HomeMy WebLinkAbout20221519.tiffRESOLUTION
RE: APPROVE APPLICATION, GRANT AWARD LETTER, AND SUMMARY OF GRANT
AWARD TERMS AND CONDITIONS FOR COMMUNITY INVESTMENT GRANT AND
AUTHORIZE CHAIR TO SIGN - NORTHEAST HEALTH PARTNERS, LLC
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application, Grant Award Letter, and
Summary of Grant Award Terms and Conditions for the Community Investment Grant between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Health and Environment, and Northeast
Health Partners, LLC, commencing July 1, 2022, and ending June 30, 2023, with further terms
and conditions being as stated in said application and grant award letter, and
WHEREAS, after review, the Board deems it advisable to approve said application and
grant award letter, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Application, Grant Award Letter, and Summary of Grant Award
Terms and Conditions for the Community Investment Grant between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Public Health and Environment, and Northeast Health Partners, LLC, be, and
hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said grant award letter.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WE COUNTY, COLORADO
ATTEST: dit(y) &'15 4/%44
K. James, Chair
Weld County Clerk to the Board
County Attorney
Date of signature: 6/16/21
cc: HL r6) AcT F1.0
7/tg/22
2022-1519
HL0054
Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health &
Environment
DATE: May 27, 2022
SUBJECT: Northeast Health Partners, LLC
Community Investment Grant —
Award Acceptance
For the Board's approval is a request for the Chair to sign an award letter from
Northeast Health Partners, LLC (NHP) accepting funds for a Community
Investment Grant awarded to Weld County for the use and benefit of the Weld
County Department of Public Health and Environment (WCDPHE).
The Clinical and Community Health Division has been awarded a one-year
Community Investment Grant in the amount of $25,000 by Northeast Health
Partners. This grant funding was approved to support innovative programs
designed to decrease health disparities and enhance health equity in Weld County.
We will use this one-time grant funding to purchase equipment and supplies to
support health education and clinical outreach in our Immunization, Sexually
Transmitted Infections, Cancer Prevention and Early Detection/Women's Wellness
Connection, Family Planning, WISEWOMAN and HPV grant programs to the
underserved and vulnerable Medicaid and Medicaid -eligible populations in Weld
County. The funds will be disbursed to WCDPHE in one lump -sum distribution
upon acceptance of the award by the Chair and must be expended by June 30, 2023.
Assistant Weld County Attorney, Karin McDougal, has reviewed this grant and
determined that its terms are acceptable.
The Board approved placement of this award acceptance letter on the Board's agenda
via pass -around dated May 26, 2022.
I recommend approval for the Chair to sign the letter accepting funds for the
Community Investment Grant with Northeast Health Partners, LLC.
2022-1519
Olo/ 6�
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Northeast Health Partners, LLC Community Investment Grant - Award Acceptance
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: May 26, 2022
PERSON REQUESTING: Mark Lawley, Executive Director
Brief description of the problem/issue:
For the Board's review and approval is a request for the Chair to sign an award letter from
Northeast Health Partners, LLC (NHP) accepting funds for a Community Investment Grant
awarded to Weld County for the use and benefit of the Weld County Department of Public
Health and Environment (WCDPHE).
The Clinical and Community Health Division has been awarded a one-year Community
Investment Grant in the amount of $25,000 by Northeast Health Partners. This grant funding
was approved to support innovative programs designed to decrease health disparities and
enhance health equity in Weld County. We will use this one-time grant funding to purchase
equipment and supplies to support health education and clinical outreach in our Immunization,
Sexually Transmitted Infections, Cancer Prevention and Early Detection/Women's Wellness
Connection, Family Planning, WISEWOMAN and HPV grant programs to the underserved and
vulnerable Medicaid and Medicaid -eligible populations in Weld County. The funds will be
disbursed to WCDPHE in one lump -sum distribution upon acceptance of the award by the Chair
and must be expended by June 30, 2023.
Activities will be conducted by current staff; no additional FTE is being requested.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Accepting this award from NHP will help reduce County costs associated with the purchase of
equipment and supplies for education and outreach for our clinical grant programs and increase
our ability to meet our CDPHE grant deliverables in a meaningful way.
