HomeMy WebLinkAbout20221940.tiffConVvo.Ci- 1 ptklol(9I
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
Y2 CONSULTANTS. LLC
WELD COUNTY COURTHOUSE 3D LASER SCANNING
AS -BUILT DRAWING SERVICES
THIS AGREEMENT is made and entered into this f day of p 2021 by
and between the Board of Weld County Commissioners, on behalf of the F ilities Department,
hereinafter referred to as "County," and Y2 Consultants, LLC., hereinafter referred to as
"Contractor".
WHEREAS, County desires to retain Contractor to perform services as required by County
and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to
perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this Agreement and
are incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this
Agreement and any Exhibit or other attached document, the terms of this Agreement shall control,
and the remaining order of precedence shall based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) or Request for Proposal (RFP) as
set forth in Bid Package No. B2200095.
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor, personnel and
materials necessary to perform and complete the Work described in the attached Exhibits.
Contractor shall further be responsible for the timely completion and acknowledges that a failure
to comply with the standards and requirements of Work within the time limits prescribed by
County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution
of this Agreement and shall continue through and until Contractor's completion of the
responsibilities described in the attached Exhibits. Both of the parties to this Agreement
understand and agree that the laws of the State of Colorado prohibit County from entering into
Agreements which bind County for periods longer than one year. This Agreement may be
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extended upon mutual written agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Either Party may immediately
terminate this Agreement upon material breach of the other party, however the breaching party
shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination,
County shall take possession of all materials, equipment, tools and facilities owned by County
which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver
to County all drawings, drafts, or other documents it has completed or partially completed under
this Agreement, together with all other items, materials and documents which have been paid for
by County, and these items, materials and documents shall be the property of County. Copies of
work product that is incomplete at the time of termination shall be marked "DRAFT -
INCOMPLETE." If this Agreement is terminated by County, Contractor shall be compensated for,
and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which
it has submitted and which have been approved by the County; (2) the reasonable value to County
of the services which Contractor provided prior to the date of the termination notice, but which
had not yet been approved for payment; and (3) the cost of any work which the County approves
in writing which it determines is needed to accomplish an orderly termination of the work. County
shall be entitled to the use of all material generated pursuant to this Agreement upon termination.
Upon termination of this Agreement by County, Contractor shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any act incidental
thereto, except for compensation for work satisfactorily performed and/or materials described
herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be
in writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services. Accordingly, no
claim that the County has been unjustly enriched by any additional services, whether or not there
is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable
hereunder. In the event that written authorization and acknowledgment by the County for such
additional services is not timely executed and issued in strict accordance with this Agreement,
Contractor's rights with respect to such additional services shall be deemed waived and such
failure shall result in non-payment for such additional services or work performed. In the event
the County shall require changes in the scope, character, or complexity of the work to be
performed, and said changes cause an increase or decrease in the time required or the costs to the
Contractor for performance, an equitable adjustment in fees and completion time shall be
negotiated between the parties and this Agreement shall be modified accordingly by Change Order.
Any claims by the Contractor for adjustment hereunder must be made in writing prior to
performance of any work covered in the anticipated Change Order, unless approved and
documented otherwise by the County Representative. Any change in work made without such
prior Change Order shall be deemed covered in the compensation and time provisions of this
Agreement, unless approved and documented otherwise by the County Representative.
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6. Compensation. Upon Contractor's successful completion of the Work, and
County's acceptance of the same, County agrees to pay Contractor an amount not to exceed
$26,070.00 as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will
be made by County unless a Change Order authorizing such additional payment has been
specifically approved by Weld County as required pursuant to the Weld County Code. If, at any
time during the term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Contractor was improper because the service for
which payment was made did not perform as set forth in this Agreement, then upon written notice
of such determination and request for reimbursement from County, Contractor shall forthwith
return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended
funds advanced by County, if any, shall forthwith be returned to County. County will not withhold
any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely
responsible for the accurate reporting and payment of any taxes related to payments made pursuant
to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor
shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to
the contrary contained in this Agreement, County shall have no obligations under this Agreement
after, nor shall any payments be made to Contractor in respect of any period after December 31
of any year, without an appropriation therefore by County in accordance with a budget adopted by
the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado
Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20).
7. Independent Contractor. Contractor agrees that it is an independent contractor and
that Contractor's officers, agents or employees will not become employees of County, nor entitled
to any employee benefits (including unemployment insurance or workers' compensation benefits)
from County as a result of the execution of this Agreement. Contractor shall be solely responsible
for its acts and those of its agents and employees for all acts performed pursuant to this Agreement.
8. Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall
not enter into any subcontractor agreements for the completion of the Work without County's prior
written consent, which may be withheld in County's sole discretion. County shall have the right
in its reasonable discretion to approve all personnel assigned to the Work during the performance
of this Agreement and no personnel to whom County has an objection, in its reasonable discretion,
shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County
and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by
the terms of this Agreement, and to assume toward Contractor all the obligations and
responsibilities which Contractor, by this Agreement, assumes toward County. County shall have
the right (but not the obligation) to enforce the provisions of this Agreement against any
subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor
shall be responsible for the acts and omissions of its agents, employees and subcontractors.
9. Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of County. In addition,
all reports, documents, data, plans, drawings, records and computer files generated by Contractor
in relation to this Agreement and all reports, test results and all other tangible materials obtained
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and/or produced in connection with the performance of this Agreement, whether or not such
materials are in completed form, shall at all times be considered the property of the County.
Contractor shall not make use of such material for purposes other than in connection with this
Agreement without prior written approval of County.
10. Confidentiality. Confidential information of the Contractor should be transmitted
separately from non -confidential information, clearly denoting in red on the relevant document at
the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity,
Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S.
24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all
documents. Contractor agrees to keep confidential all of County's confidential information.
Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County. Contractor agrees
to advise its employees, agents, and consultants, of the confidential and proprietary nature of this
confidential information and of the restrictions imposed by this Agreement.
11. Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the provisions
of this Agreement. Contractor further represents and warrants that all Work shall be performed by
qualified personnel in a professional manner, consistent with industry standards, and that all
services will conform to applicable specifications. For work in which Contractor produces a
design to be used for construction purposes, Contractor shall carefully check all unit quantities
and quantity calculations and shall submit them for County review. If the County experiences
additional costs during project construction which are directly associated with errors and
omissions (professional negligence) which require change orders to the construction contract
resulting in costs greater than the construction contract bid unit costs, Contractor shall be
financially liable for such increased costs.
12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor
shall submit to County originals of all test results, reports, etc., generated during completion of
this work. Acceptance by County of reports and incidental material(s) furnished under this
Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy
of the project. In no event shall any action by County hereunder constitute or be construed to be
a waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor, and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such breach or default.
No assent, expressed or implied, to any breach of any one or more covenants, provisions or
conditions of the Agreement shall be deemed or taken to be a waiver of any other breach.
Acceptance by the County of, or payment for, the Work completed under this Agreement shall not
be construed as a waiver of any of the County's rights under this Agreement or under the law
generally.
13. Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant to this
Agreement, and shall keep the required insurance coverage in force at all times during the term of
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the Agreement, or any extension thereof, and during any warranty period. For all coverages,
Contractor's insurer shall waive subrogation rights against County.
a. Types of Insurance.
Workers' Compensation /Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. Such policy shall include minimum limits as
follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal
injury $5,000; Medical payment per person.
Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily
injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 forproperty
damage applicable to all vehicles operating both on County property and elsewhere, for
vehicles owned, hired, and non -owned vehicles used in the performance of this Contract.
