HomeMy WebLinkAbout20223240.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #2 FOR TITLE X FAMILY PLANNING
PROGRAM AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #2 for the Title X
Family Planning Program between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Public Health and Environment, commencing
July 1, 2020, and ending June 30, 2023, with further terms and conditions being as stated in said
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Contract Amendment #2 for the Title X Family Planning Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of November, A.D., 2022, nunc pro tunc July 1, 2020.
BOARD OF COUNTY COMMISSIONERS
WEL COUNTY, COLORADO
ATTEST: ditif4,O
Weld County Clerk to the Board
County At orney
Date of signature: I t/23/9-1
Scots K. James, Chair
(YAY)
(NAY)
cc:HL(76)
P. /12/22
2022-3240
HL0054
Cora e'HPtl (oIa
Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Gene O'Hara, Interim Executive Director
Department of Public Health &
Environment
DATE: November 15, 2022
SUBJECT: CDPHE FY22-23 Contract
Amendment #2, Family Planning
Program
For the Board's approval is Amendment #2 to the FY22-23 Family Planning
Program contract between the Colorado Department of Public Health and
Environment and the Board of County Commissioners of Weld County for the use
and benefit of the Weld County Department of Public Health and Environment
(WCDPHE).
This Amendment #2 is a no -cost change to modify the original contract to correct
administrative errors made by CDPHE when executing Amendment #1 for FY22-23
earlier this year. More specifically, this amendment will
1) provide an updated Current Contract Maximum Cumulative Amount table
on the Cover Page of this Amendment.
2) replace Exhibit D, Federal Provisions, with Exhibit D, Federal Provisions -
The Colorado Family Planning Program (FAIN FPHPA006465).
3) to add Exhibit G, Federal Provisions, Colorado Family Planning Program
Proposal to Enhance and Expand Access to Telehealth Title X Family
Planning Services (FAIN FPHPA006611)
In Weld County's Original Contract, Exhibit D., Federal Provisions exhibit —
FAIN FPHPA006465 references The Colorado Family Planning Program
federal funds the Family Planning Program received.
In Amendment #1, in error the administrator replaced the existing Exhibit D
with a different federal fund called the Colorado Family Planning Program
Proposal to Enhance and Expand Access to Telehealth Title X Family
Planning Services with the FAIN number PHPA006611. Since Exhibit D.,
Federal Provisions - FAIN FPHPA006465, The Colorado Family Planning
2022-3240
u/21 t..065e-/
Program, was already mentioned in the original contract, Amendment #2 is
to delete Exhibit D., Federal Provisions - FAIN PHPA006611 and replaced
with FAIN FPHPA006465 since it was accidentally replaced in Amendment
#1.
The effective date of this change will be upon full execution of this Amendment #2
and will end on June 30, 2023. Activities will be conducted by current staff; no
additional FTE is being requested.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and
determined that its terms are acceptable.
The Board approved placement of this contract on the Board's agenda via pass -
around dated November 14, 2022.
I recommend approval of this Amendment #2 for the Family Planning Program
Contract with the Colorado Department of Public Health and Environment.
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: CDPHE FY22-23 Contract Amendment #2, Family Planning Program
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Gene O'Hara, Interim Executive Director
DATE: November 14, 2022
Brief description of the problem/issue:
For the Board's review and approval is Amendment #2 to the FY22-23 Family Planning Program
contract between the Colorado Department of Public Health and Environment and the Board of
County Commissioners of Weld County for the use and benefit of the Weld County Department
of Public Health and Environment (WCDPHE).
This Amendment #2 is a no -cost change to modify the original contract to correct administrative
errors made by CDPHE when executing Amendment #1 for FY22-23 earlier this year. More
specifically, this amendment will
1) provide an updated Current Contract Maximum Cumulative Amount table on the Cover
Page of this Amendment.
2) replace Exhibit D, Federal Provisions, with Exhibit D, Federal Provisions - The
Colorado Family Planning Program (FAIN FPHPA006465).
3) to add Exhibit G, Federal Provisions, Colorado Family Planning Program Proposal to
Enhance and Expand Access to Telehealth Title X Family Planning Services (FAIN
FPHPA006611)
In Weld County's Original Contract, Exhibit D., Federal Provisions exhibit — FAIN
FPHPA006465 references The Colorado Family Planning Program federal funds the
Family Planning Program received.
