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Home My WebLink About20221570.tiffRESOLUTION RE: APPROVE AMENDED BYLAWS FOR ADULT PROTECTION COMMUNITY TEAM WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, on June 19, 2017, the Board adopted the Bylaws for the Adult Protection Community Team, and WHEREAS, the Board has been presented with revisions to said Bylaws, and WHEREAS, after review, the Board deems it advisable to amend said Bylaws, a copy of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the amended Bylaws for the Adult Protection Community Team, be, and hereby are, approved. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of June, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: did...A) jelf,;(1 EXCUSED Scott K. James, Chair Weld County Clerk to the Board County Ai': ney Date of signature: 6/I,1/2.1 11(1s.3.,_ Mike Freeman, Pro-Tem Perry L. Buck Cc*. HSD,CACKn) 6/1,1122 2022-1570 HR0003 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 17, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Weld County Department of Human Services' Area Agency on Aging Adult Protection (AP) Community Team Bylaw Revisions Please review and indicate ifyou would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Area Agency on Aging Adult Protection (AP) Community Team Bylaw Revisions. As required by Colorado Code of Regulations, the Director of each County Department with ten (10) or more screened in reports of at -risk adult mistreatment and/or self - neglect in the prior state fiscal year is required to establish or coordinate an Adult Protection Team. Weld County meets this criteria and in 2017 the AP Team Bylaws were written per requirements in Colorado Code of Regulations (12 CCR 2518-1), Section 30.830 (A) (Revised 01/30/17). The Department is now requesting to revise the 2017 Bylaws as noted below: • Membership (New Section) — Identifies who the membership team will consist of. • Chairperson Duties — Added language to identify Chairperson duties on the AP Team. • Team Structure — Clarifies how the AP Team meeting will be structured and identifies confidentiality laws. • Team Member Resignation and Termination (New Section) — Identifies what must occur when an AP Team member resigns or is terminated. These Bylaw revisions have been reviewed and approved by legal (C. Perry). I do not recommend a Work Session. I recommend approval of these Bylaws. Approve Schedule Recommendation Work Session Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Other/Comments: Pass -Around Memorandum; May 17, 2022 (Not in CMS) 2022-1570 Ole/01 H-12.0003 Karla Ford From: Sent: To: Subject: Attachments: Approve Mikekreermap,, Tuesday, May 17, 2022 2:05 PM Karla Ford Re:-!PleaseReply APA,forRouting'/ AAA AP Team'Bylaw Revisions (Not in,CMS)' image003 jpg; image002 jpg; image003 jpg; image002 jpg; image003 jpg; 051722 AAA AP Team Bylaw Revisions (Not in CMS).docx Sent from my iPhone On May 17, 2022, at 3:00 PM, Karla Ford <kford@weldgov.com> wrote: Please advise if you approve recommendation. Thank you. Karla Ford R Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 .: 970.336-7204 :: kford@weidgov.com :: www:weldodv.coam :. **Please note my working hours are Monday -Thursday 7:00a.m: 5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. !f you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited, From: Windy Luna <wluna@weldgov.com> Sent: Tuesday, May 17, 2022 1:59 PM To: Karla Ford <kford@weldgov.com> Cc: Alison Pegg <apegg@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS -Contract Management<HS-ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll@weldgov.com> Subject: RE: PA for Routing / AAA AP Team Bylaw Revisions (Not in CMS) Hello, Attached please find a PA for Routing for AAA AP Team Bylaw Revisions (Not in CMS). Thank you! Windy Luna 1 Weld County Adult Protection Community Team Bylaws Adopted on: by Weld County Adult Protection Team (herein referred to as "Team") and the Weld County Department of Human Services (herein referred to as "WCDHS"). Purpose of the Weld County Adult Protection Community Team The purpose of the Weld County Adult Protection Community Team (Team) is to serve as an advisory body to the Weld County Department of Human Services (WCDHS), Adult Protective Services (APS) staff. The Team will review the processes used to report and investigate mistreatment or self -neglect of at -risk adults, review the provision of protective services for such adults, facilitate interagency cooperation, and provide community education on the mistreatment and self -neglect of at -risk adults, as outlined in Section 26-3.1-103(3), C.R.S. The Team serves: • To provide a forum for selected referrals and discussion of other agency and community services for at -risk adults. • To coordinate services and information as they relate to specific clients. • To prevent duplication of services by networking and sharing information and resources. • To promote interagency education by providing team members an opportunity to share information regarding specific service areas of expertise. • To review APS cases presented by the APS Caseworkers, for continued departmental and other agency involvement and intervention during the assessment, investigation, and the on -going case phase. • To increase public knowledge of Adult Protection and the at -risk adult population by providing community education on mistreatment and self -neglect of at -risk adults. • To identify gaps in existing service systems. • To review applicable regulations and policy changes that may impact at -risk adults. • To establish and review protocols between agencies that serve at -risk adults. Membership Membership of the team will consist of representatives from various mandatory reporter professions who are required to report mistreatment and neglect. This may include any person providing healthcare or health-care related services including hospital and long-term care facility personnel, first responders, counselors, social workers, home care staff, staff of human services, and staff of housing agencies. Each team member will secure authority from their agency to act in an advisory capacity while serving on the Team. Members may nominate an alternate from their own agency who must receive prior approval by the