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Home My WebLink About20222713.tiffRESOLUTION RE: APPROVE AMENDMENT #1 TO SUBAWARD AGREEMENT FOR DRIVE SMART WELD COUNTY YOUNG DRIVER TRAFFIC SAFETY PROJECT AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #1 to the Subaward Agreement for the Drive Smart Weld County Young Driver Traffic Safety Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Transportation, commencing October 1, 2021, and ending September 30, 2023, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #1 to the Subaward Agreement for the Drive Smart Weld County Young Driver Traffic Safety Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Transportation, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign and submit said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of September, A.D., 2022, nunc pro tunc October 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddetifm) je:40;ok, Weld County Clerk to the Board BY: APP t\i Deputy Clerk to the Boar County orney Date of signature: 9 OA/2.2. Scot K. James, Chair Mike es nan, Pro-Tem Lori Saine cc :1-I L frG) I./4 /2.2 2022-2713 HL0054 Coi acf IDth 3 L Memorandum TO: Scott James, Chair Board of County Commissioners FROM: Gene O'Hara, Interim Executive Director Department of Public Health & Environment DATE: September 19, 2022 SUBJECT: FY23 CDOT DRIVE SMART Weld County - Young Driver Traffic Safety Project Contract Amendment 1 For the Board's approval is the DRIVE SMART Weld County — Young Driver Traffic Safety Project contract amendment 1 between the Colorado Department of Transportation (CDOT)/Office of Transportation Safety (OTS) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). The deleterious public health consequences associated with motor vehicle fatalities and injuries are numerous and costly. The goal of this project will be to collaborate with traffic safety stakeholders (law enforcement, local traffic safety coalitions, nonprofit organizations, health, and prevention professionals) to reduce the number and severity of traffic crashes in Weld County, thus reducing the economic and human loss associated with such crashes. The Board's approval is requested to maintain the momentum and efforts of DRIVE SMART Weld County in reducing traffic related fatalities and injuries among young drivers. The contract will support the current .55 FTE allocated to adolescent injury prevention as well as associated programming expenses. The current contract period is from October 1, 2022, through September 30, 2023. Activities will be conducted by current staff; no additional FTE is being requested. During FY22-23, CDOT/OTS agrees to pay WCDPHE $82,992.30 for services provided in this continuation contract. Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that its terms are acceptable. The Board approved placement of this contract on the Board's agenda via pass -around dated September 14, 2022. I recommend approval of this contract amendment 1 with CDOT/OTS for the DRIVE SMART Weld County — Young Driver Traffic Safety Project. 2022-2713 o9 /tie N LO054 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW TITLE: FY23 CDOT DRIVE SMART Weld County - Young Driver Traffic Safety Project Contract Amendment 1 DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: September 14, 2022 PERSON REQUESTING: Gene O'Hara, Interim Executive Director Brief description of the problem/issue: For the Board's review and approval for placement on the agenda is the DRIVE SMART Weld County — Young Driver Traffic Safety Project contract amendment 1 between the Colorado Department of Transportation (CD0T)/Office of Transportation Safety (OTS) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). The deleterious public health consequences associated with motor vehicle fatalities and injuries are numerous and costly. The goal of this project will be to collaborate with traffic safety stakeholders (law enforcement, local traffic safety coalitions, nonprofit organizations, health, and prevention professionals) to reduce the number and severity of traffic crashes in Weld County, thus reducing the economic and human loss associated with such crashes. The Board's approval is requested to maintain the momentum and efforts of DRIVE SMART Weld County in reducing traffic related fatalities and injuries among young drivers. The contract will support the current .55 FTE allocated to adolescent injury prevention as well as associated programming expenses. The current contract period is from October 1, 2022, through September 30, 2023. Activities will be conducted by current