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Home My WebLink About700428.tiff WELD '` %' `� ` C0' C0Mh51SSI0NERS RGREELn_y CO ECEIvEC JON 370 A.M. -� CONSTITUTION 01A77. 0. CONSTITUTION of the I ASSOCIATION FOR THE HIGH PLAINS PUBLIC LIBRARY SYSTEM KNOW ALL MEN BY THESE PRESENT: That we, the County Commissioners of Weld County; the City Councils of Haxtun, Holyoke, Ovid, Sedgwick, Crook, Flagler, Estes Park, Loveland, Eaton, Johnstown, Hudson, Ault, Brush, Fleming, Platteville, Windsor, Akron, Stratton, Julesburg, and Burlington; and the Home Rule Cities, Fort Collins, Fort Morgan, Sterling, Yuma, Wray, Fort Lupton, and Greeley, have associated ourselves and shall be members of this Association, until we elect to terminate such mem- bership, in accordance with the provision of Colorado Revised Statutes 1963, Chapter 88, Article IV, and hereby make, sign and acknowledge this Association in writing, to wit: ARTICLE I Name This organization shall be known as the Association for HIGH PLAINS PUBLIC LIBRARY SYSTEM ARTICLE II Objects and Purposes The objects and purposes of this Association are cooperatively to develop, maintain and continuously evaluate a general plan for providing improved library services and the widest use of material resources , on the most reasonable basis, through each established public library, to the people living within the boundaries of the political subdivisions that are members of this Association. The general plan includes but is not limited to: LrooO3- 700428 1. preservation of the autonomy of the local public library. 2. establishment of mediums for the exchange of ideas and experiences of librarians and trustees 3. dissemination of the knowledge and assistance of professional librarians through in-service training in general and spatial areas of librarianship and business administration 4. purchase, establishment and procurement of, the best library serciees and material resources 5. continuous system-wide education to implement services and utilize available material 6. cooperation with state, national and local library agencies. In furtherance of these objectives, the Library Bill of Rights, as approved by the American Library Association, is fully endorsed. ARTICLE III Public Library Membership and Withdrawal Initial membership in this Association of the political body which has an established public library is as provided for fa the opening state- ment of this Constitution. All future membership in this Association shall be achieved by application by a political body for its established public library and by its eligibility as determined by the State Library Such application shall be in the form of a resolution passed by the political subdivision of the applying public library. Continuing membership of a public library in this Association shall be as provided for in the opening statement of this Constitution. Any member library possessing the necessary resolution to withdraws passed by its political subdivision, may withdraw at the end of the state fiscal year (July 1 to June 30) if written notice has been presented to the Association 2 at least 90 days before any July first. No State or Federal funds made available through the Association and unspent as of the date of withdrawal notice may be retained by the withdrawing member. No materials or equipment purchased for Association members, with Association funds may be retained by the withdrawing library. All services or privileges provided through the System Association will no longer be extended to the constituents of the withdrawing library. ARTICLE IV Association Powers To effect the purposes herein set forth and to carry out the function designed to accomplish the purpose, the Association will have the following powers: 1 . to own real and personal property 2 . to seek funds from the State of Colorado, the United States of America , and any private corporation, association, or individual, in the form of grants, gifts, bequests, devises, and endowments, to further the purpose and functions of the Association and to contract therefor. At no time will this Association usurp the taxing power of the political subdivision. It is to remain under the political subdivisions which form the Association and shall have no taxing authority. 3. to make payments to any library of a local government to further the objectives and purposes of the Association, as planned and approved and for that purpose only. 4. to exercise any and all powers hereby conferred by law which are necessary and appropriate to the purpose and functions above mentioned -3- 5. employ and retain on behalf of the Association such persons in such capacities as advised necessary to accomplish the purpose and functions of the Association. ARTICLE V Officers The officers of the Association, their manner of selection and powers, except as hereinafter provided, shall be determined by the By-Laws of the Association. ARTICLE VI Governing Body of the Association The governing body of this Association shall consist of the official representatives as designated in the By-Laws, Article II, Section 1, from each member library board and shall be called the HIGH PLAINS Public Library System Council hereinafter referred to as the Council. The Council shall make necessary rules and regulations for discharging its duties, and shall determine and adopt written