Recommendation: I recommend approval for the Chair to sign the letter accepting funds for the
Community Investment Grant with Northeast Health Partners, LLC.
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve Schedule
Refit!): oenddtionWork Session Other/Comments:
NORTHEAST
HEALTH PARTNERS, LLC
May 3, 2022
Weld County Department of Public Health and Environment
1555 N 17th Ave
Greeley, CO 80631
To Whom It May Concern:
Congratulations! Weld County's application to Northeast Health Partners' Community Investment Grant for
FY21-22 has resulted in an approved award of $25,000. Our offer of this award is subject to agreement of the
following:
1. Use the funds only as specified in your application and toward efforts that benefit NHPs' Medicaid
members. NHP requires notification of any funding changes for approval prior to expenditure via
the NHP Grant Change Request Form. If any funds are expended for reasons not outlined in the
application and/or without NHP approval, the identified funds shall be returned to NHP. These
funds are also not permitted for any purposes prohibited by law.
2. Maintain proper record keeping to account for the usage of grant funds as outlined in the proposed
budget.
3. Agree to complete a mid -year and year-end evaluation to monitor and evaluate the effectiveness
the program within the one-year timeframe. Example reports, subject to change, are enclosed for
reference.
If your organization agrees to these terms, please have an authorized representative sign and return one copy of
this letter. You must return a copy of your organization's most recent W-9 to receive payment. Following
receipt of an executed copy of this award letter and the W-9, a check will be issued.
PleasedirectanyquestionsanddocumentstoNatashaLawlessatcommunityinvestmentgrant@nhplIc.org. We
appreciate being able to assist you with your efforts to strengthen the health of our local communities. Together
we will continue to make a difference in the lives of those we serve.
Sincerely,
Yitift-0J
Kari L. Snelson, LCSW, CHC
Executive Director
Northeast Health Partners, LLC
www.northeasthealthpartners.org
Northeast Health Partners ♦ 710 11th Avenue, Suite 203 ♦ Greeley, CO 80631
NORTHEAST
HEALTH PARTNERS, LLC
GRANT #: NHP_CIG_2122-04
GRANTTIMEFRAME: July 1, 2022 —June 30, 2023
Funding received from NHP regarding this grant must be expended by June 30, 2023. If at any point throughout
the one-year timeframe your organization identifies any barriers to expending these funds by the program end
date, please contact NHP at communitvinvestmentgrant@nhallc.org to discuss available options.
Certification:
I agree, on behalf of the organization named below, to the terms outlined in this letter.
Organization
Weld County Board of Commissioners
Name, Title
Scott K. James, Chair
Date
JUN 0 6 2022
ATTEST: dterAtA) v• ..ded)+(1
Clerk to the Board
BY:
Deputy Cler
Enclosure:
NHP Grant Change Request Form
NHP Mid -Year Evaluation Template (example)
NHP Year -End Evaluation (example)
Northeast Health Partners ♦ 710 11th Avenue, Suite 203 ♦ Greeley, CO 80631
aotoi2 - /5/.9
Q1. Community Investment Grant Opportunity from Northeast Health Partners
Who is Northeast Health Partners (or NHP)?
In Colorado, Medicaid is also called Health First Colorado. Every Health First Colorado member belongs to a
regional organization that manages their physical and behavioral health care. Northeast Health Partners is
the Regional Accountable Entity (or RAE) for Region 2 which includes Medicaid members attributed to
primary care providers in Cheyenne, Kit Carson, Lincoln, Logan, Morgan, Phillips, Sedgwick, Washington,
Weld, and Yuma counties.
Who should complete this application?
Examples of entities that should consider applying for funds include local healthcare
professionals/organizations, community -based organizations, and public health departments within Region 2
who provide services and supports to Medicaid members, and have developed innovative ways to improve
care delivery and/or community supports designed to enhance the health of Medicaid members. You can
review the Community Investment Grant Overview for additional information regarding this opportunity.
What questions are asked in the application?
If you would like to view the questions asked prior to submitting an application, you can download the NHP
Community Investment Grant Questions pdf document to help you prepare your organization's application in
advance; however, an online application must be completed by your organization. You will have the
opportunity to download your responses submitted through the online application on its last page.
