract services for CY2019. DEPARTMENT: Sheriffs Office DATE: 08/15/2018 PERSON REQUESTING: Jennifer Oftelie, SO Budget Manager Brief description of the problem/issue: In February 2018, the Sheriffs Office recommended a contract service rate for the 2019 calendar year that was approved via pass around. The spreadsheet for the calculation is attached for reference. The annual cost of $133,866.96 per deputy is to reflect the actual cost of a Patrol deputy to include training, vehicles and operating expenses. With the reduction of agencies requesting contract services, it appears that 2019 will have only Aims Community College as a participating entity, requesting two (2) deputies for all of 2019. Attached is the Aims Community College contract amendment to reflect the 2019 cost of two (2) deputies for contract services for all of calendar year 2019. The total amount contracted is $267,733.92, to be billed monthly throughout 2019. The 2019 requested budget currently has two (2) deputy positions budgeted under 21210 for contract services for Aims Community College. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) 1) Authorize Chair to sign the contract amendment and receive $267,733.92 in contract services revenue. 2) Request more information and schedule a work session. 3) Deny the contract amendment and refuse the revenue for contract services to Aims Community College. Recommendation: We recommend the Board of County Commissioners sign the contract amendment to continue to receive contract service revenue for Aims Community College. Thank you. Approve Schedule Recommendation Work Session Other/Comments: Sean P. Conway Julie A. Cozad Mike Freeman (h` Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair "4 So CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. cu This Amendment made and entered into /a y o241ty and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinaftr to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042, approved on the 28th day of December, 2015. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement will end on the 31ST day of December. 2018. • The parties agree to extend the Original Agreement for an additional term, which will begin on the 1ST day of January, 2019. and will end on the 31St day of December 2019. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: M. Payments for Services. Aims Community College shall pay TWO HUNDRED AND SIXTY SEVEN THOUSAND, SEVEN HUNDRED THIRTY THREE DOLLARS AND NINETY TWO CENTS ($267,733.91) hereinafter, the "Contract Amount", to the Weld County Sheriffs Office for the services provided pursuant to this agreement for the period beginning January 1, 2019, and ending December 31, 2019. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Dr. L., L. �orr,s�ci� t CJ%Dl cs+etcn� Printed Name Signature does- 11L0,L,z CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. ' cbuPT` BOARD OF COUNTY COMMISSIONERS ATTES WELD COUNTY, COLORADO Wel� nler j t the Board APPR V AS TO SUB NCE: Weld County Sheriff c,20/5 t04L2 W E- COVN't1[ STEVE REAMS February 1, 2017 Katy Daniels Administrative Services Aims Community College 5401 W. 20th Street Greeley, CO 80634 Dear Ms. Daniels, The Weld County Board of County Commissioners (BOCC) and the Weld County Sheriff will be amending its agreement for law enforcement services for the fiscal year 2018. The original agreement between the Town and Weld County was approved on December 28th, 2015 and identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042. For fiscal year 2018, the cost for two full time employees will be $ 258,710.40. The Weld County Sheriff's Office is asking that you review and sign the enclosed amendment. Please return the signed amendment as soon as practical but no later than October 16, 2017. The amendment can be mailed to: Lieutenant Sam Kaneta Weld County Sheriffs Office 1950 "O" Street Greeley, CO 80631 Thank you. W"IL am aneta L ant — Weld County Sheriffs Office 970-400-2877 skaneta(�ico.weld.co.us Southwest Substation 4209 WCR 241/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 -195 ter i95 r Greeley, Colorado 50631// (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff,com Southeast Substation 2950 9t° Street �O Q Q<. ip Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page I 1 CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. * This Amendment made and entered into ., ' ay of '�! by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "WCSO", and Aims Community College, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2015-4042, approved on the 28k" dcy of December, 2015. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The current term of the Original Agreement will end on the 31sT day of December. 2017. • The parties agree to extend the Original Agreement for an additional term, which will begin on the 1sT day of January. 