The URL can be used to link to this page

Browse Search

Home My WebLink About20220432.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, JANUARY 31, 2022 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, January 31, 2022, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Scott K. James, Chair Commissioner Mike Freeman, Pro -Tern Commissioner Perry L. Buck Commissioner Steve Moreno - EXCUSED Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli _= MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County Commissioners meeting of January 17, 2022, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. _= PUBLIC INPUT: No public input was given. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Saine moved to approve the Consent Agenda, as printed; Commissioner Freeman seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Buck reported she attended an Oil and Gas Energy workshop presentation at the Firestone/Del Camino location, and she is working closely. with Tom Parko, Director of the Department of Planning Services, with the many development projects that are under way. Commissioner Saine stated the Department of Human Services is currently very active in the legislation session. Chair James commented the Board has been active with Colorado Counties, Inc. (CCI), as well as conversations with the Colorado Department of Transportation (CBOT), pertaining to the medium and heavy-duty truck standards. Commissioner Buck congratulated Commissioner Freeman on his election as Chair to the Steering Committee. / Minutes, Monday, January 31, 2022, 2022-0432 311O Page 1 BC0016' J = WARRANTS: 1) GENERAL WARRANTS - JANUARY 28, 2022: Commissioner Buck moved to approve the General Warrants, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. 2) GREELEY-WELD COUNTY AIRPORT AUTHORITY WARRANTS - JANUARY 28, 2022: Commissioner Freeman moved to approve the Greeley -Weld County Airport Authority Warrants, as printed. Commissioner Buck seconded the motion, and upon a roll call vote the motion passed three (3) to one (1), with Commissioner Saine opposed. 1v_= BIDS: 1) REJECT BID #B2100156, ENTRY DOOR REPLACEMENT (1400 NORTH 17TH AVE) - FACILITIES DEPARTMENT: Rob Turf, Purchasing Department, stated one (1) bid was received that met all specifications from Growling Bear Company, Inc., for the total amount of $117,623.00; however, staff's recommendation is to reject this bid due to the amount being about twice the allotted budget, and to re- bid at a later date. Commissioner Freeman moved to reject said bid per staff recommendation. The motion was seconded by Commissioner Buck, and it carried unanimously. 2) APPROVE BID #B2200002, AWD OR 4X4 SUV'S PURSUIT RATED K9 (QTY 8) - SHERIFF'S OFFICE: Mr. Turf stated three (3) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a cost of $38,731.00 each, for a total amount of $309,848.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 3) APPROVE BID #B2200003, MID -SIZED PASSENGER VANS (QTY 3) - SHERIFF'S OFFICE: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a cost of $28,389.00 for each, and total amount of $85,167.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 4) APPROVE BID #B2200004, MID -SIZED 4X4 EXTENDED/DOUBLE/SUPER CAB PICKUP WITH 6 -FOOT BED, MAX WIDTH 78 -INCH (QTY 1) - FACILITIES DEPARTMENT: Mr. Turf stated four (4) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a total amount of $29,191.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 5) APPROVE BID #B2200005, MID -SIZED SUV'S 4 -DOOR 4X4 OR AWD (QTY 3) - FACILITIES AND PLANNING SERVICES DEPARTMENTS: Mr. Turf stated four (4) bids were received and staff recommends selecting the bidder who came closest to specifications, Ken Garff Ford of Greeley, for a cost of $26,237.00 each, and for total amount of $78,711.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 6) APPROVE BID #B2200006, MID -SIZED CARGO VAN (QTY 1) - PRINT SHOP: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications; Greiner Ford of Casper, for a total amount of $29,895.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. Minutes, Monday, January 31, 2022, 2022-0432 Page 2 BC0016 7) APPROVE BID #B2200007, 3/4 -TON 4X4 EXTENDED/DOUBLE/SUPER CAB PICKUP WITH 6.5 -FOOT BED, MINIMUM 10,000 GROSS VEHICLE WEIGHT RATING (GVWR) (QTY 2) - DEPARTMENT OF PLANNING SERVICES: Mr. Turf stated three (3) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a cost of $36,694.00 each, and a total amount of $73,388.00. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 8) APPROVE BID #B2200008, 1/2 -TON 4X4 EXTENDED/DOUBLE/SUPER CAB PICKUP WITH 6.5 -FOOT BED (QTY 2) - DEPARTMENTS OF PUBLIC WORKS AND PUBLIC HEALTH AND ENVIRONMENT: Mr. Turf stated four (4) bids were received and staff recommends selecting the lowest bidder who met specifications, Ken Garff Ford of Greeley, for a cost of $33,443.00 each, and a total amount of $66,886.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 9) APPROVE BID #B2200009, ELECTRIC WALK BEHIND LIFT TRUCK (QTY 1) — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Turf stated five (5) bids were received and staff recommends selecting the bidder who came closest to specifications, Technology International, Inc., for a total amount of $12,905.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 10) APPROVE BID #B2200015, BELLY DUMP TRAILERS (QTY 10) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated five (5) bids were received and staff recommends selecting the lowest bidder who met specifications, Transwest Trailers of Brighton, for a total amount of $44,899.00 each, and a the total amount of $448,990.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 11) APPROVE BID #B2200017, 1 -TON 4X4 FULL SIZE EXTENDED CAB PICKUP WITH UTILITY BOX (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the bidder who came closest to specifications, Greiner Ford of Casper, for a total amount of $54,423.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 12) APPROVE BID #B2200018, 60 -TON DETACHABLE LOW BOY TRAILER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Wagner Equipment of Windsor, for a total amount of $204,445.00. Commissioner Saine moved to approve said bid. The motion was seconded by, Commissioner Buck, and it carried unanimously. 13) APPROVE BID #B2200019, 1 -TON 4X4 PICKUP 8 -FOOT BED EXTENDED/DOUBLE/SUPER CAB (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Weld County Garage of Greeley, for a total amount of $41,720.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, Monday, January 31, 2022, 2022-0432 Page 3 BC0016' 14) APPROVE BID #B2200021, 20 -TON SINGLE DRUM VIBRATORY ROLLER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated four (4) bids were received and staff recommends selecting the lowest bidder who met specifications, 4 Rivers Equipment of Fort Collins, for a total amount of $212,406.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 15) APPROVE BID #B2200022, MOTORGRADERS (QTY 3) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated one (1) bid was received and staff recommends selecting the sole bidder who met specifications, Wagner Equipment of Windsor, for a cost of $351,994.00 each, and a total amount of $1,055,982.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 16) APPROVE BID #B2200023, 1/2 -TON 4X4 PICKUP 6.5 -FOOT BED CREW CAB (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated three (3) bids were received and staff recommends selecting the lowest bidder who met specifications, Ken Garff Ford of Greeley, for a total amount of $36,492.00. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 17) APPROVE BID #B2200024, BACKHOE WITH 4 -WHEEL DRIVE AND EXTENDABLE BOOM (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated three (3) bids were received and staff recommends selecting the lowest bidder who met specifications, 4 Rivers Equipment of Fort Collins, for a total amount of $114,172.88. In response to Commissioner Buck, David Springer, Director of Fleet Services, explained an extendable boom allows the equipment to dig deeper. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 18) APPROVE BID #B2200025, SKID STEER LOADER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated five (5) bids were received and staff recommends selecting the lowest bidder who met specifications, 4 Rivers Equipment of Fort Collins, for a total amount of $52,668.17. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 19) APPROVE BID #B2200026, 2 -TON 4X4 CREW CAB WITH DUAL WHEELS AND 8 -FOOT UTILITY BED (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a total amount of $68,216.00. Commissioner Buck moved to approve said bid. The motion was seconded, by Commissioner Freeman, and it carried unanimously. 20) APPROVE BID #B2200027, 2 -TON 4X4 CREW CAB WITH DUAL WHEELS AND 11 -FOOT UTILITY BED (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received. and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for a total amount of $73,920.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. .1 21) APPROVE BID #B2200028, 25 -TON SPLIT DECK TILT TRAILER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated six (6) bids were received and staff recommends selecting the lowest bidder who met specifications, Transwest Trailers of Brighton, for a total amount of $41,547.