Who should you contact with questions?
If you have any questions about this application, please reach out to Natasha Lawless via email to
communityinvestmentgrant@nhpllc.org.
Q2.
Contact Information
This information is vital to tracking applications. Please be sure to complete the form below in its entirety.
Legal Name of Organization
DBA (if not applicable enter "N/A")
Mailing Address (Address, City, State,
Zip)
Physical Address (Address, City, State,
and Zip if different from mailing address;
if not applicable enter "N/A")
Contact Name (person to be contacted
regarding application)
Contact Position
Contact Phone
Contact Email
Weld County Department of Public Health and Environment
N/A
1555 N 17th Ave, Greeley, CO 80631
N/A
Shaun May
Clinical and Community Health Division Director
970-400-2309
smay@weldgov.com
Q3. Organization Information
This information is vital to tracking applications. Please be sure to complete the form below in its entirety.
Q4.
Type of organization.
Local Public Health Agency
Q5. Legal status of organization.
County Government
Q6. Primary Care Medical Provider ID (PCMP ID, if applicable).
Q7. Organization's website.
www.weldhealth.org
Q8. Name of Executive Director or CEO.
Mark Lawley
Q9. Number of full time staff.
Enter numeric values only.
86
Q10. Number of part-time staff (if applicable).
Enter numeric values only.
12
Q11. Number of volunteer staff (if applicable).
Enter numeric values only.
5
Q12. Number of board members (if applicable).
Enter numeric values only.
s
Q13.
Select the counites served by your organization.
Select all that apply.
Cheyenne
Kit Carson
Lincoln
Logan
Morgan
Phillips
Sedgwick
❑ Washington
Q Weld
❑ Yuma
❑ Other (please type the other counties you serve in Colorado)
Q14. I, Shaun May, attest that Weld County Department of Public Health and Environment completes
background checks and exclusion checks on all employees participating in operations related to the services
provided to, or on behalf of, the Colorado Department of Health Care Policy and Financing. Individuals
employed by Weld County Department of Public Health and Environment who become designated as
excluded or debarred or listed as alleged terrorists are subjected to disciplinary action up to and including
employment termination.
Q Attest
Q Do not attest
Q Does not apply
Q Unsure
Q15.
Organization Information
Provide a brief overview and history of your organization.
Weld County established the second local health department in Colorado in 1938 and is the longest continuously operating local health department in the
state. The Weld County Health Department achieved accreditation from the Public Health Accreditation Board in November 2016, making it one of eight
agencies to earn this recognition to date in Colorado. The value of accreditation strengthens the Health Department to better serve Weld County
residents through continuous quality improvement, partnerships, and accountability. The Weld County Health Department is organized into four service
divisions: Administration and Finance; Environmental Health Services; Health Education, Communication, and Planning; and Clinical and Community
Health.
Q16.
Organization's mission statement.
We serve Weld County by cultivating partnerships to promote public health and environmental quality through the delivery of relevant, innovative, and
cost-effective services.
Q17.
Proposal Information
Provide an overview of the program for which NHPs' Community Investment Grant dollars would support.
Response is limited to 6,000 characters.
This grant would support outreach efforts for our clinical services grant programs funded by the Colorado Department of Public Health and
Environment(CDPHE) and Weld County. Our Immunizations, Family Planning, STI, Cancer Prevention and Early Detection/Women's Wellness
Connection (CPED/WWC), and WISEWOMAN grant deliverables all require that we reach out into the community to provide education and the delivery
of services for vulnerable populations. The vast majority of patients that use our clinic are Medicaid, non-insured, and under -insured. We also serve
many undocumented, immigrants, and refugees in our community. While we are not a primary care home, we are a healthcare safety net for many in our
community. Our CDPHE grant deliverables require us to provide education and services to these vulnerable populations outside of our clinic. Recent
evaluation of these programs, specifically looking at community outreach, has determined that we need to do more in the area of community outreach in
terms of health education and the provision of clinical services such as screening, testing, immunizations, and treatment. As a result, we are now using
our grant and county funding to create a Public Health Educator II position that will help us connect with community partners and coordinate the provision
of our clinical services out in the community, specifically targeting areas where our vulnerable populations live, work, and recreate. While our clinical
grant programs have been in operation in Weld County for decades, the new innovative initiative with this clinical outreach program is going to help us
reach our most vulnerable populations in a meaning way that has not been previously attempted. It is our belief that when considering making
meaningful impacts on our vulnerable populations, we need to meet them where they are rather than expecting them to come to our clinic. For example,
we were contacted by a local middle school that had 130 students that were facing suspension because they needed required vaccinations. We held a
immunization clinic at the school and completed vaccinations for 126 students with parental consent. It was a great success for students and parents, the
school, and the public health department. We vaccinated more kids in 4 hours than we did in the previous month in our immunization clinic.