Team. Team members are governed by APS statute (§26-3.1-101, C.R.S., et seq) and rule (12 CCR 2518-1). Team membership is voluntary. Members, whether serving in a permanent or consultative capacity, are required to sign a confidentiality agreement, and are expected to strictly adhere to that agreement to ensure the confidentiality of information within APS reports and cases in accordance with Section 26- 3.1-102(7), C.R.S. Permanent team members must sign the confidentiality agreement annually. May 2022 1 Weld County Adult Protection Community Team Bylaws Consultative members must sign a confidentiality agreement at the beginning of each meeting they attend. Conflict of Interest Conflict of interest refers to a situation in which a team member's or prospective team member's personal or business interests have the potential to impair their judgment in carrying out their responsibilities as a member of the Team. Team members may have an ongoing potential for conflict of interest in APS cases, such as home health providers, or may have a case -limited conflict of interest, such as a personal relationship with an APS client and/or client's family. When it appears that a team member has potential conflict of interest that could raise questions about the team member's impartiality during case review and planning, the team member will immediately notify the APS Program Supervisor who may request the team member recuse themselves from staffing the case in question. Chairperson Duties The Team Chairperson will be the Adult Protection Program Supervisor or a member of the Team who may or may not be employed by the WCDHS. The Chairperson may volunteer, be appointed, or be elected by the Team. The Team Chairperson may complete their duties or may delegate some or all of the duties to other Team members. The Team Chairperson duties include: • Providing input into the development of the meeting agenda • Overseeing the meeting process and following the agenda • Bringing pertinent protection issues to the Team's attention • Maintaining the meeting structure and time schedule • When/how a Team member may refer a case to the Team for review • Ensuring development and delivery of required community educational events • Initiating and monitoring membership letters of appointment and/or reappointment and termination • Administrative duties, such as: o Drafting and updating team documents: ■ Bylaws ■ Confidentiality agreements o Planning, organizing, and facilitating team meetings o Notifying members of meeting schedules o Summarizing cases for review o Documenting Team activities in the APS data system o Identifying appropriate training for Team members o Soliciting feedback from the Team Individual Members' Duties Individual team members' duties include: • Committing to at least one and a half (1.5) hours for each team meeting. • Assisting with the development of team policies, goals, and objectives. May 2022 2 Weld County Adult Protection Community Team Bylaws • Providing professional expertise and opinions as pertinent to each case brought for review. • Educating other team members about their respective service systems. • Assisting with identification of topics, planning, and development of community educational events. Team Structure The team meeting will be structured as follows: • Regular team meetings will be scheduled for one and a half (1.5) hours every other month. • Emergency meetings may be called as needed to provide support, advice, and guidance to the WCDHS. • Confidentiality laws (§26-3.1-102(7), C.R.S.) will be followed at all times. • Recommendations by the Team are advisory only and are not mandates to the WCDHS or any agency. • The Team may ask that updated information be provided at a later meeting related to a case previously reviewed by the Team. Terms of Office Appointment will be for a period of two (2) years unless the member resigns. Each member will be asked by the Team to recommit to team membership every two (2) years. Team Member Resignation and Termination • Team members resigning from the Team will provide written or verbal notice to the Team Chairperson prior to the date of resignation. • Whenever possible, the agency being represented by the resigning team member will designate another representative from the agency to replace the resigning Team member. • The WCDHS Director or Team Chairperson may request that a member resign and/or may terminate membership for violating the terms of the Confidentiality Agreement, unprofessional or unethical conduct, and/or other behaviors or issues determined to be inappropriate and not conducive for the Team. • When Team membership is terminated for violating the terms of the Confidentiality Agreement, unprofessional or unethical conduct, and/or other behaviors or issues determined to be inappropriate and not conducive for the Team, a written or verbal notice advising of this decision will be provided to the Team member by the WCDHS Director or Team Chairperson. May 2022 3 Weld County Adult Protection Community Team Bylaws Adopted on: by "Team") and the Weld County Adult Protection Team (herein referred to as Weld County Department of Human Services (herein referred to as "WCDHS"). Purpose of the Weld County Adult Protection Community Team The purpose of the Weld County Adult Protection Community Team (Team) is to serve as an advisory body to the Weld County Department of Human Services (WCDHS), Adult Protective Services (APS) staff . The Team will review the processes used to report and investigate mistreatment or self -neglect of at -risk adults, review the provision of protective services for such adults, facilitate interagency cooperation, and provide community education on the mistreatment and self -neglect of at -risk adults, as outlined in Section 26-3.1-103(3), C.R.S. The Team serves: • To provide a forum for selected referrals and discussion of other agency and community services for at -risk adults. • To coordinate services and information as they relate to specific clients. • To prevent duplication of services by networking and sharing information and resources. • To promote interagency education by providing team members an opportunity to share information regarding specific service areas of expertise. • To review APS cases presented by