HomeMy WebLinkAbout20213516.tiffCb n+r vt c+
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 28, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Amendment with Carol Freimark on Behalf of
"Bags of Love"
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Amendment with Carol Freimark on Behalf of
"Bags of Love". The Department entered into a Memorandum of Understanding (MOU) with Carol
Freimark on behalf of the "Bags of Love" project, known to the Board as Tyler ID 2021-3516. "Bags of
Love" provides age -appropriate toy(s), personal care items, and a handmade blanket for child(ren) who
have heen removed from their home and placed into the Department's custody by law enforcement
and/or the Courts. The bags are free of charge to the Department, however the Department has been
reimbursing Carol Freimark up to $600.00 per year for storage related expenses. Ms. Freimark has
recently found a new storage location for the bags and will no longer charge the Department for storage
expenses. This Amendment updates the MOU to remove the storage fee and reimbursement terms.
I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair
to sign.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern t'Y9
Scott K. James, Chair
Steve Moreno 511
Lori Saine
Pass -Around Memorandum; June 28, 2022 — CMS ID 6034 Page 1
X021 - 351 Co
o1(OCo l a'D 7/6/02 l-tRB®93
$ AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND CAROL FREIMARK ON BEHALF OF BAGS OF LOVE
Co+h
This Agreement Amendment, made and entered into day ofU t.) I 2022 by and
between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human
Services, hereinafter referred to as the "Department", and Carol Freimark on Behalf of Bags of Love, hereinafter
referred to as the "Contractor".
WHEREAS the parties entered into an Agreement to provide "Bags of Love" to children placed in
Department custody, (the "Original Agreement") identified by the Weld County Clerk to the Board of County
Commissioners as document No. 2021-3516, approved on December 22. 2021.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with
the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference
herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on December 31, 2022.
• These Amendments, together with the Original Agreement, constitutes the entire understanding
between the parties. The following additional changes are hereby made to the current Agreement:
1. Amend Roles and Responsibilities of the Contractor, section 6 as follows:
6. Effective July 1, 2022, Contractor will no longer submit itemized invoices to the Department
for rental fees associated with the storage of supplies for the Bags of Love Program.
2. Amend Roles and Responsibilities of the Department, section 5 as follows:
5. Effective July 1, 2022, the Department will no longer reimburse the Contractor for rental fees
associated to the storage of supplies for the Bags of Love Program.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
ATTEST (&&) �/• ��
G erk to the Board
Deputy
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Pro —Tern JUL 0 6 2022
Carol Freimark
On behalf of Bags of Love
5407 Bobcat Street
Frederick, Colorado 80504
Cakd 72i?jtafk
By: Carol Freimark (Jun 20, 2022 10:09 MDT)
Carol Freimark
Jun 20, 2022
Date:
o'd / -,3I/!r
New Contract Request
Entity Information
Entity Name*
FREIMARK, CAROL
Contract Name*
FREE ' RED, CAROL (AMENDMENT I)
Contract Status
CTB REVIEW
Entity 1O*
,00O40475
❑ New Entity?
Contract ID
6034
Contract Lead
APEGG
Contract Lead Email
apegg eldgov.coni cobbx
xlk eldgov.corn
Parent Contract ID
20213516
Requires Board Approval
YES
Department Project
Contract Description *
CONSENT. DHS WILL NO LONGER BE PAYING FOR STORAGE. UPDATING MOU TO REMOVE THIS REQUIREMENT,
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTS 6/30122
Contract Type #
Department
Requested C Aqenda Due Date
AMENDMENT
HUMAN SERVICES
Date* 07/02,/2022
07/06/2022
Amount *
Department Email
0.00
Cat-
Will a work session with 11OCC be required?*
Hut anServicesi_ eldgov.co
NO
Renewable*
s
NO
Does Contract require Purchasing Dept. to be included?
Department Head m it
Automatic Renewal
CM -Human Services-
De tHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA
ATTORNEY EMAIL
County Attorney Email
CM-
CONTYA CR:NEY@`ELDG
OV..CCM
if this is a renewal enter previous ious Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnRase
e[ti)Ft
Effective Date
Termination Notice Period
Review Date
11/01,;2022
Committed Delivery Date
Renewal Date
Expiration Date*
12'31;2022
Contact Information
Contact Info
-tact Name Contact Type Contact Email Contact Phone I
Purchasing
Purchasing pr r Purchasing Approved Date
CONSENT 06/21/2022
Contact Phone 2
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULR[CH CONSENT CONSENT
DH Approved Date Finance Approved e Legal Counsel Approved Date
0612112022 06/21/2022 06/21,32022
Final Approval
ROCC Approved Tyler Ref
AG 070622
BOCC Signed Date
ROCC Agenda Date
07`0612022
Originator
APEGG
I
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR BAGS OF LOVE PROJECT
AND AUTHORIZE CHAIR TO SIGN - CAROL FREIMARK, ON BEHALF OF BAGS OF
LOVE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Bags of Love Project between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, and
Carol Freimark, on behalf of Bags of Love, commencing January 1, 2022, and ending
December 31, 2022, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for the Bags of Love Project
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and
Carol Freimark, on behalf of Bags of Love, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of December, A.D., 2021.