Approximately 80 percent of the kids that were vaccinated that day were Medicaid, non-insured, or under -insured. Many of the community "pop-up"
clinics are outside in places like dairy farms, feedlots, and parking lots. While we have trailer, it does not have any identifying information on it. We often
have employees use their own tables and chairs during these clinics. We do not have any tents or other shelters. We also lack generators, lights,
heaters, trash cans, storage bins for medical supplies, or portable hand -washing stations. It is our hope that with an award of funds through this
community investment grant will enable us to procure these items so that we can hold "pop-up" clinics in parts of our community that need our help the
most.
Q18.
Is this a new or an existing program?
Q New
Qi Existing
Q Other
Q19.
Proposal Information
Define the goals and objectives of the program.
Response is limited to 3,000 characters.
The goal of this clinical outreach program is to meet the community outreach deliverables contained with our CDPHE grant programs' scope of work. The
objectives of these requirements are to target specific populations in our community that are under served, and to partner with organizations and
businesses to help us reach our vulnerable populations. We often and have historically partnered with traditional partners like schools, long-term care
facilities, health fairs, and special community events and festivals. During our COVID mass vaccination efforts, we also develop new relationships with
non-traditional partners with dairy farms, feel lots, libraries, community centers, and businesses. These non-traditional partners have significantly helped
us make connections in areas where there seems to be significant barriers for our most vulnerable populations..
Q20.
Proposal Information
Describe the strategies, approaches, and/or interventions that will help you meet the program's goals. Include
information regarding evidence -based practices, if applicable.
Response is limited to 10,000 characters.
In order to reach program deliverables, we have first started by using available community -level health data such as poverty and minority census tracts
and other health equity data to identify where our vulnerable populations live and work. After identifying these locations, we then work with community
partners and businesses in and around those areas to establish connections and locations for our "pop-up" clinics. Our next step is to work with partners
to advertise and promote education sessions in those communities around the clinical services programs we offer. After we have helped the community
understand our intentions and the services we can provide, we then promote and schedule our "pop-up" clinics to provide needed screenings, tests,
immunizations, treatments, and referrals.
Q21.
Proposal Information
Outline timelines for implementation, execution, and monitoring of the program.
Response is limited to 6,000 characters.
Our clinical grant programs are reviewed and renewed by CDPHE and the County on an annual basis. We must provide quarterly reports on patients and
services provided to CDPHE. We would use this community investment grant to immediate start hosting "pop-up" clinics. Our goal for 2022 is to host at
least 20 "pop-up" clinics in our health equity locations in Weld County. For every year moving forward, our goal would be to host at least 40 "pop-up"
clinics annually.
Q22.
Proposal Information
Describe the improved health outcomes for Medicaid members that are a focus of the program.
Response is limited to 6,000 characters.
Improved health outcomes for Medicaid patients as a result of our community outreach and "pop-up" clinics would be to prevent vaccine preventable
diseases in children and adults, reduce vaccine hesitancy and increase vaccine acceptance for both children and adults, increase screening for STI in
vulnerable adolescent and adults populations, providing education and screening for women of child-bearing age around our Family Planning (Title X)
programs, cancer prevention and early detection for women, and cardiovascular and diabetes screening programs.
Q23.
Proposal Information
Describe how the improved health outcomes for Medicaid members will be measured, monitored, and
maintained.
Response is limited to 0,000 characters.
We will track and report the services provided to CDPHE quarterly. We will also work with the RAE to monitor outcomes for Medicaid patients in Weld
county. Our EMR will also be a vital part of recording patient informational nd services provided. Our EMR is linked with the Northern Colorado Health
Alliance and also imports data to CDPHE data collection systems such as CEDRS and CIIS.