Professional Liability (Errors and Omissions Liability). The policy shall cover
professional misconduct or lack of ordinary skill for those positions defined in the Scope
of Services of this contract. Contractor shall maintain limits for all claims covering
wrongful acts, errors and/or omissions, including design errors, if applicable, for damage
sustained by reason of or in the course of operations under this Contract resulting from
professional services. In the event that the professional liability insurance required by this
Contract is written on a claims -made basis, Contractor warrants that any retroactive date
under the policy shall precede the effective date of this Contract; and that either continuous
coverage will be maintained or an extended discovery period will be exercised fora period
of two (2) years beginning at the time work under this Contract is completed. Minimum
Limits: $1,000,000 Per Loss; $2,000,000 Aggregate.
b. Proof of Insurance. Upon County's request, Contractor shall provide to County a
certificate of insurance, a policy, or other proof of insurance as determined in County's
sole discretion. County may require Contractor to provide a certificate of insurance naming
Weld County, Colorado, its elected officials, and its employees as an additional named
insured.
c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above described insurance prior to
their commencement of the Work, or otherwise that they are covered by the Contractor's
policies to the minimum limits as required herein. Contractor agrees to provide proof of
insurance for all such subcontractors upon request by the County.
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d. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor. The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance
of the Work under by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or
prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved
of any liability or other obligations assumed or pursuant to the Contract by reason of its
failure to obtain or maintain insurance in sufficient amounts, duration, or types. The
Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance
that it may deem necessary to cover its obligations and liabilities under this Agreement.
e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that
it has met the insurance requirements identified herein. The Contractor shall be responsible
for the professional quality, technical accuracy, and quantity of all services provided, the
timely delivery of said services, and the coordination of all services rendered by the
Contractor and shall, without additional compensation, promptly remedy and correct any
errors, omissions, or other deficiencies.
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its
officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits,
actions, claims, or willful acts or omissions of any type or character arising out of the Work done
in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or
recovered under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The
Contractor shall be fully responsible and liable for any and all injuries or damage received or
sustained by any person, persons, or property on account of its performance under this Agreement
or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will
be responsible for primary loss investigation, defense and judgment costs where this contract of
indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive
all rights of subrogation against the County its associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the
work performed by the Contractor for the County. A failure to comply with this provision shall
result in County's right to immediately terminate this Agreement.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by
Contractor to assign or transfer its rights hereunder without such prior approval by County shall,
at the option of County, automatically terminate this Agreement and all rights of Contractor
hereunder. Such consent may be granted or denied at the sole and absolute discretion of County.
16. Examination of Records. To the extent required by law, the Contractor agrees that an
duly authorized representative of County, including the County Auditor, shall have access to and
the right to examine and audit any books, documents, papers and records of Contractor, involving
all matters and/or transactions related to this Agreement. Contractor agrees to maintain these
documents for three years from the date of the last payment received.
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17. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where
such failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, strikes, war, flood, earthquakes or Governmental actions.
18. Notices. County may designate, prior to conunencement of Work, its project
representative ("County Representative") who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to County
Representative. All notices or other communications made by one party to the other concerning
the terms and conditions of this contract shall be deemed delivered under the following
circumstances:
(a) personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent
to:
TO CONTRACTOR:
Name: Gary Grigsby
Position: Office Manager
Address: 1725 Carey Ave.
Address: Cheyenne Wyoming 82001
E-mail: marketing(42consultants.com
Phone: 307-632-5656
TO COUNTY:
Name: Toby Taylor
Position: Director of Facilities
Address: 1105 H Street
Address: Greeley, CO 80634
E-mail: ttaylor@weldgov.com
Phone: 970-400-2020
19. Compliance with Law. Contractor shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including without limitation,
laws applicable to discrimination and unfair employment practices.
20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
21. Entire Agreement/Modifications. This Agreement including the Exhibits attached
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hereto and incorporated herein, contains the entire agreement between the parties with respect to
the subject matter contained in this Agreement. ;This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter contained in
this Agreement. This Agreement may be changed or supplemented only by a written instrument
signed by both parties.
22. Fund Availability. Financial obligations of the County payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year.
23. Employee Financial Interest/Conffict of Interest — C.R.S. §§24-18-201 et seq. and §24-
50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement.
24. Survival of Termination. The obligations of the parties under this Agreement that by
their nature would continue beyond expiration or termination of this Agreement (including,
without limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination.
25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal,
or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
26. Governmental Immunity. No term or condition of this Agreement shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections
or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as
applicable now or hereafter amended.
27. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement
shall give or allow any claim or right of action whatsoever by any other person not included in this
Agreement. It is the express intention of the undersigned parties that any entity other than the
undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
28. Board of County Commissioners of Weld County Approval. This Agreement shall
not be valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado or its designee.
29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any
provision included or incorporated herein by reference which conflicts with said laws, rules and/or
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regulations shall be null and void. In the event of a legal dispute between the parties, Contractor
agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute.
30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants,
and agrees that it does not knowingly employ or contract with an illegal alien who will perform
work under this Agreement. Contractor will confirm the employment eligibility of all employees
who are newly hired for employment in the United States to perform work under this Agreement,
through participation in the E -Verify program or the State of Colorado program established
pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not enter into a contract with a
subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Agreement. Contractor shall
not use E -Verify Program or State of Colorado program procedures to undertake pre -employment
screening or job applicants while this Agreement is being performed. If Contractor obtains actual
knowledge that a subcontractor performing work under this Agreement knowingly employs or
contracts with an illegal alien Contractor shall notify the subcontractor and County within three
(3) days that Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing
or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not
terminate the subcontract if within three days the subcontractor provides information to establish
that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor
shall comply with reasonable requests made in the course of an investigation, undertaken
pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If
Contractor participates in the State of Colorado program, Contractor shall, within twenty days after
hiring an new employee to perform work under the contract, affirm that Contractor has examined
the legal work status of such employee, retained file copies of the documents, and not altered or
falsified the identification documents for such employees. Contractor shall deliver to County, a
written notarized affirmation that it has examined the legal work status of such employee and shall
comply with all of the other requirements of the State of Colorado program. If Contractor fails to
comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may
terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if
Contractor receives federal or state funds under the contract, Contractor must confirm that any
individual natural person eighteen (18) years of age or older is lawfully present in the United States
pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under
the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty
of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United
States pursuant to federal law, (b) shall produce one of the forms of identification required by
C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by
C.R.S. § 24-76.5-103 prior to the effective date of the contract.
31. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the payment
of attorney fees and/or legal costs incurred by or on its own behalf.
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32. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra judicial body or person. Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms. Both parties further agree that this Agreement,
with the attached Exhibits, is the complete and exclusive statement of agreement between the
parties and supersedes all proposals or prior agreements, oral or written, and any other
communications between the parties relating to the subject matter of this Agreement.
CONTRACTOR:
Y2 Consultants, LLC.
By.
