HomeMy WebLinkAbout20221125.tiffConivac--va55c/5
January 25, 2022
FACILITIES DEPARTMENT
PHONE: (970) 400-2020
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
To: Board of County Commissioners
From: Toby Taylor
Subject: 1250 Elections Counting Room Design (2019-2250)
Robert Shreve Architects and Planners (RSAP) was awarded the bid design the Wash Bay and Welding
shop building and subsequent on -call design work. The is a need to design a counting room for Elections
at 1250 H Street. The design fee for this project has been quoted at $12,850.00 using the fees identified
in their bid. Therefore, the Facilities Department is recommending approving this task order in amount
of $12,850.00
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
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Go; i0A/0-a-'7-1&)
A02-//0
2022-1125
BG0024
TASK ORDER #1-2022 PURSUANT TO AGREEMENT BETWEEN
WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS
Date: January 25, 2022
Project Title: 1250 Elections Counting Room Design
Completion Date: March 31, 2022
Compensation: $12,850.00
Original Agreement: Weld County document no. 2019-2250
Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided
by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated
between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld
County Facilities Director before it shall be effective. In no event shall the total of all Task Orders
exceed $25,000 in any calendar year, unless first approved by the Board of County
Commissioners. Any appropriately executed Task Order shall be automatically incorporated
herein and enforceable.
Scope of Task Order:
The scope of work will include preparing demo plans for removing the existing restrooms and
breakroom. In the vacated space design plans and specifications for a new secure server storage
room. The plans will also include the installation of 2 double doors to the hallway, addition of
ADA control for cart access, and modification to the west sidewalk, curb, and• gutter to allow for
the delivery of ballot carts.
The members of the team that participated in the preparation of construction documents will be
G2 for electrical and HVAC modification. Wernsman engineering for site work modifications and
RSAP for the project management and architectural design. RSAP will be responsible for the
project management.
Contractor agrees to perform the services identified above and on the attached Exhibit in
accordance with the terms and conditions contained herein and in the Original Agreement
between the parties.
The amount of the contract is adjusted as follows:
$ 110,600.00 Original Contract Amount
$ 333,015.00 Previously Approved Task order(s) Amount
$ 12,850.00 Current Task Order Amount
$ 456,465.00 New Contact Total
Page 1 of 2
TASK ORDER #1-2022 PURSUANT TO AGREEMENT BETWEEN
WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS
CONTRACTOR:
By:
Name:
Title:
+`lmoz,z4T� Date
ATTEST:
Weld C
BY:
2/1
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Deputy CIe �! tot a ar•��%% � Slott K. James, Chair
FEB 1 L' 2022
2022-1125
SSA
2 Exhibit A: 1-2022 Elections Counting Room Design
ROBERT SHREVE ARCHITECTS & PLANNERS
MADISON & MAIN BUILDING
801 8TH STREET, STE. 120
GREELEY, COLORADO 80631
970-346-0151 FAX 970-352-8761
January 25, 2022
Weld County Facilities Department
1105 H Street
Greeley, Co 80631
Re: Design for Elections Counting
1250 H Street
Greeley, Colorado
Dear Toby,
After yesterday's tour I looked at the area plans and estimated the time it might take to
complete construction plans for the renovation of the 5,800 square foot space located in
the southwest corner of 1250 building. As you we found some existing conditions that
changed the initial thoughts on how the space should be designed and recognized the
need for some modification to the access from the parking lot to the west building
entrance.
The scope of work will include preparing plans for removing the existing restrooms and
breakroortL In the vacated space we will prepare plans and specifications for a new
secure server storage room. The plans will also include the installation of 2 double doors
to the hallway, addition of ADA control for cart access, and mods is ation to the west
sidewalk, curb, and gutter to allow for the delivery of ballot carts.
The members of the team that participated in the preparation of construction documents
will be G2 for electrical and HVAC modification, Wernsman engineering for site work
modifications and RSAP for the project management and architectural design. For the
design services outlined previously we propose a "Lump -Sum Fee" of $12,850.00.
Should you have any comments or have any questions regarding this proposal, please
write or call.
Robert Shreve Architects & Planners
Contract Form
New Contract Request
Entity Information
Entity Name*
ROBERT SHREVE ARCHITECTS &
PLANNERS INC
Entity ID*
t 00001898
Contract Name*
1250 ELECTIONS COUNTING ROOM DESIGN
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
5545
Contract Lead*
SGEESAMAN
Contract Lead Email
sgeesamangco.weld.co.us
Contract Description*
2019-2250 TASK ORDER TO DESIGN A BALLOT COUNTING ROOM AT 1250
Contract Description 2
Contract Type*
TASK ORDER
Amount*
$12,850,00
Renewable*
NO
Automatic Renewal
Parent Contract II)
Requires Board Approval
YES
Department Project #
Department Requested BOCC Agenda Due Date
BUILDINGS AND GROUNDS Date* 02/05/2022
02109/2022
Department Email
CM -
Build ingGrounds@weldgov.c
om
Department Head Email
CM-BuildingGrounds-
DeptHe ad Cwel dgov. co m
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EYgWELDG
OV.COM
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept to be included?
YES
Bid/RFP #*
B1900100
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contra t Dates
Effective Date
Review Date*
07,11;'2022
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
ROB TURF
Approval Process
Department Head
TOBY TAYLOR
DH Approved Date
02'07r2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
021`14,+2022
Originator
SGEESAMAN
Committed Delivery Date
Expiration Date*
07/11,(2022
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approved Date
02108;2022
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
02?0712022
Tyler Ref #
AG 021422
Legal Counsel
CAITLIN PERRY
Legal Counsel Approved Date
02,'08x`2022
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