In Amendment #1, in error the administrator replaced the existing Exhibit D with a
different federal fund called the Colorado Family Planning Program Proposal to Enhance
and Expand Access to Telehealth Title X Family Planning Services with the FAIN
number PHPA006611. Since Exhibit D., Federal Provisions - FAIN FPHPA006465, The
Colorado Family Planning Program, was already mentioned in the original contract,
Amendment #2 is to delete Exhibit D., Federal Provisions - FAIN PHPA006611 and
replaced with FAIN FPHPA006465 since it was accidentally replaced in Amendment #1.
The effective date of this change will be upon full execution of this Amendment #2 and will end
on June 30, 2023. Activities will be conducted by current staff; no additional FTE is being
requested.
This Amendment is currently under review with Weld County Assistant Attorney, Karin
McDougal, and we will await final legal approval prior to placing this item on the Board's
regular agenda.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Signing this Amendment will allow for the administrative errors made by CDPHE to be corrected and a
continuation of the program for FY22-23.0
If the Board does not wish to sign this Amendment, WCDPHE will not be able to receive reimbursement
for it's the deliverables it has performed under the contract amendment executed earlier this year. We are
currently awaiting execution of this Amendment before CDPHE will reimburse us for all activities billed
until this grant since July 1, 2022.
Recommendation: I recommend approval of this Amendment #2 for the Family Planning Program
Contract with the Colorado Department of Public Health and Environment.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
mc
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DocuSign Envelope ID: C6AEE581-690C-40AB-BEE2-1C37FBC626BE
CONTRACT AMENDMENT #2
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
PSD / FPP
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2021 *0293
Contractor:
Amendment Contract Number:
Board of County Commissioners of Weld County
2021*0293 Amendment #2
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
July 1, 2020
June 30, 2023
CONTRACT MAXIMUM AMOUNT TABLE
Document
Federal Funding
State Funding
Other Funding
Total
Type
Contract Number
Amount
Amount
Amount
Tenn (dates)
Original Contract
2021 * 0293
$0.00
$136,155.00
$0.00
7/01/2020 - 6/30/2021
$136,155.00
Original Contract
2021*0293
$140,365.00
$0.00
$0.00
7/01/2020 - 3/31/2021
$140,365.00
Option Letter #1
2021*0293 Option
Letter # 1
$0.00
$19,679.00
$0.00
7/10/2020 6/30/2021
$19,679.00
Option Letter #1
202t'0293 Option
Letter # 1
$8,336.00
$0.00
$0.00
7/10/2020 - 3/31/2021
$8,336.00
Option Letter#2
2021*0293 Option
Letter #2
$10,250.00
$0.00
$0.00
1/30/2021 -3/31/2021
$10,250.00
Option Letter#3
2021*0293 Option
Letter #3
$162,297.00
$0.00
$0.00
7/01/2021 -3/31/2022
$162,297.00
Option Letter #3
2021*0293 Option
Letter #3
$0.00
$160,039.00
$0.00
7/01/2021 6/30/2022
$160,039.00
Option Letter #4
2021*0293 Option
Letter #4
$10,000.00
$0.00
$0.00
12/08/2021 - 3/31/2022
$10,000.00
Contract
2021*0293
$124,132.00
$0.00
$0.00
7/01/2022 - 3/31/2023
$124,132.00
Amendment #1
Amendment 1
Contract
2021*0293
$11,800.00
$0.00
$0.00
7/01/2022-5/31/2023
$11,800.00
Amendment #1
Amendment 1
Page 1 of 5
Amendment Contract Number: 2021 *0293 Amendment #2
Ver01.11.19
0 a - 3.240
DocuSign Envelope ID: C6AEE5B1-690C-40OB-BEE2-1C37FBC626BE
Contract
Amendment#1
2021*0293
Amendment 1
$0.00
$182,399.00
$0.00
7/01/2022 — 6/30/2023
$182,399.00
Contract
Amendment #2
2021 *0293
Amendment #2
$0.00
$0.00
$0.00
9/02/2022 — 6/30/2023
$0.00
Current Contract Maximum
Cumulative Amount
$926,094.00
Page 2 of 5
Amendment Contract Number: 2021 *0293 Amendment #2 Ver 01.11.19
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld County Department of Public Health and
Environment
DocuSigned by:
CO{ {fi?DCI2ANA7...
