HomeMy WebLinkAbout20221860.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FAMILY MEDICAID
ENROLLMENT SERVICES AND AUTHORIZE CHAIR AND DIRECTOR OF
DEPARTMENT OF HUMAN SERVICES TO SIGN - WELD COUNTY SCHOOL
DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Family Medicaid Enrollment Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Weld County School District 6, commencing August 1, 2022, and ending
May 31, 2023, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Family Medicaid Enrollment
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Weld
County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and Jamie Ulrich, Director of
the Department of Human Services, be, and hereby are, authorized to sign said memorandum of
understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WEL[yCOUNTY, COLORADO
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Weld County Clerk to the Board
BYUitttkY1 Id& al/ CIL
Deputy Clerk to the Boar
Scdtt K.
James, Chair
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MrTan, Pro-Tem
AP ' sr ED
County "orney
Date of signature: Ijz1-
Lori Saine
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2022-1860
HR0094
Con-h/acf 1 Da(v0)
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 21, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Weld
County School District 6
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU)
with Weld County School District 6. Each year, the Department and Weld County School
District 6 enter into a MOU to provide eligibility determination functions for public assistance
programs at the Weld County School District 6 Family Center, located at 1113 10Th Street, in
Greeley, Colorado. Under this MOU, a Weld County Department employee will be assigned to
work at the Center up to three (3) days per week for the months of August 2022 through May
2023 as a Medicaid Intake Specialist to support all Weld County School District 6 students. The
associated salary and benefits will be the responsibility of the Department. Weld County School
District 6 will reimburse the Department at a rate of $31.42 per hour, with a total reimbursement
not to exceed $24,000.00. The term of this MOU is August 1, 2022 through May 31, 2023.
I do not recommend a Work Session. I recommend approval of this MOU and authorize the
Director and Chair to sign.
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
,evu
Pass -Around Memorandum; June 21, 2022 - CMS ID 6013
00/29
Page 1
2022-1860
H o0* -I
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Attachments:
I approve
Perry Buck
Tuesday, June 21, 2022 11:45 AM
Karla Ford
Lori Saine
Re: Please Reply - PA FOR ROUTING: FR SD -6 Medicaid Intake Specialist MOU (CMS
6013) DHS7
imageOO2 jpg; imageOO1 jpg; 062122 FR SD -6 Medicaid Intake Specialist MOU (CMS
6013).pdf
Sent from my iPhone
On Jun 21, 2022, at 11:19 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you.
Karla Ford
Executive Assistant & Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com i :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Alison Pegg <apegg@weldgov.com>
Sent: Tuesday, June 21, 2022 10:45 AM
To: Karla Ford <kford@weldgov.com>
Cc: Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com>; Chris D'Ovidio
<cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS -Contract Management <HS-
ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll@weldgov.com>
Subject: PA FOR ROUTING: FR SD -6 Medicaid Intake Specialist MOU (CMS 6O13)
Good morning Karla,
The attached PA has been approved for routing: FR SD -6 Medicaid Intake Specialist MOU (CMS 6013).
Thank you!
Alison Pegg
Contract Management and Compliance Coordinator
1
DocuSign Envelope ID: 6F4CFE72-DD46-48B5-AF52-624AF80BA1 BF
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10th
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of August 2022 through May 2023.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
August 1, 2022 through May 31, 2023, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer have been provided by the
CASBHC (Colorado Association of School Based Health Care), grantor. Periodical outreach and
enrollment will be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will
send out notifications to the families of the surrounding schools for the date of outreach enrollment.
D6 will make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 23-676-001
Page 1 of 2
DocuSign Envelope ID: 6F4CFE72-DD46-48B5-AF52-624AF80BA1BF
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
By:
p--DocuSigned by:
►,1 f. Gvi sI' t,, Neuter of SpuiaL fiutatieun.
`--T-dm7R9 +ibble, Director of Special Education
pDocuSigned by:
Date:'" 13, 2022
By: Vr. SfaLit- Qat{h,ri, QSsistud c t,vivit tutuAL of 14,411,04 QIut atu I- Date: jun
`---4713wStnete.Datteri, Assistant Superintendent of Academic Achievement
By:
DocuSigned by:
LI
l� dun, Sp vi ,r, File tutial, etr6UX
gan88pensler, Chief Financial Officer
WELD NTY DEPARTMENT' OF HUMAN SERVICES
By:
By:
'.1
e >,lrich, Director
J
ScottlK. James, Commission Chair
9, 2022
Date:Jun 9, 2022
Date: JUN 2 9 2022
Date: JUN 2 9 2022
MOU 23-676-001
Page 2 of 2
0200202- /6
Contract Form
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT #6 @00002.589
Contract Name*
WELD COUNTY SCHOOL DISTRICT #6 (MOU - MEDICAID
INTAKE SPECIALIST)
Contract Status
CTB REVIEW
Contract Description*
NEW MOU. TERM: AUGUST 1, 2022 THROUGH MAY 31, 2023.
❑ New Entity?
Contract ID
6013
Contract Lead*
APEGG
Contract Lead Email
apeggereldgov.corn;cobbx
xlk@weldgov.com
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB' 6/23/22.
Contract Type*
AGREEMENT
Amount*
$ 2'O00.00
Renewable*
NO
Automatic Renewal
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@we.ldgov.co
m
Department Head Email
CM-HumanServices-
DeptHeadeldgay.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL.
County Attorney Email
CM-
COUNTYATTORNEY@WELDG
OV.COM
Requested BOCC Agenda.
Date*
06/29/2022
Parent Contract ID
Requires Board Approval.
YES
Department Project #
Due Date
06/25/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept to be included?
If this is a renewal enter previous Contract ID
If this is pan of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Effective Date
Review Date*
04/03/2023
Renewal Date
Termination Notice Period
Purchasing Approver
Purchasing Approved Date
Approval P
Department Head
JAMIE ULRICH
DH Approved Date
06/15/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda. Date
06/29,/2022'
Originator
APEGG
Committed Delivery Date
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
06(17/2022
Tyler Ref #
AG 062922
Expiration Date*
05/31/2023
Legal Counsel
BRUCE BARKER
Legal Counsel Approved Date
06/17/2022
Hello