Name 63, t �,
Title:Oco ,, MA -4 k&g [2_—
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g 2022-
Date of ignaiure
WELD CO Y�
ATTEST: �� ''°'•'°i' BO OF COUNTY COMMISSIONERS
Weld C u ty Clerk to the B and WEL COUNTY, COLORADO
BY:
Deputy Clerk te Board
10
cots K. James, Chair AUG 1 7 2022
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Exhibit A
REQUEST FOR BIDS
WELD COUNTY, COLORADO
1150 O STREET
GREELEY, CO 80631
DATE: JUNE 2, 2022
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BID NUMBER: B2200095
DESCRIPTION: WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
DEPARTMENT: FACILITIES
MANDATORY PRE -BID CONFERENCE: JUNE 17, 2022
BID OPENING: JULY 6, 2022
1. NOTICE TO BIDDERS:
The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively
referred to herein as, "Weld County'), wishes to purchase the following:
WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
A mandatory pre -bid conference will be held on June 17, 2022 at 10:00 AM at the Weld County
Courthouse located at 901 9th Avenue, Greeley, CO 80631. Meet at the west entrance. Bidders must
participate and record their presence at the pre -bid conference to be eligible to submit bids.
Bids will be received for the above stated merchandise, equipment, and/or services up to, but not later than:
July 6, 2022 at 10:00 AM (Weld County Purchasing Time Clock). The submitted bids will be read over a
Microsoft Teams Conference Call on July 6, 2022 at 10:30 AM. To join, call the phone number and enter
the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County
Administration Building, St. Vrain Meeting Room, 1150 O Street, Greeley, CO 80631.
Phone number: 720-439-5261 Phone Conference ID: 974844255
PAGES 1 - 8 OF THIS REQUEST FOR BIDS CONTAIN GENERAL INFORMATION FOR THE REQUEST
NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY
BE APPLICABLE FOR EVERY PURCHASE. BID SPECIFICS FOLLOW PAGE 8.
2. INVITATION TO BID:
Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise
and/or equipment shall be delivered to the location(s) specified herein.
Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts,
and shall, in every way, be the total net price which the bidder will expect Weld County to pay if awarded the
bid.
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct which is an online
notification system being utilized by multiple non-profit and governmental entities. Participating entities post
their bids, quotes. proposals, addendums, and awards on this one centralized system.
Pid Dglivery to Weld County:
1. Emailed bids are required. Email bids to bidsAweldgov.com; however, if your bid exceeds 25MB
please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is
500 MB. PDF format is required. Em ailed bids must include the following statement on the email: "I hereby
waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal.
Please call Purchasing at 970-400-4223 or 4222 with any questions.
3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION:
Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department.
Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids
by partnerships must furnish the full names of all partners and must be signed with the partnership name by
o ne of the members of the partnership or by an authorized representative, followed by the signature and title
of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed
by the name of the state of the incorporation and by the signature and title of the president, secretary, or
other person authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word "president," 'secretary,"
"agent," or other title without disclosing his principal, may be held to be the bid of the individual signing.
When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing
in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone
n ot otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing
the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or
instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set
forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal
Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must
be filled out completely, in detail, and signed by the Bidder.
Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that
the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1,
entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure
place. No responsibility will attach to the Weld County Controller for the premature opening of a bid not
properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld
County Controller; said request being received from the withdrawing bidder prior to the time fixed for award.
Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it
has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions
contained herein, failure to do so will be at the bidders' risk.
In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference
to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also
u nderstood that Weld County will give preference to suppliers from the State of Colorado, in accordance with
C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing,
lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any
and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s)
may be awarded to more than one vendor.
In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request
for Bid contained herein (including, but not limited to, product specifications and scope of services), the
successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a
contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County
may require a separate contract, which if required, has been made a part of this RFB.
4. SUCCESSFUL BIDDER HIRING PRACTICES - ILLEGAL ALIENS:
Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal
alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of
all employees who are newly hired for employment in the United States to perform work under this
Agreement, through participation in the E -Verify program or the State of Colorado program established
pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to
certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal
alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of
BID REQUEST #B2200095 Page 2
Colorado program procedures to undertake pre -employment screening or job applicants while this
Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor
performing work under the public contract for services knowingly employs or contracts with an illegal alien
Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has
actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate
the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three
(3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the
subcontractor provides information to establish that the subcontractor has not knowingly employed or
contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course
of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and
Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall,
within twenty days after hiring a new employee to perform work under the contract, affirm that Successful
bidder has examined the legal work status of such employee, retained file copies of the documents, and not
altered or falsified the identification documents for such employees. Successful bidder shall deliver to
County, a written notarized affirmation that it has examined the legal work status of such employee, and shall
comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to
comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this
Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential
damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful
bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual
natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S.
§ 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful
bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen
of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall
produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce
one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract.
5. GENERAL PROVISIONS:
A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By
acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond
the current fiscal year.
B. Trade Secrets and other Confidential Information: Weld County discourages bidders from
submitting confidential information, including trade secrets, that cannot be disclosed to the public. If
necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal,
clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful
bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201,
et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the
confidentiality of all documents. The bidder is responsible for ensuring that all information contained within
the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV)
(Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical
data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review
the confidential materials to determine whether any of them may be withheld from disclosure pursuant to
CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will
not be responsible for redacting or identifying Confidential information which is included within the body of
the bid and not separately identified. Any document which is incorporated as an exhibit into any contract
executed by the County shall be a public document regardless of whether it is marked as confidential.
C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities. rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
BID REQUEST #B2200095 Page 3
D. Independent Contractor: The successful bidder shall perform its duties hereunder as an
independent contractor and not as an employee. He or she shall be solely responsible for its acts and those
of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder
nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The
successful bidder and its employees and agents are not entitled to unemployment insurance or workers'
compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such
coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will
be available to the successful bidder and its employees and agents only if such coverage is made available
by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment
taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful
bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or
understanding, except as expressly set forth in the contract. The successful bidder shall have the following
responsibilities with regard to workers' compensation and unemployment compensation insurance matters:
(a) provide and keep in force workers' compensation and unemployment compensation insurance in the
amounts required by law, and (b) provide proof thereof when requested to do so by Weld County.
E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and
state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable
to discrimination and unfair employment practices.
F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be
applied in the interpretation. execution, and enforcement of the contract. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and
void.
G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the
enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement,
shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim
or right of action whatsoever by any other person not included in the contract. It is the express intention of
the undersigned parties that any entity other than the undersigned parties receiving services or benefits
under the contract shall be an incidental beneficiary only.
H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful
bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for
the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder.
I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business
enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for
an award.
J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment
and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and
materials necessary to perform and complete the project. The successful bidder shall further be responsible
for the timely completion, and acknowledges that a failure to comply with the standards and requirements
outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold
payment or to terminate this Agreement.
K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by
County, and shall continue through and until successful bidder's completion of the responsibilities described
in the Bid.
L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30)
days written notice. Furthermore. this Agreement may be terminated at any time without notice upon a
material breach of the terms of the Agreement.
BID REQUEST #B2200095 Page 4
M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing
signed by both parties. No additional services or work performed by the successful bidder shall be the basis
for additional compensation unless and until the successful bidder has obtained written authorization and
acknowledgement by County for such additional services. Accordingly, no claim that the County has been
unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall
be the basis of any increase in the compensation payable hereunder.
N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement
in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall
not enter into any subcontractor agreements for the completion of this Project without County's prior written
consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable
discretion to approve all personnel assigned to the subject Project during the performance of this Agreement
and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the
Project. The successful bidder shall require each subcontractor, as approved by County and to the extent
of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of
this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which
the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful
bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible
for the acts and omissions of its agents, employees and subcontractors.
O. Warranty: The successful bidder warrants that services performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the provisions of this
Agreement. The successful bidder further represents and warrants that all services shall be performed by
qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that
all services will conform to applicable specifications.
The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from
defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the
minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied
and that the goods are free and clear of all liens, encumbrances, and security interests.
Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time,
and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld
County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year
period after said goods are first supplied to Weld County.
Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids
are submitted:
1. Detailed equipment specifications to include the warranty.
2. Descriptive literature.
P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by the successful
bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of
County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such
consent may be granted or denied at the sole and absolute discretion of County.
Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or
failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to
any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood.
earthquakes or Governmental actions.
R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other
contractors or persons to perform services of the same or similar nature.
BID REQUEST #B2200095 Page 5
S. Employee Financial Interest/Conflict of Interest - C.R.S. §§24-18-201 et seq. and §24-50-507.
The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any
personal or beneficial interest whatsoever in the service or property which is the subject matter of this
Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any
manner or degree interfere with the performance of the successful bidder's services and the successful
bidder shall not employ any person having such known interests. During the term of this Agreement, the
successful bidder shall not engage in any in any business or personal activities or practices or maintain any
relationships which actually conflicts with or in any way appear to conflict with the full performance of its
obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision
may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the
successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee
or hold any such position which either by rule, practice or action nominates, recommends, supervises the
successful bidder's operations, or authorizes funding to the successful bidder.
T. Severability: if any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without
such provision, to the extent that this Agreement is then capable of execution within the original intent of the
parties.
U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra-
judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall
be null and void.
V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid
until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
W. Compensation Amount: Upon the successful bidder's successful completion of the service, and
County's acceptance of the same. County agrees to pay an amount no greater than the amount of the
accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by
County unless a "change order" authorizing such additional payment has been specifically approved by the
County's delegated employee, or by formal resolution of the Weld
X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code.
County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful
bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime
and/or double time rates for work done outside of normal business hours unless specifically authorized in
writing by County.
6. INSURANCE REQUIREMENTS:
Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution
of any agreement or commencement of any work, the following insurance covering all operations, goods or
services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage
in force at all times during the term of the Agreement, or any extension thereof, and during any warranty
period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and
rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement
stating "Should any of the above -described policies by canceled or should any coverage be reduced before the
expiration date thereof. the issuing company shall send written notice to the Weld County Controller by
certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such
cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days
prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the
Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -
insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost
to County, in the amount of the deductible or self -insured retention to guarantee payment of claims.
The insurance coverages specified in this Agreement are the minimum requirements, and these requirements
do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits
BID REQUEST #B2200095 Page 6
contained herein are sufficient to protect them from liabilities that might arise out of the performance of the
work under this Contract by the Contract Professional, its agents, representatives, employees, or
subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or
prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any
liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and
liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld
County.
The Contract Professional stipulates that it has met the insurance requirements identified herein. The
Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all
services provided, the timely delivery of said services, and the coordination of all services rendered by the
Contract Professional and shall, without additional compensation, promptly remedy and correct any errors,
omissions, or other deficiencies.
INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers,
agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or
omissions of Contract Professional, or claims of any type or character arising out of the work done in
fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under
workers' compensation law or arising out of the failure of the Contract Professional to conform to any
statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible
and liable for any and all injuries or damage received or sustained by any person, persons, or property on
account of its performance under this Agreement or its failure to comply with the provisions of the Agreement,
or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or
in its provisions of the materials required herein, or from any claims or amounts arising or recovered under
the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive
expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary
loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of
the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the
County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees,
employees, agents, and volunteers for losses arising from the work performed by the Contract Professional
for the County. A failure to comply with this provision shall result in County's right to immediately terminate
this Agreement.
Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any
Agreement, insurance in the following kinds and amounts:
Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance
covering all of the Contract Professional's employees acting within the course and scope of their
employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not
apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act.,
AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form.
Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed
under the contract.
$1,000,000 each occurrence;
$1,000,000 general aggregate;
$1,000,000 Personal Advertising injury
Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person,
$1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles
operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used
in the performance of this Contract.
BID REQUEST #B2200095 Page 7
Professional Liability (Errors and Omissions Liability)
The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the
Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful
acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in
the course of operations under this Contract resulting from professional services. In the event that the
professional liability insurance required by this Contract is written on a claims -made basis, Contract
Professional warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained or an extended discovery period will be
exercised for a period of two (2) years beginning at the time work under this Contract is completed.
Minimum Limits:
Per Loss
Aggregate
$ 1,0001000
$ 2,000,000
Contract Professionals shall secure and deliver to the County at or before the time of execution of this
Agreement, and shall keep in force at all times during the term of the Agreement as the same may be
extended as herein provided, a commercial general liability insurance policy, including public liability and
property damage, in form and company acceptable to and approved by said Administrator, covering all
operations hereunder set forth in the related Bid or Request for Proposal.
Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of
insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole
discretion.
Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability,
and inland marine, Contract Professional's insurer shall name County as an additional insured.
Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights
against County.
Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other
entities providing goods or services required by this Agreement shall be subject to all of the requirements
herein and shall procure and maintain the same coverages required of Contract Professional. Contract
Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers
or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required
coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors,
independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County.
The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response
to the Bid each of which forms an integral part of this Agreement. Those documents are specifically
incorporated herein by this reference.
BID REQUEST #B2200095 Page 8
Weld County Courthouse 3D Laser Scanning
As -built Drawing Services
OVERVIEW:
The Weld County Courthouse located at 901 9th Ave., Greeley, Colorado, was built in 1917. The building has
had multiple renovations and there are currently no accurate drawings of the structure. The County desires to
know where mechanical and other chases are located to facilitate future cabling, electrical wiring, and other
improvements to the facility. Therefore, this bid is to provide 3D laser scanning services and a complete as -
built set of drawings for the structure.
SCOPE OF WORK:
1. The building is listed at approximately 58,300 square feet. However, this scope shall include
identifying the as -built conditions for all 6 levels that include: Basement, 1St floor, 2nd floor, 3rd floor,
4t" floor, and attic. As -built conditions may result in a larger or smaller total square foot total.
2. Consultant shall provide a complete set of as -built floor plans and reflected ceiling plans for the entire
building to include basement mechanical areas and buried hot/cold deck ducting.
3. Drawings will be created by using 3D laser scanning equipment and finished in AutoCAD.
4. Owner will be provided both PDF and AutoCAD drawings.
5. Drawings shall include all doors, windows, stairways, light fixtures, walls, electrical outlets, data ports
and switches at a minimum.
6. Consultant will be responsible for reviewing existing conditions to determine the requirements for
their work.
7. There are no current drawings for this area. All drawings will need to be created by the consultant.
8. All scanning work will need to be completed at nights or on weekends and holidays.
PROJECT SUMMARY AND REPORT:
Upon completion of data collection, the Consultant shall prepare final as -built drawings of the Project.
1. Provide to Weld County one (1) set of hardcopies and one (1) set of PDF documents of the completed
project documented along with AutoCAD with final as -built drawings of the project.
2. Conduct a post -meeting debriefing discussion with the County Project Team.
USE OF SUB -CONSULTANTS:
The proposer shall indicate in their proposal any work intended to be performed by sub -consultants or persons
outside of the firm. The proposer shall name the sub -consultants, if known, at the time of proposal submittal.
BID REQUEST #B2200095 Page 9
QUALIFICATIONS & INSURANCE:
Qualifications and insurance, at a minimum, should include the following:
• The consultant(s) must have Architect(s)/Engineer(s) current State license(s).
• Must carry Professional Liability Insurance (PLI), also called: Professional Indemnity Insurance (PII)
but more commonly known as Errors & Omissions (E&O).
