HomeMy WebLinkAbout20221826.tiffRESOLUTION
RE: APPROVE AMENDMENT #1 TO INTERGOVERNMENTAL AGREEMENT FOR
PURCHASE OF FOOD PREPARATION SERVICES AND AUTHORIZE CHAIR TO SIGN -
UNIVERSITY OF NORTHERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #1 to the Intergovernmental
Agreement for the Purchase of Food Preparation Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the University of Northern Colorado, commencing July 1,
2022, and ending June 30, 2023, with further terms and conditions being as stated in said
amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment #1 to the Intergovernmental Agreement for the Purchase of
Food Preparation Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
and the University of Northern Colorado, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 27th day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WE ,� COUNTY, COLORADO
ATTEST: d,4644.4)
Weld County Clerk to the Board
ounty Attorney
Date of signature: 7h/22
S ott K. James, Chair
CC:HSD
7/27/2..2
2022-1826
HR0094
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 6, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Intergovernmental Agreement Amendment #1 for the
Purchase of Food Preparation Services with the
University of Northern Colorado
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Department's Intergovernmental Agreement Amendment #1 for the
Purchase of Food Preparation Services with the University of Northern Colorado. In 2021, the Department
entered into an Intergovernmental Agreement with the University of Northern Colorado referenced as Tyler ID
2021-1460 to provide food preparation services for the Weld County Senior Nutrition Program. Weld County
AAA is now amending the agreement as follows:
• Extending the agreement through June 30, 2023
• Update holiday closure dates
• Update payment terms
• Omit assignment paragraph
• Update contractor's representatives
• Add paragraph regarding professional liability
I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign.
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
Pass -Around Memorandum; June 7, 2022 — CMS ID (CMS 5940) Page 1
2022-1826
d l012� ! Z2
1-te-ooq1-1
Karla Ford
From:
Sent:
To:
Subject:
yes
Lori Saine
Weld County Commissioner, District 3
1150 O Street
PO Box 758
Greeley CO 80632
Phone: 970-400-4205
Fax: 970-336-7233
Email: Isaine@weldg_ov.com
Website: www.co.weld.co.us
In God We Trust
Lori Saine
Tuesday, June 7, 2022 1:26 PM
Karla Ford
RE: Please Reply - DHS 8 PA FOR ROUTING: AAA UNC Food Prep Service Amend #1
(CMS 5940)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
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contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weldgov.com>
Sent: Tuesday, June 7, 2022 9:04 AM
To: Lori Saine <Isaine@weldgov.com>
Subject: Please Reply - DHS 8 PA FOR ROUTING: AAA UNC Food Prep Service Amend #1 (CMS 5940)
Importance: High
Please advise if you approve recommendation. Thanks.
Karla Ford ,
Executive Assistant & Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford a weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a,m.-5:00p.m.**
1
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND UNIVERSITY OF NORTHERN COLORADO
This Agreement Amendment, made and entered into L...1 day of 3 wm, 2022 by and
between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human
Services, hereinafter referred to as the "Department", and the University of Northern Colorado, Division of Student
Affairs for the benefit of Dining Services, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for the Purchase of Food Preparation Services, (the
"Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document
No. 2021-1460, approved on June 2, 2021.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with
the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference
herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on June 30, 2022.
• These Amendments, together with the Original Agreement, constitutes the entire understanding
between the parties. The following additional changes are hereby made to the current Agreement
and effective July 1, 2022:
1. Paragraph 2. Terms.
This agreement is being renewed for the second year, and shall be effective for the period July 1,
2022 through June 30, 2023.
2. Paragraph 3. Closures.
i. The following dates are identified as preplanned closures for the 2022-2023 Fiscal year