STATE OF COLORADO
Jared S. Pots, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
DocuSiglned by:
,nca7nn, n7n..,
By: Signature
Scott K. James
By: Signature
Lisa McGovern
Name of Person Signing for Contractor
Chair, Commissioners
Name of Executive Director Delegate
Procurement & Contracts Section Director ft
Title of Person Signing for Contractor
2022-11-21
Date:
Title of Executive Director Delegate
2022-11-21
Date:
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
DocuSigned by:
La_ Lai ti-eVell
nr�arse�nncxans
By: Signature
Andi Hardy
Name of State Controller Delegate
Controller
Title of State Controller
Amendment Effective Date:
Delegate
2022-11-22
-- Signature and Cover Pages End --
Page 3 of 5
Amendment Contract Number: 2021.0293 Amendment #2
Ver. 06.05.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or September 2, 2022, whichever is later, and shall terminate on the
termination of the Contract.
4. PURPOSE
The Parties entered into the Contract to reduce unintended pregnancy by ensuring access to
quality reproductive health services to all Coloradans.
The Parties now desire to make a no cost change for the following reason: to correct an
administrative error and to add an additional Federal Provision Exhibit for the current Contract
term.
5. MODIFICATIONS
The Contract and all prior Amendments thereto, if any, are modified as follows:
A. The Current Contract Maximum Cumulative Amount table is deleted and replaced with
the Current Contract Maximum Cumulative Amount table shown on the Cover Page for
this Amendment.
B. The Parties now agree to modify Exhibit D, Federal Provisions. Exhibit D, Federal
Provisions is deleted and replaced with Exhibit D, Federal Provisions - The Colorado
Family Planning Program (FAIN FPHPA006465) attached to this Amendment for the
following reason: to correct an administrative error.
C. The Parties now agree to add Exhibit G, Federal Provisions - Colorado Family Planning
Program Proposal to Enhance and Expand Access to Telehealth Title X Family Planning
Page 4 of 5
Amendment Contract Number: 2021 *0293 Amendment /42 Ver 27.01.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Services (FAIN FPHPA006611) for the following reason: to include award information for
this funding.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Page 5 of 5
Amendment Contract Number: 2021 *0293 Amendment #2 Ver 27.01.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit D
Federal Provisions — The Colorado Family Planning Program
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has
been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the
provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or
any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental
Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental
Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA
Supplemental Provisions shall control.
1) Federal Award Identification.
a. Subrecipient: Board of County Commissioners of Weld County.
b. Subrecipient Unique Entity Identification Number:
• SAM Unique Entity ID (UEI): MKKXT9U9MTV5
C. The Federal Award Identification Number (FAIN) is FPHPA006465.
d. The Federal award date is 9/10/2021.
e. The subaward period of performance start date is 4/01/2019 and end date is 3/31/2022.
f. Federal Funds:
Federal Budget Period
Total Amount of Federal
Funds Awarded
Amount of Federal Funds
Obligated to CDPI-IE
4/01/2021- 3/31/2022
$15,161,460.00
$345,440.00
g. Federal award title of project or program: The Colorado Family Planning Program
The name of the Federal awarding agency is: Department Of Health And Human
Services and the contact information for the awarding official is Ms. Alissa Harvey,
1101 Wooton Pkway Ste 200 Rockville, MD 20852-1074, Phone: 240-453-
6162; the name of the pass -through entity is the State of Colorado, Department of Public
Health and Environment (CDPHE), and the contact information for the CDPHE official is
Callie Wise, Family Planning Program Manager, callie.wise@state.co.us.
h. The Catalog of Federal Domestic Assistance (CFDA) number is 93.217 and the grant name is
Family Planning Services.
i. This award is not for research & development.
j. Subrecipient is not required to provide matching funds. In the event the Subrecipient is
required to provide matching funds, Section 8 of this Attachment applies.
k. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2
CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and
CDPHE cost allocation plan.
2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under
the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing
regulations as they currently exist and may hereafter be amended.
Page 1 of 4
Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-69i0C-40AB-BEE2-1C37FBC626BE
Exhibit D
3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its
own responsibility to the Federal awarding agency, including identification of my required financial
and performance reports, are stated in the Exhibits.
4) Subrecipies is approved indirect cost rate is as stated in the Exhibits.
5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial
statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for
pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309
Period of performance, and Subpart F -Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of
this Attachment.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other
reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner
termination of this Contract containing an evaluation and review of Subrecipient's performance and
the final status of Subrecipient's obligations hereunder.
8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient
shall have raised the full amount of matching funds prior to the Effective Date and shall report to
CDPHE regarding the status of such funds upon request. Subrecipient's obligation to pay all or any
part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully
appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient
and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the
amount designated as matching funds has been legally appropriated for the purposes of this Contract
by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by
this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this
Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not
pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as
required by Subrecipient's laws or policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced
with the record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the
Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-
7507). 2 CFR §200.501.