policies to govern the operation of the Association. These duties include but are not limited to: 1. make, amend and repeal By-Laws of the Association subject to the vote of the Council as provided in the By-Laws, Article VI. 2. employ and retain on behalf of the Association such persons in such capacities as advised necessary to accomplish the purpose and functions of the Association 3. prepare a plan and budget in cooperation with the State Library and subject to approval of the participating political subdivisions 4. receive the money and act as custodian and trustee of the funds, expending them only as planned -4- 5. be responsible for the fiscal and narrative reporting to the State Library and respective political subdivisions 6. assist in evaluating the progress of the plan 7. establish, support and participate in a system-wide education program to guarantee maximum utilizationof services available 8. know local and state library laws and actively support library legislation. It is understood that no state or federal grant funds made available to the Association be used for this purpose 9. exercise all the powers of the Association as set forth in Article IV hereof 10. perform all the functions established by Article IV hereof in an effort to accomplish the purpose of the Association The officers of the Association are authorized to execute all instruments and documents necessary and proper to carry out and imple- ment the purposes and functions of the Association according to the powers and pursuant to the procedures established by the By-Laws. ARTICLE VII Dissolution This Association may be dissolved by the termination of three- quarters (3/4) of the membership of the Association. Upon dissolution of the Association, the assets of the Association shall revert to the Colorado State Library and be reallocated as determined by Colorado State Library. -5- ARTICLE VIII Meetings The Council shall meet at least two times a year and one of these meetings shall be the Annual Meeting as provided for in the By-Laws. (Article II, Section II) . Other meetings of the Council may be called as provided for in the By-Laws. (Article II, Section II.) ARTICLE IX Amendments This Constitution adopted by the Association may be amended by the vote of two-thirds of the membership of the Association. IN WITNESS WHEREOF we have hereunto set our hands and seals on the dates herein after stated. DATE POLITICAL SUBDIVISION LEGISLATIVE AUTHORITY -6- WELD CO. COQ GREELEY. COLO. RECEIVED JUN ) ;970 eAL tai$iglii'i11i1211131E141b1 BY-LAWS of the ASSOCIATION FOR THE HIGH PLAINS PUBLIC LIBRARY SYSTEM ARTICLE Offices Section 1 . The office of the Association shall be at Greeley Colorado, However, the governing body of the Association, the High Plains Public Library System Council , hereinafter referred to as "Council ," shall have the right to place the office in such place as the Council may deem advisable. ARTICLE II Council Membership and Membership Meetings Section 1. Council Membership. An official representative from each member library board shall be appointed to serve for one term or three years , and by the participating political subdivision acting on the recommendation of the respective local library board. Vacancies shall be filled in the same manner. At the first meeting of the Council, members shall draw lots for terms of office, one-third for 3 years , one-third for two years and one-third for one-year. Those drawing terms of Less than 3 years may be reappointed once for the full term of three years . Section 2 . Council Meetings:- Regular, Annual, Additional. Regular meetings of the Council shall be held at least two times a year and at such times and places as shall be designated by the Council and specified in the notice calling any such meeting. One of these meetings shall be the Annual Meeting of the Council and shall be held each year on the third Monday of August and at such hour and place as specified in the notice of the meeting and shall elect officers and BY-LAWS (page 2) transact such business as may be properly brought before the meeting. Additional meetings of the Council may be called when necessary at the request of the Council Chairman, or any two Council members, or the System Librarian for the transaction of business stated in the call of the meeting. Section 3. Notice of Meetings. Advance notice, including time, place and agenda, of Council meetings shall be given to each member of the Council. Section 4. Quorum. A majority of the members of the Council shall constitute a quorum to transact the business of a meeting. Section 5. Voting. On all:. questions where yeas and nays are called for each local library- which is a member of the Association shall be entitled to one 'vote by its official representative. ARTICLE III Officers and Duties Section 1. Officers . The officers of the Council shall be elected from the Council and shall be a Chairman, a Vice-Chairman, a Secretary and a Treasurer. In addition thereto the members of the Council may elect such other officers as may be deemed necessary or advisable. Section 2. Election. The officers •shall be elected to serve for a one-year term by the Council at the Annual Meeting and shall hold office: until their successors shall have been duly elected or until resignation, removal.., death or other disqualification. Section 3. Removal. Any