2018 and will end on the 311 day of December 2018, The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: M. Payments for Services. Alms Community College shall pay TWO HUNDRED AND FIFTY EIGHT THOUSAND SEVEN HUNDRED TEN DOLLARS AND FORTY CENTS ($258,710.40) hereinafter, the "Contract Amount", to the Weld County Sheriff's Office for the services provided pursuant to this agreement for the period beginning January 1, 2018, and ending December 31, 2018. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Printed Name k. L 1.. 1�aort�Sit�r1 aP .. Signature 026 /5- 7a 7a- CONTRACT AMENDMENT BETWEEN THE BOARD OF WELD COUNTY COMMISSIONERS, THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR CAMPUS POLICE OFFICER SERVICES. u,_ _- - ...-', i+wu�w�cC�nwIGDC Weld County Sheriff ATTEST:.d v•'K Meld o n Clerk to he Board 3Y Deputy C rk to th oard MAims COMMUNITY COLLEGE CONTRACT / AGREEMENT REVIEW This contract/agreement is entered into between AIMS COMMUNITY COLLEGE, EXTERNAL ORGANIZATION: Name & Address: Weld County Sheriffs Office, 1950 O Street, Greeley 80631 Contact Name & Phone Number: Sam Kaneta, 970-400-2877 EMAIL address (REQUIRED): skaneta@co.weld.co.us and AIMS DIVISION / DEPARTMENT: Human Resources/Security Aims Contact Person & Phone: John Fults 970-339-6650 Reviewed By: Administrator Signature Date *Signature of the administrator assures that, from a program perspective, requirements of the contract/agreement can be met and should precede review by others. 1 () Approved Vice Presi Administrative Services Date ❑ Not Approved: adjustments/revisions recommended ❑ Approved Sandra K. Owcns, Est Date 0 Not Approved: adjustments/revisions recommended ❑ Approved Date Only required if the contract involves IT services, connections or costs. ❑ Not Approved: adjustments/revisions recommended Approved Dr. L L. Bornstein, President Date O Not Approved: adjustments/revisions recommended ROUTING: Step 1: The initiator attaches two (2) originals of the contract/agreement needing review. The initiating administrator signs the contract/agreement review form and forwards it to the VPAS. Step 2: The VPAS reviews, signs, and forwards at his/her discretion for legal review or to the Chief Information Officer if IT services are required. If forwarded for legal review or to IRM, the contract shall be returned to the VPAS after review. Step 3: The VPAS reviews, signs, and forwards to the President. Step 4: The President signs and returns two originals to the VPAS for processing. One fully approved original remains on file in the VPAS's office; one fully approved original is sent to the outside agency; and one copy of the fully approved contract is sent to the originating administrator/department. Note: No contract is considered fully approved and in force until signatures are obtained from both Aims and the outside agency. Procedure 3-300F (Revised January 2017) RESOLUTION RE: APPROVE INTERGOVERNMETAL AGREEMENT FOR CAMPUS POLICE OFFICER PROGRAM AND AUTHORIZE CHAIR TO SIGN - AIMS COMMUNITY COLLEGE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Intergovernmental Agreement for Campus Police Officer Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, and Aims Community College, commencing January 10, 2016, and ending January 10, 2017, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Intergovernmental Agreement for the Campus Police Officer Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, and Aims Community College be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of December, A.D., 2015. ATTEST: Weld County Cle to the Board BY4l/th/ De uty- Clerk to the Board AP ED AS ORM: County Attorney Date of signature: I IL BOARD OF COUNTY COMMISSIONERS W LD COUNTY, CO RADO arbba,�ra^ (K�irkmeyer Chair Mike Freeman, Pro-Tem EXCUSED Sean P. Conway Julie A. Cozad Steve Moreno CSo 4 2015-4042 SO0036 ti s STEVE REAMS To: Board of County Commissioners From: Sheriff's Office (Lt. T. Deutsch) 7 s.-, 6 Date: December 3, 2015 Subject: Contracts Aims, Mead, Severance, Garden City, Keensburg Aims- wants 2 FTE's and indirect service to be billed after it occurs. Total $242,632.00 Mead- wants 2 FTE's and $48,175.25 of indirect. service: Total $290,807.25 Severance- wants 2 FTE's and $9400.00 of indirect service. Total $252,032.00 Garden City- wants 1 FTE and $22,000.00 of indirect services. Total: $143,316.00 Keensburg wants $65,000.00 of indirect services. Keenesburg is currently in negotiations with Lochbuie Police and is planning on going with Lochbuie Police for law enforcement services February 01, 2016. We have discussed this with both Keenesburg and Lochbiue and we agreed to cover the contract until they can finalize their agreement at which time we will discontinue service. The Sheriff will not be filling this contractual agreement with an FTE. With these agreements we will be reducing our current FTE from 8 to 7. This is able to be done because Garden City had elected to eliminate one of their contract Deputies. 