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
a. Office of Management and Budget Circulars and The Common Rule for Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, as applicable;
b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40
U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction");
c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans
or Grants from the United States").
Page 2 of 4
Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit D
d. 42 U.S.C. 6101 et s., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination);
e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111
- 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 - 12213 and 47
U.S.C. 225 and 47 U.S.C. 611);
f. when applicable, the Contractor shall comply with the provisions of the "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (Common Rule);
g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as
amended by §6062 of Public Law 110-252, including without limitation all data reporting
requirements required there under. This Act is also referred to as FFATA.
h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act
of 1964, as amended.
i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order
11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
j. Where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
k. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)
and the recipient or subrecipient wishes to enter into an agreement with a small business firm
or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended.
If applicable, comply with the mandatory standards and policies on energy efficiency
contained within the State of Colorado's energy conservation plan issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C. 6201.
The Contractor and all principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency; the Contractor and all principals shall comply with all
applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189)
and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension;
and,
o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352).
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management
and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for
Federal Awards. Any revisions to such provisions automatically shall become a part of these
Supplemental Provisions, without the necessity of either party executing any further instrument.
Page 3 of 4
Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit D
CDPHE may provide written notification to Subrecipient of such revisions, but such notice shall not
be a condition precedent to the effectiveness of such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures
which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements
conform to applicable Federal law and the standards identified in the Uniform Guidance, including
without limitation, §§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require
Subrecipient to submit certifications and representations required by Federal statutes or regulations
on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient
fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at
the end of the Contract that the project or activity was completed or the level of effort was expended.
2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the
Contract must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions
for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR
§200.339 and CDPHE may terminate the Contract in accordance with the provisions in the Contract.
16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract
close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable
in this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by
the Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's
failure to submit required documentation that CDPHE has requested from Subrecipient, then
Subrecipient may be prohibited from applying for new Federal awards through the State until such
documentation has been submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal
awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the record retention period.
EXHIBIT END
Page 4 of 4
Contract Number: 2021*0293 Amendment 142 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit G
Federal Provisions — Colorado Family Planning Program Proposal to Enhance and Expand
Access to Telehealth Title X Family Planning Services
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has
been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the
provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or
any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental
Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental
Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA
Supplemental Provisions shall control.
1) Federal Award Identification.
a. Subrecipient: Board of County Commissioners of Weld County.
b. Subrecipient Unique Entity Identification Number:
• SAM Unique Entity ID (UEI): MKKXT9U9MTV5
c. The Federal Award Identification Number (FAIN) is FPHPA006611.
d. The Federal award date is 5/02/2022.
e. The subaward period of performance start date is 5/15/2022 and end date is 5/31/2023.
f. Federal Funds:
Federal Budget Period
Total Amount of Federal
Funds Awarded
Amount of Federal Funds
Obligated to CDPHE
7/01/2022 - 6/30/2023
$769,981.00
$769,981.00
g. Federal award title of project or program: Colorado Family Planning Program Proposal
to Enhance and Expand Access to Telehealth Title X Family Planning Services.
h. The name of the Federal awarding agency is: Department Of Health And Human
Services and the contact information for the awarding official is Ms. Tisha Reed, Public
Health Analyst/Title X Project Officer, tisha.reedtSihhs.gov, Phone: 240-453-
6162; the name of the pass -through entity is the State of Colorado, Department of Public
Health and Environment (CDPHE), and the contact information for the CDPHE official is
Callie Wise, Family Planning Program Manager, callie.wise@state.co.us.
i. The Catalog of Federal Domestic Assistance (CFDA) number is 93.217 and the grant name is
Family Planning Services.
j. This award is not for research & development.
k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is
required to provide matching funds, Section 8 of this Attachment applies.
1. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2
CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and
CDPHE cost allocation plan.
Page 1of4
Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-69OC-40AB-BEE2-1C37FBC626BE
Exhibit G
2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements
under the Federal Award listed above, and all applicable federal laws, Executive Orders, and
implementing regulations as they currently exist and may hereafter be amended.
3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its
own responsibility to the Federal awarding agency, including identification of any required financial
and performance reports, are stated in the Exhibits.
4) Subrecipient's approved indirect cost rate is as stated in the Exhibits.
5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial
statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for
pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309
Period of performance, and Subpart F -Audit Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of
this Attachment.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other
reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner
termination of this Contract containing an evaluation and review of Subrecipient's performance and
the final status of Subrecipient's obligations hereunder.