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, Monday, January 31, 2022, 2022-0432 Page 4 BC0016 22) APPROVE BID #B2200029, 4X4 SUPER CAB AND CHASSIS (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the bidder who came closest to specifications, Greiner Ford of Casper, for a total amount of $84,098.00:.. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 23) APPROVE BID #B2200030, 1 -TON 4X4 FULL-SIZED CREW CAB PICKUP WITH UTILITY BOX (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated one (1) bid was received and staff recommends selecting the sole bidder who met specifications, Greiner Ford of Casper, for a total amount of $53,444.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 24) APPROVE BID #B2200031, ARTICULATING WHEEL LOADER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated four (4) bids were received and staff recommends selecting the lowest bidder who met specifications, 4 Rivers Equipment of Fort Collins, for a total amount of $407,689.78. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 25) APPROVE BID #B2200032, SKID STEER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated five (5) bids were received and staff recommends selecting the lowest bidder who met specifications, 4 Rivers Equipment of Fort Collins, for a total amount of $56,537.10. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 26) REJECT BID #B2200033, 2 -TON 4X4 CREW CAB WITH DUAL WHEELS AND FLAT BED (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated one (1) bid was received and staff recommends rejecting the sole bid from McCandless Truck Center, for a total amount of $99,334.00, which is over budget by $29,334.00. Commissioner Buck moved to reject said bid per staff recommendation. The motion was seconded by Commissioner Freeman, and it carried unanimously. 27) APPROVE BID #B2200034, SKID STEER WITH 24 -INCH PLANER ATTACHMENT (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated six (6) bids were received and staff recommends selecting the bidder who came closest to specifications, Wagner Equipment of Windsor, for a total amount of $110,833.47. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 28) APPROVE BID #B2200035, 2 -TON 4X4 CREW CAB WITH DUAL WHEELS AND 8 -FOOT UTILITY BOX (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Greiner Ford of Casper, for total amount of $69,784.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 29) APPROVE BID #B2200036, TANDEM AXEL TRUCK WITH DISTRIBUTOR TANK (QTY 1) DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and staff recommends selecting the lowest bidder who met specifications, Transwest Truck Trailer RV Brighton, for a total amount of $238,297.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. In response to Commissioner Freeman, Mr. Springer Minutes, Monday, January 31, 2022, 2022-0432 Page 5 BC0016 stated that due to supply chain delays there is a struggle, there are still items pending from last year yet to be delivered, and he confirmed that the pricing stays the same due to the purchase order contract. 30) APPROVE BID #B2200038, HOUSEHOLD HAZARDOUS WASTE PICKUP AND DISPOSAL SERVICES — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Turf stated Clean Harbors Environmental Services, Inc., is the current vendor and is providing insufficient service, in conjunction with raising prices, which is not a contractual obligation. Mr. Turf further stated four (4) bids were received and staff recommends selecting the second lowest bidder, Veolia ES Technical Solutions, based on inclusive pricing, waste treatment and disposal methods. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 31) APPROVE BID #B2100145, 35TH AVE AND O ST ROUNDABOUT PROJECT - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated two (2) bids were received and the selection committee recommends awarding to the lowest bidder who met specifications, IHC Scott, based on the Engineer's estimated cost for this project, for a total amount of $7,403,932.56. Cameron Parrott, Department of Public Works, was present to answer questions. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Saine, and it carried unanimously. 32) PRESENT BID #B2200043, DUST PALLIATIVE SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated thirteen (13) vendors downloaded specifications, two (2) bids have been received and staff will review and make a recommendation on February 14, 2022. 33) PRESENT BID #B2200049, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated seven (7) bids have been received and staff will review and make a recommendation on February 14, 2022. 