the APS Caseworkers, for continued departmental and other agency involvement and intervention during the assessment, investigation, and the on -going case phase. • To increase public knowledge of Adult Protection and the at -risk adult population by providing community education on mistreatment and self -neglect of at -risk adults. • To identify gaps in existing service systems. • To review applicable regulations and policy changes that may impact at -risk adults. • To establish and review protocols between agencies that serve at -risk adults. Membership st of representatives from the professions urged to report raistrc\)tment and self neglect to the WCDHS.Membership of the team will consist of representatives from various mandatory reporter professions who are required to report mistreatment and neglect. This may include any person providing healthcare or health-care related services including hospital and long- term care facility personnel, first responders, counselors, social workers, home care staff, staff of human services, and staff of housing agencies. Each team member will secure authority from their agency to act in an advisory capacity while serving on the Team. Members may nominate an alternate from their own agency who must receive prior approval by the Team. Team members are governed by APS statute (§26-3.1-101, C.R.S., et seq) and rule (12 CCR 2518-1). Team membership is voluntary. Members, whether serving in a permanent or consultative capacity, are required to sign a confidentiality agreement and are expected to strictly adhere to that agreement to i March 2022 1 Weld County Adult Protection Community Team Bylaws ensure the confidentiality of information within APS reports and cases in accordance with Section 26- 3.1-102(7), C.R.S. Permanent team members must sign the confidentiality agreement annually. Consultative members must sign a confidentiality agreement at the beginning of each meeting they attend. Conflict of Interest Conflict of interest refers to a situation in which a team member's or prospective team member's personal or business interests have the potential to impair their judgment in carrying out their responsibilities as a member of the Team. Team members may have an ongoing potential for conflict of interest in APS cases, such as home health providers, or may have a case -limited conflict of interest, such as a personal relationship with an APS client and/or client's family. When it appears that a team member has potential conflict of interest that could raise questions about the team member's impartiality during case review and planning, the team member will immediately notify the APS Program Supervisor who may request the team member recuse themselves from staffing the case in question. Chairperson Duties The Team Chairperson will be the Adult Protection Program Supervisor or a member of the Team who may or may not be employed by the WCDHS. The Chairperson may volunteer, be appointed, or be elected by the Team. The Team Chairperson may complete their duties or may delegate some or all of the duties to other Team members. The Team Chairperson duties include: • Providing input into the development of the meeting agenda • Overseeing the meeting process and following the agenda • Bringing pertinent protection issues to the Team's attention • Maintaining the meeting structure and time schedule • When/how a Team member may refer a case to the Team for review • Ensuring development and delivery of required community educational events • Initiating and monitoring membership letters of appointment and/or reappointment and termination • Administrative duties, such as: o Drafting and updating team documents: ■ Bylaws ■ Confidentiality agreements Planning, organizing, and facilitating team meetings o Notifying members of meeting schedules o Summarizing cases for review o Documenting Team activities in the APS data system o Identifying appropriate training for Team members o Soliciting feedback from the Team Individual Members' Duties Individual team members' duties include: i March 2022 2 Weld County Adult Protection Community Team Bylaws • Committing to at least one and a half (1.5) hours for each team meeting. • Assisting with the development of team policies, goals, and objectives. • Providing professional expertise and opinions as pertinent to each case brought for review. • Educating other team members about their respective service systems. • Assisting with identification of topics, planning, and development of community educational events. Team Structure The team meeting will be structured as follows: • Regular team meetings will be scheduled for one and a half (1.5) hours every other month. • Emergency meetings may be called as needed to provide support, advice, and guidance to the WCDHS. • Confidentiality laws (§26-3.1-102(7), C.R.S.) will be followed at all times. • Recommendations by the Team are advisory only and are not mandates to the WCDHS or any agency. • The Team may ask that updated information be provided at a later meeting related to a case previously reviewed by the Team. Terms of Office Appointment will be for a period of two (2) years unless the member resigns. Each member will be asked by the Team to recommit to team membership every two (2) years. Team Member Resignation and Termination • Team members resigning from the Team will provide written or verbal notice to the Team Chairperson prior to the date of resignation. • Whenever possible, the agency being represented by the resigning team member will designate another representative from the agency to replace the resigning Team member. • The WCDHS Director or Team Chairperson may request that a member resign and/or may terminate membership for violating the terms of the Confidentiality Agreement, unprofessional or unethical conduct, and/or other behaviors or issues determined to be inappropriate and not conducive for the Team. • When Team membership is terminated for violating the terms of the Confidentiality Agreement, unprofessional or unethical conduct, and/or other behaviors or issues determined to be inappropriate and not conducive for the Team, a written or verbal notice advising of this decision will be provided to the Team member by the WCDHS Director or Team Chairperson. I March 2022 3 Hello