AWARD AND AGREEMENT:
A sample of Weld County's "Professional Services Agreement" is included with this Request for Bids and
posted on the web site. It is expected that any exceptions or requested additions to the attached agreement be
stated and submitted with your proposal. The County makes no guarantee any changes or concessions to the
standard agreement will be made but will review and consider all requests.
SCHEDULE:
Below is the anticipated schedule for this project:
Date of this Bid
Advertised on BidNet Direct
Pre -bid Conference
Proposals Are Due
Bid Award Notice
Contract Execution
Project Design start
As -built drawings due
PROPOSED DATES:
June 2, 2022
June 2, 2022
June 17, 2022
July 6, 2022
July 25, 2022
August 1, 2022
Immediately upon receipt of signed contract
October 9, 2022
Please provide proposed start and completion dates for this project:
START DATE
COMPLETION DATE
FEES:
Provide complete turnkey cost for the design and engineering.
BASE BID: $
BID REQUEST #B2200095 Page 10
BID SUBMITTAL INSTRUCTIONS:
The following items must be completed and submitted with your bid on or before the bid opening
deadline of 10:00 AM on July 6, 2022:
1) Page 9 of the Bid Specifications.
2) Per page 9 of the Bid Specifications, "Use of Sub -Consultants - The proposer shall indicate in their
proposal any work intended to be performed by sub -consultants or persons outside of the firm. The bidder
shall name the sub -consultants, if known, at the time of proposal submittal."
3) Completed page 10 of the Bid Specifications.
4) Page 11 of the Bid Specifications.
5) Completed page 12 of the Bid Specifications.
6) W9, if applicable*
7) Any future Addenda must be completed.
*A current W9 is required for new bidders. If you have previously worked with Weld County, only provide
your W9 if there has been a change.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with
your bid it may be disqualified.
BID REQUEST #B2200095 Page 11
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in
the request for proposal for Request No. #B2200095.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local
taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying
proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal contained herein
(including, but not limited to, product specifications and scope of services), and the formal acceptance of the
bid by Weld County, together constitutes a contract, with the contract date being the date of formal
acceptance of the bid by Weld County.
5. Weld county reserves the right to reject any and all bids, to wait any informality in the bids, and to
accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
FIRM BY
BUSINESS
ADDRESS
CITY, STATE,
(Please print)
DATE
ZIP CODE
TELEPHONE NO
FAX TAX ID #
SIGNATURE E-MAIL
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8.
ATTEST:
Weld County Clerk to the Board
BY:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Deputy Clerk to the Board Scott K. James; Chair
APPROVED AS TO SUBSTANCE:
Elected Official or Department Head
Controller
BID REQUEST #B2200095 Page 12
ADDENDU1V1#1
BID REQUEST NO B2200095
WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
Currently In the bid documents there are no requirements for providing any information on the
proposed system that will be used for the 3d scanning of the building
Change Along with the bid forms, provide documents showing the types of scanning devices that will
be used to scan the building This should include the model and manufacturer of the systems that will
be used
***We need signed copy on file Thank Youl***
Addendum received by
FIRM
ADDRESS
CITY AND STATE
BY
EMAIL
June 20, 2022
ADDENDUM#2
BID REQUEST NO B2200095
WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
Currently Bid documents are unclear on whether 3D modeling will be required as a deliverable for
this project
Change 3d modeling will not be required as a part of the deliverables for this project We will only
require 2D as built plans for the building
***We need signed copy on file Thank You,***
Addendum received by
FIRM
ADDRESS
CITY AND STATE
BY
EMAIL
June 28, 2022
Weld County Courthouse 3D Laser Scanning As -Built Drawing
Services
82200095 — QUESTION & ANSWERS
1. Question: Roughly how many enclosed rooms are there in the building? Each room will need to
be scanned in at least one location so this will help us determine approximately how much time
will need to be dedicated to laser scanning.
Answer: We don't have a count on the number of rooms. We have posted an old floor plan of the
courthouse for your use.
2. Question: The RFP states that the drawings shall include light fixtures, outlets, switches, etc. Is it
required that the as -built plans demonstrate which switches are tied to which fixtures, or just the
locations of each?
Answer: Just the locations of each fixture or device.
3. Question: Is the "Project Design Start" date flexible so long as the final drawings are provided by
the stipulated 10/9/22 due date?
Answer: There is a space at the bottom of the bid form to show the dates that your firm will start
the project and complete the project. Please show what the actual dates will be in these spaces.
4. Question: Please confirm that floor plans for the existing parking garage will be excluded from
the required as -built drawings.
Answer: Parking garage is excluded from the as -built drawings.
5. Question: If furniture, furnishings or any stored materials or objects are needed to be moved for
scanning of the rooms, will the County be responsible for moving the items?
Answer: If anything needs to he moved in order to scan areas, the contractor doing the scanning
will be responsible for moving the items out of the way. All work needed to complete this project
will be by the contractor and included in the proposal price.
6. Question: Are the elevators original to the 1917 construction?
Answer: Yes, the elevator and shaft are original to the 1917 construction.
7. Question: Are there elevator shaft drawings?
Answer: We do not have any elevator shaft drawings.
8. Question: Does the County have any permit plans for any recent modifications? They could be
used for information.
Answer: No, we do not have any recent permit plans.
9. Question: Are the trunk lines in question connected to the 1974 MEP?
Answer: There are no trunk lines connected to the 1974 building.
10. Question: Are there drawings for the connection point of the trunk lines to the 1974 building?
Answer: There are no trunk lines connected to the 1974 building.
11. Question: Does the building have an AHERA plan in place?
Answer: No, the building does not have an AHERA plan in place.
12. Question: Is selective demolition permissible as the 3D scan will not show attic space between
floors?
Answer: Any selective demolition done will need to be in places that are inconspicuous. All
demolition will need to be repaired as part of this project.
13. Question: The walk was limited to circulation spaces, attic and basement. Can a non -mandatory
weekend walk, or evening walk be organized to see the occupied spaces?
Answer: We have posted an older plan of the building to give some idea of the occupied spaces.
There will not be another site visit.
14. Question: Will proposal materials outside of product specifications and bid requirements be
evaluated with our response (items such as technical approach, and time requests of Weld County
Staff)?
Answer: We may or may not use any additional bid information. Award will be made on the basis
of the best value to Weld County.
15. Question: Is the rooftop accessible from the attic, and is any PPE required while on roof>
Answer: The rooftop is accessible from the attic. PPE is not required.
16. Question: Can the County please clarify their expectations for the percentage of outlets that are
located? During the initial scanning, we estimate that the large number of wooden benches in the
common areas and office furniture in the administration areas may block many of the outlets.
Answer: We expect all outlets to be shown on the as built drawings.
17. Question: Would the County be willing to support consultant once the initial scanning is
complete, to add known outlets to the plans; after initial scanning but prior to final deliverable?
Answer: All investigation and verification of the drawings shall be the responsibility of the
contractor.
18. Question: Can interior door be propped open for an extended period during collection?
Answer: Since the work will be done during off hours while the building is closed to the public,
doors will be able to be propped open. All doors that have been opened for the work period will
need to be shut and locked when leaving.
19. Question: Is a specific CAD standard required for the AutCAD drawings (i.e. layer names, line
types, line weights)?
Answer: Weld County does not have any specific standards for the drawings.
20. Question: ACT (Drop ceilings) — Is there clear identification as to where ceiling access via drop
ceilings. Or ceiling access via hatches exist? Is there any way we can get approximate percentage
of each floor that have these conditions? We are planning to scan above ceiling whenever
possible, so this factors highly into our estimated time to scan the building.