staff; no additional FTE is being requested. During FY22-23, CD0T/0TS agrees to pay WCDPHE $82,992.30 for services provided in this continuation contract. This contract is undergoing legal review by Assistant Weld County Attorney Karin McDougal and we will await her final approval prior to placement on the agenda. What options exist for the Board? (Include consequences, impacts, costs, etc. of options): Approval of this renewal contract will permit WCDPHE to receive funding to positively impact the effectiveness of the DRIVE SMART Weld County program by paying for .55 FTE and additional operating costs that are needed and may otherwise not be attained through other funding sources. Declining this contract will result in reduced impact of the DRIVE SMART Weld County program. Without maintaining personnel and operating costs to pay for .55 Injury Prevention FTE, program materials, media campaigns and training, the reach of the program will have less impact and motor vehicle fatalities may increase. Recommendation: I recommend approval of this contract amendment 1 with CDOT/OTS for the DRIVE SMART Weld County — Young Driver Traffic Safety Project. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine GG DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 STATE OF COLORADO AMENDMENT (1) SIGNATURE AND COVER PAGE State Agency Department of Transportation Subaward Amendment Number / PO Number 22-HTS-ZL-00368-M0002 / 491002681 Subrecipient WELD COUNTY Original Subaward Agreement Number / PO Number 22-HTS-ZL-00368 / 491002681 Amended Subaward Agreement Amount Current Total Encumbered $151,139.53 Amount Subaward Agreement Performance Beginning Date October 01, 2021 Amended Agreement Expiration Date September 30, 2023 Amended Fund Expenditure End Date September 30, 2023 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. SUBRECIPIENT WELD COUNTY GOVERNMENT e--DocuSigned by: Scbff -. sjOit s By: , Scott K. James Date: 9/26/2022 STATE OF COLORADO Jared S. Polls, Governor Department of Transportation Shoshana M. Lew, Executive Director 51,,, h err ( Shcn srel3reinlareison, P.E., Chief Engineer Date: 9/28/2022 In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. By: STATE CONTROLLER Robert Jaros, CPA, MBA, JD sigrrea ey: or C.op.J✓IML� Department of Transportation Effective Date: 9/28/2022 Document Builder Generated Rev. 12/09/2016 Page l of 8 ?O4-- (2713 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 1) PARTIES This Amendment (the "Amendment") to the Original Subaward shown on the Signature and Cover Page for this Amendment (the "Subaward") is entered into by and between the Subrecipient, and the State. 2) TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Subaward shall be construed and interpreted in accordance with the Subaward. 3) EFFECTIVE DATE AND ENFORCEABILITY A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Subrecipient for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Subaward contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment and shall terminate on the termination of the Subaward. 4) PURPOSE The purpose for this Amendment is to add funds, extend the agreement, and revise Exhibit A - Statement of Work and Budget as described in Section 5. 5) MODIFICATIONS The Subaward and all prior amendments thereto, if any, are modified as follows: A. The Subaward Agreement Amount on the Subaward Agreement's Cover Page is hereby deleted and replaced with the Amended Subaward Agreement Amount (Current Total Encumbered Amount) shown on the Signature and Cover Page for this Amendment. B. The Initial Agreement Expiration Date on the Subaward Agreement's Cover Page is hereby deleted and replaced with the Amended Agreement Expiration Date shown on the Signature and Cover Page for this Amendment. C. The Fund Expenditure End Date on the Subaward Agreement's Cover Page is hereby deleted and replaced with the Amended Fund Expenditure End Date shown on the Signature and Cover Page for this Amendment. D. Exhibit A is hereby deleted and replaced with Exhibit A.1. E. All references to Exhibit A in the Subaward and any amendments are hereby deleted in its entirety and replaced with Exhibit A.1. 6) LIMITS OF EFFECT This Amendment is incorporated by reference into the Subaward, and the Subaward and all prior amendments or other modifications to the Subaward, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Subaward, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Subaward or any prior modification to the Subaward, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Subaward to the extent that this Amendment specifically modifies those Special Provisions. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK Document Builder Generated Page 2 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 EXHIBIT A.1, STATEMENT OF WORK AND BUDGET Action Plan Agency Name: Weld County Public Health Dept Project Title: Drive Smart Weld County — Young Driver Traffic Safety Program WBS Element: 23NHTSA402.0302/UEI: MKKXT9U9MTV5 Description The DRIVE SMART Weld County - Young Driver Traffic Safety Project will use a multi -faceted approach to reduce traffic fatalities among young drivers through education and awareness. The young driver component will educate and motivate high school students about GDL, seatbelt use, distracted driving, and impaired driving. The parent component will consist of Parent of Teen Driver small groups and on-line classes and encourage parents to initiate parent/teen driving contracts. The law enforcement component will work with law enforcement officers to increase their knowledge of GDL provisions and increase their willingness to issue citations. The grantee shall provide the Work through a grant at the prices and rates specified in this Action Plan. The budget will be within 10% in Years 2 and 3 as it was planned in Year 1. The planned activities noted below will be similar in Years 2 and 3. Grantee Responsibilities: 1. Educating young drivers about GDL and consequences of unsafe driving practices through increased knowledge of GDL laws, seatbelt use, distracted driving, and impaired driving. Evaluation done via pre- and post- high school challenge surveys, percentage of young drivers wearing seatbelts, and never texting while driving. 2. Strengthen local law enforcement's knowledge and enforcement of GDL provisions by increasing their knowledge of GDL laws. Evaluation will be done with law enforcement surveys, collaboration with the local high school challenges, and Document Builder Generated Page 3 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 coordinate student led seatbelt/distracted driving checkpoints. 3. Educating parents about their role in young driver GDL compliance through GDL classes for parents and their young drivers through local driving schools, small groups and online classes. Evaluation will be done through number of parent/teen driving contracts, and overall increase knowledge of parental GDL laws. 4. Coalition and community capacity building will include education to decision makers on stronger GDL components to include county specific data. Evaluation will be done through recruitment of new member organizations, the 2020 Community Health survey, and pre/post small group presentation surveys. If applicable, and in accordance with 23 CFR Part 1300 Appendix C, the accepting agency, as a representative of its political subdivision, requests the benefit of the CDOT Highway Safety Office's coordination of paid media, traffic safety marketing, and law enforcement liaison assistance to change driver behavior. The CDOT Highway Safety Office coordinates these activities Statewide to complement the initiatives outlined in your Scope of Work. These efforts include local jurisdictions and will be coordinated statewide. By signing this contract, the project director signifies their understanding and approves the use of these activities within their jurisdiction. Document Builder Generated Page 4 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 FY 2022 Budget (Section 1 of 3) Budget Summary Personnel Services Totals_ 523.970.00 Elouudy Employee Totals: 513.090.20 Fringe Benefit Costs Totals: $14.433.30 Capital Equipment Totals: $0.00 Subtotal Before Indirect Costs: $09.259.40 Indirect Rate: 15.00% Whine Cost Totals: $8,888.77 Budget Total: $08.147.23 Operating Expenses Totals: $0,749.90 Contractual Services Totals: 00.00 Travel Expenses Totals: $1,000.00 Flame of Position Salary Tyne 6tonthl y Salary Amount Number of Months Total Health Data Special. Full -Time $294.00 12.00 $3.529.00 Program Coordinator Full -Tone $1„704.00 12.00 $20.448.00 Name of Hourly Time Hours Total Pay per Month Ti(me Number Total Employee rya per 1.13. Plate ` Time Hours per Mon.) of Months Position Type Communication Staaight Time $2728 40.00 $1.091.011 12.00 $13.090.20 Specialist Rabe Description Total Monthly FrMge Costs Ncurnherof Months Total Fringe Benefits $1.202.78 12.00 $14,433.3@ Document Builder Generated Page 5 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 Budget (Section 2 of 3) Desui p+lice 1 Year Zoom Video Conferencirg Plan HS Challenge Supplies - poster boards, markets, copy paper. batteries etc. Operetng SsrPpties - Paper. pens, lamination supplies etc. Printng'oopying - Prmiirg of paper steveps, GDL pocket cards, drives manuals topor:3iinrg Monthly Expense Type Cast/Duet per Unit Cosi pet Unit $149.90 Cosi per Unit $150.00 Monthly Cost $ 100.00 Moon* Cost $250.00 Nano rt rut Total Monthh'Uni is 1.00 $149.90 6.00 $900.00 12_00 $1,200.0 12.00 $3,000.0 Oe5irlptirn Mcuntuty Mers Nur-Wer u/Mou the Carr per MOP Tti 81 Monthly M0eage 250 12.