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Home My WebLink About20202363.tiffCon+V0.ck I D#�51 8l FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 April 26, 2022 To: Board of County Commissioners From: Toby Taylor Subject: Weld County Shooting Range Design - Task Order (2019-2250) Cairn Design, LLC was awarded the bid to design the Centennial Courtroom remodel and subsequent on - call design work. The shooting Range is designed and being constructed. After construction began, the Sheriff's Office recognized the need for "Fiddle Tables" at various locations at the shooting range. These tables will be designed to safely clear and handle firearms prior to entering the range areas. Cairn Design has provided a quote for this additional design work at $760.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this task order in amount of $760.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director o- 33 05/c4/ ZZ TASK ORDER 2-2022 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN, LLC Date: April 25, 2022 Project Title: Weld County Sheriff's Range - Architectural and Engineering Additional Services Completion Date: June 30, 2022 Compensation: $760.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The project will involve full architectural design and construction administration of the Weld County Sheriff's Range Building in Greeley, CO. Cairn Design, LLC will provide architectural design under this agreement including: Architectural design for the project. This proposal is for designing fiddle tables at the berm locations from pressure treated materials. The additional services scope includes: • Additional architectural design for pressure treated lumber fiddle tables. Contractor agrees to perform the services identified above and on the attached Exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 58,160.00 Original Contract Amount $ 294,397.50 Previously Approved Task order(s) Amount $ 760.00 Current Task Order Amount $ 353,317.50 New Contact Total Page 1of2 TASK ORDER 2-2022 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN, LLC CONTRACTOR: By: Date Kenneth R Caudle Name: Title: Engineering Manager ATTEcT. Welc 4-26-2022 ,,,,,/ � BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO c tt K. James, Chair Page 2 of 2 MAY 0 4 2022 -233 3 Exhibit A -Task Order # 2-2022 CAIRN DESIGN' LLC ee44t k 0 6 .y 3.olow& April 21, 2022 Toby Taylor Weld County Department of Buildings & Grounds Weld County Veterans Services 1105 H Street Greeley, CO 80632 RE: Weld County Sheriff's Range - Architectural and Engineering Additional Services In accordance with the fees identified in our bid, our lump sum price for this on call work for this project is $760.00. Scope of Work: The project will involve full architectural design and construction administration of the Weld County Sheriff's Range Building in Greeley, CO. Cairn Design, LLC will provide architectural design under this agreement including: Architectural design for the project. This proposal is for designing fiddle tables at the berm locations from pressure treated materials. The additional services scope includes: • Additional architectural design for pressure treated lumber fiddle tables. Scope of Services: The scope of services included in this proposal are limited to the following: • Coordination with the client as required to execute the scope of work. Compensation: Total Design Fee - $760.00 Changes in scope, additional trips to the site, or added services would be billed hourly identified in the On -Call contract, unless a fixed fee is agreed to in advance for the specific service. Sincerely, Ken Caudle, PE Engineering Principal 1805 Sheely Drive Fort Collins, Colorado 80526 (9101286-1968 Sheriffs Rani Add Services Fiddle table design Architecture Total hours Principal PM Arch/Eng Drafter 1 2 4 7 0 1 2 4 hours $175.00 $150.00 $125.00 $90.00 rates $0.00 $150.00 $250.00 $360.00 $760.00 total fee New Contract Request Entity Information EntityName* Entity ID ❑ New Entity? CAIRN DESIGN LLC #OO039527 Contract ID Parent Contract ID Contract Names ARCHITECTURAL DESIGN SERVICES (2019-22 50) 5787 Requires Board Approval Contract Status Contract Lead* YES CTE REVIEW SGEESAMAN Contract Lead Email Department Project # sgeesaman@co.weId.co.us Contract Description* TASK ORDER #2-2022 ADDITIONAL DESIGN WORK FOR THE SHOOTING RANGE Contract Description 2 Contract Type* Department Requested EtOCC Agenda Due Date TASK ORDER BUILDINGS AND GROUNDS Dates 05/05/2022 0509Y2022 Ainount* Department Email Cm- will a work session with BOCC be required?