HomeMy WebLinkAbout20222984.tiffRESOLUTION
RE: APPROVE RESERVATION AND SERVICE CONTRACT, AND AUTHORIZE CHAIR TO
SIGN - MOUNTAIN SHADOW CARRIAGES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Reservation and Service Contract
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Mountain
Shadow Carriages, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Reservation and Service Contract between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and Mountain Shadow Carriages, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of October, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditifeA)
Weld County Clerk to the Board
County • torney
Date of signature: I l ASS%2
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2022-2984
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: October 11, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Request for County Funding for the Foster and
Kinship 2022 Holiday Parties
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Request for County Funding for the Foster and
Kinship 2022 Holiday Parties. The Department's Child Welfare Division hosts two annual holiday
events: one for Weld County foster care families and one for kinship families. These events are scheduled
for the evenings of December 7'h and 8`h, 2022, and will be held at the Island Grove Exhibition Hall.
This year's theme is "Get ready for a Ho -Ho -Ho -Down!". The holiday celebration will include a
meal and activities each evening. The Department is requesting $4,072.00, from the Child
Welfare Block Grant, to use towards decorations, carriage rides provided by Mountain Shadow
Carriages (CMS ID 6372), and a meal for 450 people. Realities for Children Charities (RFCC)
will contribute $5,000.00, bringing the total budget for the event to $9,072.00. The budget, with
a breakdown of estimated costs, is attached.
I do not recommend a Work Session. I recommend approval of this event, the associated budget, and
Authorize the Chair to initial and sign the Reservation and Service Contract with Mountain Shadow
Carriages.
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
AR rove Schedule
Recommendation Work Session Other/Comments:
660
Pass -Around Memorandum; October 11, 2022 — Not in CMS Page 1
2022-2984
AetMOUNTAI
Mountain Shadow Carriages
Signature requested on October 06, 2022
Reservation and Service Contract
Business: Mountain Shadow Carriages Recipient: Weld County
mtshadowcarriages@live.com wileyxhr@weldgov.com
10175 State Highway 392, Windsor, CO, 80550- (970) 397-9843
3211
(303) 358-3198
This contract is between Mountain Shadow Carriages (the "Business") and Weld County (the
"Client") dated 10/06/2022.
By signing this contract, I have agreed to hire Mountain Shadow Carriages for the preceding
event and agree to all conditions set forth in this contract.
Terms
RESERVATIONS
A non-refundable $100 deposit will be required to hold the specific date and time of your event,
and is due within 14 days of the execution of this contract. The balance of the contract will be
due 14 days before the event.
Recipient initial
SITE INSPECTION
Mountain Shadow Carriages will perform a site inspection before your event. We will do
everything possible to honor your route request, but reserve the right to change the route for
the safety of the horses and persons involved.
Recipient initial
CONTRACTED TIME AND EXTRA TIME
The contracted time begins at the time we are scheduled to start not the time of boarding.
Any time after your reserved time period will be charged in 1/2 hour increments at $50 per 1/2
hour. This will be due at the time of services.
Recipient initial
SERVICE TIMES
Service is considered rendered once the carriage is hooked to the horse(s).
Service is considered complete at the end of scheduled time, unless otherwise agreed upon
during the event to contract for EXTRA TIME at the rate and terms described above.
Recipient initial
SERVICE TIME CHANGES
Any change to service time must be made 48 hours prior to the event. Mountain Shadow
Carriages will make every effort to accommodate those changes but due to scheduling conflicts
may not be able to make changes. In the event we are unable to reschedule. Mountain Shadow
Carriages will refund 60% of the total paid contract amount.
Recipient initial
REQUIRED EQUINE REST
For every two hours the horse(s) work they will receive a 10 minute break to receive water and
nourishment.
Recipient initi
EQUIPMENT
I understand that Mountain Shadow Carriages horses wear iron shoes on their hoofs, depending
on the time of year, to protect them and reduce the chance of them slipping on smooth surfaces.
These shoes may leave scratches on the ground but are necessary for the well-being of the
horse(s).
Recipient initial
TIPS AND GIFTS
Tips should be given directly to the driver or the driver's helper. Tips are not included in the
contracted price but are greatly appreciated.
Recipient initial
CONFIDENTIALITY AND PHOTO RELEASE WAIVER
Mountain Shadow Carriages, and its employees, agents, or representatives will not at any time or
in any manner, either directly or indirectly, use for the personal benefit of Mountain Shadow
Carriages, or divulge, disclose, or communicate in any manner, any information that is
proprietary to the Participants. Mountain Shadow Carriages and its employees, agents, and
representatives will protect such information and treat it as strictly confidential. The Participants
authorize Mountain Shadow Carriages the right to use photographs taken by its employees,
agents, and representatives for the purpose of advertising and marketing. This provision will
continue to be effective after the termination of this Contract.