officer may be removed with or without cause by the Council at any regular or special meeting thereof, provided that written notice of the intent of such removal shall Have been given one week prior to such meeting. Section 4. Resignations. Any officer may resign at any time by giving verbal or written notice to the Council. BY-LAWS (page 3) Section 5. Vacancies . A vacancy in any office because of death, resignation, removal, disqualification or any cause shall be filled for the unexpired portion of the term by election of the Council at any regular or special meeting. Section 6. Compensation. Officers shall not receive any compensation for their services as such officers. Section 7. Duties Chairman. The Chairman shall be the chief executive officer of the ( .. -“tii and shall have the general supervision over its activities and over its several officers , subject, however, to the control of the Council. He shall preside at all meetings of the Council. He shall sign, execute, in the name of the Council, all contracts, and other instruments authorized by the Council , except in cases where the execution thereof shall be expressly delegated by the Council, or these By-Laws , to some other officer, official, or agent of the Council, and in general he shall perform all duties incident to the office of Chairman and such other duties as may from time to time be assigned him by the Council. He and the System Librarian shall submit the annual budget adopted by the Council and an annual evaluation of System services prepared by the Council to the Colorado State Library and the participating political subdivisions. He shall appoint committee chairmen and himself serve as Chairman of the Evaluation Committee. He shall appoint members to the committees in consultation with the committee chairmen. Vice Chairman. At the request of the Chairman, or in his absence or disability, the Vice Chairman shall perform all duties of the Chairman and when so acting he shall have all the powers of and be subject to all the restrictions on the Chairman. In addition, he shall perform such duties as • BY-LAWS (page 4) may from time to time be assigned to him by the Councilor by the Chairman. Secretary. The principal duties of the Secretary of the Council shall be to keep- membership records and minutes of all meetings of the Council and to have general charge and overseeing of the Council's correspondence and to perform such other duties 'as.may be set forth in these By-Laws or may be assigned to him by the Council or by the Chairman and in general to perform the duties incident to the office of Secretary. Treasurer. The principal duties of the Treasurer shall be his responsi- bility for the monies of the Council. He shall supervise the preparation, expenditure, and reporting of the statement of condition of such funds to the State.Library and at the Annual Meeting of the Council and whenever directed by the Council or by the Chairman. He or one other so-designated Council member shall co-sign with the System Librarian all expenditures of such funds. He shall serve as Chairman of the Budget Committee and as a member of the Evaluation Committee. In addition thereto he shall perform such other duties as may from time to time be assigned to him by the Council or by the Chairman. He shall be bonded for the maximum amount in the System treasury at any one time. ARTICLE IV Standing and Special Committees Section 1. Standing Committees. Such standing committees shall be created by the Council at the beginning of each year as deemed necessary to carry on the work of the Council. The term shall be for the remainder of the calendar year or until terminated by the vote of the Council at the regular meeting. Suggested standing committees are: Budget, chaired by the Treasurer; Evaluation, chaired by the Chairman with other standing committee. chairmen forming the committee; Policy and By-Laws; Community Education. BY-LAWS (page 5) Section 2. Special Committees. Such special committees as deemed necessary may be created by the Council for a specific purpose; automatically going out of existence when its work is done and its final report received. ARTICLE V Executive Committee An Executive Committee consisting of the officers of the Council and the chairmen of standing committees shall meet at least twice a year on alternate quarters from the full Council to transact necessary business . Their duties and powers shall be those assigned to them by the Council, and reports of their actions must then be made to the Council. ARTICLE VI Roberts Rules of Order Revised shall govern this Council whenever these By-Laws do not provide for proper procedure. ARTICLE VII Admentdments The By-Laws of the Association may be amended or repealed at any regular or special meeting of the Council with a quorum present, by a unanimous vote of said quorum, or, by a majority of the members present, provided the amendment was stated, in writing, in the call for the meeting, and at least one week prior to meeting. 1 County of Weld, Colorado, a political subdivision of the State of Colorado. BY: 7,/ ..�'ict ,--- A-- j o7C,!c i • //�/ / /--'- ll<St7/ ,t ' TH BO D 0 N COMMISSIONERS WELD COUNTY, COLORADO ATTEST: .( / County Clerk! d Recorder and Clerk to the Board BY' %(U/c2� , 2 Deputy County Clerk Approved as for 7/2,/,(47 -,J (,J -5, County Attorney 6 ' iy/may Hello