HomeMy WebLinkAbout20221094.tiffRESOLUTION
RE: APPROVE INCREASED 2022 GRANT BUDGET REQUEST (DCJ FORM 4-E) FOR
SUSTAINED VIABILITY OF BODY -WORN CAMERA EXPANSION FOR
ADMINISTRATION, COURT, AND DETENTION UNITS AT WELD COUNTY SHERIFF'S
OFFICE AND AUTHORIZE SHERIFF'S OFFICE AND CONTROLLER TO SIGN AND
SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Increased 2022 Grant Budget Request
(DCJ Form 4-E) for the Sustained Viability of the Body -Worn Camera Expansion for
Administration, Court, and Detention Units at the Weld County Sheriff's Office from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal
Justice, Office of Adult and Juvenile Justice Assistance, commencing January 1, 2022, and
ending June 30, 2022, with further terms and conditions being as stated in said increased budget
request, and
WHEREAS, after review, the Board deems it advisable to approve said increased budget
request, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Increased 2022 Grant Budget Request (DCJ Form 4-E) for the
Sustained Viability of the Body -Worn Camera Expansion for Administration, Court, and Detention
Units at the Weld County Sheriff's Office from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to
the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and
Juvenile Justice Assistance, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Sonja Kohlgraf, Sheriff's Office, and
Chris D'Ovidio, Controller, be, and hereby are, authorized to electronically sign and submit said
increased budget request.
CG:So(Sk), ACT(cP/cD)
7/29/2.2
2022-1094
SO0043
INCREASED 2022 GRANT BUDGET REQUEST (DCJ FORM 4-E) FOR SUSTAINED VIABILITY
OF BODY -WORN CAMERA EXPANSION FOR ADMINISTRATION, COURT, AND DETENTION
UNITS AT WELD COUNTY SHERIFF'S OFFICE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of April, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d ) .X,GEo•t�c
Weld County Clerk to the Board
APP
County Attorney
Date of signature: 4/2o/27 -
Scott K. James, Chair
Mike Freeman, Pro-Tem
EXCUSED
Perry L. Buck
teve Moreno
EXCUSED
Lori Saine
2022-1094
SO0043
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
DEPARTMENT:
DATE:
PERSON REQUESTING:
2021-2022 BWC OAJJA Grant — Increase of award request
Sheriff's Office
4/8/2022
Sonja Kohigraf, WCSO Budget Manager
Brief description of the problem/issue:
In December of 2021 the WC Sheriffs Office accepted a FY 2021-22 Body -Worn Camera grant award in the amount of $25,695 from
the Office of Adult and Juvenile Assistance (OAJJA). These funds are allocated to offset the 2022 BWC invoice from Utility for the
281 BWCs implemented in Detentions, Courts and Administration.
At the end of March 2022, the Department of Public Safety has informed CCI that there is a remaining award balance of
$1,226,866.00 of this funding source.
These funds can only be used to purchase BWC equipment (not maintenance contracts or storage plans for BWCs) and needs to be
spent by 6/30/2022.
WCSO's 2022 BWC cost for the 281 additional cameras will be $241,001. This includes equipment only. Please note that the two
following years will be billed at $311,742 each, including cost for maintenance and data storage fees.
Reaching out to the State, I confirmed that WCSO can request a budget change to the already existing grant 2022-BW-22-19014,
to cover the remaining cost.
$241,001 281 BWCs cost in 2022
$200,000 funded through the 2021 JAG grant
$ 25,695 funded through the 2022-BW-22-19014 grant
$15,306 variance
WCSO would like to request a budget increase in the amount of $15,306, bringing the total award to $41,001. This will cover the
equipment cost for the 2022 implemented BWCs.
WCSO must submit a completed DCJ Form 4-E (see attached) by 4/15/2022 in order to be considered for this budget change. The
signature is required from the WCSO Grant Program Manager and the WC Financial Officer.
I am requesting the approval to submit this request.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Approve to submit a budget increase request (DCJ Form 4-E) to the current grant in the amount of $15,306.
• Deny the approval. This may lead to increased general fund dollars spending to cover additional body worn cameras for the
WCSO operation.