1. Martin Luther King Jr. Day (January 16, 2023)
2. President's Day (February 20, 2023)
3. Memorial Day (May 29, 2023)
4. Juneteenth (June 20, 2023)
5. Independence Day (July 4, 2022 and July 5, 2022)
6. Labor Day (September 5, 2022)
7. Veterans Day (November 11, 2022)
8. Thanksgiving Day (November 24, 2022)
9. Day after Thanksgiving (November 25, 2022)
10. UNC Holiday Break (December 19, 2022 to January 1, 2023)
3. Paragraph 4. Payment Terms.
b. County shall reimburse Contractor $7.70 for a complete meal that meets current nutritional
standards, including a %2 half pint of 1% milk. Contractor shall be reimbursed on a monthly basis;
c. County shall reimburse Contractor $3.17 per salad bar serving. A salad bar serving equals half the
number of meals ordered at each meal site with a salad bar, with a minimum number of 20
servings;
d. County shall reimburse Contractor $6.64 per frozen meal;
e. (i) Enhancements include up to $2,500.00 each December for Prime Rib Dinner up to a maximum
of 1,100 meals total or 500 meals each day for two (2) days.
4. Omit Paragraph 8. Assignment.
5. Paragraph 11. Representatives.
For Contractor:
Blaine Nickeson, Associate Vice President of Administration
6. Paragraph 12. Notice.
For Contractor:
Blaine Nickeson, Associate Vice President of Administration
501 20th Street, Campus Box 1
Greeley, CO 80639
7. Add Paragraph
24. Professional Liability (Errors and Omissions Liability). The policy shall cover professional
misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this
contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or
omissions, including design errors, if applicable, for damage sustained by reason of or in the course
of operations under this Contract resulting from professional services. In the event that the
professional liability insurance required by this Contract is written on a claims -made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period
will be exercised for a period of two (2) years beginning at the time work under this Contract is
completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$2,000,000
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
C� COUNTY:
Lf21Lt1t)
ATTEST• CI • III BOA OF COUNTY COMMISSIONERS
lerk to the Bo. WE COUNT OLORADO
BY:
4/tOrg.!-,14.,,
Deputy Clef' tot' oa ;y ott K. James, Chair
16
CONTRACTOR:
JUN 2 7 2022
The State of Colorado by and through the Board of
Trustees for the University of Northern Colorado
501 20th Street, Campus Box 1
Greeley, CO 80639
By:
Blaine N cf kzson (Jun 21, 2022 09:22 MDT)
Blaine Nickeson, Associate Vice President for
Administration
Date:
Jun 21, 2022
020020t- Z21,O
New Contract Reque
En Infor ation
Entity Name*
UNIVERSITY OF NORTHERN
COLORADO
Entity ID*
0OO02838
Contract Name* Contract ID
UNIVERSITY OF NORTHERN COLORADO (IGA AMENDMENT 5940
#1 - AAA FOOD PREPERATION SERVICES)
Contract Status
CTB REVIEW
Contract Lead*
COBBXXLK
❑ New Entity?
Parent Contract ID
20211460
Requires Board Approval
YES
Contract Lead Email Department Project
cobbxxlkPco.weld.co.us
Contract Description*
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF FOOD PREPERATION SERVICES. ORIGINAL
AGREEMENT TYLER ID 2021-1460. TERM JULY 1, 2022 THROUGH JUNE 30, 2023.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. SENT TO CTB ON 6 7 /22.
Contract Type*
AMENDMENT
Amount*
$0.00
Renewable
NO
Automatic Renewal
nt
HUMAN SERVICES
Department Email
CM-
HumanServices @weldgov.co
m
nt H it
CM-HumanSery ces-
De ptH ead4Pweldgov. co m
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA I IORNEYgINELDG
OV.COM
If this is a 'bus Contract ID
a MSA enter I SA Contract ID
Requested BOCC Agenda
Date*
06/29x`2022
Due Date
06 X25,'2022
Will a work session with BOCC be required?
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On8ase
Co act
Effective Date
Review Date*
04/28?2023
Renewal Date
Termination Notice Period
Conna nfo ton
Contact info
Pur
App1 Pr
Department Head
JAMIE ULRICH
DH Approved Date
06,21(2022
Fi l pri
BOCC Signed Date
BOCC Agenda Date
06/27/2022
Originator
COBBXXLK
Committed Delivery Date
Contact Type
Finance Approver
CHERYL PATTELLI
Expiration Date*
06:30/2023
Contact Phone 1 Co►itact Phone 2
Purchasing Approved Date
Legal Counsel
CAITLIN PERRY
Finance Approved Date Legal Counsel Approved Date
06,`21,'2022 06'22='2022
Tyler Ref #
AG 062 72 2
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