Recipient initial
CONTRACT REVISION NOTICE
Any major change, addition, or deletion notice or communication required or permitted under
this Contract shall be sufficiently given if delivered in person or by certified mail, return receipt
requested, to the address set forth in the opening paragraph or to such other address as one
party may have furnished to the other in writing. As a courtesy, communication by electronic
mail (e-mail) may be used to expedite communication, but must be made official as outlined in
the paragraph.
o2oaa - 02984
Recipient initial
LIABILITY
Under Colorado Law, an equine professional is not liable for an injury to or the death of a
participant in equine activities resulting from inherent risks of equine activities, pursuant to
section 13-21-119, Colorado Revised Statutes.
Recipient initial
WEATHER
Mountain Shadow carriages will operate in all weather except that which endangers the safety of
the horses and the persons involved, the driver will have final say. (i.e. icy roads. heavy snow,
heavy rain and lightning). The carriage is equipped with a top for light rain and snow.
Recipient initial
L.....5ee-
COMPANY CANCELLATION
If Mountain Shadow Carriages cancels due to unforeseen circumstances, we will make every
attempt to reschedule to fulfill the contract. If arrangements can not be made, then we will
refund monies paid. less the deposit.
Recipient initi
FAREWELLS
Please do not use sparklers, rice, birdseed, or candy around the horses and carriage, as it can be
dangerous. We welcome flower petals and bubbles.
Recipient initial
PAYMENT METHODS
Payment will be made to the Business via cash, check, credit card, or by any other payment
method approved by Mountain Shadow Carriages.
Recipient initial
Signatures
This contract may be signed electronically or in hard copy. If signed in hard copy, it must be
returned to the Business for valid record. Electronic signatures count as original for all purposes.
By typing their names as signatures below, both parties agree to the terms and provisions of this
agreement.
Business signature
Owner name
Owner signature
Business date signed
Recipient signature
Recipient name
Recipient signature
Recipient date signed
Darin Henry
lJa/relivsfv7
10/06/2022
Scott K. James, Board of Weld County Commissioners
RffirChair
i
OCT 2 6 2022
ce2oota.a98�
2022 Christmas Party Budget
Total Party Budget
$9,072.00
Item Description
Cost Qty Budget Notes
Actual Cost
Dinner
Santiago's
$14.75 400 $5,900.00 Burritos, Tacos and Rice (include plates and utensils)
Dinner
Carriage Ride
Santiago's
Mountain Shadow
Carriages
150 $522.00 Quesadillas
$1,550.00 1 $1,550.00
Thank you cards For donors $100.00 1 $100.00
Drinks, decorations,
Decorations/Misc miscellaneous $1,000.00 1 $1,000.00
Total
$9,072.00
Less: Realities for
Children
Funds from Weld
Account
($5,000.00)
Total Child Welfare $4,072.00
New Contract Request
Entity lnforma
❑ New Entity?
Entity Name* Entity ID*
MOUNTAIN SHADOW CARRIAGES LLC @00041481
Contract Name"
MOUNTAIN SHADOW CARRIAGES LLC 12022 RESERVATION
AND SERVICE CONTRACT)
Contract Status
CTB REVIEW
Contract ID
6372
Contract Lead
APEGG
Contract Lead Email
apegg@weldgov.com;cobbx
cobbx
xlk@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
NEW CONTRACT FOR HORSE CARRIAGE VENDOR FOR FOSTER AND KIN CHRISTMAS PARTIES. EVENT DATES: DECEMBER 7TH
8TH, 2022.
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS ETA TO CTB 1016 e 2022.
Contract Type
CONTRACT
Amount"
$1,550.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.co
Department Head Email
CM-HumanServices-
DeptHeadaveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELDG
OVCOM
If this is a renewal enter previous Contract ID
If this is part of a NSA enter NSA Contract ID
Requested BQCC Agenda
Date"
1011212022
Due Date
10:'08;'2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master ServicesAgreementAgreement Number should be left blank if those contracts are not in
Ontase
Con
ct Dates
Effective Date
Review Date *
10/10/2022
Renewal Date
C
Termination Notice Period
nta
ation
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
1 0/1 71202 2
Final Approval
11OCC Approved
BOCC Signed Date
BOCC Agenda Date
10x`261202.2
Originator
APEGG
Contact Type
Committed Delivery Date
Contact Email
Finance Approver
CHERYL PATTELLI
Expiration Date.
12/08/2022
Contact Phone I
Purchasing Approved Date
Finance Approved Date
10/1812022
Tyler Ref
AG 102622
Legal Counsel
BRUCE BARKER
Contact Phone 2
Legal Counsel Approved Date
10/18/2022
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