2015-4042 OU oOZko Southwest Substation 4209 WCR 241/2 Longmont, Colorado 80504 (720) 652-2415 Fax (720) 652-4217 Headquarters 1950 0 Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 2950 9th Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page 1 1 MAims Community College The right choice at every step September 28, 2015 Lieutenant Todd Deutsch Weld County Sherriff's Dept. 1950 O Street Greeley, CO 80631 Dear Lieutenant Deutsch, Enclosed is the agreement between your agency and the College, which has been signed by Aims President, Dr. Leah L. Bornstein. Please have the agreement signed and return to me by mail or email. Aims does not consider a contract fully approved until signatures are obtained from both the College and the outside agency; therefore, we ask that you return the fully approved contract to us as soon as possible. If you have any questions, please contact my office at (970) 339-6667 Or by email at: katy.daniels@aims.edu. Best wishes, Xaty Danith Administrative Services Aims Community College 970-339-6667 (Phone) Greeley Campus 5401 W 20"' St Greeley, CO 80634 970 330 8008 www.alms.edu INTERGOVERNMENTAL AGREEMENT BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND AIMS COMMUNITY COLLEGE FOR A CAMPUS POLICE OFFICER PROGRAM THIS AGREEMENT is made by and between the Board of County Commissioners of Weld County by and on behalf of the Weld County Sheriff's Office, (hereinafter referred to as Weld County Sheriffs Office), and Aims Community College. WITNESSETH: WHEREAS, the Weld County Sheriffs Office, Aims Community College, and the community are significantly impacted by the demands placed upon them to address incidents and situations directly or indirectly related to students and the college, and WHEREAS, the problems of safety, alcohol and substance abuse, gang involvement, and other crime related problems which negatively affect the community and the college can best be addressed in a proactive and preventive manner, and WHEREAS, the Weld County Sheriff's Office and Aims Community College desire to create a college resource officer program to provide a college -based approach to the development of a positive relationship between students and the police, and WHEREAS, such programs are recognized as being effective in the development of a positive relationship between law enforcement, faculty, and young people and in the prevention of crime. NOW, THEREFORE, FOR AND IN CONSIDERATION of covenants and agreements below appearing, the parties agree as follows: I. SCOPE OF SERVICES A certified police officer employed by the Weld County Sheriffs Office, known as a College Resource Officer shall be assigned to work with the administration faculty, and students of Aims Community College, and may perform functions including, but not limited to the following: 1. Assist in the prevention and control of crime and disorder on the campus and in the immediate area of the college. 2. Conduct or assist in the investigation of offences on campus. 3. Provide presentations and available educational resources in the following areas: alcohol and substance abuse, law -related education, criminal justice system orientation, safety, crime prevention, gang involvement and awareness, oZo is- �of.Z C�� community responsibility for students and other groups associated with the college. 4. As requested by college staff, provide instructional resources for classroom presentations as time permits. 5. Enforce state statutes and county codes as appropriate. 6. Appear in court and assist in prosecution and other judicial processes as appropriate. 7. Assist in the coordination of efforts of other enforcement agencies on the campus. 8. Provide visible presence on the campus. 9. Assist security personnel with appropriate monitoring and enforcement in the parking lots and other assets of the college. 10. Attend college -related functions during normal classroom hours. Officers may be asked to adjust their hours from time to time to attend social events such as presentations, public meetings, and sporting events, etc. This will not replace security and off -duty work already in place. 11. Contribute to the positive police -college -community relation efforts, especially as these efforts relate to students and faculty. II. PROGRAM ADMINISTRATION A. Employment. The College Resource Officer shall be a regular employee and certified peace officer of the Weld County Sheriff's Office. The deputy will be subject to the ordinances, policies, procedures, rules, regulations, directives, and orders of Weld County and the Weld County Sheriff's Office. The officer also will comply with the policies and regulations of the Aims Community College, to the extent that such policies and regulations are not in conflict with those of the Weld County Sheriff's Office, are not in conflict with other terms contained herein or direction of the Weld County Sheriff's Office, or are not in conflict with federal, state or municipal laws. Except as described below, Sheriff shall furnish and supply all labor, supervision, training, equipment, communications facilities for dispatch, and all supplies necessary for the provision of the additional level of law enforcement services