Answer: We do not have percentages of drop ceilings compared to hard ceilings for this project or
a clear identification available
21. Question: Are the tunnels confined spaces? Is there any information regarding how long they are
and how many of them are there?
Answer: There is only one tunnel to the courthouse to Plaza West. There is ventilation in the
tunnel, so it is not a confined space. We don't have a length on the tunnel.
22. Question: During the site walk it was mentioned that a 3D model may be required — Is this a part
of the project? Are the following Architectural / Structural items required to be shown in 3d
models / 2D plans:
a. Wall / floor material types
b. Are features such as molding/trim restroom fixtures, seating, stands, booths (ie, non-
structural features on the interior of the building that aren't mentioned in the request
for bids, page 9)
c. Are any piping, conduits, or equipment above the ceilings or in an open area
(Basement / Attic) required to be shown on the 2D plans? We are assuming the hot
and cold decking is the only MEP to be shown on the 2D plans
Answer: 3D models will not be required. 2D drawings will be required to show basic moldings
and trims on walls as well as restroom fixtures, bathroom partitions, seating, stands, booths and
HVAC grilles and registers. Ductwork in walls and above ceilings shall be included as well as all
chases in walls and ceilings.
23. Question: The buried hot and cold deck ducting — Is this buried in the ground, in the tunnels, in
the attic and / or in the ceilings? Are these present in all levels of the building, or are they only in
the attic and basement?
Answer: In the basement they are buried in concrete. Once they leave the basement and go up
through the chases, they spread out on every floor and are mounted on the wails and above
ceiling. They are located on every level.
24. Question: Can 8.5" X 11" targets be taped and left on walls thru consecutive days?
Answer: In some areas they may be left on walls through consecutive days. In courtrooms and
public areas they will need to be removed during court hours.
25. Question: Is the roof accessible through the attic ladder and is it safe to walk on (we are assuming
fall protection will be required at a minimum). Is there a walking path around the perimeter of the
roof?
Answer: See question 15.
26. Question: It was mentioned during the site walk that wall thicknesses will need to be determined
— does this include exterior walls, which would require scanning the exterior of the building.
Answer: We will need to have the thicknesses of the exterior walls shown on the as -built
drawings.
27. Question: Is a security escort , or an escort of any kind required to be on -site with us and with us
during scanning operations?
Answer: In some areas the County may decide to provide an escort during scanning operations. In
most cases no escort will be required.
28. Will our field staff be given full access to all areas of the building required to be scanned?
Answer: Yes.
Exhibit B
Weld County Courthouse 3D Laser Scanning
As -built Drawing Services
OVERVIEW
The Weld County Courthouse located at 901 9th Ave , Greeley, Colorado, was built in 1917 The building has
had multiple renovations and there are currently no accurate drawings of the structure The County desires to
know where mechanical and other chases are located to facilitate future cabling, electrical wiring, and other
improvements to the facility Therefore, this bid is to provide 3D laser scanning services and a complete as -
built set of drawings for the structure
SCOPE OF WORK
1 The building- is listed at approximately 58,300 square feet However, this scope shall include
identifying the as -built conditions for all 6 levels that include Basement, 1St floor, 2nd floor, 3rd floor,
4th floor, and attic As -built conditions may result in a larger or smaller total square foot total
2 Consultant shall provide a complete set of as -built floor plans and reflected ceiling plans for the entire
building to include basement mechanical areas and buried hot/cold deck ducting
3 Drawings will be created by using 3O s laser scanning equipment and finished in AutoCAD
4 Owner will be provided both PDF and AutoCAD drawings
5 Drawings shall include all doors, windows, stairways, light fixtures, walls, electrical outlets, data ports
and switches at a minimum
6 Consultant will be responsible for reviewing existing conditions to determine the requirements for
their work
7 There are no current drawings for this area All drawings will need to be created by the consultant
8 All scanning' work will need to be completed at nights or on weekends and holidays
PROJECT SUMMARY AND REPORT
Upon completion of data collection, the Consultant shall prepare final as -built drawings of the Project
1 Provide to Weld County one (1) set of hardcopies and one (1) set of PDF documents of the completed
project documented along with AutoCAD with final as -built drawings of the project
2 Conduct a post -meeting debriefing discussion with the County Project Team
USE OF SUB -CONSULTANTS _
The proposer shall indicate in their proposal any work intended to be performed by sub -consultants or persons
outside of the firm The proposer shall name the sub -consultants, if known, at the time of proposal submittal
BID REQUEST # Page 9
QUALIFICATIONS & INSURANCE
Qualifications and insurance, at a minimum, should include the following
® The consultant(s) must have Architect(s)/Engineer(s) current State license(s)
• Must carry Professional Liability Insurance (PLI), also called Professional Indemnity Insurance (PII)
but more commonly known as Errors & Omissions (E&O)
AWARD AND AGREEMENT
A sample of Weld County's "Professional Services Agreement" is included with this Request for Bids and
posted on the web site It is expected that any exceptions or requested additions to the attached agreement be
stated and submitted with your proposal The County makes no guarantee any changes or concessions to the
standard agreement will be made but will review and consider all requests
SCHEDULE
Below is the anticipated schedule for this project
Date of this Bid
Advertised on BidNet Direct
Pre -bid Conference
Proposals Are Due
Bid Award Notice
Contract Execution
Project Design start
As -built drawings due
PROPOSED DATES
June 2, 2022
June 2, 2022
June 17, 2022
July 6, 2022
July 25, 2022
August 1, 2022
Immediately upon receipt of signed contract
October 9, 2022
Please provide proposed start and completion dates for this project
START DATE 8/1/2022
COMPLETION DATE 10/1/2022
FEES
Provide complete turnkey cost for the design and engineering
BASE BID $ 26,070
BID REQUEST #W49000 Page 10
BID SUBMITTAL INSTRUCTIONS:
The following items must be completed and submitted with your bid
deadline of 10:00 AM on July 6, 2022:
on or before the bid opening
1) Page 9 of the Bid Specifications.
2) Per page 9 of the Bid Specifications, "Use of Sub -Consultants - The proposer shall indicate in their
proposal any work intended to be performed by sub -consultants or persons outside of the firm. The bidder
shall name the sub -consultants, if known, at the time of proposal submittal."
3) Completed page 10 of the Bid Specifications.
4) Page 11 of the Bid Specifications.
5) Completed page 12 of the Bid Specifications.
6) W9, if applicable*
7) Any future Addenda must be completed.
*A current W9 is required for new bidders. If you have previously worked with Weld County, only provide
your W9 if there has been a change.
Failure to include any of the above items upon submittal of your bid may result in your bid beinc
incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with
your bid it may be disqualified.
BID REQUEST #B2200095 Page 11
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in
the request for proposal for Request No. #B2200095.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local
taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying
proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal contained herein
(including, but not limited to, product specifications and scope of services), and the formal acceptance of the
bid by Weld County, togetier constitutes a contract, with the contract date being the date of formal
acceptance of the bid by Weld County.
5. Weld county reserves the right to reject any and all bids, to wait any informality in the bids, and to
accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
FIRM Y2 Consultants, LLC
BUSINESS
ADDRESS 1725 Carey Ave.
CITY,
Cheyenne
BY Gary Grigsby, Office Manager
(Please print)
STATE,
WY
ZIP
82001
DATE 7/6/2022
CODE
TELEPHONE NO 307-632-5656
FAX 307-635-0410
TAX ID # 27-2048496
SIGNATURE .tiz 7797fr.dy E-MAIL marketing@y2consultants.com
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000.