ATTEST: W.
Weld County Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Stev Moreno, hair
Sc . James, Pro -Tern
2021-3516
HR0093
cc. NSD
I /ti/2�.
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
(-by,"a Ib53$5,
DATE: November 2, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love"
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU) with Carol
Freimark on Behalf of "Bags of Love". The Department has entered into a Memorandum of
Understanding (MOU) with Carol Freimark on behalf of the "Bags of Love" project. "Bags of Love"
provides age -appropriate toy(s), personal care items, and a handmade blanket for children) who have
been removed from their home and placed into the Department's custody by law enforcement and/or the
Courts. The bags are free of charge to the Department, however the Department will reimburse Carol
Freimark on behalf of "Bags of Love", for the monthly rental fees associated with the storage of the
program inventory. The rental fee reimbursement will not exceed $300.00 for the term of the MOU. The
term of this MOU is January 1, 2022, through December 31, 2022.
I do not recommend a Work Session. I recommend approval of this MOU and authorize Chair to sign.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck t -
Mike Freeman Vc
Scott K. James, Pro -Tern
Steve Moreno, Chair __________
Lori Saine —
Pass -Around', Memorandum; November 2, 2021 - CMS ID 5385 Page I
2021-3516
12/20 N�2o0G3
Karla Ford
•
From:
Sent:
To:
Subject:
Attachments:
Approve
Sent from my iPhone
Mike Freeman
Tuesday, November 2, 2021 3:24 PM
Karla Ford
Re: Please Reply - PA FOR ROUTING: CW Freimark-Bags of Love (CMS 5385)
image002 jpg; image001 jpg; 110221 CW Freimark-Bags of Love (CMS 5385).pdf
On Nov 2, 2021, at 5:23 PM, Karla Ford <kford@weldgov.com> wrote:
Please advise if you approve recommendation. Thank you.
Karla Ford A
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.wetdgov.com ::
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Heather Looney <hlooney@weldgov.com>
Sent: Tuesday, November 2, 2021 3:19 PM
To: Karla Ford <kford@weldgov.com>
Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>; Barb Connolly
<bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Chris D'Ovidio
<cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; Lennie Bottorff
<bottorll@weldgov.com>
m>
Subject: PA FOR ROUTING: CW Freimark-Bags of Love (CMS 5385)
Good afternoon Karla,
Please see the attached PA that has been approved for routing: CW Freimark-Bags of Love (CMS 5385)
Thanks you,
Heather Looney
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
(970) 400-6544
1
MEMORANDUM OF UNDERSTANDING
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND
CAROL FREIMARK ON BEHALF OF BAGS OF LOVE
THIS MEMORANDUM OF UNDERSTANDING is entered into this Vlay of _c nib % 2021,
by and between the Board of County Commissioners, on behalf of the Weld County Department of Human
Services, hereinafter referred to as "Department," and Carol Freimark, on behalf of Bags of Love, hereinafter
referred to as "Contractor".
Purpose
The purpose of this Memorandum of Understanding (MOU) is to enter a partnership with the Contractor to
supply children placed in Department custody, with supplies required to meet their immediate needs, also
known as "Bags of Love", which have been donated generously from members of the community.
Term of this Memorandum of Understanding
This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning January 1, 2022
through December 31, 2022.
Roles and Responsibilities of the Contractor
1. Furnish the Department with one (1) bag of supplies, at no cost, for each child who has been removed
from their home by law enforcement or by the Court system, and who are in the custody of the
Department. Each bag of supplies will be filled with age -appropriate toy(s), personal care items, and a
blanket.
2. Communicate with the Department any need for assistance regarding transporting the supplies at least
once per month to the Department's office location, otherwise the supplies will be picked up by the
Department at the Contractor's location.
3. Maintain an available stock of supplies necessary to fulfill the Department's projected number of
required Bags of Love.
4. Meet with the Department staff periodically to assess and communicate any additional needs or
problems that may arise regarding the ability to meet the needs of the children.
5. Ensure the quality of the contents of each Bag of Love is consistent with the safety and protective needs
of the children as approved by the Department.
6. Submit an itemized invoice quarterly to Denise Suniga of the Department's Child Welfare Division, at
email address suniaadk@weldaov.com, for any rental fees associated with the storage of supplies for the
Bags of Love Program. Quarterly invoices must be accompanied with receipts documenting the monthly
rental fees paid by the Contractor. Reimbursement to the Contractor for rental fees shall not exceed
$600.00 for the term of the MOU.