* $760,00 EuildingGrounds eldgov.c NO Re oboes corn Purchasing Dept to be included? NO Does Contract require Department Head Email YES Automatic Renewal CM-8.uildingGroundis- DeptHead Idguu.com 8Id(RFP #* 81900100 Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney l CM- COUNTYATTORNEYWELDG OV.COM if this is a renewal enter previous Contract ID if this is of a M enter Co act ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Ease Contract Dates Effective Date ReviewDate * Renewal Date 101'0312022 Termination Notice Period Committed Delivery Date Expiration Date' 10,03/2022 Contact Information Contact Info Contact Name Purchasing Purchasing Approver CHERYL PATTELLI Approval Process Department Head TOBY TAYLOR DH Approved Date 04:27!2022 Final Approval BOCC Approved Bocc Signed Date BOcc Agenda Date 05(04/2022 Originator SGEESAMAN Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date 04.28;' 2022 Finance Approver CHERYL PATTELLI Finance Approved Date 0427//2022 Tyler lief # AG 050422 Legal Counsel BRUCE BARKER Legal Counsel Approved Date 04/28/2022 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 February 2, 2021 To: Board of County Commissioners From: Toby Taylor Subject: Shooting Range Design Services — Task Order (2019-2250) Weld County awarded on -call design services to Cairn Design. There is a need for design services for the Shooting Range and Law Enforcement Training Center. Cairn Design has used the labor rates identified in their bid and quoted a lump sum of $84,345.00 to perform this design work. An amendment to the contract to accomplish this work requires BOCC approval. Therefore, Buildings & Grounds is recommending approving this task order. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director Gc- Da /O8 B�, o0a PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC Date: April 28, 2020 Task Order Number: Cairn Design LLC — 2-2020 Project Title: Weld County Shooting Range - Architectural Design Services Completion Date: Design Compensation: $84,345.00 Note: Pursuant to the "Original Agreement", document No. 2019-2250 section 2.2- Additional Task Order Work. In addition to that work described in section 2.1, the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as needed basis. Any such Task Order shall be signed by the Weld County Director of Buildings and Grounds before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The project will involve full architectural and engineering design and construction administration of the Weld County Sheriff's Office Shooting Range/Training Facility, located at approximately WCR 120 and WCR 23 in Weld CO. to include: • Shooting range to be built in phases. Diagram below is the full build -out concept. • For the first phase, the training building will be constructed as well as the shooting range areas (so the dirt is moved at one time) • The first phase training building is envisioned to be constructed. The dimensions in the conceptual diagram below are not accurate. Rather, this building is estimated to be about 8,000 SF and house the following: • Civil, Architectural, Structural, Mechanical, Plumbing, Electrical and Telecommunications design • Design team to assist with County's ZPAG process which is a scaled back Use by Special Review process • Design team will work closely with shooting range design consultant which has been procured by the County to develop all necessary safety, security, and functional range aspects and equipment. Design consultant will also work with developing sound attenuation recommendations. • Develop a practical and cost-effective design that will be bid for construction at a later date. • Define domestic water well locations, perimeter fencing, security needs, etc. PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC • Septic Design • Road access design 1. Complete services for the project as described in the attached Exhibit -Task Order 2- 2020. Contractor agrees to perform the services identified above and on the attached exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. CONTRACTOR: Cairn Design LLC By: Date 04/28/20 Name: Kenneth Caudle Title: Engineering Manager Weld o nt Clerk to th Board WELD COUNTY, COLORADO BY/UJ Deputy C rk t the d Steve Moreno, Chair FEB 0 8 2021 APPROVED AS TO FUNDING: APPROVED BSTANCE: Controller Official or Department Head APPROVED AS TO FORM: t861 t� County Attorney 0VP-0—o23C�3 Exhibit - Shooting Range Design Scope of Work Shooting Range/Training Facility Design The project will involve full architectural and engineering design and construction administration of the Weld County Sheriff's Office Shooting Range/Training Facility, located at approximately WCR 120 and WCR 23 in Weld CO. to include: Shooting range to be built in phases. Diagram below is the full build -out concept. For