• Schedule a work session to discuss further.
Recommendation:
Approve the grant budget increase request and its submission via ZoomGrants to the State in the amount of an additional $15,306.
This will assist in cost minimization to the General Fund and expand the Body Worn Camera program to comply with SB 20-217 and
HB21-1250.
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine
Approve Schedule
Recommendation. Work Session
Other/Comments:
Mariah Higgins
From:
Sent:
To:
Subject:
ZoomGrants Notices <Notices@zoomgrants.com>
Friday, March 4, 2022 8:47 AM
Sonja Kohlgraf
Application Submitted: Sustained Viability of the Body -Worn Camera Expansion for
Administration, Court and Detention Units at Weld County Sheriff's Office
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Thank you for submitting your 2022 JAG application. The Funding Conference will be held May 16-20, 20'4 -
to present during the funding conference DCJ will contact you to schedule your presentation.
From ZoomGrants:
Success! Your application has been submitted!
Here is a link to the Print/Preview of your application. You can also save your application as a PDF from tf
https://www.zoomqrants.com/printprop.asp?rfpidu=0BC97B95EBED48ED9A61 B6CDE2108AC1 &propidu=
As a security measure, you must be logged into your account, before clicking on the above link to view yot
Alternatively, you can quickly check the status of your application by clicking
https://www.zoomgrants.com/applicationstatus.aspx?q=D476E4B9AA494376B0344869D2279907&p=386
ZoomGrants proudly supports the Grant Professionals Association as an invaluable resource provider to tt
P386299
This email was sent from a notification -only email address.
Replies to this message will be sent to the person who originated this message.
Thank you for using http://www.zoomgrants.com
COLORADO DIVISION OF CRIMINAL JUSTICE
BUDGET INCREASE/DECREASE (DCJ FORM 4-E)
GRANTEE: Weld County Government
GRANT NUMBER: 2022-BW 22-19014
PROJECT TITLE: Body Worn Cameras for Weld County Detentions &
Court Deputies
PROJECT
FROM: DURATION
1/1/2022 TO:6130/2022
PREPARED BY: PHONE: (970 )400-2872 DATE:4/8/2022
Sonja Kohlgraf
THE PURPOSE OF THIS REQUEST IS TO (Select One):_x INCREASE TOTAL AWARD DECREASE TOTAL AWARD
A GRANT MODIFICATION IS NOT AUTHORIZED UNTIL APPROVAL IS RECEIVED IN WRITING FROM DCJ. To request a change, submit one signed form to DCJ. If approved,
this information contained within will be used to generate a Grant Agreement Modification.
A. EXPLANATION OF BUDGET INCREASE/DECREASE REQUEST: Briefly summarize the reason fora budget increaseldecrease. Details must be provided on pane three through nine.
The Body -Worn Camera equipment cost forthe 281 additional implemented BWCs at the Weld County Sheriff's Office (WCSO), will be $241,001 In year 1(2022). The contract
is set to run for three years 2022-2024.
A notice was received from the State that there is a remaining balance of $1,226,866 for BWC equipment purchases in 2022 under this grant funding available.
WCSO was awarded $25,695 of the already distributed funds from the grant mentioned above. We also received $200,000 from the 2021 JAG grant to be used against the
purchase of the 281 cameras. WCSO is requesting to increase the $25,695 awarded funds to $41,001 which would cover the entire 2022 BWC equipment cost.
Please note that to sustain the BWC program for the 281 BWCs In 2023 and 2024, it will cost an approx. $311,000 per year for data storage and maintenance plan.
B. REQUIRED GRANTEE SIGNATURES: I certify that, to the best of my knowledge and belief, this form is correct and complete. I also, acknowledge that if approved, the budget information
provided on pages three (3) though nine (9) will be used to generate a Grant Agreement Modification document and replace the current approved budget. Budget changes that also
change the Scope of Work will also need to be accompanied by a DCJ Modification of Other Grant Agreement Terms (DCJ Form 4-D).