(0) $0.50 $1,500.00 Coneacttrr Planned Hours per Montt' Budget (Section 3 of 3) NUMMr tit Mrntrts Tea Rats par HOOF Total Descriptice Number of Persons Traver Cost Per Person Tel Annual In -State TraiTrc Safety Conference 2 $50100 $1,000.00 Description Number of Unots Cost Per Unit TAI Dese iptioe Indirect Rate Sribto Before Indirect Costs Tots COKE Negotiated IndrecICost 15.00% 059258.46 $8,Tl Document Builder Generated Page 6 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 Weld County Public Health - FY23 Budget Budget (Section 1 of 3) Budget Summary Personnel Services Totals: $44,652.00 Hourly Employee Totals: $0.00 Fringe Benefit Costs Totals: $17,616.00 Capital Equipment Totals: $0.00 Subtotal Before Indirect Costs: $69,571.88 Indirect Rate: 19.29. Indirect Cost Totals: $13,420.42 Budget Total: $82,992.30 Operating Expenses Totals: $6,803.88 Contractual Services Totals: $0.00 Travel Expenses Totals: $500.00 Name of Position Salary Type Monthly Salary Amount Number of Months Total Health Educator Full -Time $1,597.00 12.00 $19,164.00 Name of Position Salary Type Monthly Salary Amount Number of Months Total Program Coordinator Full -Time $1,772.00 12.00 $21,264.00 Health Data Specialist Full -Time $352.00 12.00 $4,224.00 Name of Hourly Employee Pay Time Hours Total Pay per Month (Time Rate * Number of Total Position Rate Type Rate per Month Time Hours per Month) Months Description Total Monthly Fringe Costs Number of Months Total Fringe Benefits $1,468.00 12.00 $17,616.00 Document Builder Generated Page 7 of 8 Rev. 12/09/2016 DocuSign Envelope ID: C4BD354A-AE6D-40FC-8C5B-E119691 BBCAB PO # / SRM #: 491002681 / 22-HTS-ZL-00368 Routing #: 22-HTS-ZL-00368-M0002 Budget (Section 2 of 3) Description Operating Expense Monthly Cost/Cost per Number of Total Type Unit Months/Units Printing and Copying Monthly Cost $250.00 12.00 $3,000.00 HS Challenge Supplies Cost per Unit $500.00 6.00 $3,000.00 1 Year Zoom Video Monthly Cost $14.99 12O0 $179.88 Conferencing Plan Description Monthly Miles Number of Months Cost per Mile Total Monthly Mileage 100 12.00 $0.52 $624.00 Contractor Planned Haas per Month Number of Months Time Rate per Hour Total Budget (Section 3 of 3) Description Number of Persons Travel Cost Per Person Total Annual In -State Traffic Safety Conference 1 $500.00 $500.00 Description Number of Units Cost Per Unit Total Description Indirect Rate Subtotal Before Indirect Costs Total CDPHE Negotiated Indirect Cost 1929% $69,571.88 $13,420.42 Document Builder Generated Page 8 of 8 Rev. 12/09/2016 Contract Form New Contract Request Entity Information Entity Name* COLORADO DEPARTMENT OF TRANSPORTATION Entity ID* X0OOO3413 ❑ New Entity? Contract Name* Contract ID COOT TRAFFIC SAFETY CONTRACT AMENDMENT #1 FY22- 6362 23 Contract Status CTB REVIEW Contract Lead* KJAKUS-HOTCHKISS Contract Lead Email kjakus- hotchkiss0weldgov.corn Parent Contract ID Requires Board Approval YES Department Project # Contract Description. COOT DRIVE SMART WELD COUNTY - YOUNG DRIVER TRAFFIC SAFETY PROJECT CONTRACT FY22-23 Contract Description 2 22-HTS-ZL-00368-M0002,491.002681 Contract Type. CONTRACT Amount* $82,992.30 Renewable. NO Automatic Renewal NO Grant YES IGA NO Department HEALTH Department Email CM-Health^weIdgov.com Department Head Email CM-Health- DeptHead Wveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORiN EYOW'ELOG OV.COM Grant Deadline Date If this is a renewal enter previous Contract ID 5265 If this is part of a MSA enter NSA Contract ID Requested BOCC Agenda Date. 09/26/2022 Due Date 09/22/2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date. 10'01/2022 Review Date * 06/30,2023 Renewal Date Termination Notice Period Committed Delivery Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head TANYA GEISER OH Approved Date 09,22,2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09'26,2022 Originator KJAKUS-HOTCHKISS Contact Type Contact Email Finance Approver CHERYL PATTELLI Expiration Date. 09,30/2023 Contact Phone 1 Contact Phone 2 Purchasing Approved Date Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 09/22/2022 09/22/2022 Tyler Ref AG 092622 Hello