to Aims as set forth in this Agreement. Aims shall not be liable for the direct payment of salaries, wages, or other compensation to Sheriff personnel performing the services on behalf of the Sheriff. Sheriff shall provide the necessary workers' compensation coverage and unemployment compensation coverage for Sheriff's employees who are designated to fulfill the terms of this Agreement. In addition, Fa Sheriff is responsible to pay the Federal and State Income Tax withholdings for all Sheriff employees designated to fulfill the terms of this Agreement. The standards and procedures for performance of the terms of this Agreement, the discipline of Sheriff's Deputies fulfilling the terms of this Agreement, the performance standards, policies, and procedures applicable to Deputies, and other matters incidental to the performance of the terms of this Agreement, shall at all times remain exclusively vested in the Sheriff and not in Aims, its officers and agents. Generally, performance standards, procedures, and discipline for those Deputies performing the terms of this Agreement shall be consistent with the performance standards, procedures, and discipline required of Deputies providing service in unincorporated areas of Weld County. B. Salary and Benefits. The College Resource Officer will receive salary and employee benefits and normally issued equipment and supplies from the Weld County Sheriff's Office. The College Resource Officer Program is funded by the Weld County Sheriffs Office and Aims Community College. C. Schedule. The College Resource Officer will work a schedule consistent with Weld County Sheriff's Office ordinances policies, procedures and subject to the Fair Labor Standards Act. Except as otherwise provided in the Agreement, the College Resource Officers will provide coverage 5 days a week for 15 hours per day from 7:00 a.m. - 10:00 p.m. during times when the college is open. During periods listed in Schedule A when the college is closed, the College Resource Officer will not be assigned to the college. In the event of an emergency, as determined by the Weld County Sheriff's Office, the College Resource Officer may be required to perform general law enforcement duties. The College Resource Officer shall attend training as required by the Weld County Sheriff's Office. The Weld County Sheriff's Office will not backfill a shift if the College Resource Officer is unavailable to work due to comp time, training required by the Weld County Sheriffs Office, sick time, or utilization of a benefit authorized by Weld County or the Weld County Sheriffs Office Policy. D. Supervision. The College Resource Officer is subject to the Weld County Sheriff's Office chain of command and the supervision of the assigned Weld County Sheriff's Office supervisor(s). Day to day supervision will be assigned to Weld County Sheriff's Office supervisors. The assigned Weld County Sheriff's Office supervisor will be responsible for maintaining contact with the college administration. The College Resource Officer will work closely with the college administration and faculty to determine the most effective use of the officer's time and expertise, but shall not be subject to the supervision or direction by the Aims Community College, its officers, agents or employees. E. Performance Appraisal. The College Resource Officers' performance will be evaluated consistent with the Weld County Sheriffs Office policy and procedures by the assigned supervisor and will accept input from the colleges' designee(s). 3 F. Vehicle. The College Resource Officer will be provided on -duty use of a Weld County Sheriffs Office vehicle. G. Liability Coverage. The Weld County Sheriff's Office shall exchange evidence of insurance showing general liability coverage for Aims Community College and general liability and professional coverage of Weld County Sheriffs Office in the minimum amount of Colorado Governmental Immunity Act for protection from claims for bodily injury, death, property damage, or personal injury which may arise through the execution of this contract, through the Weld County Risk Management Office and Aims Community College. Such evidence shall be approved by each recipient prior to the commencement of this agreement. H. Termination. This Agreement may be unilaterally terminated by either party at any time, with or without cause, by sixty (60) days written notice delivered to the other party in accordance with the provision concerning Notices or as otherwise provided in this Agreement. Aims shall be obligated to pay any and all outstanding invoices delivered to it for services performed by the Sheriff regardless of whether notice of termination has been served. I. Entire Agreement. This Intergovernmental Agreement contains the entire understanding of the parties with respect to the subject matter hereof, and all other understandings or agreements shall be deemed merged into this Agreement. Amendments of this Intergovernmental Agreement may be made only in writing