YOU DO NOT NEED TO SEND BACK PAGES 1 - 8.
ATTEST:
Weld County Clerk to the Board
BY:
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Deputy Clerk to the Board Scott K. James, Chair
APPROVED AS TO SUBSTANCE:
Elected Official or Department Head
Controller
BID REQUEST #B2200095 Page 12
Form
(Rev. October
Department
Internal
2018)
of the
Revenue Service
9
Treasury
Give Form
requester.
send to the
to
Do
IRS.
the
not
► Go
Identification
to
www.irs.gov/FormW9
Request
Number
for
for
instructions
Taxpayer
and
Certification
and the
latest
information.
Print or type.
See Specific Instructions on page 3.
1 Name (as
Y2 CONSULTANTS,
shown on
your income
LLC
tax return).
Name is required on this line; do not leave
this line blank.
2 Business name/disregarded entity name, if different from above
3 Check
following
appropriate box
seven boxes.
for
federal tax classification
of the
person whose name is entered on
line 1.
Check
only
one of the
4 Exemptions (codes apply
certain entities, not individuals;
instructions on page 3):
only
to
see
Individual/sole
or
C Corporation
S Corporation
Partnership
Trust/estate
proprietor
single -member LLC
Exempt payee code (if any)
✓
Limited liability
company. Enter the tax classification (C -C corporation, S=S corporation, P=Partnership)
► S
Note: Check
LLC if the
the
LLC
LLC that
appropriate
is classified
is
box in the
as a single
disregarded
line above for the
-member LLC that
from the owner for
tax classification
is disregarded
U.S. federal
of the
from the
tax
single -member
owner unless the
Otherwise, a
owner. Do
owner of
single -member
the
not check
LLC
LLC
is
that
Exemption from FATCA reporting
code (if any)
another not
is disregarded from the
owner should
check the appropriate box
purposes.
for the tax classification
of its owner.
Other
(see instructions) ►
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
PO BOX 2870
Requester's name and address (optional)
6 City,
JACKSON,
state,
and
ZIP
WY
code
83001
7 List account number(s)
here (optional)
Part
I
Taxpayer
Identification
Number
(TIN)
Enter your TIN
in the appropriate box. The TIN provided must match the name given on line 1 to avoid
Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Part II
or
Employer identification number
Certification
2
7
2
0
4
8
4
9
6
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person ►
General Instructions
Date ► January 1, 2022
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X
Form W-9 (Rev. 10-2018)
ADDENDUM#1
BID REQUEST NO. B2200095
WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
Currently: In the bid documents there are no requirements for providing any information on the
proposed system that will be used for the 3d scanning of the building
Change: Along with the bid forms, provide documents showing the types of scanning devices that will
be used to scan the building. This should include the model and manufacturer of the systems that will
be used.
***We need signed copy on file. Thank You!***
Addendum received by:
June 20, 2022
Y2 Consultants, LLC
FIRM
1725 Carey Ave.
ADDRESS
Cheyenne, WY 82001
CITY AND STATE
Gary Grigsby, PE, PLS
marketing@y2consultants.com
EMAIL,
ADDENDUM#2
BID REQUEST NO B2200095
WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
Currently Bid documents are unclear on whether 3D modeling will be required as a deliverable for
this project
Change 3D modeling will not be required as a part of the deliverables for this project We will only
require 2D as built plans for the building
***We need signed copy on file submitted with your bid Thank You f***
Addendum received by
r
June 28, 2022
Y2 Consultants, LLC
FIRM
1725 Carey Ave
ADDRESS
,Cheyenne, WY 82001
CITY AND STATE
g---,, '/.9-,--:74
Gary Grigsby, PE, PLS
marketing@y2consultants com
EMAIL
HORIZON
The ultimate mobile
mapping tool
ZEB Horizon is your tool to capture, process and
understand the world around you.
Technical specification
Range
Laser
100m
Class 1/ A 903nm
FOV
360° x 270°
Protection class
IP 54
Processing
Post
Datalogger carrier
Backpack or
shoulder strap
Scanner weight
Datalogger weight
(incl. battery)
Colourised point cloud
1.45kg
1.4kg
Intensity
Scanner points per second
No. of sensors
300,000
16
Vertical angular resolution
Horizontal angular
resolution
Relative accuracy
2°
0.38°
Raw data file size
Up to 6mmn
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Laser class
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SYSTEM PERFORMANCE
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DATA PROCESSING
Data transfer
Desktop software
Black anodized aluminium
Height: 279 mm / Diameter: 80 mm
650 g (775 g including battery)
BLK2G0 transportation case
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BLK2G0 Live app for iOS and Android including: live 2D and 3D while
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iOS 12.1 or higher recommended devices: iPhone series 8, X, 11, 12
Android 9 or higher Recommended devices: Samsung Galaxy series
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Wireless (app connection)
24 hours of scanning (compressed data) / 6 hours (uncompressed data)
45-50 minutes
accordance with IEC 60825-1)
830 nm
•1 (horizontal) 1
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0.5 . to 25 m
420,000 pts/sec
12 Mpixel, • 1' x 120°,
3 -camera system, 4.8 Mpixel 300° x 135°, global shutter
Designed for indoor and outdoor use
1 to 41 •
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Leica Cyclone REGISTER 360 and Cyclone REGISTER 360 (BLK Edition)
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Client#: 54789 Y2CONSUL
CERTIFICATE OF LIABILITY INSURANCE
DATE (MIUDD/YYM
8/10/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(Ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certif cafe holder In lieu of such endorsement(s).
PRODUCER
Greyling Ins. Brokerage/EPIC
3780 Mansell Rd. Suite 370
Alpharetta, GA 30022
tag.' Sahleem Julien
f a, 770-670.5327 I Fax
' Ea "e'
E ari
AooREss: ACECCertlficates@greyling.com
INSURERS) AFFORDING COVERAGE
NAIL 0
INSURER A : Continental Casualty Company
20443
INSURED
Y2 Consultants
PO Box 2870 180 South Willow St.
Jackson, WY 83001
INSURER a :
INSURER C
INSURER D
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER: 21-22
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF NSURANCE LISTED BELOW HAVE BEEN ISSUED TOTE INSURED NAMED ABOVE FORME POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTA N, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND COEDITORS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR TYPE OF INSURANCE
ADDROV R
ySR !
POLICY NUMBER
PO�CYEFF
lLEMIDD/YYYYI
(MM/DD/YYYYI
MIS
COMMERCIAL GENERAL LIABILITY
ICLAIMS -MADE D OCCUR
EACHOCCURRENCE$
PEREMISES lEa eocvrt�encel
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEM AGGREGATE LIMIT APPLIES PEA:
RPOUUYD JECT U LOC
OTHER:
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
$
AUTOMOBILE
_
LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
SCHEDULED
_ AUTOS
NON -0 ,
AUTOS ONLY
EttB.1151?INGLE LIMIT
S
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
IPer ecddaml
$
,_
UMBRELLA LAB _ OCCUR
EXCESS LIAR CLAIMS -MADE
EACH OCCURRENCE
$
AGGREGATE
$
DED I I RETENTIONS
$
WORKERS COMPENSATION
AND EMPLOYERS. LIABILITY /
ANY PROPRIETORVSRTNEWEXECUTIVEj�"dj
OFFICERMIEMBER EXCLUDED? !_,1
(Mandatory In NH)
N yye8S5 destxihe under
DESCRIPTION OF OPERATIONS below
N / A
Vt., VE I W-
E.L EACH ACCIDENT
$
EL DISEASE - EA EMPLOYEE
$
EL DISEASE - POLICY LIMIT
$
A Professional
Liability
AEH591914674
11/03/2021
11/03/2022
Per Claim $2,000,000
Aggregate $2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached B more apnea la required)
Re: WELD COUNTY COURTHOUSE 3D LASER SCANNING
CERTIFICATE HOLDER
CANCELLATION
Board of Weld County
Commissioners
1105 H Street
Greeley, CO 80634
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
AUTHORIZED REPRESENTATIVE
® 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD
f#S3378338/M3000105 SJUL1
ACORD
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/OD/YYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT
,, Bernadette Heal
Rendezvous Insurance Inc.
