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Home My WebLink About20222392.tiffRESOLUTION RE: APPROVE AMENDMENT #2 TO LEAVE MANAGEMENT SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - UPMC BENEFIT MANAGEMENT SERVICES, INC., DBA WORKPARTNERS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #2 to the Leave Management Services Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Resources, and UPMC Benefit Management Services, Inc., dba Workpartners, commencing January 1, 2022, and ending December 31, 2022, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #2 to the Leave Management Services Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Resources, and UPMC Benefit Management Services, Inc., dba Workpartners, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of August, A.D., 2022, nunc pro tunc January 1, 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dideo14,;(1 Weld County Clerk to the Board Deputy Clerk to the Boar APPR• - D AS TJ ounty Atto ey Date of signature: if/3) f22 cott K. James, Chair Cc: PE(SS/SDF, FI(cP), RD(RR) 9/20/22 2022-2392 PE0033 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Work Partners - Second Amendment for Leave Mgmt. Service Agreement DEPARTMENT: Human Resources DATE: August 10, 2022 PERSON REQUESTING: Staci Datteri-Frey / Jill Scott Brief description of the problem/issue: Approval needed on the continuation of services provided by Work Partners for our leave management (FMLA) program. Contract amendment is dated as good through 12/31/22. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve and services continue. A non -approval would require RFP process for new vendor. Recommendation: Approval is recommended. Approve Schedule endation Work Session Perry L. Buck Mike Freeman, Pro -Tern 1 Scott K. James, Chair _ �C Steve Moreno =VI Lori Saine Via mail. Other/Comments: 2022-2392 a/1i X0033 Karla Ford From: Sent: To: Subject: yes Lori Saine Thursday, August 11, 2022 9:35 AM Karla Ford RE: Please Reply - Human Resources Pass around request Lori Saine Weld County Commissioner, District 3 1150 0 Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: IsaineWweldgov.com Website: www.co.weld.co.us In God We Trust Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Thursday, August 11, 2022 7:20 AM To: Lori Saine <Isaine@weldgov.com> Subject: Please Reply - Human Resources Pass around request Importance: High Please advise if you approve recommendation. Thank you. Karla Ford A Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 970.336-7204 :: kford@weldgov.com :: www.weldgov.com :. **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** SECOND AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT THIS SECOND AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT (the "First Amendment"), is entered into by and between UPMC Benefit Management Services, Inc., d/b/a Workpartners ("Workpartners") and County of Weld ("County"). Workpartners and County may be individually referred to as a "Party," and shall be collectively referred to as the "Parties." WHEREAS, Workpartners and County are Parties to a Leave Management Services Agreement effective August 30, 2019 (the "Agreement"), whereby Workpartners agreed to provide certain leave management administration and information services, as further set forth in the Agreement; and WHEREAS, the original agreement was amended to extend the Agreement to expire on December 31, 2021, however, both parties have been operating as the agreement was still in effect; and WHEREAS the Parties have agreed to amend the Agreement in certain respects. NOW, THEREFORE, in consideration of the mutual obligations set forth below and in the Agreement, and intending to be legally bound hereby, the Parties agree to amend the Agreement as follows: 1. The Term of the Agreement set forth in Section 4.1 is extended and the Agreement shall remain in effect through December 31, 2022 unless earlier terminated in accordance with Sections 4.2, 4.3 and 4.4 of the Agreement. 2. Exhibit B of the Agreement is hereby deleted in its entirety and replaced with Exhibit B attached to this Second Amendment. 3. The remainder of the Agreement shall remain in full force and effect, and the only provisions being amended are those specifically set forth in this Second Amendment. IN WITNESS WHEREOF, the Parties have executed this Second Amendment effective as of December 31, 2021 nunc pro tunc. BOARD OF COUNTY COMMISSIONERS UPMC BENEFIT MANAGEMENT SERVICES, COUNTY OF WELD , COLORADO INC. e-DocuSigned by: By: David M. Weir -05B7ADACBE38476... Title: President Date: 8/3/2022 By: /r Title: Chair Date: AUG 1 7 2022 Z.2,2,239,2 9,2 Exhibit B Pricing Structure Weld County Year 1 (01/01/2022- 12/31/2022) Year 2 Year 3 Additional file feeds $2,500 if needed Custom file layout $5,000 if needed Leave Management Services Leave Administration $2.50 PEPM Training and on- site meetings Travel Time and Expense (mileage as dictated by the IRS) Such fees shall only become due after i) receipt by Company of a written quote provided in advance and ii) upon Company's express written permission. Standard reporting Included Ad hoc reporting and custom reporting 0175 per hour (written quote provided in advance) Such fees shall only become due after i) receipt by Company of a written quote provided in advance and ii) upon Company's express written permission. Second and Third Pass through cost to opinion services the client Such fees shall only become due after i) receipt by Company of a written quote provided in advance and ii) upon Company's express written permission. AMENDMENT #2 TO LEAVE MANAGEMENT SERVICES AGREEMENT - UPMC BENEFIT MANAGEMENT SERVICES, INC., DBA WORKPARTNERS APPROVED AS TO SUBSTANCE: APPROVED AS TO FUNDING: epartment Head Chief Financial Officer APPROVED AS TO FORM: 0, County Attorney Hello