and signed by all parties hereto. J. Relationship of the Parties. It is mutually agreed and understood that nothing contained in the Intergovernmental Agreement is intended or shall be construed as in any way establishing the relationship of co-partners or a joint venture between the Weld County Sheriffs Office and Aims Community College or as construing the college, including its officers, agents, volunteers and employees, as an agent of the Weld County Sheriffs Office. Aims Community College shall not represent that the College Resource Officer is an employee or agent of the college in any capacity. The College Resource Officer shall not represent that he/she is an employee or agent of Aims Community College in any capacity. The College Resource Officer shall remain solely an employee of the Weld County Sheriffs Office. K. Third Party Beneficiaries. None of the terms or conditions in this Intergovernmental Agreement gives or allows any claim, benefit, or right of action by any third person not a party hereto. Any person other than the Weld County Sheriffs Office or Aims Community College receiving services or benefits under this contract is only an incidental beneficiary. Nothing in this Intergovernmental Agreement shall be deemed as a waiver of immunity or liability limits granted to the County and the Aims Community College under the Colorado Governmental Immunity Act. L. Notices. Any notice provided for in this Agreement shall be in writing and shall be served by personal delivery or by certified mail, return receipt requested, postage 4 prepaid, at the addresses set forth below, until such time as written notice of a change is received from a party wishing to make a change of address. Any notice mailed and/or served as set forth above, shall be deemed delivered and effective upon receipt or delivery. M. Payments for Services. Aims Community College shall pay TWO HUNDRED AND FORTY TWO THOUSAND, SIX HUNDRED AND THIRTY TWO DOLLARS ($242,632.00) hereinafter, the "Contract Amount", to the Weld County Sheriffs Office for the services provided pursuant to this agreement for the period beginning January 10, 2016, and ending January 10, 2017. Bills will be created at the first of every month and will be due within 30 days. Aims hereby agrees to pay each statement within thirty (30) days. If payment from Aims is not received by the thirtieth (30th) day referenced above, the Sheriff may, in his discretion, terminate all service under this Agreement. Services shall be billed in equal increments over the term of this Agreement while the Sheriff's Office has a Deputy, or Deputies, on staff specifically designated for the Aims. Billing will be prorated for times when the Sheriff's office does not have a Deputy, or Deputies, on staff specifically designated for Aims. Written notice of this immediate termination shall be provided by the Sheriff to Aims and to the Board of County Commissioners of Weld County. N. County Court and Weld District Court Appearances. Aims shall reimburse appearances by Sheriffs Deputies in Weld County Court or Weld District Court in those cases where the alleged violation occurred within the limits of the Aims and where such Deputies are not performing scheduled Direct Services. O. Budget Constraints. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, or the Sheriffs Office, to expend funds not otherwise appropriated during the term of this Agreement. P. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, wars, flood earthquakes or Governmental actions. Q. Compliance with Law. Aims shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established. III. TERM OF CONTRACT 5 The terms of this agreement shall be for one year, beginning on the 10th day of January, 2016, and shall continue through the 10th day of January, 2017, and shall be renewed automatically on a year -by -year basis thereafter unless sooner terminated by either party in writing served upon the other party no later than sixty (60) days prior to the expected date of termination. This Agreement shall be reviewed for renewal by both parties on or about October Pt of each year. IV. PRESERVATION OF IMMUNITY Nothing in the Agreement shall be construed (i) as a waiver by either party of immunity provided by common law or by statue, specifically including the Colorado Governmental Immunity Act, Section 24-10-101. et.seq. C.R.S., as it may be amended from time to time; (ii) as creating as assumption of any duty or obligation with respect to any third party where no such duty previously existed; or (iii) as creating any rights enforceable by such third parties. EXECUTED THIS,DAY OF ,(i1' ,20 /& ATTEST: �j„ZT,/ W. id4o 4i CLERK TO THE BOARD By: (&44) Deputy Cle COUNTY OF WELD, STATE OF COLORADO, ON BEHALF OF JOHN COOKE, WELD COUNTY SHERIFF, OF COUNTY COMMISSIONERS BY AND THROUGH THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, COLORADO By hMA ar�ey r, Chai I DEt282015 APPROVED AS TO FUNDING: ° AIMS COMMUNITY COLLEGE By: Controller By 6 2o/i -qo 12(') Hello