12191. . (307)2004464 i rFac Ner (3071333-0313
PO Box 12889
AHDD°A1nkeO bhfrendezvousinsurance.com
Jackson, WY 83002
INSURERS) AFFORDING COVERAGE
NAIL o
INSURER A: Ohio Securitylnturance Company
24082
INSURED
INSURERS: ACuj ttial
14184
Y2 Consultants, LLC
INSURER C: Acuity
14184
PO Box 2674
INSURER D :
Jackson, WY 83001
INSURER E:
INSURER F :
COVERAGES
CERTIFICATE NUMBER: 00000888-6833804
REVISION NUMBER: 25
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCEADDL
SUER
INSD WVD
POLICY NUMBER
POLICY EFF
jramerYYYYI
POLICY EXP
IMM/DDI11,1
uMTS
A X
COMMERCIAL. GENERAL LIABILITY
I CLAIMS -MADE [IIOCCUR
BZS57635971
11115/2021
11/1512022
EACH OCCURRENCE
s 1,000,000
PREMISF,S[ occurrence,
MED EXP)Any one person)
S 1,000,000
S 15,000
S 1,000,000
PERSONAL & ADV INJURY
GEML
_
AGGREGATE LIMIT APPLIES PER
POLICY n .2La{ � LOC
OTHER:
GENERAL AGGREGATE
S 2,000,000
PRODUCTS - COMP/OP AGG
I 2,000,000
B AUTOMOBILE
.X
LIABILITY
ANY AUTO
OWNEDONLY
AUTOS
=HIRED
ONLY
.X..AUTOS SCHEDULED
NON S NED
.X.. AUTOS ONLY
ZL4027
11/15/2021
11/15/2022
(tom B MSINGLEusv
$ 11000,000
S
BODILY INJURY (Per person)
BODILY INJURY (Per aoddent)
$
PROPERTY DAMAGE
(Per axWenO
$
S
C X
UMBRELLA U. X OCCUR
EXCESSsuLIAR CLAIMS-MAOE
ZL4027
11/15/2021
11/15/2022
EACH OCCURRENCE
$ 5,000,000
AGGREGATE
S 5,000,000
DED I I RETENTIONS
S
A ni RY Yf N
ANY PROPRIETORrPARTNER/EXECUTIVE
OFF{CER/MEMBER EXCLUDED?
(Mandatory InMB
DESCRY N u0 OPERATIONS below
BZS57635971
11/15/2021
11/15)2022
.__ jST T)TE_1 X ER
E.L. EACH ACCIDENT
Stop Gap
$ 1,000,000
EL.DISEASE- EAEMPLOYEES
1,000,000
E.L. DISEASE - POLICY LIMB
s 1,000,000
C Auto Excess
ZL4027
11/15/2021
11/15/2022
Occ/Agg
5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (AGGRO 101, Additional Remarks Sohodukt, may be attached t1 more space Is inquired)
Weld County, Colorado, its elected officials, and its employees are named as an additional insured in respect to liability arising
out of the activities of the Named Insured as required by contract.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Weld County Facilities Department
ACCORDANCE WITH THE POLICY PROVISIONS_
1105 H Street
Greeley, CO 80631
AUTHORIZED REPRESENTATIVE
ne...............:,_6?...........L (BMH)
ACORD 25 (2016103)
® 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD Printed by BMH on 08/09/2022 at 03:25PM
Contract Form
New Contract Request
Entity Information
Entity Name.
Y2 CONSULTANTS LLC
Entity ID*
O00045853
Contract Name.
COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING
SERVICES
Contract Status
CTB REVIEW
Contract Description
3D SCANNING
Contract Description 2
Contract Type
CONTRACT
Amount.
526,070.00
Renewable*
NO
Automatic Renewal
Grant
IGA
❑ New Entity?
Contract ID
5161
Contract Lead
SGEESAMAN
Contract Lead Email
sgeesamancO1co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Department Requested BOCC Agenda Due Date
BUILDINGS AND GROUNDS Date. 08104/ 2022
08,08 2022
Department Email
CM-
BuildingGrounds`0weldgov.c
OM
Department Head Email
CM-BuildingGrounds-
DeptHeadWweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM -
COUNTYATTORNEY,,WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter NSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
YES
Bid/RFP #*
B2200095
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date
12'05 2022
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date r
1;31;2022
Contact Information
Contact Info
Contact Name
Purchasing
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
CHRISTIE PETERS 08.12,2022
Approval Process
Departrnent Head
TOBY TAYLOR
DH Approved Date
08'11/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08;"17;2022
Originator
SCEESAMAN
finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
08?1112022 08 12,2022
Tyler Ref #
AG 081 722
July 18, 2022
FACILITIES DEPARTMENT
PHONE: (970) 400-2023
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
To: Board of County Commissioners
From: Toby Taylor
Subject: Weld County Courthouse 3D Laser Scanning As -Built Drawing Services (B2200095)
As advertised this bid is for 3D Laser scanning and as -built drawing services for the Courthouse. The low
bid is from Y2 Consultants, LLC. and meets specifications.
Therefore, the Facilities Department is recommending the award to Y2 Consultants, LLC. in the amount
of $26,070.00
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
61(75
2G2Z' IqcO
1310b1!-\
WELD COUNTY PURCHASING
1150 O Street, Room #107, Greeley, CO 80631
E-mail: cmpeters@weldgov.com
E-mail: reverett(caweldgov.com
Phone: (970) 400-4223 or 4222
Fax: (970) 336-7226
DATE OF BID: JULY 6, 2022
BID NUMBER: B2200095
REQUEST FOR: WELD COUNTY COURTHOUSE 3D LASER SCANNING AS -BUILT DRAWING SERVICES
DEPARTMENT: FACILITIES
PRESENT DATE: JULY 11, 2022
APPROVAL DATE: JULY 25, 2022
VENDOR
Y2 CONSULTANTS, LLC
1725 CAREY AVE
CHEYENNE, CO 82001
SURVEYING & MAPPING, LLC
4801 SOUTHWEST PARKWAY, BLDG TWO, STE 100
AUSTIN, TX 78735
CRUMPTON AND ASSOCIATES ARCHITECTS, LLC
12891 JACKSON CIRCLE
THORNTON, CO 80241
F9 PRODUCTIONS, INC
825 CRISMAN DR, UNIT 100
LONGMONT, CO 80501
THE FACILITIES DEPARTMENT IS REVIEWING THE BIDS.
TOTAL START DATE END DATE
$26,070.00 08/01/22 10/01/22
$48,700.00 5 DAYS AFTER 10/05/22
RECEIPT OF
SIGNED CONTRACT
$54,068.00 08/01/22 10/09/22
$56,520.00 08/08/22 09/30/22
2022-1940
0-1/11
EiC-, 607,41
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