34) PRESENT BID #B2200044, JAIL SALLY PORT OVERHEAD DOOR REPLACEMENT — FACILITIES DEPARTMENT: Mr. Turf stated three (3) bids have been received and staff will review and make a recommendation on February 14, 2022. NEW BUSINESS: 1) CONSIDER TAX INCENTIVE AGREEMENT PURSUANT TO C.R. S. § 30-11-123 AND AUTHORIZE CHAIR TO SIGN - COLORADO STUD COMPANY: Don Warden, Director of the Department Finance and Administration, stated this agreement provides a personal property tax incentive payment for the total amount of $48,146.00, based on $4 million in equipment and an additional $2 million for the building, over a ten (10) year period. Mr. Warden further gave an overview of Colorado Stud Company and, explained they are locating to Nunn, Colorado, with the intent of hiring 15 employees in their first phase and another 15 employees on their second phase, which meets all criteria for this incentive. In response to Commissioner Saine, Mr. Warden confirmed that in order to get reimbursed they must submit documentation with a list of employees to verify addresses for ensure that 50% of them live in Weld, County. If they fail to do so, or don't meet the threshold, the County will not reimburse. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously. 2) CONSIDER CONTRACT ID #5502 CONTRACT AND STATEMENT OF WORK FOR FIRST -IN FIRE STATION ALERTING SYSTEM INTERFACING AND AUTHORIZE CHAIR TO SIGN - LOW VOLTAGE INSTALLATIONS, INC. ON BEHALF OF WESTNET, INC.: Ryan Rose, Director of the Department of Information Technology, stated this contract allows for the Department of Public Safety Communications to purchase the licensing for the First -In alert system for fire stations and to interface Minutes, Monday, January 31, 2022, 2022-0432 Page 6 BC0016 the new CentralSquare computerized dispatch system. Mr. Rose further mentioned this agreement includes all software, hardware and installations and has been budgeted for this year. Commissioner Freeman moved to approve said contract and statement of work and authorize the Chair to sign. Seconded by Commissioner Buck, the motion carried unanimously. _= 3) CONSIDER APPOINTMENTS TO REGIONAL COMMUNICATIONS ADVISORY BOARD: Commissioner Freeman moved to approve said appointments. The motion was seconded by Commissioner Saine, and it carried unanimously. u_= 4) FINAL READING OF CODE ORDINANCE #2022-01, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 21 AREAS AND ACTIVITIES OF STATE INTEREST AND CHAPTER 23 ZONING OF THE WELD COUNTY CODE (OGED LAP CODE): Commissioner Freeman moved to read Code Ordinance #2022-01 by title only. The motion, which was seconded by Commissioner Buck, carried unanimously. Bruce Barker, County Attorney, read the title for the record. Jason Maxey, Director of the Department of Oil and Gas Energy, stated on January 20, 2022, the Oil and Gas Working Group held its first quarterly meeting to discuss changes and answered questions, and mentioned there were no comments received. Mr. Maxey further stated there have been no changes made since the Second Reading. There was no public testimony concerning this matter. Commissioner Freeman moved to approve Code Ordinance #2022-01 on Final Reading. The motion was seconded by Commissioner Buck, and it carried unanimously. 5) FINAL READING OF CODE ORDINANCE #2022-02, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 20 IMPACT FEES OF THE WELD COUNTY CODE: Commissioner Freeman moved to read Code Ordinance #2022-02 by title only. The motion, which was seconded by Commissioner Buck, carried unanimously. Mr. Barker read the title for the record. Elizabeth Relford, Deputy Director of the Department of Public Works, stated there have been no comments, concerns or questions from the public and further stated there have been no changes made since the Second Reading. There was no public testimony concerning this matter. Ms. Relford, in response to Commissioner Saine, confirmed this offers the option to submit a Traffic Narrative, rather than a full Traffic Study. Commissioner Saine moved to approve Code Ordinance #2022-02 on Final Reading. The motion was seconded by Commissioner Buck, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinances #2022-01 and #2022-02 were approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:35 a.m. Minutes, Monday, January 31, 2022, 2022-0432; Page 7 BC0016 These Minutes were approved on the 14th day of February, 2022. BOARD OF COUNTY COMMISSIONERS WJ COUNT , OLORADO ATTEST: �j,� ',p;+, tt K. James, Chair Minutes, Monday, January 31, 2022, 2022-0432 Page 8 BC0016 Hello