Roles and Responsibilities of the Department
1. Disburse each of the Bags of Love to children in foster and kinship care and ensure that a maximum of
one (1) of the Bags of Love is distributed to each child.
2. Provide the Contractor with an annual estimate of inventory requirements for the supplies required to
meet the needs of the children.
3. Provide the Contractor with quarterly reports of inventory to detail the stock of supplies located at the
Department. The inventory details will specifically identify supplies categorized by age groups and
gender types.
4. Meet with the Contractor periodically to assess and communicate any additional needs or problems that
may arise and potentially disrupt the ability to meet the needs of the children.
5. Reimburse the Contractor quarterly based on an itemized invoice for rental fees associated to the storage
of supplies for the Bags of Love Program. Reimbursement by the Department for rental fees shall not
exceed $600.00 for the term of the MOU and shall be reimbursed with Child Welfare funding.
Modifications. This Agreement may be modified in writing, in whole or in part, upon approval of the signers.
Termination. This Agreement may be terminated at any time by either party giving thirty (30) days written
notice to the signers. No portion of this MOU shall be deemed to create an obligation on the part of the County
of Weld, State of Colorado, to expend funds not otherwise appropriated, as this MOU is subject to the
availability of funding. Therefore, the Department may terminate this MOU at any time if the source of funding
for the services made available to Contractor is no longer available to the Department, or for any other reason.
Contractor reserves the right to suspend services to clients if funding is no longer available.
Entire Agreement. This MOU contains the entire agreement and understanding between the parties with
respect to the subject matter hereof and may not be changed or modified except as stated herein. This MOU
shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. Contractor
and the Department may not assign any of its rights or obligations hereunder without the prior consent of both
parties.
No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any
other person not included in this MOU. It is the express intention of the undersigned parties that any entity other
than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only.
Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
Independent Contractor. Contractor agrees that it is an Independent Contractor and that the Contractor's
officers, agents or employees will not become employees of the Department, nor entitled to any employee
benefits from the Department as a result of the execution of this MOU. Contractor shall perform its duties
hereunder as an Independent Contractor. Contractor shall be solely responsible for its acts and those of its
agents and employees for all acts performed pursuant to this MOU. Contractor, its employees and agents are
not entitled to unemployment insurance or workers' compensation benefits through the Department and
the Department shall not pay for or otherwise provide such coverage for Contractor or any of its agents
or employees. Unemployment insurance benefits will be available to Contractor and its employees and
agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when
due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred
pursuant to this MOU.
Severability. If any term or condition of this MOU shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this MOU shall be construed and enforced without such provision, to the extent
that this MOU is then capable of execution within the original intent of the parties.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year
first above written.
[K•11J�1L1�`�
ATTEST:
Weld C u ty Clerk to the B rd
By:
Deputy Cle to the Boa
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair DEC 2 2 2021
Carol Freimark
On behalf of Bags of Love
5407 Bobcat Street
Frederick, Colorado 80504
Cy -d TmAw4'
By: Carol Freimark (Nov 18, 202109:04 MST)
Carol Freimark
Nov 18, 2021
Date:
XO2/ 35/'
New Contract. Request
Entity Information
EntityName* Entity ID* ❑ New Entity?
FREIMARK, CAROL 00040475
Contract Name*
FREIMARK, CAROL - BAGS OF LOVE (MEMORANDUM OF
UNDERSTANDING)
Contract ID
5385
Contract Lead *
Requires Board Approval
Contract Status HLOONEY YES
CTB REViEW
Contract Lead Email Department Project #
Mooney eldgov.corn;cubb
xxlkieldqov.corri
Contract Description*
UPDATED MOU wrrH NEW TERM FOR CAROL FREIMARICS RAGS OF LOVE. TERM: JANUARY 1, 2022 THROUGH DECEMBER 31,
2022.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTR 11-04-2021,
Contract Type*
Department
Requested BOCC Agenda Due Date
AGREEMENT
HUMAN SERVICES
Date* 11 27 e` 2021
12;1'01 } 2021
Amount *
vent Email
$600.00
CM-
Will a work session with BOCC be required?*
HumanServicesweIdgov.co
NO
Renewable
m
NO
Does Contract require Purchasing Dept. to be included?
Department Head Email
Automatic Renewal
CM-HumanServ°ices-
oeptHead@weldgov,corn
Grant
County Attorney
GENERAL COUNTY
IGA
ATTORNEY EMAIL
County Attorney Email
CM_
COUN A ORN Y@WE LDC
OV,COM
if this is a renewal enter previous Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnRase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name Contact Type
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
12/102021
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12,`22?2021
Originator
HLOONEY
Review Date *
10j31,;`2022
Committed Delivery Date
Contact Email
Renewal Date
Expiration Date*
12; 30,=`2022
Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approver
CHRIS D`OV1DIO
Finance Approved Date
12; 132021
Tyler Ref #
AG 122221
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
12:'14!2021
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