8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient
shall have raised the full amount of matching funds prior to the Effective Date and shall report to
CDPHE regarding the status of such funds upon request. Subrecipient's obligation to pay all or any
part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully
appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient
and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the
amount designated as matching funds has been legally appropriated for the purposes of this Contract
by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by
this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this
Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall
not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature,
except as required by Subrecipient's laws or policies.
9) Record Retention Period. The record retention period previously stated in this Contract is replaced
with the record retention period prescribed in 2 CFR §200.333.
10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during
Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the
Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-
7507). 2 CFR §200.501.
11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable
provisions in all subcontracts entered into by it pursuant to this Contract:
a. Office of Management and Budget Circulars and The Common Rule for Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, as applicable;
b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40
U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction");
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Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit G
c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C.
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors
and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans
or Grants from the United States").
d. 42 U.S.C. 6101 et sue, 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination);
e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111
- 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 - 12213 and 47
U.S.C. 225 and 47 U.S.C. 611);
f. when applicable, the Contractor shall comply with the provisions of the "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (Common Rule);
g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as
amended by §6062 of Public Law 110-252, including without limitation all data reporting
requirements required there under. This Act is also referred to as FFATA.
h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act
of 1964, as amended.
i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of
"federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order
11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part
60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
j. Where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).
k. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)
and the recipient or subrecipient wishes to enter into an agreement with a small business firm
or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
1. The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended.
m. If applicable, comply with the mandatory standards and policies on energy efficiency
contained within the State of Colorado's energy conservation plan issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C. 6201.
The Contractor and all principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by any
federal department or agency; the Contractor and all principals shall comply with all
applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189)
and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension;
and,
the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31
U.S.C. 1352).
Page 3 of 4
Contract Number: 2021*0293 Amendment #2 Ver. 25.02.20
DocuSign Envelope ID: C6AEE5B1-690C-40AB-BEE2-1C37FBC626BE
Exhibit G
12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management
and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for
Federal Awards. Any revisions to such provisions automatically shall become a part of these
Supplemental Provisions, without the necessity of either party executing any further instrument.
CDPHE may provide written notification to Subrecipient of such revisions, but such notice shall not
be a condition precedent to the effectiveness of such revisions.
13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures
which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements
conform to applicable Federal law and the standards identified in the Uniform Guidance, including
without limitation, §§200.318 through 200.326 thereof.
14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require
Subrecipient to submit certifications and representations required by Federal statutes or regulations
on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient
fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at
the end of the Contract that the project or activity was completed or the level of effort was expended.
2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the
Contract must be adjusted.
15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions
for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR
§200.339 and CDPHE may terminate the Contract in accordance with the provisions in the Contract.
16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract
close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable
in this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by
the Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's
failure to submit required documentation that CDPHE has requested from Subrecipient, then
Subrecipient may be prohibited from applying for new Federal awards through the State until such
documentation has been submitted and accepted.
17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal
awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other
review. Any cost disallowance recovery is to be made within the record retention period.
EXHIBIT END
Page 4 of 4
Contract Number: 2021 *0293 Amendment #2 Ver. 25.02.20
Contract Form
New Contract Request
Entity Information
Entity ID*
#00001926
New Entity?
Entity Name
COLORADO DEFT OF PUBLIC
HEALTH /ENVIRONMENT
Contract Name *
CDPHE FY22-23 FAMILY PLANNING AMENDMENT #2
Contract Status
CTB REVIEW
Contract Description.
CDPHE FY22-23 FAMILY PLANNING AMENDMENT #2
Contract Description 2
2021"0293,2021'0293A1, 2021.0293A2
Contract Type.
AMENDMENT
Amount.
$0.00
Renewable.
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM-Health#weldgov.com
Department Head Email
CM-Health-
DeptHead weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EYA'WELDG
OV.COM
Contract ID
6495
Contract Lead
AGOMEZ
Contract Lead Email
agomezgweldgov.com
Requested BOCC Agenda
Date.
11 21,2022
Parent Contract ID
6044
Requires Board Approval
YES
Department Project #
Due Date
11./17/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a RSA enter RIA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
11;21/2022
Review Date*
03/29/2023
Renewal Date
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Contact Name
Purchasing
Expiration Date*
06/30/2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TANYA GEISER
DH Approved Date
11,16;2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
11/21/2022
Originator
AG OM EZ
Finance Approver
CHERYL PATTELLI
Legal Counsel
KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
11/17/2022 11/17/2022
Tyler Ref #
AG 112122
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