the first phase, the training building will be constructed as well as the shooting range areas (so the dirt is moved at one time) The first phase training building is envisioned to be constructed. The dimensions in the conceptual diagram below are not accurate. Rather, this building is estimated to be about 8,000 SF and house the following: Facility Two classrooms large enough for 70- 100 students each) 12' tall ceilings desired Amory for Ammo and weapons Eliminates transports each training day Needs security system Gun Cleaning room 8X12 Breakroom to accommodate students Restrooms large enough for students Parts washer room Projectors with screens Whiteboards Sound system Clearing barrel Shooting Range Minimum: 50 yards (fully useable) 100 yards (fully useable) Remaining ranges (dirt moved/placed for future range components) Target Storage building (or Conex) Range building (or Conex) Other items: Pendulum target (manual activated vs electric) Area lights for night shooting Parking for ^'60 vehicles for staff attending training • Civil, Architectural, Structural, Mechanical, Plumbing, Electrical and Telecommunications design • Design team to assist with County's ZPAG process which is a scaled back Use by Special Review process • Design team will work closely with shooting range design consultant which has been procured by the County to develop all necessary safety, security, and functional range aspects and equipment. Design consultant will also work with developing sound attenuation recommendations. • Develop a practical and cost-effective design that will be bid for construction at a later date. • Define domestic water well locations, perimeter fencing, security needs, etc. • Septic Design • Road access design PRICING Provide lump sum pricing for services requested. LUMP SUM PRICE $ $84,345.00 j I ! :10� j DEPARTMENT OF BUILDINGS AND GROUNDS PHONE: (970) 400-2023 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 November 12, 2020 To: Board of County Commissioners From: Toby Taylor Subject: Shooting Range Design Scope Change Carin Design LLC was awarded the design services for the Weld County Shooting Range (2019-2250). During design, the following items were requested by the County to fully develop the site for current and future growth. Including these design elements will accommodate the necessary Planning and ZPAG items. The additional design elements include: 1. Phasing plan and additional documentation for add/alternates for bidding and construction of future phases of work. 2. Addition of site -built ranges storage buildings in lieu of prefabricated Conex 3. Addition of siding and heated control room in range briefing areas 4. Addition of domestic water treatment pumping and storage system for increased shower quantities 5. Addition of lean-to structure attached to main building to house domestic water components. 6. Domestic water filtration system design provided separately after quality is known. The costs associated with this change order follows the rate schedule provided in the bid for additional work. Therefore, the total of this change order is $9,345.00.' If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director Ik/(Co /'o 00 &0 3C,3 BGoO&t BOARD OF COUNTY COMMISSIONERS `` PASS -AROUND REVIEW t'oSr"" lei PASS -AROUND TITLE: mil - Change Order Design Services DEPARTMENT: Buildings & Grounds DATE: 11-6-2020 PERSON REQUESTING: Toby Taylor Brief description of the problem/issue: Carin Design LLC was awarded the design services for the Weld County Shooting Range (2019-2250). During design, the following items were requested by the County to fully develop the site for current and future growth. Including these design elements will accommodate the necessary Planning and ZPAG items. The additional design elements include: 1. Phasing plan and additional documentation for add/alternates for bidding and construction of future phases of work. 2. Addition of site -built ranges storage buildings in lieu of prefabricated Conex 3. Addition of siding and heated control room in range briefing areas 4. Addition of domestic water treatment pumping and storage system for increased shower quantities 5. Addition of lean-to structure attached to main building to house domestic water components. 