Q24.
Proposal Information
Total award amount requested (for example 15,000, without $).
25,000
Q25.
Total projected budget of the program (for example 15,000, without $).
Attach a detailed breakdown of the budget below.
2,500 for trailer wrap, 500 for tables and chairs, 5,000 for tents and shelters, 3,000 for lights, 3,000 for generator, 1,500 for heaters, 5,000 for
advertising and promotion, 750 for emergency kit and AED, 500 for table runners, 550 for event flags and cones, and 2,700 for laptops and
printers.
Q26. Upload detailed budget here.
Community Investment Grant WCDPHE Proposed Budget April 2022.docx
12.4KB
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Q27.
Proposal Information
Describe any potential challenges or barriers to implementing the program.
Response is limited to 6,000 characters.
Our grant funding from CDPHE has been very consistent funded for decades but there is no guarantee of funding from year to year. Another potential
challenge is staffing our new Public Health Educator II position along with our nursing and medical assistant staffing for our clinic and outreach activities.
1
Q28.
Proposal Information
Please identify any subcontractors involved with the program (if any).
None
Q29. Supplemental Documents
IRS Determination Letter.
Weld County IRS Determination letter.docx
11.8KB
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Q30.
Organization's Operating Budget.
WCDPHE 2022 Operating Budget.pdf
521.6KB
application/pdf
r
Q31.
Non -Discrimination Policy.
20220402 042656 112235 Sec. 3 3 10. Expectations of proper conduct..docx
20.7KB
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Q32.
Other, please include any additional documentation to support the proposal.
If you would like to provide additional documentation beyond what is requested here, please email Natasha
Lawless at communityinvestmentgrant@nhplIc.org.
WCDPHE Executive Summary 2022.pdf
463KB
application/pdf
Scoring Results
Score
Mean Score:
Weighted Mean of Items:
Weighted Standard Deviation of Items:
Items:
Location Data T
Location: (40.385101318359, -104.67590332031)
Source: GeoIP Estimation
0.00
0.00
0.00
0.00
Community Investment Grant —April 1, 2022
Proposed Budget for Clinical Outreach program
5,000 for tent/shelter
5,000 for advertising and promotional items
3,000 for generator
3,000 for laptops and printers.
2,500 for lights and electrical items
2,500 for trailer wrap
1,000 for heaters
1,000 for tables, chairs, cots
750 for emergency kits and AED
550 for event flags and cones
500 for table runners
200 for miscellaneous supplies
Total 25,000
New Contract Request
i
•
Entity Information
Entity Name* Entity ID*
NORTHEAST HEALTH PARTNERS LLC @00040552
Contract Name*
NORTHEAST HEALTH PARTNERS, LLC COMMUNITY
INVESTMENT GRANTAWARD ACCEPTANCE
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
5916
Contract Lead*
KIAKUS-HOTCHKISS
Contract Lead Email
kjakus-
hotchkiss@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
NORTHEAST HEALTH PARTNERS, LLC ONE-YEAR COMMUNITY INVESTMENT GRANT - AWARD ACCEPTANCE LETTER
Contract Description 2
Contract Type*
! AWARD
I
i
Amount*
$25,000.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EY@WELDG
OV.COM
Requested BOCC Agenda Due Date
Date* 06/02/2022
06/06/2022
will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
tf this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
I
Effective Date
07/01/2022
Termination Notice Period
Review Date*
04/01/2023
Committed Delivery Date
Contact Information
r
Contact Info
Renewal Date
Expiration Date*
06/30/2023
Contact Name Contact Type
Contact Email
Purchasing
Contact Phone 1
Contact Phone 2
Purchasing Approver
Purchasing Approved Date
Approval Process
-
Department Head
TANYA GEISER
DH Approved Date
05/31/2022
Finance Approver
CHERYL PATTELLI
Finance Approved Date
05/31/2022
F____ .
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/06/2022
Originator
K}AKUS-HOTCHKISS
Tyler Ref #
AG 060622
Legal Counsel
BRUCE BARKER
Legal Counsel Approved Date
05/31/2022
Hello