*/).2c.1.-. Lee/702z_
FINANCIAL OFFICER
DATE
***Division of Criminal Justice Use Only
This Request (and all attachments) is: !APPROVED by Grant Agreement Modification*
DENIED
Denial Reason:
DCJ Grant Manager Date
• Not effective until Modification Document Execution
Page 2 of 9
dcj4[:_v1
(Rev. 511 6)
C. BUDGET SUMMARY CHANGE: Details for each line item must be provided in subsequent pages.
Enter the Current Approved Budget
Requested Budget Change and Amount of Total Change will be populated once the Budget Details are entered in section D.
BUDGET
CATEGORY
Personnel
0
CURRENT APPROVED BUDGET
Federal/State Cash Match * In Kind Match *
Award
Supplies &
Operating
25,695.00
Travel
0
Total
0
0
REQUESTED BUDGET CHANGE
Federal/State Cash Match * In Kind Match*
Award
25,695.00
41,001.00
0
Equipment
Consultants/
Contracts
0
0
0
0
0
0
Indirect
0
TOTAL
$25,695.00
$25,695.00
ii $41,001.00
Page 3 of 9
* Cash and/or In Kind match may not apply. Refer to your Grant Agreement.
dcj4E v1 (Rev. 5/16)
Total
0
AMOUNT of
TOTAL
CHANGE by
line item
+or()
0
41,001.00
$15,306
0
0
0
0
0
0
0
0
$41,001.00
$41,001.00
D. BUDGET DETAILS: Round at amounts to nearest whole dollar. Each item narrative must explain and justify the how costs were determined (i.e. what is being purchased, what is
the individual costs, etc.) and the source of match, if match is applicable. Contact your Grant Manger if you have more line items per category than provided below.
PERSONNEL: See page two far instructions
(1)
Annual Full-time
Salary
(2)
Annual Fringe
Benefit Cost
(3)
Sub -Total
(4)
% of time for This
Project
Source
Grant Funds
Match
Cash
Match
In -Kind
Narrative)
10.00
TOTAL
k2. (Narrative)
Narrative)
q4. _
114. (Narrative)
t6
(
46. (Narrative)
10.00
Page 4 of 9
dcj4E_v 1
(Rev. 5/16)
PERSONNEL: continued
(1)
Annual Full-time
Salary
(2)
Annual Fringe
Benefit Cost
(3)
Sub -Total
(4)
% of time for This
Project
Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
7.
o
7. (Narrative)
_0.00
B.
1
I
1
10.00
8. (Narrative)
9
I
1 1
I
I
I
I
10.00
9. (Narrative)
10.
I
1 1 I
I
I
I
10.00
10 (Narrative)
Total Personnel
I
1
10.00
SUPPUES & OPERATING: Explain how the costs were determined and justify the need for each line Item. Items costing $5,000
or more should be listed under Equipment. If custom development of software Is contracted out, It is subject to prior approval
and should be shown as a contract under Contracted Services below. All purchases should be made through competitive bid,
state or local award, or established purchasing procedures.
1. Body Worn Camera Package
Source
TOTAL
Grant Funds
41,001
Match
Cash
0
Match
In -Kind
0
4
41,001
1. Requesting to increase the budget from awarded $25,695 to $41,001 due to remaining award funding availability. $41,001 will be used to pay for the 281 additional BWCs equipment in year 1 (2022)
of the contract. The total quote for three years is 5864,485. Year 2022 invoice is $241,001 for BWC equipment. Year 2&3 (2023-2024) will include the body worn camera data storage and
maintenance plans.
2. $41,001 in grant funding will cover a portion of the BWCs equipment cost in 2022. The 2021 JAG grant award will cover the remainder for the 2022 contract year.
I 1 I
2. (Narrative)
Page 5 of 9
dcj4E_v t (Rev. 5/16)
)SUPPLIES and OPERATING: continue
Source
Grant Funds
Match
Cash
Match
In -Kind
3. (Narrative)
4. (Narrative)
Narrative)
(Narrative)
(Narrative)
8 (Narrative)
Narrative)
10. (Narrative)
,To Sues and Operatin
Page 6 of 9
dcj4E_v 1 (Rev. 5/16)
TRAVEL: Explain the relationship of each cost item to the project, (e.g., if training or conference expenses are requested,
explain the topic of the conference and its relationship to the project). If the applicant agency does not have an approved
mileage rate, use the state rate found at httos:l/www.coloredo.cov/pacific/osclmiteage-reimbursement-rate. Indicate if travel is
Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
in -state or out of state.