6. Domestic water filtration system design provided separately after quality is known. The costs associated with this change order follows the rate schedule provided in the bid for additional work. Therefore, the total of this change order is $9,345.00.00 What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the change order. Disapprove change order. Recommendation: Place change orders on an upcoming agenda so official approval can be done at a public meeting Approve Schedule Recommendation Work Session Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin D. Ross Other/Comments: PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC Date: November 4, 2020 Task Order Number: Cairn Design LLC-4-2020 Project Title: Weld County Shooting Range — Additional Architectural Design Services Completion Date: Design Compensation: $9,345.00 Note: Pursuant to the "Original Agreement", document No. 2019-2250 section 2.2- Additional Task Order Work. In addition to that work described in section 2.1, the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as needed basis. Any such Task Order shall be signed by the Weld County Director of Buildings and Grounds before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The project will involve full architectural and engineering design and construction administration of the Weld County Sheriff's Training Facility. Cairn Design, LLC will provide architectural and engineering design under this agreement including: Architectural, structural, civil, mechanical, electrical and plumbing design for the project. This proposal is for additional items above and beyond the original scope of work due to owner requests. The additional services scope includes: • Phasing plan and additional documentation for add alternates for bidding / construction. • Addition of site built range storage building in lieu of prefabricated. • Addition of siding and heated control room at covered briefing areas. • Addition of domestic water pumping and storage system. • Addition of lean-to structure attached to main building to house water domestic water system. Size of system to be determined after the well has been completed. • Domestic water filtration system will be provided separately. Contractor agrees to perform the additional services identified above and on the attached exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC CONTRACTOR: Cairn Design LLC By: Name: Kenneth Caudle Title: Engineering Manager C APPROVED AS TO FUNDING: Controller APPROVED AS TO FORM: 1 71861 County Attorney Date 11/4/20 WELD COUNTY, COLORADO Steve Moreno, BOCC Pro -Tern NOV 1 6 2020 APPROVED ASffO,> JBSTANCE: I or Department Head �Oo20 - 073615 Exhibit: Task Order 4-2020 CAIRN DESIGN, LIC October 26, 2020 Toby Taylor Weld County Department of Buildings & Grounds Weld County Veterans Services 1105 H Street Greeley, CO 80632 RE: Weld County Sheriffs Training Facility - Architectural and Engineering Additional Services In accordance with the fees identified in our bid, our lump sum price for this on call work for this project is $9,345.00. The hourly breakdown is attached. Scope of Work: The project will involve full architectural and engineering design and construction administration of the Weld County Sheriffs Training Facility. Cairn Design, LLC will provide architectural and engineering design under this agreement including: Architectural, structural, civil, mechanical, electrical and plumbing design for the project. This proposal is for additional items above and beyond the original scope of work due to owner requests. The additional services scope includes: • Phasing plan and additional documentation for add alternates for bidding / construction. • Addition of site built range storage building in lieu of prefabricated. • Addition of siding and heated control room at covered briefing areas. • Addition of domestic water pumping and storage system. • Addition of lean-to structure attached to main building to house water domestic water system. Size of system to be determined after the well has been completed. Domestic water filtration system will be provided separately. Compensation: Total Design Fee - $9,345.00 Changes in scope, additional trips to the site, or added services would be billed hourly identified in the On -Call contract, unless a fixed fee is agreed to in advance for the specific service. Sincerely, Ken Caudle, PE Engineering Principal 1805 Shealy Drive Fort Collins, Colorado 80526 19101286-1968 Sheriffs Range I Training Facility Add Services Total hours Principal PM Arch/Eng Drafter 2 2 Phasing plan and additional documentation for add alternates for bidding / construction. 20 2 6 12 Addition of site built range storage building in lieu of prefabricated. 21 1 8 12 Addition of siding and insulated/heated control room at covered briefing areas. 13 1 4 8 ddition of lean-to structure attached to main building to house water domestic water system. Size of system to be determined after the well has been completed. Domestic water filtration system will be provided separately. 