1
0
_
1. (Narrative)
z
1
I
to
,2. (Narrative)
3. I
1
t
Ic
3. (Narrative)
14. I
I
I
10
4. (Narrative)
5. I
I
I
to
5. (Narrative)
Total Travel
I
I
Io
EQUIPMENT: Items that have a unit cost of $5,000 or more and a useful life of over one year are considered equipment.
Explain why the proposed equipment is essential to conducting the project and is not currently available for use of the project
within your agency or organization. DCJ must provide prior written approval for the purchase of all equipment. All equipment
must be purchased through competitive bid, state or local award, or established competitive purchasing procedures.
Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
1.
0
1. (Narrative)
2 1 l t Ia
2. (Narrative)
Page 7 of 9
dcj4F_v1
(Rev. 5/16)
EQUIPMENT: continued
-
1 Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
3
v
0
13. (Narrative)
ii
_
.4
r
I I I
10
i4 (Narrative)
i
i5
15. (Narrative)
.Total E ui ment
I
10
CONSULTANTSICONTRACTS: Provide a copy of all contracts and explain how they were or will be procured. NOTE
(Questions regarding the difference between a contract employee and a regular employee may be directed to the Internal
IRevenue Service, Additional prior approval is required. Attach a copy of each contract with a detailed budget,
Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
r1.
0
1. (Narrative)
2
I
I
I 10
2. (Narrative)
I
I
I Io
�3. (Narrative)
ii
4
I
j
I k
4. (Narrative)
Parc t of 9
dej4Ev i
(Rev. 5/16)
!CONSULTANTSICONTRACTS: continued
Source
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
5
0
5. (Narrative)
Total Consultants/Contracts
( I
I
Op
INDIRECT: Describe how indirect is calculated, the rate used, and attach a copy of the current federally negotiated rate
(if applicable),
Source
I
TOTAL
Grant Funds
Match
Cash
Match
In -Kind
1
0
1 (Narrative)
Total Indirect I
I
I
to
Page 9of9
dcklE_vt (Rev. 5/16)
Contract Form
Entity Information
New Contract Request
Entity Name* Entity ID*
THE DIVISION OF CRIMINAL JUSTICE '00035241
Contract Name*
2021-2022 OFFICE OF ADULT AND JUVENILE JUSTICE
ASSISTANCE BWC INCREASE OF GRANT FUNDING
APPLICATION
Contract Status
CTB REVIEW
Contract ID
5741
Contract Lead*
SKOHLGRAF
New Entity?
Parent Contract ID
5291
Requires Board Approval
YES
Contract Lead Email Department Project #
skohlgraf@co.weld.co.us
Contract Description*
MARCH 2022 THE STATE OF CO HAD $1.1M REMAINING OF THIS FUNDING SOURCE FOR BWC EQUIPMENT PURCHASES. WCSO
IS APPLYING FOR AN ADDITIONAL $15,306 (TO THE ALREADY AWARDED $25,695 IN BWC EQUIP).
Contract Description 2
Contract Type*
GRANT
Amount*
$15,306.00
Renewable
NO
Automatic Renewal
NO
Grant
YES
IGA
Department
SHERIFF
Department Email
CM-Sheriffweldgov.com
Department Head Email
CM-Sheriff-
DeptHead+,veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EYWELDG
OV.COM
Grant Deadline Date
04'14(2022
Requested BOCC Agenda
Date*
04;1312022
Due Date
04/09/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date*
06(30,2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
DONNIE PATCH
DH Approved Date
04/12/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda. Date
04/13/2022
Originator
SKOHLGRAF
Contact Type
Committed Delivery Date
Contact Email
Finance Approver
CONSENT
Expiration Date*
06;`30,12022
Contact Phone 1
Purchasing Approved Date
04112/2022
Finance Approved Date
04/1212022
Tyler Ref #
AG 041322
Legal Counsel
CONSENT
Contact Phone 2
Legal Counsel Approved Date
04/12/2022
Hello