8 1 2 5 Addition of domestic water pumping and storage system. Electrical 6.5 0.5 4 2 Mechanical and Plumbing 8 1 2 5 Addition of an emergency generator 7.5 0.5 3 4 86 2 7 29 48 hours $175.00 $150.00 $125.00 $90.00 rates $350.00 $1,050.00 $3,625.00 $4,320.00 $9,345.00 total fee DEPARTMENT OF BUILDINGS AND GROUNDS PHONE: (970) 400-2023 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 July 29, 2020 To: Board of County Commissioners From: Toby Taylor Subject: Shooting Range Design Cairn Designs was awarded the contract designing the training building and two shooting ranges (50 - yard and 100 -yard). In working with the shooting range consultant, there is a need to expand the civil design services to accommodate identifying the full build -out of the shooting range (additional ranges), proper drainage and retention of the site. The result of these expanded design elements will incorporate necessary aspects so the dirt is moved just one time and the pond is dug to proper depth and dimensions for the future range expansion that is in the long-term capital plan Cairn Designs has used the labor rates identified in their bid and quoted a lump sum of $15,285.00 for this additional design scope. Buildings and Grounds is recommending approval of this task order. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC Date: July 27, 2020 Task Order Number: Cairn Design LLC — 3-2020 Project Title: Weld County Shooting Range — Additional Architectural Design Services Completion Date: Design Compensation: $15,285.00 Note: Pursuant to the "Original Agreement", document No. 2019-2250 section 2.2- Additional Task Order Work. In addition to that work described in section 2.1, the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as needed basis. Any such Task Order shall be signed by the Weld County Director of Buildings and Grounds before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: This proposal is for additional items above and beyond the original scope of work due to owner requests. The additional services scope includes: • All four ranges will be complete and fully usable including access roads, parking, covered briefing areas and covered firing areas. RFP indicated only 2 were complete. • Addition of a 5 -person remedial range. • Full grading of site for all phases. • Full stormwater management for all phases including stormwater management for impervious area interior of driving track. • Asphalt parking in lieu of gravel. Complete services for the project as described in the attached Exhibit -Task Order 3-2020. Contractor agrees to perform the services identified above and on the attached exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. CONTRACTOR: Cairn Design LLC By:, Name: Ken Caudle Title: Engineering Manager Date 07/28/20 PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND CAIRN DESIGN LLC Weld u ty Clerk to the oard WELD COUNTY, COLORADO BY: Deputy Cl to he B Mike Freeman, Chair 9 0 3 2020 APPROVED AS TO FUNDING: APPROVED AS0IO"SUBSTANCE: Controller APPROVED AS TO FORM: �p J 1861 County Attorney or Department Head oZo,w - 0234,3 CAIRN DESIGN, LLC .ykgu4oitc GaWty Exhibit 3-2020 July 25, 2019 Toby Taylor Weld County Department of Buildings & Grounds Weld County Veterans Services 1105 H Street Greeley, CO 80632 RE: Weld County Sheriffs Training Facility - Architectural and Engineering Additional Services In accordance with the fees identified in our bid, our lump sum price for this on call work for this project is $15,285.00. Scope of Work: The project will involve full architectural and engineering design and construction administration of the Weld County Sheriffs Training Facility. Cairn Design, LLC will provide architectural and engineering design under this agreement including: Architectural, mechanical, electrical and plumbing design for the project. This proposal is for additional items above and beyond the original scope of work due to owner requests. The additional services scope includes: • All four ranges will be complete and fully usable including access roads, parking, covered briefing areas and covered firing areas. REP indicated only 2 were complete. • Addition of a 5 -person remedial range. • Full grading of site for all phases. • Full stormwater management for all phases including stormwater management for impervious area interior of driving track. • Asphalt parking in lieu of gravel. Compensation: Total Design Fee - $15,285.00 Changes in scope, additional trips to the site, or added services would be billed hourly identified in the On -Call contract, unless a fixed fee is agreed to in advance for the specific service. Sincerely, Ken Caudle, PE Engineering Principal 1805 Shealy Drive Fort Collins, Colorado 80526 19101286-1968 Hello